REQUEST FOR PROPOSALS

CSCU-RFP #27-1397062

Media Monitoring and Associated Services

ATTENTION: RESPONSES TO THIS PROPOSAL MUST BE SUBMITTED DIRECTLY TO THE CSCU

CONTACT(S) LISTED IN THE “INSTRUCTIONS FOR SUBMISSION OF PROPOSALS” SECTION OF THIS RFP.

Key Milestone Date / Time

RFP Released September 24, 2026

Deadline for Written Questions October 5, 2026, 1:00 PM EST

Answers to Questions Posted October 10, 2026, 1:00 PM EST

Proposals Due October 23, 2026, 1:00 PM EST

Table of Contents:

I. Statement of Objectives II. About CSCU III. Scope of Services IV. Proposal Submission Requirements V. Evaluation of Proposals VI. Timeline of RFP and Instructions for Submission of Proposals VII. RFP Terms and Conditions VIII. Master Services Agreement

Attachments Attachment A – Contract Proposal Form Attachment B – Statement of Qualifications Attachment C – References Attachment D – OPM Ethics Form 1: Gift and Campaign Contribution Certification Attachment E – Commission on Human Rights and Opportunities Notification to Proposers Attachment F – Master Services Agreement

I. Statement of Objectives

The Connecticut State Colleges and Universities (CSCU) System Office seeks proposals from qualified firms to provide a comprehensive communications intelligence platform, as further described in the Functional/Technical Requirement Matrix attached hereto as Attachment A.

The selected vendor(s) will provide implementation, training, technical support, and ongoing customer service. The intent of this RFP is to implement a platform that enables CSCU’s six colleges and universities to effectively monitor earned media coverage, identify new media opportunities, measure social media performance, and support proactive media relations.

The platform should allow searches, dashboards, and alerts to be organized by each CSCU institution (Central, Eastern, Southern and Western Connecticut State Universities, Charter Oak State College, Connecticut State Community College, and the System Office), while also providing system-wide reporting.

Proposers should also describe how their platform supports rapid monitoring during emergencies, leadership changes, labor issues, campus incidents, or other high-profile events.

II. About CSCU

Connecticut State Colleges and Universities (CSCU) is Connecticut's largest public higher education system and includes:

• Connecticut State Community College (“CT State” which has 12 campuses)

• Charter Oak State College

• Central Connecticut State University

• Eastern Connecticut State University

• Southern Connecticut State University

• Western Connecticut State University

CSCU serves nearly 100,000 students across Connecticut and employs more than 10,000 workers.

The System Office provides strategic leadership, communications, government relations, academic affairs, finance, legal, and administrative support for the institutions.

This RFP is issued by CSCU under the provisions of the Connecticut General Statutes 4a-52a and 10a-151b.

Participation by each institution is voluntary, and the withdrawal of one or more institutions shall not invalidate or require cancellation of this RFP.

For more information, visit the CSCU website http://www.ct.edu/

III. Scope of Services

The successful proposer will deliver a cloud-hosted, scalable, and secure Media Marketing Monitoring and Associated Service as described further in Attachment A, the Functional/Technical Requirement Matrix.

IV. Proposal Submission Requirements

The following are to be included in your response:

http://www.ct.edu/

1. Cover page (optional)

2. Overview

3. Proposal, to include completed Functional and Technical Matrix, Executive Summary, Company

Background, Proposed Package, Security and Privacy, Accessibility Compliance, Implementation Plan, Customer Support, and Pricing.

4. Completed Contract Proposal (Attachment A)

5. Completed Bidders Qualifications (Attachment B)

6. Completed References (Attachment C)

7. Completed Campaign Contribution Certification (Attachment D)

8. Commission on Human Rights and Opportunities Form (Attachment E)

9. Agreement to Master Services Agreement (Attachment F)

V. Evaluation of Proposals

A. The award of a contract(s) to furnish services will be based upon a comprehensive review and analysis of proposals by an RFP committee, and negotiation of the proposal which best meets the needs of the CSCU. The determination for the recommendation for selection will be based on criteria.

B. Multiple Awards by Competency

CSCU reserves the right to make multiple awards under this RFP, including awarding individual competencies, to different respondents. CSCU will evaluate and award each competency independently based on the evaluation criteria identified in this RFP for each competency.

A Respondent may be awarded one, multiple, or all competencies for which it submits a proposal.

CSCU is not obligated to award all competencies to a single Respondent, and the award of one competency shall not create any entitlement to an award of another competency. CSCU may also elect not to award a particular competency if it determines that doing so is in the best interest of

CSCU.

C. Award(s) will be made to the proposer(s) offering the best value as determined by CSCU. By submitting a proposal in response to this RFP, a proposing party concurs with this method of award and will not, under any circumstances or in any manner, dispute any award made using this method. The award will be contingent upon the successful negotiation of specific terms and conditions to be included in the resulting contract.

D. Criteria:

The Proposer’s overall methodology to successfully provide the Services will be assessed for its feasibility, responsiveness to the Scope of Services, effectiveness, and thoroughness. Each proposal will be evaluated based on the following criteria:

1. Functional Requirements: The extent to which the proposed solution meets or exceeds the required and preferred functional requirements outlined in this RFP.

