2702RFQ_-_Daytona_Beach_Replacement_Pier_Consultant.pdf

1. INTRODUCTION

1.1. Summary

The City of Daytona Beach is hereby soliciting responses from qualified Consultants to provide professional services as hereinafter described, which may include architectural, marine/coastal engineering, civil, structural, mechanical, electrical, environmental, environmental engineering, surveying, geotechnical, grant writing and planning services. Services may also include project inspection, construction management, grant writing and planning services associated with design and operation.

1.2. Background

The Daytona Beach Pier is the most recognizable landmark on Daytona Beach and has been the center of beach life since the beginning of the community.

The original pier, constructed of palm logs, was built before the turn of the 20th century and extended

600 feet into the ocean. It was built by Thomas Keating and was known as the Keating Pier. It was located at the end of Main Street, where the present pier is located.

On January 20, 1920 a fire destroyed the pavilion and most of the pier. In 1924, Keating sold the remains of the pier to Jeter McMillan who tore it down and began construction of a new pier. The new Pier

Casino opened on June 11, 1925. The pier was 1,000 feet in length and featured a Victorian style building. Its ornate ballroom could accommodate 2,000 dancers and hosted some of the top bands of the day. In addition to dances, the Pier Casino was the scene of charity balls, weddings, beauty contest, social events as well as civic meetings.

During the years of beach racing, some of the pilings were removed to allow race cars to pass under the pier. The Pier Casino was also a popular location for photos of the famous racers who came to Daytona

Beach. Those photos were seen worldwide and helped Daytona Beach to become known as "The

World's Most Famous Beach." The pier has changed ownership several times since McMillan died in

1946. In 2004, it was acquired by the city of Daytona Beach who then leased it to a corporate operator.

In 2009, the city took operational control of the pier, completely refurbished it and sought a long-term, quality tenant for the casino building.

On June 5, 2012, the Daytona Beach Pier reopened and the restaurant Joe's Crab Shack opened its doors and began serving its unique brand of seafood and casual entertainment.

Over the years, the pier has withstood the constant pounding of the Atlantic surf, fire and hurricanes, but it still stands, just as it was built in 1925. However, it currently is only about half as long as it was originally. The Pier has been known as the Ocean Pier, Keating Pier, Pier Casino, Main Street Pier and now the Daytona Beach Pier, but to most people it is simply known as "the pier" - the most recognizable landmark on Daytona Beach and source of many Daytona memories.

The Daytona Beach Pier is located at 1200 Main Street, Daytona Beach, FL 32118, the pier is a contributing property to the Daytona Beach Main Street National Registry Historic District, it is recorded in the Florida

Master Site File, and has been certified by the United States National Park Services as a “Certified Historic

Structure”. The City contracted WGI, Inc. (WGI) to evaluate the structural capacity of the current pier, Request For Proposal #2702RFQ Title: 2702RFQ - Daytona Beach Replacement Pier Consultant perform a feasibility study for the construction of a new pier, and determine what modifications or improvements to the pier and surrounding area can be provided to enhance the Main Street Business and

Entertainment District. WGI completed their scope of services in January 2023, the corresponding report will be included with this RFQ.

The existing pier is a timber framed structure that was constructed in 1925. The pier is constructed with a multitude of timber piles that over the years have been replaced or repaired. WGI performed an analysis of the existing pier and calculations showed the main structural components do not meet current design codes.

The City wishes to preserve the current location of the restaurant over the water and maintain the historical value of the building. Consequently, the new pier will be constructed independently of the restaurant. Based on the analysis of the existing structure, the restaurant’s substructure is not dependent on the adjacent pier components. However, phased under this Contract the CONSULTANT will be tasked with evaluating the restaurants substructure. If applicable, provide recommendations on strengthening the restaurants substructure or providing a monitoring plan of the substructure.

The City entered a lease agreement with the State of Florida Division of State Lands (DSL) on behalf of the

Board of Trustees of the Internal Improvement Trust Fund (TIITF) on May 25, 2001 as a result of the approval of House Bill 891 by the Governor of the State of Florida. The law required that the City acquire ownership of the existing pier and restaurant within five years of the effective date of the act. The City acquired the pier and restaurant in September 2003 and January 2004 respectively to fulfill the initial requirements of the lease. The term of the lease is 35 years meaning the expiration date is May 2036. The lease specifically outlines that non-water-dependent activities may be included as the lease is for the purpose of furthering the City’s downtown redevelopment initiative. This is a deviation from standard SSL leases not implemented through a legislative act. The lease also requires that any modifications to the lease would require a legislative act.

