27-350-8 Oncall Paving Specification.pdf

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NOTICE TO BIDDERS

PROPOSAL FORM

SPECIFICATIONS

and

STANDARD CONTRACTUAL REQUIREMENTS

Construction of

ON-CALL PAVEMENT REPAIRS

Within the Cities of

BEVERLY HILLS AND WEST HOLLYWOOD, CALIFORNIA

ENGINEERING DIVISION

PUBLIC WORKS DEPARTMENT

BEVERLY HILLS, CALIFORNIA

Daren Grilley

CITY ENGINEER

PREPARED BY:

MANU PAUL S. DHALIWAL, P.E.

ASSOCIATE PROJECT MANAGER

mdhaliwal@beverlyhills.org

(310) 285-2513

Approved As To Form:

September 2026 Project No. 2229 Bid No.27-350-8 City Attorney i

TABLE OF CONTENTS

Page

BIDDING AND CONTRACTUAL DOCUMENTS

Notice to Bidders ............................................................................. N-1 to N-5 Proposal Form .................................................................................. P-1 to P-9

SPECIFICATIONS

Section 1 - General Provisions

1-01 Work to be done .......................................................................................... 1-1 1-02 Standard Contractual Requirements ............................................................ 1-1 1-03 Reference Specifications ............................................................................. 1-1 1-04 Claim Dispute Resolution ............................................................................. 1-3

Section 2 - Special Provisions

2-01 Length of Agreement and Liquidated Damages ........................................... 2-1 2-02 Specifications ............................................................................................... 2-1 2-03 Special Work Requirements and Work Schedule ........................................ 2-2 2-04 Traffic Control .............................................................................................. 2-3 2-05 Utilities ......................................................................................................... 2-5 2-06 Business License ......................................................................................... 2-5 2-07 Permits ......................................................................................................... 2-5 2-08 Additional Work and Extra Work .................................................................. 2-5 2-09 Payment ....................................................................................................... 2-6 2-10 Safety Regulations ....................................................................................... 2-6 2-11 Recycling of Materials and Non-Stormwater Discharges ............................. 2-6 2-12 Items of Work ............................................................................................... 2-6

Section 3 - Construction Requirements and Materials

3-01 Removal and Disposal of Materials ............................................................. 3-1 3-02 Avoidance of Dust Nuisance ........................................................................ 3-1 3-03 Storage of Materials in Public Streets .......................................................... 3-1 3-04 Untreated Base Materials ............................................................................ 3-1 3-05 PCC Specifications ...................................................................................... 3-1 3-06 Tack Coat Application .................................................................................. 3-2 3-07 Asphalt Concrete Pavement ........................................................................ 3-2 3-08 Cold Milling .................................................................................................. 3-2 3-09 Permanent Survey Markers ......................................................................... 3-2 3-10 Adjust Manhole Coverts to Grade ................................................................ 3-3 3-11 Adjust Water Vaults to Grade ...................................................................... 3-3 3-12 Maintaining Existing and Temporary Electrical Systems.............................. 3-3 3-13 Striping and Markings .................................................................................. 3-3 3-14 Changes in Work ......................................................................................... 3-4 ii

Part 1 - General Provision

1-01 Applicability ............................................................................................. SCR-1 1-02 Definition of Terms .................................................................................. SCR-1 1-03 Abbreviations .......................................................................................... SCR-4

Part 2 - Proposal Requirements

2-01 Proposal Forms ...................................................................................... SCR-7 2-02 Rejection of Proposals Containing Alterations, Erasures or Irregularities ......................................................................... SCR-7 2-03 Bidder's Security ..................................................................................... SCR-7 2-04 Forfeiture of the Bidder's Security ........................................................... SCR-7 2-05 Bonding Letter ........................................................................................ SCR-7 2-06 Withdrawal of Bids .................................................................................. SCR-7 2-07 Jurisdiction of the City Council Regarding Bids ...................................... SCR-8 2-08 Decision as to which Contractor is the Lowest and Best Bidder ............. SCR-8 2-09 Awards .................................................................................................... SCR-8 2-10 Execution of the Contract ........................................................................ SCR-8 2-11 Contract Bonds ....................................................................................... SCR-8 2-12 Return of Bidder's Security ..................................................................... SCR-9 2-13 Examination of the Site of the Work, Plans and Specifications ............... SCR-9 2-14 Compliance with the Provisions of the Government Code ...................... SCR-9 2-15 Rejection of Bids ..................................................................................... SCR-9 2-16 Compliance with Provisions of the Federal Equal Employment Opportunity Bid Conditions .............................................. SCR-10 2-17 Interpretation of Contract Documents ................................................... SCR-10