2. Technical Requirements: The extent to which the proposed solution meets or exceeds the required technical requirements, including system reliability, security, integration capabilities, accessibility, and ease of use.

3. Customer Support and System Maintenance: The quality and availability of customer support, training, onboarding, ongoing maintenance, system updates, and service level commitments for both routine and critical operational needs.

4. Cost and Overall Value: The total cost of service, including implementation, training, support, and additional users, as well as the overall value provided relative to the proposed services and capabilities.

The order in which the selection criteria are listed is not indicative of their relative importance.

Proposer(s) chosen for award resulting from this RFP must be willing to enter into a contract with CSCU, which includes the Master Services Agreement appearing in Attachment F, as well as modifications and additions CSCU deems necessary.

VI. Timeline of RFP and Instructions for Submission of Proposals

The proposal process will be governed by the following timelines:

A. Questions

All questions and requests for clarification must be in writing and submitted no later than October 5, 2026, at 1:00 p.m. EST to the email addresses listed in Section VII.B. below. Include the RFP number and title in the subject line. All questions will be answered as an addendum to this RFP only. No verbal questions will be accepted or answered.

Questions, with answers, will be posted on the Department of Administrative Services website, CT Source Bid Board https://portal.ct.gov/DAS/CTSource/BidBoard on or before October 10, 2026, at 1:00 p.m. EST. It is the responsibility of the proposers to visit the website to retrieve the questions and answers. Proposers should visit this website frequently prior to the due date for possible addenda in addition to questions and answers.

B. Instructions for Submission of Proposals

1. E-mail your proposal to Amy Horn: amy.horn@ct.edu with a copy to Cynthia Shea-Luzik:

Cynthia.Shea-Luzik@ct.edu. Include the RFP number (CSCU RFP #27-1397062) and the RFP title, Marketing Monitoring and Associated Services, in the subject line. Please note that the attachment cannot be over 25MG. If needed, please send zip files or separate e-mails.

2. PROPOSALS MUST BE RECEIVED BY THE CSCU CONTRACT COMPLIANCE AND PROCUREMENT

DEPARTMENT NO LATER THAN OCTOBER 23, 2026, AT 1:00 P.M. EST.

Any proposal received after the stated date and time will be rejected. CSCU is not responsible for delays of any kind. We suggest sending your email with a delivery receipt request.

3. A public proposal opening will take place on October 23, 2026, at 1:00 p.m. EST. At that time, a representative of the Contract Compliance and Procurement Department will announce publicly the names of those submitting proposals. There will be no discussion of any proposal submitted, and no other public disclosure will be made until after the full execution of a contract(s). Attendance at this proposal opening is not mandatory.

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/212936194936072?p=jOKUQUozpMjNFjkKO6 Meeting ID: 212 936 194 936 072 Passcode: TA3Nf7ET

Need help? | System reference https://portal.ct.gov/DAS/CTSource/BidBoard mailto:amy.horn@ct.edu mailto:Cynthia.Shea-Luzik@ct.edu https://teams.microsoft.com/meet/212936194936072?p=jOKUQUozpMjNFjkKO6 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDZmYzBjZGEtZWUzMi00YTg3LThjM2EtMDUxMjlmNWQ3NmE5%40thread.v2/0?context=%7b%22Tid%22%3a%22679df878-277a-496a-ac8d-d99e58606dd9%22%2c%22Oid%22%3a%22d4463f53-0bda-48dc-aee8-23fae3356384%22%7d

Dial in by phone +1 860-241-5459,,163449650# United States, Hartford Find a local number Phone conference ID: 163 449 650#

VII. RFP Terms and Conditions

A. Restriction on Communications All communications concerning this solicitation are to be in writing and directed to the email addresses listed in Section VI.B. above. Proposers are not permitted to communicate with the Institutions, faculty and/or staff regarding this solicitation during the period between Request for Proposals issue date and the announcement of award(s), except during any interviews or demonstrations requested by CSCU.

B. Insurance

A Certificate of Insurance (“Certificate”) certifying that the vendor carries the insurance limits listed below shall be submitted to the SO prior to commencement of work. The Certificate shall provide evidence of:

1. Combined Single Limit (CSL) per occurrence for bodily injury, personal injury, and property damage.

Coverage shall include Premises Liability, Operations, Independent Contractors, Products and Completed Operations, Contractual Liability, and Broad Form Property Damage coverage in the amount of $2,000,000. If an aggregate limit applies, said limit shall apply separately to the project, or the general aggregate limit shall be twice the occurrence limit.

2. Worker’s Compensation and Employer’s Liability are required and must meet the statutory coverage requirements prescribed by the Worker’s Compensation statutes of the State of Connecticut.

3. Technology Errors & Omissions / Professional Liability Insurance, including Data Breach and Network Security Liability, with limits of not less than $5,000,000 per claim and in the aggregate, covering acts, errors, omissions, or negligence arising out of Contractor’s performance under this Agreement.

4. Cyber Liability Insurance, including coverage for unauthorized access, failure to protect confidential information (including PCI and FERPA data), privacy violations, regulatory actions, and costs of notification and remediation, with limits of not less than $5,000,000 per occurrence and in the aggregate.