1.3. Contact Information

Purchasing Purchasing

Purchasing Agent

301 S. Ridgewood Ave.

Daytona Beach, FL 32114

Email: purchasing@daytonabeach.gov

Phone: (386) 671-8082

Department:

Public Works

1.4. Timeline

Release Project Date October 8, 2026 mailto:purchasing@daytonabeach.gov tel:(386)671-8082

Pre-Proposal Meeting (Non-Mandatory) October 16, 2026, 10:00am

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Question and Request for Interpretation

Submission Deadline

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Proposal Submission Deadline November 5, 2026, 11:00am

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2. DEFINITIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE CITY

MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE OF SPECIAL

PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this

Solicitation:

Addenda means written or graphic instruments issued prior to the end of the Offer Phase which clarify, correct, or change the Solicitation documents or Contract documents. Also means Addendum.

Bid means Solicitation Submission, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Bidder one who submits a response to a Solicitation; also means Proposer or Respondent.

City means The City of Daytona Beach, unless the context indicates otherwise, includes the City’s officers, employees, and agents.

Commodities means the supplies, materials, goods, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting Contract.

References to commodities shall mean goods.

Contract means the form Contract, if any, required by the City in order to integrate all terms and conditions therein, provided by the City for the Bidder’s execution and includes 1) the Solicitation documents 2) the Offer https://teams.microsoft.com/meet/22763792503464?p=rpFpi0cXhH8zrXBKD0 https://teams.microsoft.com/meet/22763792503464?p=rpFpi0cXhH8zrXBKD0 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmMzZDc2MzQtNGYzMS00OTE3LTkxOGYtZDQ0ZWQ1ZjYzYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmMzZDc2MzQtNGYzMS00OTE3LTkxOGYtZDQ0ZWQ1ZjYzYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmMzZDc2MzQtNGYzMS00OTE3LTkxOGYtZDQ0ZWQ1ZjYzYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmMzZDc2MzQtNGYzMS00OTE3LTkxOGYtZDQ0ZWQ1ZjYzYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmMzZDc2MzQtNGYzMS00OTE3LTkxOGYtZDQ0ZWQ1ZjYzYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmMzZDc2MzQtNGYzMS00OTE3LTkxOGYtZDQ0ZWQ1ZjYzYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmMzZDc2MzQtNGYzMS00OTE3LTkxOGYtZDQ0ZWQ1ZjYzYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

Package, 3) the Resolution or Ordinance 4) all Purchase Orders issued pursuant to the Solicitation documents

5) all amendments that may after the date of award be executed by the Bidder and the City 6) any addenda 7) any other Solicitation Documents. Also means an Agreement to purchase Goods or Services or both, regardless of whether the agreement is reduced to a single written document.

Electronic Signature means the original signature transmitted and received via electronic transmission of a scanned document, (e.g., PDF or similar format) and are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. Any such electronic counterpart shall be of sufficient quality to be legible either electronically or when printed as hardcopy. The City shall determine legibility and acceptability for public record purposes.

Florida Prompt Payment Act means F.S. §§ 255.0705—255.078, as amended from time to time.

Goods means the supplies, materials, commodities, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting

Contract. References to Goods shall mean Commodities.

Local Vendor means a person or business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of six months prior to the date Offers were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods or Services solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Notice of Intent to Award (NOI) means a written notice given by the City stating that staff is recommending award to the listed Proposer. It includes instructions for completing and submitting any Contract that accompanies the NOI.

Offer means Solicitation Submission, Bid, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform. The Platform is utilized by the City and the Bidders to: 1) Allow Bidders to register and manage their company records, 2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation, 3) Allow Bidders to submit an Offer Package online, electronically, through the Platform, 4) Allow Bidders to view all public record documents related to an online Solicitation.

Pricing Sheet means the area within the Platform where Bidders will provide their pricing response for the

Solicitation. Also known as Bid Schedule.

Proposal means Solicitation Submission, or Bid, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Proposer means one who submits a response to a Solicitation; also means Bidder or Respondent

Purchase Order means a written document to an awarded Proposer formalizing the terms and conditions of a proposed transaction.

Respondent one who submits a response to a Solicitation; also means Proposer or Bidder.

Responsible refers to a Proposer that has the necessary skills, ability, capacity, and capability to perform the work required under a Solicitation and is otherwise eligible for award.

Responsive means conforming in all respects to the Solicitation Package, except minor irregularities.