Part 3 - Legal Relations and Responsibility to the City

3-01 Laws to be Observed ............................................................................ SCR-11 3-02 Social Security Requirements ............................................................... SCR-11 3-03 Prevailing Wages .................................................................................. SCR-11 3-04 Penalties ............................................................................................... SCR-11 3-05 Payroll Records .................................................................................... SCR-11 3-06 Working Hours ...................................................................................... SCR-11 3-07 Apprentices ........................................................................................... SCR-12 3-08 Collusion in Bidding .............................................................................. SCR-12 3-09 Registration of Contractors ................................................................... SCR-12 3-10 Permits and Licenses............................................................................ SCR-12 3-11 Patents .................................................................................................. SCR-12 3-12 Indemnity .............................................................................................. SCR-12 3-13 Insurance & Workers Compensation .................................................... SCR-13 3-14 Dispute Resolution Meetings ................................................................ SCR-14 iii

Part 4 - Prosecution and Progress of the Work

4-01 Work Schedule ..................................................................................... SCR-15 4-02 Subletting and Assignment ................................................................... SCR-15 4-03 Character of Workmen .......................................................................... SCR-15 4-04 Agents or Foreman ............................................................................... SCR-16 4-05 Temporary Stoppage of Construction Activities .................................... SCR-16 4-06 Time of Completion and Liquidated Damages ...................................... SCR-16 4-07 Suspension of Contract......................................................................... SCR-16

Part 5 - Control of the Work

5-01 Authority of the City Engineer ............................................................... SCR-18 5-02 Conformity with Plans and Allowable Variation ..................................... SCR-18 5-03 Progress of the Work ............................................................................ SCR-18 5-04 Samples ................................................................................................ SCR-18 5-05 Trade Names and Alternatives ............................................................. SCR-18 5-06 Protection of the Work .......................................................................... SCR-19 5-07 Access to Residents Driveways ............................................................ SCR-19 5-08 Conflict of Terms ................................................................................... SCR-19 5-09 Interpretation of Plans and Specifications ............................................. SCR-19 5-10 Alterations, Increases and Decreases of Work to be Done ................... SCR-20 5-11 Change Orders ..................................................................................... SCR-20 5-12 Lines and Grades ................................................................................. SCR-20 5-13 Grade Stakes ........................................................................................ SCR-21 5-14 Protection of Survey Monument ............................................................ SCR-21 5-15 Public Utilities ....................................................................................... SCR-21 5-16 Unidentified Existing Utilities ................................................................. SCR-21 5-17 Removal of Interfering Obstructions ..................................................... SCR-22 5-18 Procedure in Case of Damage to Adjoining Work ................................. SCR-22 5-19 Avoidance of Patchwork Appearance ................................................... SCR-22 5-20 Care of Gutters Adjacent to Areas to be Paved .................................... SCR-22 5-21 Depth of the Required Excavation ........................................................ SCR-22 5-22 Sequence of the Work of Excavation .................................................... SCR-23 5-23 Avoidance of Dust Nuisance ................................................................. SCR-23 5-24 Maintenance of Traffic and Safety Requirement ................................... SCR-23 5-25 Barriers, Lights, Etc............................................................................... SCR-24 5-26 Removal of Defective or Unauthorized Work ........................................ SCR-24 5-27 Supervision ........................................................................................... SCR-24 5-28 Inspectors ............................................................................................. SCR-24 5-29 Final Cleaning Up ................................................................................. SCR-25 5-30 Loss or Damage ................................................................................... SCR-25 iv

Part 6 - Measurement and Payment

6-01 Extra Work ............................................................................................ SCR-26 6-02 Payments .............................................................................................. SCR-26 Bidder's Bond..............................................................................................Exhibit "A" Instructions for Execution of Instruments ....................................................Exhibit "B" Agreement ..................................................................................................Exhibit "C" Performance Bond ......................................................................................Exhibit "D" Contractor's Payment Bond ........................................................................ Exhibit "E" Certificate of Insurance (Public Liability) ..................................................... Exhibit "F" Certificate of Insurance (Worker's Compensation) .................................... .Exhibit "G"

APPENDIX A – City of Beverly Hills Standard Drawings No. Description BH101 Residential Driveway Approach BH102 Non-residential Driveway Approach BH104 Curb and Sidewalk Joints BH105 Standard Sidewalk Section BH106 Residential Integral Curb and Gutter BH107 Non-Residential Integral Curb and Gutter BH108 Alley Approach Detail BH111 Longitudinal Alley Gutter BH112 Longitudinal Alley Gutter at Manhole or Vault BH113 Steel Plate for Open Trench BH114 Pavement Replacement BH601 Parking Space Markings BH602 Crosswalks Striping BH709 Trench for Water Line

APPENDIX B – City of West Hollywood Standard Drawings No. Description TC-1 Trench Cut: Existing Asphalt Concrete Street TC-2 Trench Cut: Existing Portland Cement Concrete Street TC-3 Trench Cut: Existing Asphalt Over Concrete Street TC-4 Trench Cut: Existing Rubberized Asphalt Street TC-5 Trench Cut: Existing Rubberized Over Concrete Street

APPENDIX C – COBH APPROVED HEAVY HAUL TRUCK ROUTE MAP

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NOTICE TO BIDDERS

for the

ON-CALL PAVEMENT REPAIRS

within the Cities of ooooo

BIDS - Proposals for the ON-CALL PAVEMENT REPAIRS within the City of Beverly Hills, California, will be received up to the hour of 2:00 p.m., on Thursday, October 01, 2026, via PlanetBids. Bid results will be sent to all bidders through PlanetBids and award of the contract will be made during a subsequent meeting of the City Council.