Policies shall list the State of Connecticut, its officers, officials, employees, agents, Boards and Commissions as Additional Insured. The coverage shall contain no special limitations on the scope of protection afforded to the System and the State of Connecticut. The vendor shall assume liability for any and all deductibles in any and all insurance policies. Vendor warrants that he/she will maintain in force all insurance coverage cited in this section while providing services to the System.

C. Costs for Proposal Preparation Proposer shall bear any and all costs incurred in responding to this RFP.

D. Disqualification of Proposals

CSCU reserves the right to consider as acceptable only those proposals submitted in accordance with all requirements set forth in this RFP and which demonstrate an understanding of the scope of the work. Any proposal offering any other set of terms and conditions contradictory to those included in this RFP may be disqualified without further notice.

Proposer may be disqualified, and the proposal automatically rejected for any one or more of the following reasons:

tel:+18602415459,,163449650 https://dialin.teams.cloud.microsoft/138f4fa6-9957-4f16-88ff-3b0a4921e030?id=163449650

1. The proposal shows noncompliance with applicable law.

2. The proposal is conditional, incomplete, or irregular in such a way as to make the proposal indefinite or ambiguous as to its meaning.

3. The proposal has any provision reserving the right to accept or reject award, or to enter into a contract pursuant to an award, or provisions contrary to those required in the solicitation.

4. The Contractor is debarred or suspended.

5. The Contractor is in default of any prior contract or for misrepresentation.

E. Rights Reserved

CSCU reserves the right to award in whole or in part, to contract with one or more proposers, to reject any and all proposals, in whole or in part, and to waive technical defects, irregularities and omissions if, in its judgment, the best interest of CSCU will be served. Should CSCU determine that only one Proposer is fully qualified, or that one Proposer is more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Proposer.

F. Compliance with State and Federal Laws and CSCU Policies

Any contract awarded as a result of this RFP shall be in full compliance with the statutes and regulations of the State of Connecticut and include the Contract Provisions required by the State (which may include, but not be limited to the provisions found in Attachment F). Any portion of the contract determined to be in conflict with said statutes and/or regulations will be interpreted so as to be in compliance. Under no circumstances will CSCU enter into a contract which requires CSCU or the State to agree to indemnify another party or agree to binding arbitration.

The successful proposer shall comply with all applicable CSCU Policies including the Ethical Conduct Policy, which may be found by visiting: www.ct.edu/hr/policies. The successful proposer shall also comply with all federal and state statutes and regulations including, but not limited to, Gramm- Leach-Bliley Act (“GLBA”) and the Family Educational Rights and Privacy Act (“FERPA”) in the protection of all data where and as applicable.

G. Inspection of Proposals and Confidential Information

CSCU treats Proposals as confidential until after a contract is finalized. At that time, they become subject to disclosure under the Freedom of Information Act. CSCU is a public entity and its records, including responses to this RFP, are public records. See Conn. Gen. Stat. §§1-200, et seq., and especially §1-210(b)(4) and §1-210(b)(5). Due regard will be given for the protection of proprietary or confidential information contained in all proposals received. However, all materials associated with this RFP are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all applicable rules, regulations, and administrative decisions. If a firm is interested in preserving the confidentiality of any part of its proposal, it will not be sufficient merely to state generally that the proposal is proprietary or confidential in nature and not, therefore, subject to release to third parties.

Instead, those particular sentences, paragraphs, pages, or sections that a firm believes to be exempt from disclosure under FOIA must be specifically identified as such. Convincing explanation and rationale sufficient to justify each exemption consistent with Section 1-210(b) of FOIA must accompany the proposal. The rationale and explanation must be stated in terms of the reasons the materials are legally exempt from release pursuant to FOIA. Firms should not require that their entire proposal, nor the majority of the proposal, be confidential. Any submitted proposal, once execution of a contract is complete and any completed contract will be considered public information. CSCU has no obligation to initiate, prosecute or defend any legal proceeding or to seek a protective order or other similar relief to prevent disclosure of any information that is sought pursuant to a FOIA request.

The contractor has the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the CSCU have any liability for the disclosure of any documents or information in its possession which the CSCU believes are required to be disclosed pursuant to FOIA or other requirements of law.

H. Contract Invalidation

If any provision of the contract is found to be invalid, such invalidation will not be construed to invalidate the entire contract.

I. Fees All fee and cost structures quoted herein shall remain firm for the entire contract term, unless mutually agreed by all parties via written contract amendment.

J. Out of Pocket Expenses

Out of pocket expenses may include but not be limited to reasonable lodging, meals, mileage, and parking. With respect to applicable expenses, reimbursement shall be made by CSCU based on the then-current General Services Administration (GSA) Meals and Incidental Expenses guidelines.

K. RFP Terms and Conditions The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP. The contract will be, in form and substance, consistent with applicable CSCU policy and regulations and State of Connecticut statutes and regulations regarding the creation and execution of such contract.

The failure of any proposer to receive or examine any contract, document, form, addenda or to visit the sites and acquaint itself with conditions existing there, when applicable, will not relieve it of any obligation with respect to its proposal or any executed contract. The submission of a proposal shall be conclusive evidence and understanding of intent to incorporate such terms and conditions into a contract.

