RFP 277-22-0576 Amendment 1 QAs and HHSAR 352.232-71.pdf

OMB No. 0990-0115

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES Cover 1

2. AMENDMENT/MODIFICATION NO. 3. EFFCTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable) Amendment 001 See Block 16C

6. ISSUED BY

CODE

277-22-0576 7. ADMINISTERED BY (if other than item 6) CODE Substance Abuse and Mental Health Services

Administration Division of Contracts Management, OFR 5600 Fishers Lane Rockville, Maryland 20857

Same as Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (/) 9A. AMENDMENT OF SOLICITATION NO.

All Offerors RFP Titled: The National Laboratory Certification Program (NLCP)

X 277-22-0576

9B. DATED (SEE ITEM 11)

March 23, 2022

10A. MODIFICATION OF

CONTRACT/ORDER NO

10B. DATE (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended X is not extended.

Offers must acknowedge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) by completing items 8 and 15, and retuming _____ copies of the amendment, (b) by acknowledging receipt of this amendment on each copy of the offer submitted; or (c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation, date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B) .

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section heading, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide responses to Questions received for the RFP 277-22-0576 (See Attached), and revise RFP to incorporate changes due to HHSAR 352.232-71 and invoice instructions (See Pages 2-3).

The Due Date for proposals remains unchanged for April 21, 2022.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Craig Sager Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED by (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

RFP No. 277-22-0576 Amendment No. 1: HHSAR 352.232-71 and Attachment 3

This amendment 1) adds HHSAR 352.232-71 clause in Section H; 2) revises sub-paraph of Article G.3.

Invoice Submission which removes the email submission of invoices and instead requires invoice submission through IPP; and 3) revises Section J. to remove Attachment 3 Voucher Review Sheet.

The RFP is amended as follows:

Article G.3. Invoice Submission sub-paragraph G.3.a. is revised to read as follows:

G.3.a. The contractor shall submit invoices as follows:

1) All invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

2) Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

3)Invoice/Financing Request Instructions for SAMHSA Cost-Reimbursement Type Contracts are attached and made part of this contract. The Billing Instructions (Attachment 3) and the following directions for the submission of invoices/financing requests must be followed to meet the requirements of a "proper" payment request pursuant to FAR 32.9.

Article G.3. Invoice Submission sub-paragraph G.3.c. is revised to read as follows:

G.3.c. Inquiries regarding payment of invoices should be directed to the designated payment office:

Department of Health and Human Services Program Support Center (PSC)/FMP/Accounting Services Bethesda Place 7700 Wisconsin Ave., suite 900 Bethesda, Maryland 20814

(301) 443-3020 phone

(301) 443-0562 fax Email: PSCInvoiceinquiries@psc.hhs.gov

Article G.3.b. is deleted.

SECTION H. has been revised to add H.19. ELECTRONIC SUBMISSION OF PAYMENT REQUESTS HHSAR 352.232-71 in full text as follows:

H.19. HHSAR 352.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (February 2022) 352.232-71 Electronic Submission of Payment Requests

(a) Definitions. As used in this clause— https://www.ipp.gov/ mailto:PSCInvoiceinquiries@psc.hhs.gov

RFP No. 277-22-0576 Amendment No. 1: HHSAR 352.232-71 and Attachment 3

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of Clause)

Section J- List of Attachments is revised to remove Attachment 3 Voucher Review Sheet.

http://www.ipp.gov/

RFP 277-22-0576

Attachment No. 1

RFP No. 277-22-0576 – National Laboratory Certification Program

Questions & Answers

Q # Question RFP Location Answer 1 For the SB subcontracting plan, the recommended Small

Disadvantaged Business (SDB) Goal of 23.04% is more than four times the currently published HHS subcontracting goal (FY21 – 5%). Can the agency please confirm if the recommended SDB goal for this proposal is accurate?

Section L.4.I.a., Subcontracting Plan, Page 69

Yes.

2 For the Past Performance requirement, along with contracts, can offerors also provide grants or cooperative agreements that are similar in nature to the solicitation work scope?

Section L.4.k.a., Past Performance Information, Page

Yes.

3 In Section L.4.k (Past Performance Information Part b) the instructions state sending Attachment 11, Client Letter and Attachment 12, Contractor Performance Information form, for each referenced client to complete and send back to SAMHSA. In lieu of offerors asking clients to complete and send in Attachment 12, would SAMHSA accept a completed CPAR evaluation for the project reference instead?

Section L.4.k.a., Past Performance Information, Page

No, but the offeror could include CPARS for additional past performance.

4 Can staff loading charts (presented by year, hour, and task), and schedules for completion of the work and delivery of items specified in the PWS for every year of the project be included in the appendix and excluded from the 60-page count?

Section L.3, Limitation on Size of Technical Proposal, Pages 60-

No.