All Bidders are required to submit their bids electronically. The electronic bid system will close exactly at the date and time set forth in this Notice to Bidders or as changed by addenda. Bidder shall be required to submit their Bid Schedule and Subcontractor list electronically. NOTE: Pushing the submit button on the electronic bid system may not be instantaneous; it may take time for the Bidder’s documents to upload and transmit before the bid is accepted. It is the Bidder’s sole responsibility to ensure their documents are uploaded, transmitted, and arrive in time electronically. The City of

Beverly Hills will have no responsibility for bids that do not arrive in a timely manner, no matter what reason.

SCOPE OF THE WORK - The work to be done shall consist of furnishing all the required labor, materials, equipment, parts, implements, supplies and permits necessary for, or appurtenant to, the construction and completion of the project indicated above in accordance with Standard Drawings and the Specifications prepared for this project. In general, the project consists of asphalt and concrete pavement, curb & gutter, and general right-of-way repairs. The project is on-call, project lists will be provided with locations in Beverly Hills and West Hollywood. This project is a one (1) year contract with the option for the City to extend for another two (2) years in one (1) year increments.

In general terms, the contract work for this project shall consist of the following items of work:

ITEM

NO.

BID ITEMS QUANTITY UNIT

REPAIRS IN BEVERLY HILLS

1 Pothole or section repair 8" PG 64-10 HMA 2,000 SF

2 Pothole or section repair 8" concrete (including dowels) 200 SF

3 Pothole or section repair AC over concrete (including dowels) 200 SF

4 AC 2" grind & cap 1,000 SF

5 R/R 4" sidewalk 200 SF

6 R/R cross or alley gutter 200 SF

7 R/R curb & gutter 200 LF

8 R/R commercial curb & gutter 200 LF

9 R/R alley approach 400 SF

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10 R/R driveway 200 SF

11 Adjust water meter box to grade 20 EA

12 Weekend/night differential allowance (Labor differencial & labor mark-up) 1 ALW

REPAIRS IN WEST HOLLYWOOD

13 Pothole or section repair 8" PG 64-10 HMA 2,000 SF

14 Pothole or section repair 8" concrete (including dowels) 200 SF

15 Pothole or section repair AC over concrete (including dowels) 200 SF

16 R/R 4" sidewalk 200 SF

17 R/R curb & gutter 200 LF

18 Adjust water meter box to grade 10 EA

19 Traffic control plan (allowance) 1 ALW

20 Permit (allowance) 1 ALW

21 Weekend/night differential allowance (Labor differencial & labor mark-up) 1 ALW

The contract documents, including plans and specifications may be viewed and downloaded from the City’s PlanetBids portal:

https://www.planetbids.com/portal/portal.cfm?CompanyID=39493

References in the project specifications to specific sections of the Standard Specifications refer to the book of "Standard Specifications for Public Works Construction", 2024 Edition, written by a Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and Southern California District of the Associated General Contractors of California.

Contractors wishing to obtain this book may purchase copies directly from the publisher, Building News, Inc., 1612 South Clementine Street, Anaheim, California, 92802; (800) 873-6397.

AMENDMENTS – Section 7-3.8 “Eliminated Items”, of the Standard Specifications for Public Works Construction is deleted and replaced by the following: “Should any Contract item be deleted in its entirety, no payment will be made to Contractor for that Bid Item.”

The following is in addition to the provisions of Section 3-10 and 402 of the Standard Specifications:

The Contractor is required to locate and tie out survey monuments in the project area prior to construction involving street and highways, and to file with the County Surveyor a Corner Record of any such work. Prior to the issuance of a completion certificate, the Contractor is required to file a Corner Record for survey monumentation that is replaced. All such survey work shall be performed under the supervision of a California licensed Land Surveyor or a Civil Engineer authorized to perform such work.

The Contractor shall provide the City a copy of the office calculations and documents submitted to the County for filing in connection with the aforementioned work.

The payment for surveying, related professional services, office calculation, and furnishing all labor, materials, equipment, tools and incidentals, and for doing work involved shall be considered as included in the various items of work, and no additional compensation will be allowed therefore.

https://www.planetbids.com/portal/portal.cfm?CompanyID=39493

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In Section 7-4.2.1 “Labor” of the Standard Specifications, add the following paragraph:

Labor rates shall match rates on certified payroll.