Services means a Proposer's ability to comply with promised delivery dates, specifications, and technical assistance. Also means the furnishing of labor, time, or other form of effort.

Solicitation means the group or collection of information that constitutes detailing the requirements and requesting responses or submittals from eligible Proposers. The information may be in the form of electronic documents, files, and information contained in data fields in the Platform.

Solicitation Deadline means the specific date a time that a Solicitation is due. No Offers will be accepted after this time.

Tabulation Sheet means the opening results of a Solicitation. The Proposer's name, City, and Offer Price will be recorded for Invitations to Bid.

Vendor means Contractor, Consultant, Respondent, Supplier or Proposer to whom the Contract is awarded.

3. SCOPE OF WORK

3.1. Scope of Work

Designs that allow for a "top down" construction method is preferred as it helps to mitigate construction impacts during Turtle Nesting season. Consultant will need to acquire the necessary Federal, State, and

Local Permits to construct the new pier.

3.2. Environmental Permitting

Pre-Application Coordination - The CONSULTANT will attend two (2) pre-application meetings with regulatory agencies to introduce the project and identify any environmental concerns that may be present early in the review process. It is anticipated that the Florida Department of Environmental Protection

(FDEP) and the U.S. Army Corps of Engineers (USACE) will be the permitting agencies. The Florida Fish and

Wildlife Conservation Commission (FWC), U.S. Fish and Wildlife Service (USFWS), National Marine

Fisheries Service (NMFS), Florida State Historic Preservation Office (SHPO), and the U.S. Coast Guard

(USCG) will be the commenting agencies. If Federal Emergency Management Agency (FEMA) funding is pursued, as applicable, CONSULTANT is to ensure compliance with the Endangered Species Act (ESA), Rivers and Harbors Act (RHA), and Magnuson-Stevens Fishery Conservation and Management Act (MSA).

CONSULTANT services to include approaching regulators with an option for the removal and replacement of the existing multi-story restaurant and bar and the potential inclusion of other amenities along the pier.

The purpose of the pre-application meetings is to verify available permitting pathways and obtain agency feedback and comments before application submittal. The pre-application discussion assists the project engineers and permitting staff with any early project design modifications to achieve the lowest form of permitting and assists the agency staff with making timely, well-informed decisions on permit issuance.

Based on agency feedback, CONSULTANT will coordinate with the City to consider alternative design concepts.

Permit Applications - The CONSULTANT will prepare application forms and supporting documentation, including the Environmental Narrative, for state and federal permitting. GIS mapping and analysis will be conducted in support of the preparation of the narrative, which will describe existing conditions and characterize the nature of potential impacts on natural resources as well as avoidance and minimization measures. Regulatory agencies will evaluate the project activities for direct, secondary, and cumulative impacts on natural and water resources. The proposed design will differ from the historic configuration;

therefore, it is anticipated that the following permits will be required:

• USACE Standard Permit; and

• FDEP Joint Coastal Permit with Sovereign Submerged Lands Letter of Consent or Lease.

• Volusia County Health Department

• FDEP for Sanitary and Water

Biological Assessment - Section 7 of the Endangered Species Act (ESA) review is necessary for federal permitting. Development of a Biological Assessment (BA) is recommended to streamline the review process and expedite permit issuance. As a note, the average timeframe for USACE agency staff to begin reviewing an application is approximately 9 months, and the average timeframe for USACE to prepare, submit, and initiate formal consultation with USFWS and NMFS and for the commenting agencies to provide concurrence through a Biological Opinion under Section 7 ESA ranges another 9 to 18 months.

The BA would accompany the USACE application submittal and provide an opportunity for the USACE and associated commenting agencies (NMFS and FWS) to perform Section 7 consultation in a more efficient timeframe. A draft copy of the BA is to be submitted to the City for review and comment. Following City review, the CONSULTANT will respond to one round of City comments before agency submittal.

CONSULTANT will provide revisions in response to agency comments.

It is assumed that compensatory mitigation and/or conservation measures (such as relocation of resources) are not required. If regulatory agencies require conservation or mitigation efforts, such as seagrass mitigation, CONSULTANT will provide a preliminary evaluation of mitigation options and strategies if required. A full mitigation plan or resource relocation plan is not included in this scope but may be provided as an optional service.

Requests for Additional Information - Requests for Additional Information (RAI) may be received from the consulting or permitting agencies via telephone, email, or written correspondence. CONSULTANT will respond to up to four (4) total RAIs as determined by of the City, and coordinate with the agencies via email and teleconference. One field meeting with representatives of agency personnel (FDEP) is anticipated to be required to confirm benthic resource findings.

