27028_Q RFQ.pdf

Date Posted: 9/2/2026

August 28, 2026

Subject: Request for Qualifications #27028-Q: Sandy Creek Road Multi-Use Path Project

Gentlemen/Ladies:

Fayette County, Georgia invites you to submit a Statement of Qualifications (SOQ) for the development of Plans, Specifications and Estimates for Sandy Creek Road Multi-Use Path Project. In accordance with the information and specifications contained herein.

Questions concerning this Request for Qualifications should be addressed to Sherry White in writing via email to swhite@fayettecountyga.gov or fax to (770) 719-5544. Questions will be accepted until 3:00p.m., Monday, September 14, 2026.

Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The office telephone number is (770) 305-5420.

Please return your response to the following address:

Fayette County Purchasing Department 140 Stonewall Avenue West, Suite 204 Fayetteville, Georgia 30214 RFQ Number: 27028-Q RFQ Name: Sandy Creek Road Multi-Use Path Project

Your envelope must be sealed and should show your company's name, address, RFQ number and name.

SOQs will be received at the above address until 3:00p.m., on Wednesday, September 30, 2026, in the Purchasing Department, Suite 204. SOQs will be open at that time.

SOQs must be signed to be considered. Late SOQs cannot be considered. Faxed SOQs or emailed SOQs cannot be considered.

mailto:swhite@fayettecountyga.gov

RFQ 27028-Q Sandy Creek Road Multi-Use Path Project

GENERAL TERMS AND CONDITIONS

RFQ 27028-Q: Sandy Creek Road Multi-Use Path Project

1. Definitions:

a. County: shall mean Fayette County, Georgia.

b. RFQ: shall mean Request for Qualifications

c. SOQ: shall mean Statement of Qualifications

d. Responders: Companies or individuals who submit a Statement of Qualification (SOQ) in response to this RFQ.

2. Preparation of Offers: It shall be the responsibility of the offeror to examine specifications, scope of work, schedule and all instructions that are part of this RFQ. Failure to observe any of the instructions or conditions in this RFQ may result in rejection of the offer.

All the specifications and information contained in this RFQ, unless specifically accepted in writing by the offeror and such exceptions being included with the offer, will form the basis of the contract between the successful offeror and the county. The offeror should take care to answer all questions and provide all requested information.

3. Submission of Offers: Offeror must submit their SOQ, along with any signed amendments issued by the county, in a sealed opaque envelope with the following information written on the outside of the envelope:

a. The Offeror’s company name,

b. The RFQ number, which is 27028-Q and

c. The RFP Name, which is Sandy Creek Road Multi-Use Path Project

Mail or deliver one (1) original, unbound proposal, signed in ink by a company official authorized to make a legal and binding offer and one (1) digital copy on a flash drive to:

Fayette County Government Purchasing Department 140 Stonewall Avenue West, Suite 204 Fayetteville, GA 30214

RFQ Number: 27028-Q RFQ Name: Sandy Creek Road Multi-Use Path Project

4. Timely Receipt: Offers not received in the Purchasing Department by the time and date of the scheduled RFQ opening will not be considered.

5. Open Offer: To allow the County sufficient time to award a contract, the offer, once submitted and opened, shall remain open for acceptance for a period of at least ninety days from the date of the opening to date of award.

6. Trade Secrets – Confidentiality: If any person or entity submits a SOQ or proposal that contains trade secrets, an affidavit shall be included with the SOQ or proposal. The affidavit shall declare the specific included information which constitutes trade secrets. Any trade secrets must be either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a minimum, marked in the affidavit or an attached document explaining exactly where such information is, and otherwise marked, highlighted, or made plainly visible. See Georgia law at O.C.G.A. § 50-18-72 (A)(34).

7. Site Conditions: Offerors are urged to visit the site to familiarize themselves with site conditions. Upon submission of an offer, it is understood that the offeror is acknowledging his acceptance of all site conditions.

8. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is recommended for award to the Board of Commissioners or the County Administrator, or before the County renews, extends, or otherwise modifies a contract after it has been awarded, the contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws).

A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Director of Purchasing. You must include the letter with any SOQ, bid, proposal, or price quote you submit to the Purchasing Department.