The following will revise Section 7-4.3 “Markup” of the Standard Specifications:

7-4.3.1 Work by Contractor. An allowance for overhead and profit shall be added to the Contractor’s cost and shall constitute the full and complete markup for all overhead and profit on extra work performed by the Contractor. The Contractor shall be compensated for the actual increase in the Contractor’s bond premium caused by the extra work. For costs determined under each subsection in 7-4.3.1 of the Standard Specifications, the markup shall be:

a) Labor 20%

b) Materials 15%

c) Tools & Equipment Rental 15%

d) Other Items 15%

The Contractor must submit proof of a labor agreement or similar proof when requesting payment for increased benefits beyond what is required, such as payment for drive time.

7-4.3.2 Work by Subcontractor. When any of the extra work is performed by a Subcontractor, the markup established in 7-4.3.1 shall be applied to the Subcontractor’s costs as determined under 7-

4.3.2. An allowance for the Contractor’s overhead and profit shall be added to the sum of the Subcontractor’s costs and markup and shall constitute the full and complete markup for all overhead and profit for the Contractor on work by the Subcontractor. For Contractor markup of Subcontractor’s costs, the allowance shall be 10% on the first $2,000 or portion thereof, and 5% on costs in excess of $2,000.

ENGINEER’S ESTIMATE - The preliminary cost of construction of this Work has been prepared and the said estimate is $550,000.00.

LIQUIDATED DAMAGES - There will be a Five Hundred Dollar ($500.00) assessment for each calendar day that work remains incomplete beyond the time stated in the Proposal Form. Refer to the Proposal Form for specific details.

CITY CONTACT – Any questions or requests for information can be directed to the project manager, Manu Paul S. Dhaliwal, P.E., through PlanetBids no later than 12:00 PM, September 21, 2021.

PUBLIC WORKS CONTRACTOR REGISTRATION NUMBER – The Contractor is required to register with State of California Department of Industrial Relations (DIR) and meet requirements to bid on public works contracts. A Public Works Contractor Registration No. shall be submitted with the bid. All subcontractors are also required to register with the DIR.

PREVAILING WAGES - In accordance with the provisions of Section 1770 et seq, of the Labor Code, the Director of Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done.

The Contractor will be required to pay to all workers employed on the project sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the

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Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter l, Article 2, Sections 1770, 1773, 1773.l."

A copy of said documents is on file and may be inspected in the office of the City Engineer, located at 345 Foothill Road, Beverly Hills, California 90210.

Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. The Contractor and any subcontractor under him shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards and administration of the apprenticeship program may be obtained from the Director of Industrial Relations, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

PAYROLL RECORDS - The Contractor's attention is directed to Section 1776 of the Labor Code, relating to accurate payroll records, which imposes responsibility upon the Contractor for the maintenance, certification, and availability for inspection of such records for all persons employed by the Contractor or by the Subcontractors in connection with the project. The Contractor shall agree through the Contract to comply with this section and the remaining provisions of the Labor Code.

BIDDER’S SECURITY: In accordance with Public Contract Code Section 20170 et seq., each Proposal shall be accompanied by cash, a certified or cashier’s check payable to the City, or a satisfactory Bid Bond in favor of the City executed by the Bidder as principal and an admitted surety insurer as Surety, in an amount not less than ten percent (10%) of the amount set forth in the Bid.

INSURANCE AND BOND REQUIREMENTS - The Contractor shall provide insurance in accordance with Section 3-13 of the City of Beverly Hills, Public Works Department, Standard Contractual Requirements, included as part of these Specifications. All Subcontractors listed shall attach copies of the Certificate of Insurance naming the Contractor as the additional insured as part of their insurance policy coverage. In addition, the Contractor shall guarantee all work against defective workmanship and materials furnished by the Contractor for a period of one (1) year from the date the work was completed in accordance with Section 2-11 of the Standard Contractual Requirements.

The Contractor’s sureties for the “Performance Bond” shall be liable for any work that the Contractor fails to replace within a specified time.

CONTRACTORS LICENSE - At the time of the Bid Deadline and at all times during performance of the Work, including full completion of all corrective work during the Correction Period, the Contractor must possess a California contractor’s license or licenses, current and active, of the classification required for the Work, in accordance with the provisions of Chapter 9, Division 3, Section 7000 et seq. of the Business and Professions Code.

In compliance with Public Contract Code Section 3300, the City has determined that the Bidder must possess the following license(s): “A”

The successful Bidder will not receive a Contract award if the successful Bidder is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active. If the City discovers after the Contract’s award that the Contractor is unlicensed, does not have all of the

N-5 required licenses, or one or more of the licenses are not current and active, the City may cancel the award, reject the Bid, declare the Bid Bond as forfeited, keep the Bid Bond’s proceeds, and exercise any one or more of the remedies in the Contract Documents.