3.3. NEPA Documentation

Consultant to prepare and submit on behalf of the City all necessary National Environmental Policy Act

(NEPA) Documentation for the project.

Natural Resource Evaluation - A Natural Resource Evaluation (NRE) should be prepared for projects that meet or involve one or more of the following:

• Federal listed and candidate species/critical habitat consultation (informal or formal)

• Wetland impacts require either a standard/individual or regional general permit (SAJ - 92)

• Substantial adverse effects to Essential Fish Habitat (EFH)

If a NRE is required for one resource (species, wetland, or EFH), a section for the other resources present in the project area should also be included. For example, a project requires the development of an NRE because of species consultation, but has minor wetland impacts, and no EFH impacts. The NRE developed should include a Protected Species and Habitat and Wetlands Sections with a statement in the project overview that EFH is not applicable. The Protected Species and Habitat section needs to include information sufficient to complete agency consultation and the Wetlands section should include a discussion of the minor wetland impacts.

For projects that have natural resource impacts that do not exceed any of the thresholds listed above, a technical memorandum discussing the impacts may be sufficient.

NREs require review by the Office of Environmental Management (OEM) regardless of federal Class of

Action. NREs for State Environmental Impact Reports (SEIRs) or Non-major State Actions (NMSAs) will not require OEM review.

3.4. Grant Services

The City would like to pursue FEMA Grant assistance with the construction of this project. Grants are the principal funding mechanism FEMA uses to commit and award federal funding to eligible state, local, tribal, territorial, certain private non-profits, individuals and institutions of higher learning. Consultant to prepare and submit on behalf of the City the necessary grant application package to FEMA. In addition, the Consultant to provide other viable grant options for consideration and potential acquisition.

3.5. Pre-Design Services

Consultant to review all three options from the WGI Feasibility Study and present the material to City

Commission after updating the corresponding cost estimates and ranking the alternatives, including any new alternative(s). Address related questions from City Commission regarding each pier configuration alternative. Request City Commission to select which option they would like to move forward with the design.

3.6. Pier Structural Design

The Consultant shall design and prepare construction drawings for the replacement fishing pier and tying the new pier into the restaurant location or if permittable and selected by City Commission the removal and replacement of the multistory restaurant. If the existing restaurant is to remain and contingent on the restaurant’s substructure evaluation, Consultant is to design and prepare construction drawings for the strengthening of the restaurant substructure. All elements of the pier will be designed and detailed in accordance with the most current FDOT Structures Design Manual and Design Standard Indices. The FDOT

Standard Specifications for Road and Bridge Construction (latest edition) will be the governing specifications for construction.

The scope below assumes a simply supported, prestressed concrete slab unit pier supported on pile bent foundations. If the existing restaurant is to remain, Joe's Crab Shack will need to remain open during construction, so Construction Plans need to specify access accommodations. The fishing pier is assumed to be constructed in a single phase. Any restaurant substructure strengthening may need to be constructed as a second phase, nevertheless the restaurant will need to remain open.

Design and Design Package to generally consist of the following:

• Key Sheet

• General Notes

• Pier Geometry (Vertical & Horizontal)

• Expansion/Contraction Analysis

• General Plan & Elevation

• Demolition Plan

• Sidewalk/Approach Slab

• Miscellaneous Details o Fish Cleaning Stations o Fixture Anchorages o Railings o Hinged or breakaway decking

• Substructure o Bent Plan and Elevation o Structural Design o Stability Analysis o Details

• Foundation Layout

• Finish Grade Elevations (FGE) o Calculation o Plan Sheets

• Superstructure o Superstructure Plan o Superstructure Section o Prestressed Beam Design o Prestressed Beam Schedules o Details

• Reinforcing Details

• Quantities and Bid Schedules

• Technical Special Provisions

• Engineers Estimate at 60%, 90% and Final

• Design Coordination Meetings – Renderings, 60%, 90%

• Design Site Visits – Project Kick Off, 60% with Plans in Hands, Final

CONSULTANT design schedule at Project Kickoff with updates at 60% and 90% review meetings

3.7. Lighting Plans

Once the City approves the analysis, the Consultant will prepare lighting plans and develop an opinion of probable cost. Lighting Plans will need to be reviewed and approved by applicable regulating agencies, minimally Florida Fish and Wildlife Commission and Volusia County.