In the event that a contractor fails to comply with this requirement, the County will take action as appropriate to the situation, which may include actions up to and including rejection of the SOQ, bid or offer, cancellation of the contract in question, or debarment or suspension from award of a County contract for a period of up to three years.

9. Evaluation of Offers: The evaluation of offers and the determination as to acceptability of services offered shall be the responsibility of the county. The county reserves the right to obtain clarification or additional information from any firm regarding its proposal. The county reserves the right to select a responsive, responsible firm on the basis of best value that is deemed to be most advantageous to the owners. The county further reserves the right to reject any proposal, or all proposals, and to re-release the request for proposals.

10. Non-Collusion: By responding to this RFQ, the offeror shall be deemed to have represented and warranted that the proposal is not made in connection with any other offeror submitting a separate response to this request for proposals and is in all respects fair and without collusion or fraud.

11. Ability To Perform: The offeror may be required, upon request, to provide to the satisfaction of the county that he/she has the skill, experience and the necessary facilities, as well as sufficient financial and human resources, to perform the contract in a satisfactory manner and within the required time. If the available evidence is not satisfactory to the county, the county may reject the offer.

12. Notice to Proceed: The County shall not be liable for payment of any work done or any costs incurred by any offeror prior to the county issuing a written notice to proceed.

13. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the county under the contract.

14. Payment Terms: The County’s standard payment terms are Net 30. Any deviation from standard payment terms must be specified in the awarded contract, and both parties must agree on such deviation.

15. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections contained in the contract shall not affect the validity of the remaining portion of the contract. If any provision of the contract is held to be unenforceable, then both parties shall be relieved of all obligations arising under such provision to the extent that the provision is unenforceable. In such case, the contract shall be deemed amended to the extent necessary to make it enforceable while preserving its intent.

16. Indemnification: The contractor shall indemnify and save the county and all its officer, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the contractor or other persons employed by or utilized by the contractor in the performance of the contract. The contractor shall pay any judgment with cost which may be obtained against the county growing out of such damages, losses, or expenses, but only to the extent such damages, costs and expenses are adjudicated to have been caused by or resulted from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract.

17. Non-Assignment: Assignment of any contract resulting from this request for proposals will not be authorized, except with express written authorization from the county.

18. Insurance: The contractor shall procure and maintain the following insurance, to be in effect throughout the term of the contract, in at least the amounts and limits set forth as follows:

• General Liability Insurance: $1,000,000 combined single limit per occurrence, including bodily and personal injury, destruction of property, and contractual liability.

• Automobile Liability Insurance: $1,000,000 combined single limit each occurrence, including bodily injury and property damage liability.

• Worker’s Compensation: Workers Compensation as required by Georgia statute.

• Professional Liability (Errors and Omissions) Insurance: $2,000,000 limit per claim and aggregate.

Before a contract is executed with the successful offeror, the successful offeror shall provide Certificates of Insurance for all required coverage. The successful offeror can provide the Certificate of Insurance after award of the contract, but must be provided prior to execution of the contract document by both parties. Certificates shall list an additional insured as follows:

Fayette County, Georgia

140 Stonewall Avenue West Fayetteville, GA 30214

19. Administrative / Breach of Contract: The County may terminate the contract for cause by sending written notice to the Contractor of the Contractor’s default in the performance of this agreement.

Termination shall be without prejudice to any of the County’s rights or remedies by law.

In the event that the Contractor or a subcontractor should violate or breach contract terms or conditions, upon discovery of such violation or breach the County will notify the Contractor in writing.

The Contractor or subcontractor shall be entitled to cure the breach within ten (10) days and provide evidence of such cure. If the Contractor fails to cure the violation or breach within the ten-day time, the County shall be entitled to all available remedies, including termination of the contract, or the requirement that a subcontractor be dismissed from performing work under the contract. The County shall be entitled to any and all damages permissible by law

20. Termination for Convenience: The County may terminate the contract for its convenience at any time with 10 days’ written notice to the contractor. In the event of termination for convenience, the county will pay the contractor for services performed. The county will compensate partially completed performance based upon a signed statement of completion submitted by the contractor, which shall itemize each element of performance completed.

21. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligations is delayed, restricted, or prevented by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reasonable control of the party in question.

22. Governing Law and Venue: This agreement shall be governed in accordance with the laws of the State of

Georgia. The parties agree to submit to the jurisdiction in Georgia, and further agree that any cause of action arising under this agreement shall be required to be brought in the appropriate venue in Fayette County, Georgia.

23. Access to Records: The contractor will allow access by the Georgia Department of Transportation, the county, the Federal Highway Administration, the U.S. Department of Transportation’s Inspector General, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to this contract for the purpose of making audits, examinations, excerpts, and transcriptions.

24. Records Retention: The contractor shall retain all records pertaining to the contract for three years after the county makes final payments to the contractor, and all other pending matters are closed.

25. Applicable Provisions: The following provisions are incorporated by reference into the contract:

a. Standard DOT Title VI Assurances (DOT Order 1050.2)

b. Disadvantaged Business Enterprise (DBE) assurance, as specified in 49 CFR 26.13(b)

c. Prompt Pay requirements, as specified in 49 CFR 26.29

d. Determination of allowable costs in accordance with the Federal cost principles

e. Errors and Omissions insurance as specified elsewhere in the Terms & Conditions

f. Conflict of interest requirements, as specified in 23 CFR 1.33 and 23 CFR 172

26. Suspension and Debarment:

a. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. §

180.995), or its affiliates (defined at 2 C.F.R. § 180.095) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).

b. The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

c. This certification is a material representation of fact relied upon by the County. If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Georgia Emergency Management Agency and the County, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

d. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and

2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

27. Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended): Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are to be forwarded from tier to tier, up to the recipient, who in turn will forward the certification(s) to the federal awarding agency.

28. Small and Minority Businesses, and Women’s Business Enterprises: The Contractor shall take all necessary affirmative steps to assure that minority businesses and women’s business enterprises are used when possible. If subcontracts are to be let, the Contractor shall take the following affirmative steps:

a. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;

b. Assuring that small and minority businesses, and women’s business enterprises are solicited whenever they are potential sources;

c. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises;

d. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises; and

e. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

f. Require subcontractors to take the above affirmative steps if letting sub-subcontracts.

29. Clean Air Act:

a. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

b. The Contractor agrees to report each violation to the County and understands and agrees that the

County will, in turn, report each violation as required to assure notification to the Georgia Emergency Management Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

c. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

30. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally assisted programs of the U.S.

Department of Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

31. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 C.F.R. Part 21.

32. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.

33. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.

34. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:

a. withholding payments to the contractor under the contract until the contractor complies; and/or

b. cancelling, terminating, or suspending a contract, in whole or in part.

35. Open Records Act: In the event that the Contractor receives, and responds to, a request for information as provided in Georgia’s Open Records Act (O.C.G.A. § 50-18-70 et seq.), the Contractor shall promptly provide the County the same information provided to the initiator of the request for information.

Contractor shall email such information to the county’s Custodian of Records at tsmith@fayettecountyga.gov.

mailto:tsmith@fayettecountyga.gov

Fayette County, Georgia

Request for Qualifications

To Provide

Engineering and Design Services For

Sandy Creek Road Multi-Use Path Project

GDOT PI 0021593

RFQ #27028-Q

Qualifications Due: September 30, 2026

Fayette County Purchasing Department 140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214 770-305-5420 purchasinggroup@fayettecountyga.gov mailto:purchasinggroup@fayettecountyga.gov

REQUEST FOR QUALIFICATIONS

#27028-Q Design Related Services

I. General Project Information

A. Overview

The Fayette County Department of Public Works (the County) is soliciting Statement of Qualifications (SOQs) from Georgia Department of Transportation (GDOT) pre-qualified consultant teams to complete the Concept Report, Environmental Document, Database Preparation, Preliminary Plans, Location and Design Report, Right of Way Plans, Geotechnical Services, Final Plans, Construction Services, and Project Management through the development of Plans, Specifications and Estimates for the following project:

• Sandy Creek Road Multi-Use Path Project (GDOT PI 0021593) – This will be awarded as a Multi-

Phase, Project Specific Contract. Evaluations of the SOQs and Technical Qualifications will be performed jointly by Fayette County and City of Fayetteville staff. Fayette County is the project sponsor, but it will be managed jointly by the County and the City. A map of the path location is included in Attachment II.