SUBCONTRACTORS’ LICENSES AND LISTING - At the time of the Bid Deadline and at all times during performance of the Work, each listed Subcontractor must possess a current and active California contractor’s license appropriate for the portion of the Work listed for such Subcontractor and shall hold all specialty certifications required for such Work. When the Bidder submits its Bid to the City, the Bidder must list each Subcontractor whom the Bidder must disclose under Public Contract Code Section 4104 (Subcontractor Listing Law), and the Bidder must provide all of the Subcontractor information that Section 4104 requires (name, address, and portion of the Work). In addition, the City requires that the Bidder list each Subcontractor’s license number and the dollar value of each Subcontractor’s labor or services.

SUBSTITUTION OF SECURITIES - Pursuant to California Public Contract Code Section 22300, substitution of securities for withheld funds is permitted in accordance therewith.

THE CITY RESERVES THE RIGHT TO REJECT ANY BID OR ALL THE BIDS AND TO WAIVE

ANY INFORMALITY OR IRREGULARITY IN ANY BID, BUT IF THE BIDS ARE ACCEPTED, THE

CONTRACT FOR THE IMPROVEMENT WILL BE LET TO THE LOWEST RESPONSIBLE

BIDDER FOR THE PROJECT AS A WHOLE.

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PROPOSAL FORM

for the

ON-CALL PAVEMENT REPAIRS

within the Cities of

Date 10-01-2026

To the Honorable City Council

Beverly Hills, California:

In compliance with the advertised notice inviting sealed proposals for the ON-CALL PAVEMENT

REPAIRS within the City of Beverly Hills, California, and after having carefully examined the locations of the project and studied the Plans and Specifications prepared for this work, the undersigned hereby agrees to enter into a contract to furnish all labor, materials, equipment, parts, implements, supplies and permits needed to perform the contract work to the satisfaction and under the direction of the City Engineer of the City of Beverly Hills, said contract to be drawn in accordance with the provisions of the Plans, Specifications, Notice to Bidders, and all the applicable clauses of the

"Standard Contractual Requirements for Public Improvements in the City of Beverly Hills, California", as adopted by the Department of Public Works on November 1, 1976.

If awarded the contract, the undersigned agrees to furnish the necessary bonds and insurance, as set forth in the above-mentioned Standard Contractual Requirements, within ten (10) days after the award of the contract.

Attached hereto is cash, or cashier's check, or a certified check in favor of the City of Beverly Hills, in an amount equal to at least ten percent (10%) of the total bid, or a bid bond for said amount on a form furnished by the City, with the understanding that said security shall be held by the City Clerk until the contract for doing the work has been entered into, and that said security shall be forfeited to the City as liquidated damages should the undersigned fail to enter into a contract and furnish the above-mentioned bonds and insurance within the ten (10) days specified, if awarded the contract, as the undersigned agrees that in the event of such failure, the actual amount of the damage to the City would be impractical and extremely difficult to determine.

In the event cash, or cashier's check, or a certified check is furnished for the bid bond, then a letter is required from a bonding company stating that said company will furnish the necessary bonds, as specified in Paragraph 2-11 of the Standard Contractual Requirements, if the undersigned is awarded the contract. The undersigned is aware of the fact that such a letter must be from a bonding company acceptable to the City of Beverly Hills, and that all bids accompanied by cash, or cashier's check, or a certified check in lieu of the bid bond must be accompanied by such a letter in order to be considered.

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The undersigned certifies to have a minimum of three consecutive years of current experience in the type of work related to this project and that this experience is in actual operation of a firm with permanent employees performing a part of the work as distinct from a firm operating entirely by subcontracting all phases of the work.

The undersigned also certifies to be properly licensed by the State of California as a contractor to perform work of this specialty and further certifies to have been so licensed for the three years immediately preceding the date of receipt of bids. The undersigned agrees to furnish the City satisfactory proof of ability to perform the work, as well as records of performance of similar jobs completed recently, if and when requested to do so by the City Engineer.

The undersigned agrees that the insurance and bonding requirements set forth in Sections 3-13 and

2-11, respectively, of the City of Beverly Hills, Public Works Department, Standard Contractual

Requirements can and will be fulfilled.

The undersigned hereby agrees to perform the work as described in Beverly Hills Standards, and in the Specifications prepared for this project, at the prices and quantities quoted on Planetbids. The prices and quantities quoted by the undersigned on Planetbids are considered part of the

Proposal submittal. https://www.planetbids.com/portal/portal.cfm?CompanyID=39493

ITEM

NO.