L. Supplemental Information

As part of the review, CSCU may request a proposer to supply, in writing, clarifications, additional documentation, or information needed to fairly evaluate each proposal. Proposers may be required to provide a written response within three (3) business days of receipt of any request for clarification by CSCU. CSCU reserves the right to correct inaccurate awards resulting from clerical errors.

M. Meetings with Proposers At its discretion, CSCU may convene meetings with one or more proposers in order to gain a fuller understanding of the proposals. The meetings may involve demonstrations, interviews, presentations, or site visits. If CSCU decides meetings are warranted, CSCU will contact proposers to make an appointment. The RFP Committee may, at its option, elect to “short-list” the number of proposers brought in for meetings based on the evaluation criteria included in this RFP. Please note that any costs incurred to meet the requirements of this RFP shall be borne by the proposer.

N. Miscellaneous

1. Late E-Mailed proposals or proposals posted on CT Source are not acceptable and will be rejected.

2. Submission of a proposal in response to this RFP is your acknowledgement that subjective criteria will be used in the evaluation of proposals. An Award will be made to the responsible proposer who is determined to be the most advantageous to CSCU. Cost, although an important consideration, will not be the sole determining factor.

3. Proposer warrants that: proposer did not participate in the RFP development process, did not have knowledge of the contents of this RFP prior to its issuance, that its proposal was not made in connection with any competing proposer submitting a separate response to this RFP, and that the proposal is submitted without collusion or fraud of any kind.

4. Any alleged oral agreement or arrangement made by a proposer with any agency or employee will be superseded by the written agreement.

5. Proposers may withdraw their proposals at any time prior to the time and date set for opening.

6. No additions or changes to the original proposal will be allowed after submittal. While changes are not permitted, clarification at the request of the CSCU may be required at the proposer’s expense.

7. All proposals submitted in response to this RFP become the property of the State of Connecticut and are subject to the provisions of section 1-210 of the Connecticut General Statutes (Freedom of Information). See Section VIII.G.

8. Any and all prices quoted in a proposal shall be valid for a minimum period of 120 days from the due date of the Proposal.

9. Any subsequent contract(s) arising from this RFP may be extended to other constituent units of higher education. The use of this award is voluntary and is contingent upon acceptance by the contractor.

10. Any contract awarded is subject to contract compliance requirements mandated by Section 4a-60 of the Connecticut General Statutes (Nondiscrimination).

11. For all State contracts, defined in section 9-612 of the Connecticut General Statutes as having a value of $50,000 or more, or a combination or series of such agreements or contracts having a value of $100,000 or more in a calendar year, the authorized signatory to this Contract represents that they have received the State Elections Enforcement Commission’s notice advising state contractors of state campaign contribution and solicitation prohibitions, and will inform its principals of the contents of the notice, as set forth in the Notice to Executive Branch State Contractors and Prospective State Contractors of Campaign Contribution and Solicitation Limitations. www. seec.ct.gov/Portal/data/forms/ContrForms/seec_form_10_final.pdf

3) Any contract awarded shall be subject to Executive Orders of the Governor, State of Connecticut:

Executive Orders and Other Enactments:

(a) All references in this Contract to any Federal, State, or local law, statute, public or special act, executive order, ordinance, regulation or code (collectively, “Enactments”) shall mean Enactments that apply to the Contract at any time during its term, or that may be made applicable to the Contract during its term. This Contract shall always be read and interpreted in accordance with the latest applicable wording and requirements of the Enactments. Unless otherwise provided by Enactments, the Contractor is not relieved of its obligation to perform under this Contract if it chooses to contest the applicability of the Enactments or the Client Agency’s authority to require compliance with the Enactments.

(b) This Contract is subject to the provisions of Executive Order No. Three of Governor Thomas J.

Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No.

Seventeen of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of this Contract as if they had been fully set forth in it.

https://seec.ct.gov/Portal/data/forms/ContrForms/seec_form_10_final.pdf

(c) This Contract may be subject to (1) Executive Order No. 14 of Governor M. Jodi Rell, promulgated April 17, 2006, concerning procurement of cleaning products and services; and (2) Executive Order No. 61 of Governor Dannel P. Malloy promulgated December 13, 2017 concerning the Policy for the Management of State Information Technology Projects, as issued by the Office of Policy and Management, Policy ID IT-SDLC-17-04. If any of the Executive Orders referenced in this subsection is applicable, it is deemed to be incorporated into and made a part of this Contract as if fully set forth in it.

VIII. Agreement Review and Acceptance

The Master Services Agreement attached to this RFP as Exhibit F is an integral part of this RFP.

Proposers are required to carefully review the Master Services Agreement and identify any proposed exceptions, modifications, or requested changes as part of their proposal. By submitting a proposal, the Proposer acknowledges that it has reviewed the Agreement and agrees to be bound by its terms and conditions, subject only to any exceptions expressly identified in its proposal and accepted by CSCU.

CSCU reserves the right to reject any proposal containing material exceptions to the Agreement.