All work shall be in accordance with the current GDOT Plan Development Process (PDP) and GDOT standards and specifications.

This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for the project/contract listed in Exhibit I. Firms that respond to this RFQ and are determined by Fayette to be sufficiently qualified may be deemed eligible and invited to offer a technical approach and possibly present and/or interview for these services. All respondents to this RFQ are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully. Fayette County reserves the right to reject any or all Statements of Qualifications or Technical Approach, and to waive technicalities and informalities at the discretion of Fayette County.

B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.

From the advertisement date of this solicitation until successful respondents are selected and the award is made official and announced, firms are not allowed to communicate about this solicitation or scope with any staff or elected official of Fayette County or City of Fayetteville, including the Chairman, Mayor, or other elected officials, except for the submission of questions as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any existing work agreement(s). For violation of this provision, Fayette County reserves the right to reject the submittal of the offending respondent.

C. RESERVED.

D. Scope of Services

Under the terms of the resulting Agreement, the selected consultant will provide Engineering and Design related services for the project identified. The anticipated scope of work for the project/contract is included in Exhibit I.

In addition, Fayette County desires that the Consultant(s) have the ability to provide, either with its own forces or through a sub-consultant team member, comprehensive services necessary to fulfill all preliminary engineering services which may arise during the project cycle.

The path project has been vetted and recommended in a previous planning document. Link to this document is provided below. Potential responders to this RFQ are encouraged to review them for more information about the supporting justification for the project.

Sandy Creek Corridor Study:

https://fayettecountyga.gov/departments/public_works/transportation_planning/plans___studies/index.php#unde fined https://fayettecountyga.gov/departments/public_works/transportation_planning/plans___studies/index.php#undefined https://fayettecountyga.gov/departments/public_works/transportation_planning/plans___studies/index.php#undefined

E. Contract Term and Type

Fayette County anticipates one (1) Multi-Phase, Project Specific contract to be awarded to one (1) firm, for the project/contract. Fayette County anticipates that the Payment Method may be Lump Sum, Cost Plus Fixed Fee, Cost per Unit of Work or Specific Rate of Compensation. As a Multi-Phase Project Specific contract, it is the County’s intention that the Agreement will remain in effect until successful completion of the preliminary engineering phase of the project. In addition, the County may choose to utilize the selected consultant for use on construction engineering and inspection activities as necessary.

F. Contract Amount

The Multi-Phase, Project Specific contract amount will be determined via negotiations with Fayette County and the City of Fayetteville. If Fayette County and the City of Fayetteville are unable to reach satisfactory agreement and at reasonable rates to be paid for the services to be provided, Fayette County reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations with the next highest scoring finalist, as described in section II.E (Final Selection) below.

II. Selection Method

A. Method of Communication

All general communication of relevant information regarding this solicitation will be made via the Georgia Procurement Registry (GPR) under RFQ 27028-Q and Fayette County website. All firms are responsible for checking the GPR and the County’s website on a regular basis for updates, clarifications, and announcements.

The County reserves the right to communicate via electronic-mail with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder of this RFQ.

B. Phase I - Selection of Finalists

Based on the Statements of Qualifications submitted in response to the project/contract listed in this RFQ, the Selection Committee will review the Experience and Qualifications and Resources and Workload Capacity listed in Section IV – Selection Criteria for Phase I. The Selection Committee will discuss the top submittals and the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection Committee will identify three (3) to five (5) firms which will be shortlisted.

All firms must meet the minimum requirements as listed in Section IV.A. below.

C. Finalist Notification for Phase II

Firms selected and shortlisted as finalists will receive notification and final instructions from Fayette County regarding the Phase II – Technical Approach response.

D. Phase II - Finalists Response on Technical Approach and Past Performance

Fayette County will request a Technical Approach from at least three (3) finalist firms for the project/contract.

Fayette County reserves the right to request a presentation/interview on any project/contract as determined in its best interests.