BID ITEMS QUANTITY UNIT

REPAIRS IN BEVERLY HILLS

1 Pothole or section repair 8" PG 64-10 HMA 2,000 SF

2 Pothole or section repair 8" concrete (including dowels) 200 SF

3 Pothole or section repair AC over concrete (including dowels) 200 SF

4 AC 2" grind & cap 1,000 SF

5 R/R 4" sidewalk 200 SF

6 R/R cross or alley gutter 200 SF

7 R/R curb & gutter 200 LF

8 R/R commercial curb & gutter 200 LF

9 R/R alley approach 400 SF

10 R/R driveway 200 SF

11 Adjust water meter box to grade 20 EA

12 Weekend/night differential allowance (Labor differencial & labor mark-up) 1 ALW

REPAIRS IN WEST HOLLYWOOD

13 Pothole or section repair 8" PG 64-10 HMA 2,000 SF

14 Pothole or section repair 8" concrete (including dowels) 200 SF

15 Pothole or section repair AC over concrete (including dowels) 200 SF https://www.planetbids.com/portal/portal.cfm?CompanyID=39493

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16 R/R 4" sidewalk 200 SF

17 R/R curb & gutter 200 LF

18 Adjust water meter box to grade 10 EA

19 Traffic control plan (allowance) 1 ALW

20 Permit (allowance) 1 ALW

21 Weekend/night differential allowance (Labor differencial & labor mark-up) 1 ALW

The undersigned hereby declares that the cost of all necessary items for completion of this project are included in the unit prices quoted, and that all incidentals have been taken into consideration even though said incidentals are not specifically listed in the specifications or shown on the plans.

The undersigned is likewise aware of the fact that distances, quantities, and other estimated figures appearing on the plans or mentioned in the specifications or on this Proposal Form are only approximate and declares that the unit prices shown above for the various items of work are based on distances and quantities calculated as the result of actual measures performed at the site of the project.

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LIST OF SUBCONTRACTORS - The undersigned is required to fill in the following blanks in accordance with the provisions of Section 4104 of the Public Contract Code of the State of California and Section 2-3 of the Standard Specifications.

Name Under Which Subcontractor is Licensed

License Number

Location of the Place of Business

Specific Description of Subcontract

Value ($) of Subcontract

Subcontractors listed in accordance with the provision of Section 2-3 of the Standard Specifications for Public Works Construction, must be properly licensed under the laws of the State of California for the type of work, which they are to perform. Do not list alternate subcontractors for the same work.

The undersigned agrees to furnish proof that all contractors and subcontractors performing any work related to this improvement are complying with all the requirements of Social Security Legislation, both State and Federal, and also agrees to conform with the provisions of Sections 4100 to 4113, inclusive, of the Public Contract Code, as amended, concerning subcontractors and subcontracts.

TE750015

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NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID

State of California County of ________________________

_____________________________________, being first duly sworn, deposes and says that he or she is____________________________________________________________________ of

______________________________________the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true, and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Contractor

(Attach appropriate notary acknowledgments)

TE750013

12-12-89

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Respectfully submitted:

Dated_____________________

FIRM NAME ______________________________________

SIGNATURE ______________________________________

Bidder

ADDRESS ______________________________________

TELEPHONE: _________________________

EMAIL: _________________________

CONTRACTOR'S LICENSE NO.________ CLASS_____ EXPIRATION DATE__________

STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS PUBLIC WORKS

CONTRACTOR REGISTRATION NUMBER_____________

Bidder is *___________________________ If a partnership, names of partners

If a corporation, names of President or Vice President, and the Secretary or Assistant Secretary

NAME ADDRESS

I (we) hereby state and declare under the penalty of perjury under the laws of California, that the representations made herein are true and correct.

Executed on ________________ 20___ at _____________________________ California

*By:

*By: _______________________________

Title:

Title:

* Please state whether the bidder is an individual, a partnership, a corporation, or an individual doing business under a fictitious name. If the bidder is a corporation, the following is required: 1) signatures of two corporate officers; or 2) a certified copy of the corporation bylaws, and a resolution of the Board of Directors which gives authority to the officers signing this agreement to execute contracts on behalf of the corporation. Also, refer to Paragraph 2-01 of the Standard

Contractual Requirements.

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SPECIFICATIONS

for the

ON-CALL PAVEMENT REPAIRS

within the Cities of

SECTION 1

GENERAL PROVISIONS

1-01 WORK TO BE DONE – The contract work to be done under these specifications shall consist of furnishing all the required labor, materials, equipment, parts, implements and supplies necessary for, or appurtenant to, ON-CALL PAVEMENT REPAIRS within the Cities of Beverly Hills and West Hollywood, California, in accordance with Standard Drawings and the Specifications prepared for this project.

1-02 STANDARD CONTRACTUAL REQUIREMENTS - The provisions of the "Standard Contractual Requirements for Public Improvements in the City of Beverly Hills", a copy of which is attached hereto and incorporated herein by reference, shall be applicable to the work covered by these specifications.

