27-0002 2026 Roadway Crack Sealing.pdf

TOWN OF WEST SPRINGFIELD

INVITATION FOR BIDS

CONTRACT AGREEMENT

FOR

IFB # 27-0002

2026 ROADWAY CRACK SEALING

TOWN OF WEST SPRINGFIELD

INVITATION FOR BID

IFB # 27-0002

2026 ROADWAY CRACK SEALING

LEGAL ADVERTISEMENT 3

IFB REQUIREMENT SUMMARY 5

GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS 6

GENERAL CONDITIONS 11

SPECIAL PROVISIONS - RANDOM-CRACK SEALING BY FIBER REINFORCED METHOD 15

RESPONSIBILITIES OF CONTRACTORS 19

EVALUATION FORM 20

ADDITIONAL CONTRACT TERMS AND CONDITIONS 21

BID FORM 22

BIDDER INFORMATION 24

LABOR HARMONY AND OSHA TRAINING CERTIFICATION 25

CERTIFICATE OF NON-COLLUSION 26

TAX COMPLIANCE CERTIFICATION 27

CERTIFICATE OF COMPLIANCE - PREVAILING WAGE LAW 28

DEBARMENT DISCLOSURE FORM 29

BID SIGNATURE PAGE (Individual) 30

BID SIGNATURE PAGE (Partnership) 31

BID SIGNATURE PAGE (Corporation) 32

APPENDICES

APPENDIX A: CONTRACT & GENERAL CONDITIONS

APPENDIX B: PREVAILING WAGE RATES

APPENDIX C: LIST OF WORK AREAS

Town of West Springfield

Jaime Flores 26 Central Street, Suite 32 Procurement Administrator West Springfield, MA 01089

(413) 495-1732 | jflores@tows.org

LEGAL ADVERTISEMENT

TOWN OF WEST SPRINGFIELD

INVITATION FOR BID

2026 ROADWAY CRACK SEALING (IFB # 27-0002)

The Town of West Springfield, through its Department of Public Works, is seeking proposals from qualified vendors for roadway crack sealing. The Town anticipatesapproximatelyupto$73,000.00of workcompletedfortheawardedcontract. AllbidsforthisprojectaresubjecttotheprovisionsofM.G.L.

Chapter 30, Section 39M, inclusive as amended. Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of the Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project.

Specifications may be obtained from:

https://www.townofwestspringfield.org/government/departments/finance/procurement-bids

AnyquestionsconcerningthisIFBmustbesentinwritingby4:00PMonJuly16,2026toJaimeFlores, Procurement Administrator atjflores@tows.org.

All Bids shall be sealed and addressed to: Jaime Flores, ProcurementAdministrator,26CentralStreet, Suite 32, West Springfield, MA 01089. Sealed proposals will be received in the Law Departmentuntil 11:00AM,localtime,onJuly27,2026. ThereisalsoaspecialmailboxsetupinthelobbyoftheTown Hall labeled “bids” for bidders who wish to physically drop off their bids. All electronic bids can be submitted athttps://www.bidnetdirect.com/massachusetts/townofwestspringfield

All work shall be completed by October 30, 2026. A $500/day penalty charge will beassessedifthe contractor does not meet the specified final completion date.

EachbidmustbeaccompaniedbyaBidBondfromalicensedsuretycompany,oraCertifiedcheck,ora Treasurer’sorCashier’scheck intheamountoffive(5%)percentofthebasebidpayabletotheTownof West Springfield.

APaymentbondandaperformancebondintheamountof50%oftheContractPricewillberequiredof the Successful Bidder. The successful bidder will also be required tofurnishworkmen’scompensation insurance and public liability insurance.

This contract will be awarded only to a responsive and responsiblebidderwhosebidmeetsallofthe requirements in the specifications. The contract shall be awarded by the Chief Procurement Officer, which reserves therighttowaiveanyinformalities,toacceptorreject,inpartorinwhole,anyandall https://www.townofwestspringfield.org/government/departments/finance/procurement-bids mailto:jflores@tows.org https://www.bidnetdirect.com/massachusetts/townofwestspringfield proposals or to take whatever action may be deemed to be in the best interest of theTownofWest Springfield. Bids will remain firm for sixty (60) days following the opening of proposals.

IFB REQUIREMENT SUMMARY

Bid Title 2026 Roadway Crack Sealing

Bid Number 27-0002

Questions Due July 16, 2026 by 4:00 PM

Bids Due 11:00 AM, local time, July 27, 2026

Services Start Date Upon contract execution

REQUIRED SUBMITTALS

Bid Deposit

References

Bid Form

Bidder Information

Labor Harmony & OSHA Training Certification

Certificate of Non-Collusion

Tax Compliance Certificate

Certificate of Compliance - Prevailing Wage Law

Applicable Signature Page

Debarment Disclosure Form

Detailed description of equipment, kettle, and storage tank (including a detailed procedure for measuring contents within the kettle)

Acknowledgement of Addendum (if applicable)

I. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

A. Questions from Prospective Proposers

Questions concerning this Invitation for Bid must be submitted inwritingto: Townof WestSpringfieldAttn:JaimeFlores,26CentralSt,Suite32,WestSpringfield,MA01089 or jflores@tows.org before 4:00 PM on July 16, 2026. Questions may be delivered, mailed or emailed. Written responses will be emailed to all proposers on record as having registered for the IFB.