Each finalist firm shall be notified in writing and informed of the Technical Approach due date. Any additional detailed Technical Approach instructions and requirements, beyond that provided in Section V. Selection Criteria for Phase II, for the finalists will be provided in the Finalist Notification. All members of the Selection Committee will review the Technical Approach (and will attend the presentation/interview if so chosen). Firms shall not address any questions, prior to the award announcement, to anyone other than the designated contact.

E. Final Selection

Final selections will be determined by carrying the scores from Phase I forward for the Finalist and by evaluating the Technical Approach and Past Performance criteria for Phase II. The Selection Committee will discuss the Finalist’s Phase II Responses, and the final rankings will be determined.

Negotiations will then be initiated with the top-ranked firm to finalize the terms and conditions of the contract, including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking firm, Fayette County will formally terminate the negotiations and possibly enter into negotiations with the second highest-ranking firm, and so on in turn until a mutual agreement is established and Fayette County awards a contract. The final form of the contract shall be developed by Fayette County.

III. Schedule of Events

The following Schedule of Events represents Fayette County’s best estimate of the Schedule that will be followed.

All times indicated are prevailing times in Atlanta, Georgia. Fayette County reserves the right to adjust the Schedule as the County deems necessary.

IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications

A. Area Class Requirements and Certification

Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required proof of prequalification shall be submitted as indicated in Section VI.B.4. below. All Submittals will be pre-screened to verify that the Prime consultant has the required Area Class(es) and that the overall team has the required Area Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are not met will be disqualified from further consideration.

Each submittal will require a certification (see Exhibit II) to allow the County and the City to analyze risks in determining if any Firm should be ineligible for award. The certification shall cover a wide variety of information.

Any firm which responds in any potentially concerning manner must provide additional information as directed herein for consideration by Fayette County to determine if Firm is eligible for award.

B. Project Manager, Key Team Leader(s) and Prime’s Experience and Qualifications – 35%

The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for a total of thirty-five (35%) percent of the total evaluation. Each proposal submitted shall be evaluated independently

PHASE I DATE TIME

a. Fayette County issues public advertisement of RFQ 27028-Q 9/2/2026 ----------

b. Deadline for submission of written questions and requests for clarification 9/14/2026 3:00 PM

c. Deadline for addendum publication 9/21/2026 3:00 PM

d. Deadline for submission of Statements of Qualifications

9/30/2026 3:00 PM

e. Fayette County and the City of Fayetteville completes evaluation and issues notification and other information to finalist firms TBD

PHASE II

f. Deadline for submission of written questions from finalists TBD 3:00 PM

g. Phase II Response of Finalist firms due TBD 3:00 PM for the specific project for which it is submitted. The following criteria for scoring Phase I of the evaluation will be utilized to determine which firms are shortlisted:

1. Project Manager education, registration, relevant engineering experience, relevant project management experience, experience in utilizing GDOT specific processes, manuals, or guidance.

2. Key Team Leaders’ education, registration, relevant technical experience, and relevant experience in utilizing

GDOT specific processes, manuals, or guidance.

3. Prime Consultant’s experience in delivering projects of similar complexity, size, scope, and function.

C. Project Manager, Key Team Leader(s) and Prime’s Resources and Workload Capacity – 15%

The Selection Committee will evaluate all firms on their Resources availability and Workload Capacity which shall account for a total of twenty (15%) percent of the total evaluation. Each proposal submitted shall be evaluated independently for the specific project for which it is submitted. The following criteria for scoring the Resources and Workload Capacity will be utilized to determine which firms are shortlisted:

1. Project Manager Workload Capacity

2. Workload capacity of Key Team Leader(s)

3. Resources dedicated to delivering project

4. Ability to Meet Project Schedule

V. Selection Criteria for Phase II - Criteria for Evaluation of Technical Approach and Past Performance

A. Technical Approach – 40%

The Selection Committee will evaluate the shortlisted firms (Finalists) on their Technical Approach, which shall account for a total of forty (40%) percent of the score. Each proposal submitted shall be evaluated independently for the specific project for which it is submitted. The Selection Committee shall utilize the following additional criteria for scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from Phase I will be carried forward and combined with the scores from Phase II to determine the final ranking of Finalists):

1. Provide any unique technical approaches your firm offers relative to addressing plan development, analyses of data, public engagement, anticipated design concepts, use of any alternative methods for delivery (if applicable), and/or management of the project.