1-03 REFERENCE SPECIFICATIONS

1-03.1 STANDARD SPECIFICATIONS - The words "Standard Specifications" when used in these specifications or in the contract, refer to the "Standard Specifications for Public Works Construction”, 2024 Edition, written by a Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and Southern California District of the Associated General Contractors of California.

The Standard Specifications for Public Works Construction, 2024 Edition, including all amendments thereto issued prior to date of the bid opening, shall be a part of these specifications, the same as though contained fully herein.

1-03.2 AMENDMENTS - The "Standard Specifications for Public Works Construction”, 2024 Edition is amended as follow:

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1) The following is in addition to the provisions of Section 2-9.1 of the Greenbook:

The Contractor is required to locate and tie out survey monuments in the project area prior to construction involving street and highways, and to file with the County Surveyor a Corner Record of any such work. Prior to the issuance of a completion certificate, the Contractor is required to file a Corner Record for survey monumentation that is replaced. All such survey work shall be performed under the supervision of a California licensed Land Surveyor or a Civil Engineer authorized to perform such work.

The Contractor shall provide the City a copy of the office calculations and documents submitted to the County for filing in connection with the aforementioned work.

The payment for surveying, related professional services, permit processing, office calculations, and furnishing all labor, materials, equipment, tools and incidentals, and for doing work involved shall be considered as included in the various items of work, and no additional compensation will be allowed therefore.

2) The second paragraph of Section 3-2.2.1 “Contract Unit Prices”, of the Standard Specifications for Public Works Construction is deleted.

3) The third paragraph of Section 3-2.2.1 “Contract Unit Prices”, of the Standard Specifications for

Public Works Construction should be followed by: “Should any Contract item be deleted in its entirety, no payment will be made to Contractor for that Bid Item.”

4) Section 3-3.2.3 Markup shall be replaced by the following:

3-3.2.3.1 Work by Contractor. An allowance for overhead and profit shall be added to the Contractor’s cost as determined under 3-3.2.2 and shall constitute the full and complete markup for all overhead and profit on extra work performed by the Contractor. The Contractor shall be compensated for the actual increase in the Contractor’s bond premium caused by the extra work. For costs determined under each subsection in 3-3.2.2, the markup shall be:

a) Labor 20%

b) Materials 15%

c) Tools & Equipment Rental 15%

d) Other Items 15%

3-3.2.3.2 Work by Subcontractor. When any of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3.1 shall be applied to the Subcontractor’s costs as determined under 3-3.2.2. An allowance for the Contractor’s overhead and profit shall be added to the sum of the Subcontractor’s costs and markup and shall constitute the full and complete markup for all overhead and profit for the Contractor on work by the Subcontractor. For Contractor markup of Subcontractor’s costs, the allowance shall be 10% on the first $2,000 or portion thereof, and 5% on costs in excess of $2,000.

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5) The first paragraph of Section 6-9 LIQUIDATED DAMAGES shall be replaced by the following:

Failure of the Contractor to complete the Work within the time allowed will result in damages being sustained by the Agency. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified for completion of the Work, as adjusted in accordance with 6-6, the Contractor shall pay to the Agency, or have withheld from monies due it, the sum of Five Hundred Dollars ($500.00).

1-04 CLAIM DISPUTE RESOLUTION – In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of Work, but shall proceed with the performance of the Work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The Disputed Work will be categorized as an “unresolved dispute” and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all Disputed Work, claims and other disputed matters.

All claims arising out of or related to the Contract Documents or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of “claim” as individually defined therein.

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SECTION 2

SPECIAL PROVISIONS

2-01 LENGTH OF AGREEMENT AND LIQUIDATED DAMAGES

2-01.1 LENGTH OF AGREEMENT - The Contractor shall be on-standby for future City’s emergency and non-emergency repair work on the date of receipt of the written notice to proceed from the City Engineer. The Contractor shall provide the on call pavement repair services within one (1) year from the Notice to Proceed date.

This Agreement may be renewed for two (2) additional one-year terms based upon successful Contractor performance in the most current Contract period and available fiscal year funding.

Excluding the first one (1) years of the Agreement, the Contract shall have a maximum 3% cost of services increase for every year the renewed Contract is in effect. The maximum 3% cost of service increase does not apply to the allowance items for the entire duration of the Contract. The renewal contract may be executed at equivalent allowance values plus one-third of the amount of the estimated quantity contained in the bid schedule.

For non-emergency repairs, the Contractor shall commence work within 14 calendar days from the date of receipt of written notice to proceed from the City Engineer and/or Water System Supervisor. Each City notice shall specify repair completion date depending on the nature of work and service demands.

