27PS739017.pdf

This is a Supply Requisition Form and Small Purchase documentation issued by the Office of the Secretary of State, Department of Physical Services, located in Springfield, Illinois. The requisition, dated July 29, 2026, was submitted by Dennis Watkins of the Laborers Division for a complex parking lot repair project at the Capitol complex. The vendor awarded the contract is P.H. Broughton and Sons, Inc., an asphalt paving company located at 905 North Lincoln Avenue in Springfield, Illinois. The purchase was classified as a small purchase with sole source and immediate need conditions, assigned Obligation Number 27PS014008.

The requisition requests 50 tons of asphalt C surface and 20 tons of premix asphalt (cold patch) to repair parking lot holes throughout the Capitol complex. The estimated contract value is $8,218.00. P.H. Broughton and Sons provided pricing for various asphalt products, including Binder at $117.40 per ton, Premix/Cold Patch at $131.24 per ton, C Surface options at $117.40 per ton, and ancillary services including Asphalt Dumping Fees at $6.00 per ton and a Weigh Charge of $10.00. The sole source justification cited that P.H. Broughton is the only local vendor with a batch asphalt plant capable of providing hot-mix asphalt on demand with materials available close to the project site, and that alternative suppliers operate drum mix plants with silos that could not accommodate the agency's immediate needs without disruption to larger projects.