2. Identify any unique challenges or opportunities of the project and how your firm intends to mitigate these challenges, including quality control, quality assurance procedures.

3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit the firm and project, and your ability and willingness to meet time requirements.

B. Past Performance – 10%

The Selection Committee may consider information provided via references provided for relevant projects, knowledge any Selection Committee member has of performance on relevant projects, and performance evaluations or knowledge presented on GDOT and local projects. The Selection Committee will consider all factors in their totality and score from 0 to 10 when arriving at a final score for the Past Performance.

VI. Instructions for Content and Preparation of Statements of Qualifications – Phase I Response

The Statements of Qualifications submittal must be submitted in accordance with the instructions provided in Section VIII, and must be organized, categorized using the same headings (in red), and numbered and lettered exactly as outlined below, and must be responsive to all requested information. For the sections in which page number limits are stated, each section with a stated limit must begin on a new page and end on the last page allowed for the section. It is not allowed to begin new sections on a page allowed for a previous section, if applicable. This will enable the Department to ensure compliance with the page limitations.

Each proposal submitted shall include the pages listed below. The page count limitation shall apply separately to each proposal submitted.

Cover page – Each submittal must include one cover page clearly identifying the response as a submission.

The cover page must include the RFQ#, RFQ Title, proposing firm’s full legal name and the project contract to include the Project Numbers, PI Numbers, County(ies), and Description.

A. Administrative Requirements

It is required to submit the information below for each copy of each submittal. This is general information and will not be scored but may be used to determine eligibility for selection. Under Administrative Requirements section, only submit the information requested; additional information will be subject to disqualification of your firm.

1. Basic company information:

a. Company name.

b. Company Headquarter Address.

c. Contact Information - Name and all contact information (telephone number(s) and e-mail address) of primary proposing contact (this will be the individual with whom the Department will direct all communications).

d. Company website (if available).

e. Georgia Addresses - Identify and provide addresses for the offices located in the State of Georgia.

f. Staff - List the number and disciplines of staff members employed in each office in the State of Georgia.

g. Ownership - Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the Offeror a sole proprietorship, partnership, corporation, limited liability Corporation, or other structure?

2. Certification Form - Complete the Certification Form (Exhibit “II” enclosed with RFQ) and provide a notarized original within the firm’s Statement of Qualifications. This is to be submitted for the Prime ONLY.

3. Georgia Security and Immigration Compliance Act Affidavit – Complete the form (Exhibit “III” enclosed with RFQ) and provide a notarized original within the firm’s Statement of Qualifications. This is to be submitted for the Prime ONLY.

4. Addenda - Signed cover page of any Addenda issued for the Prime ONLY.

B. Experience and Qualifications

1. Project Manager - Provide information pertaining to the project manager, including but not limited to:

a. Education.

b. Registration (if necessary and applicable).

c. Relevant engineering experience.

d. Relevant project management experience for projects of similar complexity, size, scope, and function.

e. Relevant experience utilizing GDOT specific processes, manuals, or guidance (Plan Development

Process, Design Policy, Environmental Procedures Manual, etc.).

This information is limited to two (2) pages maximum.

2. Key Team Leaders - Provide experience of Key Team Leaders (defined as those individuals who oversee project areas determined as particularly important to each specific project, refer to the Project Description in Exhibit I, specifically Section 7 for the list of Key Team Leaders for each Project). For each Key Team Leader identified provide:

a. Education.

b. Registration (if necessary and applicable.)

c. Relevant experience in the applicable resource area of the most relevant projects.

d. Relevant experience utilizing GDOT specific processes, manuals, or guidance (PDP, Design Policy, Environmental Procedures Manual, etc.) which are specific to the key team leader’s area.

This information is limited to one (1) page maximum for each Key Team Leader identified in Section 7 of each Exhibit I. Respondents submitting more than one (1) pages for each Key Team Leader identified will be subject to disqualification. Respondents who provide more Key Team Leaders than what is outlined in the requirement will be subject to disqualification as this would provide an advantage over firms who complied with the requirement and had the required number of Key Team Leaders. Respondents who do not provide the required Key Team Leaders will be subject to disqualification as this does not meet the requirements of the project and therefore would deem the respondent and its team unqualified for the award.