RFP NUMBER

CSCU RFP 27-1397062

DATE OF OPENING

10/23/2026

TIME OF OPENING

1:00 pm

AMOUNT OF

SURETY (if required)

- None -

DATE ISSUED

9/24/2026

COMMODITY CLASS/SUBCLASS AND DESCRIPTION

Media Monitoring and Associated Services

PRE-PROPOSAL SITE VISIT:

- None -

CONTACT:

Amy Horn

E-MAIL:

Amy.horn@ct.edu

FOR

Connecticut State Colleges and Universities

CONTRACT PERIOD:

Three (3) years with the option to extend for two (2) additional three (3) year periods or parts thereof

REQUEST FOR PROPOSAL

Pursuant to the provisions of Sections 10a-151b and 4-217 of the General Statutes of Connecticut as amended. SEALED PROPOSALS WILL BE RECEIVED by the Finance Department of the Connecticut State Colleges & Universities, for furnishing the services herein listed.

AFFIRMATION OF PROPOSER

The undersigned affirms and declares:

1. That this proposal is executed and signed with full knowledge and acceptance of the provisions of the laws of the State of Connecticut, and the terms and conditions listed herein.

2. That should any part of this proposal be accepted in writing by CSCU within one hundred twenty (120) calendar days from the date of opening unless an earlier date for acceptance is specified in proposal schedule, said proposer will furnish and deliver the commodities and / or services for which this proposal is made, at the rates offered and fee schedule proposed, and in compliance with the provisions listed herein.

Should award of any part of this proposal be delayed beyond the period of one hundred twenty (120) days or an earlier date specified in proposal schedule, such award shall be conditioned upon proposer’s acceptance.

PROPOSAL. The undersigned, accepting the conditions set forth herein, hereby agrees in strict accordance therewith, to furnish and deliver the services to the state agency or state agencies named in the proposal at the prices proposed therein.

TYPE OR PRINT NAME OF INDIVIDUAL

DOING BUSINESS AS (Trade Name)

SIGNATURE

WHEN PROPOSER

BUSINESS ADDRESS STREET CITY STATE ZIP CODE

IS AN

INDIVIDUAL

WRITTEN SIGNATURE OF INDIVIDUAL SIGNING THIS PROPOSAL

DATE EXECUTED

TYPEWRITTEN NAME TELEPHONE NUMBER

NAME (Type or print names of all partners ) TITLE

NAME TITLE

NAME TITLE NAME TITLE

WHEN PROPOSER

IS A FIRM

DOING BUSINESS AS (Trade Name) BUSINESS ADDRESS: STREET CITY STATE ZIP CODE

WRITTEN SIGNATURE OF PARTNER SIGNING THIS PROPOSAL F.E.I. NUMBER DATE EXECUTED

TYPEWRITTEN NAME TELEPHONE NUMBER

FULL NAME OF CORPORATION

INCORPORATED IN WHAT STATE

WHEN PROPOSER

BUSINESS ADDRESS STREET CITY STATE ZIP CODE

F.E.I. NUMBER

IS A

CORPORATION

PRESIDENT SECRETARY TREASURER

WRITTEN SIGNATURE OF CORPORATE OFFICIAL OR PERSON DULY AUTHORIZED TO SIGN PROPOSALS ON BEHALF

OF THE ABOVE CORPORATION

TITLE

TYPEWRITTEN NAME TELEPHONE NUMBER DATE EXECUTED

FOR ALL PROPOSERS

NAME AND TITLE OF INDIVIDUAL TO CONTACT CONCERNING THE PROPOSAL E-MAIL TELEPHONE

Connecticut State Colleges and Universities Finance Department 61 Woodland Street Hartford, CT 06105-2337

THIS FORM MUST BE

RETURNED WITH PROPOSAL

ATTACHMENT A

CONTRACT INFORMATION

Please read carefully

Attachment B

STATEMENT OF QUALIFICATIONS

1. Name:

Business Address:

2. How many years has your company been in business under its present name?

3. How many years has your firm been performing the specific type of work involved?

4. List any relevant Certifications, Licenses, Registrations, etc., which qualify your company to meet the requirements of this RFP.

5. List other contracts your company currently holds for similar services for accounts similar in size, scope and nature.

Include account name, nature of service(s) and annual dollar value. Attach additional sheets as necessary.

6. In the past three years, has your company failed to complete any work awarded to it? If yes, provide details on when, where, and why. Attach additional sheets as necessary.

7. In the past three years, has your company had a contract terminated for failure to perform, or for failure to meet any requirements of the contract?

why. Attach additional sheets as necessary.

If yes, provide details on when, where and

8. In the past three years, have you, or your company, been cited by the Labor Department of the State of Connecticut, or by any State agency, for any violations of state, or federal, labor laws, regulations, or guidelines, for nonpayment of wages and/or benefits to your employees?

details on when, where and why. Attach additional sheets as necessary.

If yes, provide

9. Are there any judgments, claims or suits pending, or outstanding, against your company, or its officers?

necessary.

If yes, provide details on when, where and why. Attach additional sheets as

10. Is your company, or any of its principals, presently debarred, suspended, proposed for debarment, declared ineligible, or involuntarily or voluntarily excluded by any State, or Federal, agency from participating in or bidding on construction projects or other contracts? If yes, please attach a letter of explanation.

11. List the name, phone number, and email of your company’s current CFO, and VP of Sales or their equivalent.

ACKNOWLEDGMENT: I (We), the undersigned, hereby certify that the above information is true and accurate, and that the Agency will rely on said information as a basis for determining the bidder's qualifications for the Project being bid.