3.8. Civil Design

Consultant shall provide site/civil details for the pier project. A site plan of the landside project features shall be prepared to include plotting of survey data, establishment of proposed grades, pier tie down/access location, preparation of plan sheets, typical site plan section sheets, and other detail sheets necessary to convey the project design.

Consultant shall develop a geometric layout sheet for the project. A construction staging area sheet will be developed to be included in the plan set for the project and the contractor’s information. The City will confirm the area to be identified for the construction staging area. Temporary construction fencing locations will be noted on the plans.

An erosion control plan for the land side of the project will be developed and included in the plan set.

Consultant shall coordinate the project with the adjacent City Boardwalk and Breakers Park projects. The site plan is to indicate interface details at the project perimeter limits if needed.

Consultant will prepare an opinion of probable construction costs for the Civil/Site work at the various plans’ submittal stages.

The Consultant shall submit project Civil/Site plans for City reviews at the 60%, 90%, and 100%

Construction Documents submittal stages. All plan submittals will be in electronic pdf and AUTOCAD formats.

Utility Design and Coordination - Utility coordination with the utility agencies in the project area to be provided. The Consultant will send 30% and 60% plans to the utility agencies identified through the 811-ticket process to confirm their status regarding the project.

The following utilities currently serve the restaurant and Consultant to design and permit new services to the restaurant as a part of this scope of services:

• Water service to restaurant and to the end of the pier with periodic spigots along the pier.

• Fire line to restaurant

• Size a new lift station with associated sewer lines and force main to upland termini, work to include locating and securing lift station

• Grease trap with thermal sensing, pumps, and sewer mains, work to include locating and securing new grease trap.

• Pier lighting and electrical conduit, including SEA Turtle Compliant lighting or shielding option.

• Power service from the meter to the lift station, grease trap and restaurant.

A utility adjustment sheet will be developed and provided in the plans set indicating the information provided by the agencies. Coordinate with FPL, communications, and TECO Gas Company to reestablish services for the restaurant. Certain utility providers will be responsible for their own relocation design and

Consultant to coordinate accordingly.

3.9. Constructability Review

A team consisting of designers, engineers and contractor or construction manager will review the plans and ensure they can be effectively, efficiently and safely built. The team shall demonstrate proven expertise in constructability review, including identification of design conflicts, evaluation of construction sequencing, assessment of site logistics, and recommendations for cost and schedule optimization. During the design, the team is to identify constructability issues, conflicts, site constraint issues, address timing concerns (Annual Events, Turtle Season, etc.) and coordination gaps. If applicable, team to recommend alternative construction methods, materials, or sequencing to improve efficiency.

3.10. Bid Phase Services

The Consultant shall:

• Attend the Pre-Bid Meetings

• Respond to Bidder Questions

• Review Bids and Provide a Recommendation of Award

3.11. Construction Phase Services

The Consultant shall:

• Attend the Preconstruction Meeting

• Attend Combination In Person and Virtual Construction Progress Meetings (one meeting/monthly)

• Coordinate with City

• Perform Site Reviews/Inspections

• Review Shop Drawings and Materials

• Provide Responses to Requests for Information (RFIs)

• Provide Responses to Requests for Modification (RFMs)

• Review As-built plans

• Close-out permits

3.12. Deliverables

The project will include the following deliverables:

• Conceptual Renderings

• Project Design schedule and updates

• Environmental Documents

• 60% Construction Plans and Permit Applications

• 90% Construction Plans, Cost Estimates, Bid Schedule

• Constructability Review

• 100% Construction Plans and Specifications

• Final Signed and Sealed Plans and Specifications, Cost Estimate and Bid Schedule

All deliverables will be submitted electronically (Signed and Sealed). Two hard copies of the Final Signed and Sealed Plans will also be provided.

3.13. Construction Documents

Preparation of the 100% complete Construction Documents shall include the following:

• Coordinate the submission of the final signed and sealed Construction Documents for permitting.

Signing and Lighting Design

Signing Plans: The CONSULTANT will design, and detail signs required for the project including environmental information and directional signs within the project limits.

Lighting Analysis: The CONSULTANT will coordinate with the City on the type of lighting standard suitable for the pier and acceptable to FWC. Lighting will be in accordance with FWC sea turtle lighting guidelines. The public will be allowed to provide input on lighting selection at the public workshop.

Upon selection of the style of lighting to be used, the CONSULTANT will perform a lighting analysis to meet the governing and City’s illumination threshold based on the proposed pier design.