3. Prime Experience - Provide information on the prime’s experience and ability in delivering effective services for projects of similar complexity, size, scope, and function, which demonstrate the firm's capabilities to provide services for Fayette County. For each project, the following information should be provided:

a. Client name, project location and dates during which services were performed.

b. Description of overall project and services performed by your firm.

c. Duration of project services provided by your firm, and overall project budget.

d. Experience utilizing GDOT specific processes, manuals, or guidance (PDP, Design Policy, Environmental

Procedures Manual, etc.)

e. Client(s) current contact information including contact names, telephone numbers and email address.

f. Involvement of Key Team Leaders on the projects.

This information is limited to two (2) pages maximum.

4. Area Class Summary Form and Notice of Professional Consultant Qualifications - Prime Consultants are defined as the firm submitting the Statement of Qualifications and the firm with whom Fayette County will contract. The Team is defined as the Prime Consultant and their sub-consultants, who are considered team members. Prime Consultants and their sub-consultant team members must meet the Area Class requirements listed in Exhibit I for this project. In regard to the required Area Classes, for the project/contract on which they apply, respondents should submit a summary form (example provided in Exhibit IV) which details the required area classes for the Prime Consultant and all sub-consultants or joint-venture of consultants on the team listed in the Statement of Qualifications. The area classes and firm’s meeting the area classes listed on the summary form must meet all required area classes or the team will be disqualified. If a team member’s prequalification will expire prior to the due date of the SOQs, documentation must be provided which shows that the firm has submitted its application for prequalification prior to the SOQ due date. The team must maintain its prequalification certification in order to be considered eligible for award if selected. Additionally, respondents should submit the Notice of Professional Consultant Qualifications (for the Prime Consultant and all sub-consultants for this project) issued by GDOT and attach after the Area Class summary form.

This information is limited to the one (1) page for the Area Class table (unless the project needs require an extensive list of area classes) and the required Notice of Professional Consultant Qualifications.

C. Resources/Workload Capacity

1. Overall Resources - Provide information regarding the overall resources dedicated to delivering the specific project, including:

a. Organizational chart which identifies the project manager, prime, Key Team Leaders, support personnel, and reporting structure. This chart may be submitted on a 11” x 17” page. (Excluded from the page count)

b. Primary Office - Identify and discuss the primary office which will be responsible for handling the specific project and the number and types of staff within the office and how this office could benefit the project and promote efficiency. This information to be included on the one (1) page with the Narrative on Additional Resource Areas and Ability.

c. Narrative on Additional Resource Areas and Ability – Respondents are to provide information regarding additional resource areas identified as important to the project, to discuss how the key areas will integrate and work together on the project, to discuss any information which is pertinent to these areas, to provide a narrative regarding how the organization of the team, including the PM and Key Team Leaders can deliver the project on schedule given their workload capacity. (Fayette County recognizes that some individuals may be able to meet the schedule while carrying heavier project loads.) Respondents may discuss the advantages of your team and the abilities of the team members which will enable the project to meet the proposed schedule as identified in Exhibit I (where applicable). If there is no proposed schedule, discuss the advantages of the team and the abilities of the team members which will enable the project to move as expeditiously as possible. Respondents submitting more than the one (1) page allowed (combined for C1.b. and C1.c.), will be subject to disqualification.

2. Project Manager Commitment Table - Provide a list of ALL projects (GDOT, other governments and private contracts – information may be validated and any firm determined not to be listing all projects may be subject to disqualification) on which the proposed project manager is currently committed, to enable Fayette County to ascertain the project manager’s availability. Utilize a table similar to the following format with a minimum of all criteria indicated to provide the requested information:

Project Manager

PI/Project # for GDOT Projects/Name of Customer for Non-GDOT Projects

Role of PM on Project

Project Description

Current Phase of Project

Current Status of Project

Monthly Time Commitment in

Hours

3. Key Team Leader Project Commitment Table - Provide a table similar to the below, with a minimum of all criteria indicated, which identifies ALL projects the Key Team Leaders (refer to the Project Description in Exhibit I, specifically Section 7 for the list of Key Team Leaders for each Project) are committed on to enable the Department to ascertain the available capacity.