The undersigned further understands that any material misrepresentation, or inaccuracy, stated above will result in bidder's disqualification, or if applicable, will constitute grounds for the termination of the contract for construction (if applicable) should one have been issued to the bidder.

Name of Company:

Signature:

Print Name:

Title:

Attachment C

REFERENCES

Proposals should include a minimum of three institutions of similar or the same size, where your organization has provided services similar to those being requested. Work with any Connecticut State agency must be included here. References may be checked electronically; the requirement for e-mail addresses is mandatory.

Reference #1

Company Name: __________________________________________________________ Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Reference Contact Number:__________________________________________________ Email: ___________________________________________________________________

Reference #2

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________

Reference Contact Name:____________________________________________________

Reference #3

Company Address:_________________________________________________________ Number of years servicing reference:___________________________________________ Reference Contact Name:____________________________________________________

Attachment D - OPM FORM 1

STATE OF CONNECTICUT

CAMPAIGN CONTRIBUTION CERTIFICATION

Written or electronic certification to accompany a bid or proposal or a non-competitive contract with a value of $50,000 or more, pursuant to C.G.S. § 9-612.

INSTRUCTIONS:

Complete all sections of the form. Attach additional pages, if necessary, to provide full disclosure about any campaign contributions made to campaigns of candidates for statewide public office or the General Assembly, as described herein. Sign and date the form, under oath, in the presence of a Commissioner of the Superior Court or Notary Public. Submit the completed form to the awarding State agency at the time of submission of your bid or proposal (if no bid or proposal– submit this completed form with the earliest submittal of any document to the state or quasi-public agency prior to the execution of the contract), and if there is a change in the information contained in the most recently filed certification, such person shall submit an updated certification either (i) not later than thirty (30) days after the effective date of such change or (ii) upon the submittal of any new bid or proposal for a contract, whichever is earlier.

Check One:

Initial Certification Updated Certification because of change of information contained in the most recently filed certification

CAMPAIGN CONTRIBUTION CERTIFICATION:

I certify that neither the contractor or prospective state contractor, nor any of its principals, have made any contributions to, or solicited any contributions on behalf of, any party committee, exploratory committee, candidate for state-wide office or for the General Assembly, or political committee authorized to make contributions to or expenditures to or for, the benefit of such candidates, in the previous four years, that were determined by the State Elections Enforcement Commission to be in violation of subparagraph (A) or (B) of subdivision (2) of subsection (f) of Section 9-612 of the General Statutes, without mitigating circumstances having been found to exist concerning such violation. Each such certification shall be sworn as true to the best knowledge and belief of the person signing the certification, subject to the penalties of false statement. If there is any change in the information contained in the most recently filed certification, such person shall submit an updated certification not later than thirty days after the effective date of any such change or upon the submittal of any new bid or proposal for a state contract, whichever is earlier.

All Campaign Contributions on behalf of any party committee, exploratory committee, candidate for state-wide office or for the General Assembly, or political committee authorized to make contributions to or expenditures to or for, the benefit of such candidate, for a period of four years prior to signing the contract or date of the response to the bid, whichever is longer, include:

Contribution Date

Name of Contributor Recipient Value Description

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.

Printed Contractor Name Printed Name of Authorized Official

Signature of Authorized Official

Subscribed and acknowledged before me this day of , 20 .

Commissioner of the Superior Court (or Notary Public)

_ My Commission Expires

Attachment E

COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES CONTRACT

COMPLIANCE REGULATIONS NOTIFICATION TO PROPOSERS

(Revised 09/3/15)

The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a-60 of the Connecticut General Statutes; and, when the awarding agency is the State, Sections 46a-71(d) and 46a-81i(d) of the Connecticut General Statutes. There are Contract Compliance Regulations codified at Section 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies, which establish a procedure for awarding all contracts covered by Sections 4a-60 and 46a-71(d) of the Connecticut General Statutes.

According to Section 46a-68j-30(9) of the Contract Compliance Regulations, every agency awarding a contract subject to the contract compliance requirements has an obligation to “aggressively solicit the participation of legitimate minority business enterprises as proposers, contractors, subcontractors and suppliers of materials.” “Minority business enterprise” is defined in Section 4a-60 of the Connecticut General Statutes as a business wherein fifty-one percent or more of the capital stock, or assets belong to a person or persons: “(1) Who are active in daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Section 32-9n.” “Minority” groups are defined in Section 32-9n of the Connecticut General Statutes as “(1) Black Americans . . .

(2) Hispanic Americans . . . (3) persons who have origins in the Iberian Peninsula . . . (4)Women . . . (5) Asian Pacific Americans and Pacific Islanders; (6) American Indians . . .” An individual with a disability is also a minority business enterprise as provided by Section 4a-60g of the Connecticut General Statutes. The above definitions apply to the contract compliance requirements by virtue of Section 46a-68j-21(11) of the Contract Compliance Regulations.

The awarding agency will consider the following factors when reviewing the proposer’s qualifications under the contract compliance requirements:

(a) the proposer’s success in implementing an affirmative action plan;

(b) the proposer’s success in developing an apprenticeship program complying with Sections 46a-68-1 to

46a-68-17 of the Administrative Regulations of Connecticut State Agencies, inclusive;

(c) the proposer’s promise to develop and implement a successful affirmative action plan;

(d) the proposer’s submission of employment statistics contained in the “Employment Information

Form”, indicating that the composition of its workforce is at or near parity when compared to the racial and sexual composition of the workforce in the relevant labor market area; and

(e) the proposer’s promise to set aside a portion of the contract for legitimate minority business enterprises. See Section 46a-68j-30(10)(E) of the Contract Compliance Regulations.