5 RFP page 73 under Personnel indicates “The proposal must contain the resumes for all staff, letters of commitment for proposed subcontractors, consultants, and staff whose hiring is contingent upon award of the contract.”

a. Based on the large number of proposed consultants and the total Technical Proposal page limit of 100 in Attachment 08, can offerors provide a list of consultants in the Technical Proposal appendix and provide the letters of commitment and supporting documentation in the Business Proposal?

Section M.2.a. III Personnel, Page 73 and Attachment 08, Yes for list of consultants in Technical Proposal appendix, but no to letters of commitment and supporting documentation in Business Proposal.

See page 61 of RFP – “Resumes letters of commitment, and Information Technology Plans are not included in the page count’”

6 RFP page 60 indicates “The technical proposal must not exceed 60 pages in length, including the executive

Section L.3 Limitation on Size

A. Yes.

B. No.

summary, technical discussion, and work plan. Cover page and table of contents are not included in the page count for the technical proposal.” Attachment 08 Page 2 indicates “The total page count of the Technical proposal shall not exceed 100 pages. Total page count does not include: Title and Back Page; Table of Contents; and Section Dividers that do not contain information other than title of Section.”

a. Can SAMHSA confirm that based on instructions in the RFP and Attachment 8 that the technical proposal appendix is limited to 40 pages?

b. If yes, can the appendix limit be expanded to 70 pages (for a total of 130 pages) to allow sufficient pages to include all required supporting documentation (resumes, list of consultants, draft IT plan, detailed staff loading charts, and detailed schedules)?

of Technical Proposal, pages 60- 61 and Attachment 08, Additionally, the Technical Proposal page count is corrected on page 60 of the RFP to read, “100”.

7 Task 1.d Work Plan. Please confirm that SAMHSA is not planning for a database or additional IT structures that would require obtaining an Authority to Operate (ATO).

Attachment 01a, It is not anticipated that an Authority to Operate (ATO) will be required for this requirement.

8 Tasks 2 and 3: The PWS indicates that the contractor will assist SAMHSA in developing Guidelines for sweat and will prepare training materials for individuals to inspect laboratories testing sweat. Should offeror consider sweat testing a viable and desired option for federal workplace drug testing?

Attachment 01a, No. The offeror should not consider sweat testing a viable option, however the offer should consider it to be studied for it potential benefits and drawbacks for federal workplace drug testing.

9 Please confirm that submission of Attachment 16, Sealed Proposal Cover Page & Instructions, is not required if Prime Contractor will not have any subcontractors.

Attachment 16 Yes, confirmed.

10 Please confirm that Conflict of Interest and Confidentiality Forms required by Section H.13 are not required as part of the proposal submission.

Section H.13, Page

As stated in Section H.13, this is applicable if there are contractor staff onsite or on board. Offeror determines based on whether or not this applies.

11 Please confirm that a certificate of Current Cost and Pricing Data is not required as part of the proposal submission.

Section I.1.a., Page

The certificate of Current Cost and Pricing Data is not required with the proposal submission.

12 Please confirm that in lieu of completing the representation and certifications in section K of the solicitation, Offerors may attest as to their completion of representations and certifications in SAM (if they have an active SAM registration).

Section K.1, Page

Offeror shall follow instructions under K.1 as indicated.

13 Section L.4.b. states that “A cover sheet must be completed and submitted together with a detailed breakdown of estimated costs for each year. The offeror should furnish a breakdown by cost element as indicated below.”

Please clarify if the cover sheet described in the first sentence of Section L.4.b. is a separate item required in addition to Attachments 15, “Summary of Costs and Hours Spreadsheet” and 13, Breakdown of Proposed Estimated Cost and Labor Hours.

Section L.4.b., Page

Yes, this is separate.

14 Section L.4.b states that “In addition, a cover sheet and cost breakdown should be furnished for contract summary total amounts.”

Please clarify if this is an additional second cover sheet separate from Attachments 13 and 15.

Section L.4.b., Page

Yes.

15 Task 11: We respectfully request that SAMHSA clarify this PWS wording: “New or remedial responsible person will be interviewed during the next schedule routine laboratory inspection NLT one (1) week.”

Attachment 01a, The interview will take place no later than one week after the laboratory scheduled inspection.

16 Task 13: The PWS gives an estimate of approximately 200 PT samples per year. Should this be 200 sets per year (as indicated in the Deliverables Schedule)?

Attachment 01a, This should be 200 sets per year (as indicated in the Deliverables Schedule).

17 The PWS (Section A Background Information, Section B Objectives) indicates that SAMHSA is proposing to establish technical guidelines for using on-site tests for urine and oral fluid at the collection site. This is not included in other sections of the RFP. Please clarify whether SAMHSA considers point of collection testing a viable and desired option for federal workplace drug testing programs.

Attachment 01a, Pages 1-2

No. SAMHSA does not consider point of collection testing a viable and desired option for federal workplace drug testing programs.

RFP-277-22-0576 QAs