In case all the work called for is not completed in all parts and requirements within the time specified, the City shall have the right to grant or deny an extension of time for completion, as may best serve the interest of the City. The Contractor shall not be assessed with penalties during the delay in the completion of the work caused by acts of God or of the Public Enemy, acts of the State, fire not due to acts of contractors or subcontractors, floods, epidemics, quarantine, restrictions, strikes, freight embargo or unusually severe weather, or delays of subcontractors due to such causes provided that the Contractor shall, within ten (10) calendar days from the beginning of such delay, notify the City, in writing of the cause of the delay. The City will ascertain the facts and the extent of the delay, and the findings thereon shall be final and conclusive.

2-01.2 LIQUIDATED DAMAGES - Time is of the essence on this contract, and should the Contractor fail to finish the work on or before the time stated above, the Contractor shall be charged by the City, as liquidated and ascertained damages, the sum of Five Hundred Dollars ($500.00) for each calendar day that the work remains incomplete beyond the dates specified (subject, however, to extensions of time duly granted in the manner and for the causes specified below), it being impracticable and extremely difficult to fix the actual damage which would or will be suffered in the event that the Contractor should fail fully to complete the work within the time specified, and it would be further agreed that the charges per day as aforementioned are reasonable and proper.

The amount so charged shall be deducted by the City from any monies which otherwise be or become payable to the Contractor.

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2-02 SPECIFICATIONS - The specifications showing character of the work and details of construction are on file at the office of the City Engineer, located in 345 Foothill Road, Beverly Hills, California.

Estimates of quantities appearing in these specifications, Notice to Bidders, and Proposal Form are merely entered for the convenience of the contractors bidding on this project. An independent check of the estimate in the field is required by the contractor prior to submitting its bid. It must be understood that payment to the successful contractor will be made on the basis of the unit prices bid for the various items of work and on the actual quantities of work done as measured in the field by the City Engineer.

Copies of the Specifications and Proposal Form may be inspected and obtained at the office of the City Engineer.

2-03 SPECIAL WORK REQUIREMENTS AND WORK SCHEDULE

2-03.1 SPECIAL WORK REQUIREMENTS - All work shall be undertaken in conformance with the following special work requirements. Full compensation for conforming to all of the special work requirements shall be included in the bid prices for this contract, and no additional compensation will be made therefore:

a) The Contractor is prohibited from working on the following days in City of Beverly Hills:

HOLIDAY 2026 2027

New Year's Day Jan 1 (Thurs) Jan 1 (Fri)

Martin Luther King Day Jan 19 (Mon) Jan 18 (Mon)

President's Day Feb 16 (Mon) Feb 15 (Mon)

Passover April 1-2 (Wed - Thurs) April 21-22 (Wed - Thurs)

Good Friday April 3 (Fri) March 26 (Fri)

Memorial Day May 25 (Mon) May 31 (Mon)

Juneteenth June 19 (Fri) June 18 (Fri)

Independence Day July 3-4 (Fri & Sat) July 5 (Mon)

Labor Day Sept 7 (Mon) Sept 6 (Mon)

Rosh Hashanah Sep 11-12 (Fri-Sat) Oct 1-2 (Fri-Sat)

Yom Kippur September 21 (Mon) October 11 (Mon)

Veteran's Day Nov 11 (Wed) Nov 11 (Thurs)

Thanksgiving Day Nov 26-27 (Thurs & Fri) Nov 25-26 (Thurs & Fri)

Christmas Day Dec 25 (Fri) Dec 24 (Fri)

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b) The Contractor shall secure, protect and maintain the construction area on all of the dates referenced above. In addition to above dates, the Contractor shall abide all work restrictions during City of Beverly Hills, Los Angeles, and West Hollywood holiday moratorium period, unless exceptions pre-approved by the City Engineer and/or Inspector.

c) No noisy work, such as demolition, will be allowed from December 20th to January 3rd annually. Any work on a commercial street during the holiday season (Thanksgiving week through the New Year’s week) must be pre-approved by the City Engineer and/or Inspector.

d) All work must be coordinated with the Engineering, Inspection and Water Division staff and comply with this specification and all referenced specifications or standards.

e) The Contractor shall maintain the construction site during non-working hours in a clean and safe condition. The Contractor will replace any newly laid concrete that is damaged or scarred. The Contractor shall be available for immediate mitigation measures should the City Engineer decide that appropriate action is necessary during non-working hours.

f) All excavated material shall be loaded into hauling vehicles as the material is excavated. See appendix for “COBH Approved Heavy Haul Truck Route Map”. Stockpiling of excavated material in the public right of way is not allowed.

g) All Underground Service Alert (USA) markings have to be removed by the Contractor at the end of the construction project.

h) Dirt and/or debris not removed by conventional sweeping will require wash down at the direction of the City Engineer. All runoff from wash down shall be vacuumed using a wet/dry vacuum truck.

No runoff from wash down will be allowed to drain into the storm drain system.

i) All dirt on…