4. SPECIAL PROVISIONS

4.1. MINIMUM QUALIFICATIONS

In order to be considered qualified to perform the requested Services, the Proposer's Project Manager must be experienced in ocean pier construction and a Professional Engineer registered in the State of

Florida with marine project management and design experience for a minimum of ten (10) years.

4.2. E-VERIFY

E-Verify. - The Proposer (and its subcontractors) have an obligation to utilize the U.S. Department of

Homeland Security’s (DHS) E-Verify system for all newly hired employees. By executing this Contract, the

Proposer certifies that it is registered with, and uses, the E-Verify system for all newly hired employees.

The Contractor must obtain an affidavit from its subcontractors in accordance with paragraph (2)(b) of section 448.095, F.S., and maintain a copy of such affidavit for the duration of the Contract.

This section serves as notice to the Proposer regarding the requirements of section 448.095, F.S., specifically sub-paragraph (2)(c)1, and the City’s obligation to terminate the contract if it has a good faith belief that the Proposer has knowingly violated section 448.09(1), F.S. If terminated for such reason, the

Proposer will not be eligible for award of a public contract for at least one year after the date of such termination. The City reserves the right to order the immediate termination of any contract between the

Proposer and a subcontractor performing work on its behalf should the City develop a good faith belief that the subcontractor has knowingly violated section 448.095(1), F.S.

4.3. RESTRICTIONS, PROHIBITIONS

A. A person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not submit a Proposal to provide any goods or services to a public entity; may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit a Proposal on leases of real property to a public entity; may not be awarded or perform work as a Contractor, Supplier, subcontractor or Consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for

CATEGORY TWO for a period of 36 months from the date of being placed on the Convicted

Vendor List.

B. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a Proposal to provide goods or services to a public entity; may not submit Proposal with a public entity for the construction or repair of a public building or public work; may not submit proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity.

C. An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined by the Department to be a non-responsible Contractor may not submit a Proposal or perform work for the construction or repair of a public building or public work on a contract with the Recipient.

D. No funds received pursuant to this Agreement may be expended for lobbying the Florida

Legislature, judicial branch or any state agency.

4.4. Prohibition Against Considering Social, Political, or Ideological Interests

Pursuant to Florida Statutes § 287.05701, the City shall not consider, give preference based upon, or request documentation regarding a vendor’s social, political, or ideological interests when determining the vendor’s qualifications.

5. GENERAL CONDITIONS

THIS IS NOT A BID. This is a Request for Proposals issued in accordance with The City of Daytona Beach

Code Chapter 30, Division 3, “Source Selection and Contract Formation”. The Request for Proposal specifies the product(s) or services needed and lists the criteria upon which the Proposals will be evaluated. When received, Proposals will be reviewed and ranked in order, beginning with the one deemed most advantageous to the City. Negotiations will commence with the selected Proposer(s). Upon completion of satisfactory negotiations, the Contract negotiated as the best will be recommended to the

City Commission. A copy of Chapter 30 may be obtained upon request.

5.1. ELECTRONIC PLATFORM

To ensure consideration of your Proposal, please follow these instructions.

The City will only accept online Proposals for this Solicitation through the Platform accessible through

Opengov, the City's online procurement Platform. All solicitations can be accessed through the City’s website: www.codb.us/841/Purchasing under the link to “Public Solicitation”, then by selecting the proper solicitation.

No other forms of online Proposals will be accepted. All Proposals not in compliance with the conditions specified herein are subject to rejection.

Interested Proposers shall contact OpenGov Procurement Support related to any inquiries related to the software. Proposers may contact Support via the blue chat bubble in the bottom right corner of an

OpenGov Procurement webpage or can reach out via email at procurement-support@opengov.com or via phone at (855) 680-4747.

5.2. REQUESTS FOR INTERPRETATIONS

If the Proposer is in doubt as to the meaning of any of the Solicitation Documents or other Exhibits included in this Solicitation, the Proposer may submit a question through the Platform. Such requests must be received by the deadline communicated in the Timeline in the INTRODUCTION in order to be considered. The City is not obligated to respond to such requests.

https://procurement.opengov.com/portal/codb/projects/296858/document?section=2853005

5.3. ADDENDA TO SOLICITATION DOCUMENTS

Prior to Solicitation opening, the City may, on the City’s own initiative or in response to a request for clarification, furnish Addenda, or answer questions via the Platform for additions or alterations to the

Solicitation Documents previously supplied by the City. In addition, the City may by Addendum extend the date scheduled for Solicitation opening. The Purchasing representative will make reasonable efforts through the Platform to notify all potential Suppliers of the issuance of an Addendum. The City’s

Purchasing web site address is www.codb.us/841/Purchasing; Addenda may be found under the “Public

Solicitations” link.