INSTRUCTIONS AND OTHER INFORMATION

The following PROPOSER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full, signed, and submitted with the bid for this contract. The contract awarding agency and the Commission on Human Rights and Opportunities will use the information contained thereon to determine the proposers compliance to Sections 4a- 60 and 4a-60a CONN. GEN. STAT., and Sections 46a-68j-23 of the Regulations of Connecticut State Agencies regarding equal employment opportunity, and the proposer’s good faith efforts to include minority business enterprises as subcontractors and suppliers for the work of the contract.

1) Definition of Small Contractor Section 4a-60g CONN. GEN. STAT. defines a small contractor as a company that has been doing business under the same management and control and has maintained its principal place of business in Connecticut for a one year period immediately prior to its application for certification under this section, had gross revenues not exceeding fifteen million dollars in the most recently completed fiscal year, and at least fifty-one percent of the ownership of which is held by a person or persons who are active in the daily affairs of the company, and have the power to direct the management and policies of the company, except that a nonprofit corporation shall be construed to be a small contractor if such nonprofit corporation meets the requirements of subparagraphs (A) and (B) of subdivision 4a-60g

CONN. GEN. STAT.

2) Description of Job Categories (as used in Part IV Proposer Employment Information) (Page 2)

M A N A G E M E N T : Managers plan, organize, direct, and control the major functions of an organization through subordinates who are at the managerial or supervisory level.

They make policy decisions and set objectives for the company or departments. They are not usually directly involved in production or providing services. Examples include top executives, public relations managers , managers of operations specialties (such as financial, human resources, or purchasing managers), and construction and engineering managers.

BUSINESS AND FINANCIAL OPERATIONS: These Occupations include managers and professionals who work with the financial aspects of the business. These occupations include accountants and auditors, purchasing agents, management analysts, labor relations specia l is ts , and budget, credit, and financial analysts.

MARKETING AND SALES: Occupations related to the act or process of buying and selling products and/or services such as sales engineer, retail sales workers and sales representatives including wholesale.

LEGAL OCCUPATIONS: In-House Counsel who is charged with providing legal advice and services in regards to legal issues that may arise during the course of standard business practices. This category also includes assistive legal occupations such as paralegals legal assistants.

COMPUTER SPECIALISTS: Professionals responsible for the computer operations within a company are grouped in this category. Examples of job titles in this category include computer programmers, software engineers, database administrators, computer scientists, systems analysts, and computer support specialists ARCHITECTURE AND ENGINEERING: Occupations related to architecture, surveying, engineering, and drafting are included in this category. Some of the job titles in this category include electrical and electronic engineers, surveyors, architects, drafters, mechanical engineers, materials engineers, mapping technicians, and civil engineers.

OFFICE A N D ADMINISTRATIVE S U P P O R T : All Clerical-type work is included in this category. These jobs involve the preparing, transcribing, and preserving of written communications and records; collecting accounts; gathering and distributing information; operating office machines and electronic data processing equipment; and distributing mail. Job titles listed in this category include telephone operators, bill and account collectors, customer service representatives, dispatchers, secretaries and administrative assistants, computer operators and clerks (such as payroll, shipping, stock, mail and file).

BUILDING AND GROUNDS CLEANING AND MAINTENANCE:

This category includes occupations involving landscaping, housekeeping, and janitorial services. Job titles found in this category include supervisors of landscaping or housekeeping, janitors, maids, grounds maintenance workers, and pest control workers.

CONSTRUCTION AND EXTRACTION: This category includes construction trades and related occupations. Job titles found in this category include boilermakers, masons (all types), carpenters, construction laborers, electricians, plumbers (and related trades), roofers, sheet metal workers, elevator installers, hazardous materials removal workers, paperhangers, and painters.

Paving, surfacing, and tamping equipment operators;

drywall and ceiling tile installers; and carpet, floor and tile installers and finishers are also included in this category.

First line supervisors, foremen, and helpers in these trades are also grouped in this category..

I INSTALLATION, MAINTENANCE AND REPAIR:

Occupations involving the installation, maintenance, and repair of equipment are included in this group. Examples of job titles found here are heating, ac, and refrigeration mechanics and installers; telecommunication line installers and repairers; heavy vehicle and mobile equipment service technicians and mechanics; small engine mechanics;

security and fire alarm systems installers;

electric/electronic repair, industrial, utility and transportation equipment; millwrights; riggers; and manufactured building and mobile home installers. First line supervisors, foremen, and helpers for these jobs are also included in the category.

MATERIAL MOVING WORKERS: The job titles included in this group are Crane and tower operators; dredge, excavating, and lading machine operators; hoist and winch operators; industrial truck and tractor operators; cleaners of vehicles and equipment; laborers and freight, stock, and material movers, hand; machine feeders and off bearers; packers and packagers, hand; pumping station operators; refuse and recyclable material collectors; and miscellaneous material moving workers.