Key Team

Leader

PI/Project # for GDOT Projects/Name of Customer for Non-GDOT Projects

Role of Key Team

Leader on Project

Project Description

Current Phase of Project

Current Status of Project

Monthly Time Commitment in

Hours

This information is limited to the organization chart (excluded from page count), [one (1) page of text to include both C1.b. Primary Office and C1.c. Narrative on Additional Resource Areas and Ability], and the tables.

A separate, independent Statements of Qualifications submittal (each with its own page limit) should be provided for each path project that a firm wishes to be evaluated for.

VII. Instructions for Preparing Technical Approach and Past Performance Response – Phase II Response

The following information will only be requested of the shortlisted firms. The Selection Committee will evaluate the shortlisted firms using the information provided as requested below (NOTE: Scores from Phase I will be carried forward to Phase II):

The Phase II response must be submitted in accordance with the instructions provided in Section IX, and must be organized, categorized using the same headings, and numbered and lettered exactly as outlined below, and must be responsive to all requested information. For the sections in which page number limits are stated, each section with a stated limit must begin on a new page and end on the last page allowed for the section. It is not allowed to begin new sections on a page allowed for a previous section, if applicable. This will enable the Department to ensure compliance with the page limitations.

Each proposal submitted shall include the pages listed below. The page count limitation shall apply separately to each proposal submitted.

Phase II Cover page – Each Phase II submittal must include one cover page clearly identifying the response as a Phase II submission. The cover page must include the RFQ#, RFQ Title, proposing firm’s full legal name and the project contract to include the Project Numbers, PI Numbers, County, and Description.

A. Technical Approach

1. Provide any unique technical approaches your firm offers relative to anticipated design concepts, use of any alternative methods for delivery (if applicable), and/or management of the project.

2. Identify any unique challenges or opportunities of the project and how your firm intends to mitigate these challenges, including quality control and quality assurance procedures.

3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit the firm and project, and your ability and willingness to meet time requirements.

This information will be limited to a maximum of three (3) pages.

B. Past Performance

No additional information should be submitted to fulfill this requirement. Information from the relevant projects listed as well as information on file with Fayette County will be used to fulfill this requirement.

Past performance may be evaluated through the checking of project references for the proposed project manager as well as the firm. Fayette County will check these references at random. For this reason, attention should be paid to the references provided to ensure that the contact information provided is accurate and the individual references are reachable. Other past performance information which may be utilized includes consultant performance ratings as well as knowledge that any member of the Selection Committee has pertaining to the past performance of the firm on any project.

VIII. Instructions for Submittal for Phase I - Statements of Qualifications

A. There is one (1) submittal required. The Submittal must follow the format and meet the content requirements identified in Section VI, entitled Instructions for Content and Preparation of Statements of Qualifications – Phase I Response. See Attachment 1 for a summary of how the submittals should be prepared.

B. Submittals must be typed on standard (8½” x 11”) paper. The pages should be numbered, however, submittal pages will be counted by section to determine compliance with page limits. Responses are limited to the page counts indicated in each section using a minimum of size 11 font. Page counts will be determined by pages with print on them, not by the physical piece of paper. Each Statement of Qualifications shall be prepared simply and economically as indicated above. Colored displays, and promotional materials are not desired. Emphasis must be on completeness, relevance, and clarity of content.

NOTE: Additional pages other than what has been specified above in each section should not be included and will be grounds for disqualification. Submittals are limited to the information requested in Section VI.

Instructions for Content and Preparation of Statements of Qualifications - Phase I Response only. Hyperlinks or embedded video are not allowed.

Statements of Qualifications (SOQs) shall be submitted with one (1) hard copy and one (1) electronic copy on a flash drive for the project/contract. Each electronic PDF document shall follow the naming convention of: the proposing firm’s full legal name, RFQ number, RFQ title, and the specific project contract number being submitted

on. Please submit SOQs in print to the Fayette County Purchasing Department by mail or hand delivery prior to the deadline…