Any clarification or interpretation issued by the City in the form of a written Addendum will be deemed to be a part of the Solicitation Documents. No oral clarification or interpretation will be binding. However, the Proposer is solely responsible for ensuring that the Proposal submitted reflects all such

Addenda/Questions and Answers.

5.4. EXECUTION OF OFFER

The City will only accept Offers online through the Platform. No paper Offers will be accepted.

All electronic files uploaded must be in a common format accessible by software programs the City uses.

Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or

.xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Bidders will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Bidders will not disable or restrict the ability of the City to print the contents of an uploaded file.

Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Offer that does not meet the criteria stated in this paragraph.

5.5. WITHDRAWAL OF OFFERS

The Proposer may withdraw their submission and resubmit anytime until the specified opening date and time, (i.e., the end of the Offer Phase). Once the Offer Phase has ended the City will be able to view the submissions and begin the evaluation of all Proposals received.

Mere negligence on the part of the Proposer in preparing the Offer does not constitute a right to withdraw the Proposal after opening.

5.6. OPENING DATE

The opening of Proposals will be scheduled at the date and time specified by the Solicitation, or as changed by Addenda or response that the City may issue. At opening, the City will open and record the Proposals so long as they are proper and have been timely submitted. In recording the Proposals, the City will state the name of the Proposer. The Tabulation Sheet will be created on the Platform by the Purchasing representative. The Proposer is solely responsible to ensure that the Proposal is submitted online prior to the end of the Offer Phase. Late Submissions will not be accepted.

5.7. COOPERATIVE PURCHASING

All Proposers awarded Contracts from this Solicitation are required to permit governmental entities to participate in the Contract under the same terms, and conditions except those allowances may be made for differences in delivery costs.

5.8. GENERAL REVIEW PROCEDURES

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach, sets forth the general review procedures for competitive sealed Offers. Under the Purchasing Code, the City Manager is required to evaluate and rank Responsive Proposals in accordance with the criteria identified in the Solicitation.

Before submitting a recommendation for final action on this Solicitation to the City Commission, the City

Manager is authorized to “shortlist’ and negotiate with one or more of the Proposers who submitted the highest ranked Proposals. As part of these negotiations, the City Manager may request revised Offers from shortlisted Proposers.

The City Manager has adopted a policy delegating the task of initially ranking Responsive Offers to a

Selection Committee. The Selection Committee may require personal interviews with Proposers before submitting its recommendations to the City Manager.

5.9. LOCAL PREFERENCE

Pursuant to the Purchasing Code, preferences may be given in the evaluation of Responsive Offers to Local

Vendor. A “Local Vendor” is a Proposer which has maintained a permanent place of business with full-time employees within the city limits of the City of Daytona Beach for a minimum of six months prior to the date Offers were received for the Contract at issue, which generally provides from such permanent place of business the kinds of services solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

In order to qualify as a Local Vendor, the Proposer must submit a properly completed Local Vendor affidavit as part of its Proposal. A Proposer who fails to properly complete and sign this affidavit or submit it with the Proposal will not be considered for local preference in this Solicitation. The City is the ultimate arbiter as to whether the Proposer qualifies as a Local Vendor; and the City may require the Proposer to submit additional documentation verifying that the Proposer qualifies as a Local Vendor.

A Proposer qualifying as a Local Vendor will be given the following Preferences:

A. At the City’s discretion, the Proposer may be given bonus points of up to 10% of the total available points used to score Offers for ranking purposes. The exact percentage awarded may be adjusted based on the extent of work to be subcontracted to non-local Vendor.

B. After the Selection Committee has evaluated and ranked Offers, if the highest-ranked Local

Proposer’s Proposal would not otherwise be among the list of the highest–ranked Proposals submitted to the City Manager, the list will be modified to include the highest-ranked Local

Vendor’s Proposal. In addition, if the evaluation criteria included price, all of the Proposers on the modified short list will be given the opportunity to submit best and final fee schedules; and final ranking provided by the Selection Committee will be based on the best and final Offers. For purposes herein, the reference to “best and final” will not serve to alter the City Manager’s authority from requiring a short listed Proposer to submit a revised Offer.

Note: If this Request for Proposals will use Federal Funding, this section will not apply.