PRODUCTION WORKERS: The job titles included in this category are chemical production machine setters, operators and tenders; crushing/grinding workers; cutting workers; inspectors, testers sorters, samplers, weighers;

precious stone/metal workers; painting workers;

cementing/gluing machine operators and tenders;

etchers/engravers; molders, shapers and casters except for metal and plastic; and production workers.

4) Definition of Racial and Ethnic Terms (as used in Part IV Proposer Employment Information) (Page 3)

PROPOSER CONTRACT COMPLIANCE MONITORING REPORT -PART I - Proposer Information Company Name Street Address City & State Chief Executive

Proposer Federal Employer Identification Number

Major Business Activity (Brief description)

Proposer Parent Company (If any)

Other Locations in Ct.

(If any)

PART II - Proposer Nondiscrimination Policies and Procedures

1. Does your company have a written Affirmative Action/Equal Employment Opportunity statement posted on company bulletin boards?

Yes ____ No

7. Do all of your company contracts and purchase orders contain non-discrimination statements as required by Sections 4a-60 & 4a-60a Conn. Gen. Stat.?

Yes ___ No

2. Does your company have the state-mandated sexual harassment prevention in the workplace policy posted on company bulletin boards?

Yes ____ No

8. Do you, upon request, provide reasonable accommodation to employees, or applicants for employment, who have physical or mental disability?

Yes __ No

3. Do you notify all recruitment sources in writing of your company’s Affirmative Action/Equal Employment Opportunity employment policy?

Yes ____ No

9. Does your company have a mandatory retirement age for all employees?

Yes __ No

4. Do your company advertisements contain a written statement that you are an Affirmative Action/Equal Opportunity Employer? Yes ____ No

10. If your company has 50 or more employees, have you provided at least two (2) hours of sexual harassment training to all of your supervisors?

Yes ___ No ___ NA ___

5. Do you notify the Ct. State Employment Service of all employment openings with your company? Yes ____ No ____

11. If your company has apprenticeship programs, do they meet the Affirmative Action/Equal Employment Opportunity requirements of the apprenticeship standards of the Ct. Dept. of Labor Yes ___ No ___ NA ___

6. Does your company have a collective bargaining agreement with workers?

Yes ___ No

6a. If yes, do the collective bargaining agreements contain non-discrimination clauses covering all workers? Yes ___ No

6b. Have you notified each union in writing of your commitments under the nondiscrimination requirements of contracts with the state of Ct?

Yes ___ No

12. Does your company have a written affirmative action Plan? Yes __ No

If no, please explain.

13. Is there a person in your company who is responsible for equal employment opportunity? Yes No

If yes, give name and phone number.

White (not of Hispanic Origin)- All persons having origins in any of the original peoples of Europe, North Africa, or the Middle East.

Black (not of Hispanic Origin)- All persons having origins in any of the Black racial groups of Africa.

Hispanic- All persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.

Asian or Pacific Islander- All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands. This area includes China, India, Japan, Korea, the Philippine Islands, and Samoa.

American Indian or Alaskan Native- All persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition.

Proposer Identification (Response optional/definitions on page 1)

Proposer is a small contractor. Yes ____ No ____ Proposer is a minority business enterprise Yes ____ No ____ (If yes, check ownership category) Black ____ Hispanic ____ Asian American ____ American Indian / Alaskan Native ____ Iberian Peninsula ____ Individual(s) with a Physical Disability ___ Female ____

Proposer is certified as above by State of CT Yes ____ No ____

Part III - Proposer Subcontracting Practices (Page 4)

PART IV - Proposer Employment Information Date:

JOB

CATEGORY *

OVERALL

TOTALS

WHITE

(not of Hispanic origin)

BLACK

(not of Hispanic origin)

HISPANIC

ASIAN or PACIFIC

ISLANDER

AMERICAN INDIAN or

ALASKAN NATIVE

Male Female Male Female Male Female Male Female male female

Management

Business & Financial Ops

Marketing & Sales

Legal Occupations

Computer Specialists

Architecture/Engineering

Office & Admin Support

Bldg/ Grounds Cleaning/Maintenanc e

Construction & Extraction

Installation, Maintenance

& Repair

Material Moving Workers

Production Occupations

TOTALS ABOVE

Total One Year Ago

FORMAL ON THE JOB TRAINEES (ENTER FIGURES FOR THE SAME CATEGORIES AS ARE SHOWN ABOVE)

Apprentices

Trainees

*NOTE: JOB CATEGORIES CAN BE CHANGED OR ADDED TO (EX. SALES CAN BE ADDED OR REPLACE A CATEGORY NOT USED IN YOUR COMPANY)

1. Will the work of this contract include subcontractors or suppliers? Yes ____ No

1a. If yes, please list all subcontractors and suppliers and report if they are a small contractor and/or a minority business enterprise. (Defined on page 1 / use additional sheet if necessary)

1b. Will the work of this contract require additional subcontractors or suppliers other than those identified in 1a. above?

Yes ____ No

PART V - Proposer Hiring and Recruitment Practices (Page 5)

Certification (Read this form and check your statements on it CAREFULLY before signing). I certify that the statements made by me on this PROPOSER CONTRACT COMPLIANCE MONITORING REPORT are complete and true to the…