5.10. REJECTION OF OFFERS

The City reserves the right to reject any or all Proposals in whole or in part and to award by items, parts of items, or by any aggregate group of items specified. The City also reserves the right to waive technical defect when in its judgment the best interests of the City thereby will be served.

5.11. AWARD

The award will be made by the City to the Proposer most qualified and offering the best value to the City, which will be determined by evaluation of Proposals using the evaluation criteria contained in the

Solicitation, and in accordance with applicable rules and regulations governing the purchase and Contract adopted and established by the City, and the State of Florida.

Any Contract resulting from this Solicitation may, in the alternative, be awarded by the City of Daytona

Beach Community Redevelopment Agency (CRA). Therefore, any Offers submitted in response to this

Solicitation shall be deemed to be Offers to the CRA as well as the City. Any final written contract may be with the CRA instead of the City, and in such instances, any required insurance, performance and payment bonds, may be required to run in favor of the CRA in addition to or in lieu of the City.

5.12. SELECTION PROCESS

For the purpose of selecting the most qualified Proposal, the City will use a competitive selection process as set forth in pertinent City and State procurement requirements. The procedure will involve the following steps:

A. The City will advertise and email notice of formal Requests for Proposals to interested Proposers.

The City’s Selection Committee will review, rank, and shortlist all Proposals received by the established deadline for submission. Oral presentations by the short-listed Proposers to clarify their Offers may be required. These presentations will serve to explain implementation techniques integral to the written Proposal. Subsequent to the receipt of Proposals, the City may schedule a time for each requested oral presentation at a place convenient to the City.

B. The City’s Selection Committee will then rank each Proposal and prepare a recommendation for approval by the City Manager. Upon receipt of the City Manager’s approval, the City’s Project

Manager shall negotiate a contract with the highest ranked Proposer(s) approved by the City

Manager. Should the Project Manager be unable to negotiate a satisfactory contract with the any of the shortlisted Proposers, the City Manager, or designee, shall terminate such negotiations with any or all of the shortlisted Proposers and begin negotiations with remaining Proposers based on ranking, until negotiations are successful or this Solicitation is cancelled.

C. The City Commission has the sole authority to bind the City to the terms and conditions of a contract that has been approved in a public meeting of the City Commission. The City

Commission reserves the right to modify or reject any contract for the acquisition of goods and/or services submitted to it for consideration.

5.13. LICENSES, PERMITS, AND FEES

All Proposals submitted shall include in the price the cost of any business or professional licenses, permits or fees required by the City and any agency having jurisdiction over the Services solicited through this

Request for Proposal.

5.14. PATENT INFRINGEMENT

By submission of a Proposal, the Proposer certifies that the Services to be furnished will not infringe any valid patent, copyright, or trademark and the successful Proposer shall, at his/her own expense, defend any and all actions or suits charging such infringement and hold the City harmless in case of any such infringements.

5.15. TAXES

All Proposals shall be exclusive of federal taxes. Tax exemption certificates will be furnished upon request.

5.16. FLORIDA PUBLIC RECORDS LAW

Sealed Offers received by the City pursuant to the Request for Proposals will be temporarily exempt from disclosure in accordance with Florida’s Public Records Laws. F.S. §119, states that Offers are not public record for 30 days from the date of the opening of the Offers or the date a Notice of Intent to Award is posted, whichever is first. Thereafter, all Offers will be open for a personal inspection by any person pursuant to Public Records Law.

If the Proposer believes that the Offer or any portion thereof is permanently exempt from disclosure under the public records laws, the Proposer must state the grounds for this position in CAPITAL LETTERS in a certified letter addressed to the Purchasing Agent and received at least 3 days prior to the Offer opening. The Proposer will be contacted prior to the opening of the Offer and a determination will be made as to whether or not it is exempt prior to opening. If a determination is made that it is not exempt from disclosure, the Proposer may in writing request the return of the sealed Proposal.

5.17. QUALIFYING PROPOSERS

Prior to awarding of Offer, the City may require submission by Proposer of complete financial statement and questionnaire describing Proposer’s financial ability and experience in performance of similar work.

5.18. RULES AND REGULATIONS

All work performed under this agreement shall be in strict compliance with local, State and Federal laws, rules and regulations. Proposer shall assume all liability for fines and penalties assessed by the authorities for any infractions.

5.19. NO COSTS

The City of Daytona Beach bears no responsibility for any costs incurred in the preparation of the

Proposal.

5.20. INTERNET/WEB SERVICES

For the purposes of this paragraph, any Services or products offered to the…