B. Addenda If any changes are made to this IFB, an addendum will be issued. Addenda will be emailedtoallproposersonrecordashavingregisteredfortheIFB. Addendawillalsobe posted to the Town’s Website and Bidnetdirect.

C. Time and Date Bids Must be Delivered SealedbidswillbereceivedintheLegalDepartmentuntil11:00AM,localtime,onJuly 27, 2026. NO BIDSWILLBEACCEPTEDAFTERTHETIMEANDDATESPECIFIED.Allhard copy bids shall be sealed and addressed to: Jaime Flores, Procurement Administrator, Town of West Springfield, 26 Central Street, Suite 32, West Springfield, MA 01089.

SPECIALINSTRUCTIONSFORBIDPACKAGEDELIVERIES:Iftheproposalistobedropped offinperson,itmaybeleftinthebidboxinthelobbyofTownHallordeliveredtothe Legal Department on the third floor. Please leave yourself ample time before the deadline time to deliver your proposal

All electronic bid submittals (preferred) can be submitted through Bidnet Direct at https://www.bidnetdirect.com/massachusetts/townofwestspringfield

Do not submit an electronicandhard copy proposal.

D. Number of Copies of the Proposal Required The bidder shall submit one (1) original copy of their bid if submitting a hard copy bid.

E. Bid Envelope The sealed bid envelope should be marked: "IFB #27-0002: 2026 Roadway Crack Sealing" and endorsed with the name and business address of the bidder.

1. A bid by an individual shall show his name and official address.

2. Abidbyapartnershipmustbeexecutedinthepartnershipnameandsignedby a partner accompanied by evidence of authority to sign.Histitlemustappear under this signature and the official address of the partnership shall be shown.

3. Abidbyacorporationmustbeexecutedinthecorporatenamebyanofficerof thecorporationandmustbeaccompaniedbyacertifiedcopyofaresolutionof mailto:jflores@tows.org https://www.bidnetdirect.com/massachusetts/townofwestspringfield the board of directors authorizing the person signing the Quote to do so on behalfofthecorporation.Thecorporatesealshallbeaffixedandattestedtoby thesecretary.Thestateofincorporationandtheofficialcorporateaddressshall be shown.

F. Bids Must Be Signed By Authorized Individuals Allbidsmustcontainthebidsignaturepage. Faxedproposalswillnotbeconsidered. A proposal must be signed as follows:

1. If the bidder is an individual, by him/her personally;

2. If the bidder is a partnership,bythenameofthepartnership,followedbythe signature of each general partner; or

3. Ifthebidderisacorporation,bytheauthorizedofficer,whosesignaturemustbe attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

G. Maximum Time for Proposal Acceptance The contract will be awarded within thirty (30) days after the proposal opening. The time for award may be extended for up to thirty (30) additional days by mutual agreementbetweentheTownandtheresponsiveandresponsibleproposerofferingthe most advantageous proposal as determined by the chief procurement officer.

H. Modifying or Withdrawing Bids Abiddermaycorrect,modify,orwithdrawabidbywrittennoticereceivedbytheTown priortothetimeanddatesetforthebidopening. Bidmodificationsmustbesubmitted in a sealed envelopeclearlylabeled"ModificationNo.__." Eachmodificationmustbe numbered in sequence, and must reference the original IFB. After the bid opening, a biddermaynotchangeanyprovisionofthebidinamannerprejudicialtotheinterests oftheTownorfaircompetition. Minorinformalitieswillbewaivedorthebidderwillbe allowed to correct them. If a mistake andtheintendedbidareclearlyevidentonthe face of thebiddocument,themistakewillbecorrectedtoreflecttheintendedcorrect bid,andthebidderwillbenotifiedinwriting;thebiddermaynotwithdrawthebid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

I. Right to Cancel or Reject Bids TheTownmaycancelthisIFB,orrejectinwholeorinpartanyandallbids,iftheTown determines that cancellation or rejection serves the best interest of the Town.

J. Bid Prices All bid prices submitted in response to this IFB must remain firm for sixty (60) days following the bid opening.

K. Unexpected Closures If,atthetimeofthescheduledproposalopening,theMunicipalOfficeBuildingisclosed to the public,dueinclementweatheroranotherunforeseeableevent,thebidopening will be extended until 11:00 AM on the nextbusinessday. Bidswillbeaccepteduntil that date and time.

L. Required Forms- The bid must include:

1. Bid Deposit

2. References

3. Bid From Signed

4. Bidder Information

5. Labor Harmony and OSHA Training Certification

6. Certificate of Non-Collusion

7. Tax Compliance Certification Form

8. Certificate of Compliance with Prevailing Wage Law

9. Debarment Disclosure Form

10. Applicable Signature Page

11. Acknowledgement of Bid Addenda (if any)

12. Detaileddescriptionofequipment,kettle,andstoragetank(includingadetailed procedure for measuring contents within the kettle)

M. Bid Deposit Eachbiddershallenclosewiththebidanacceptablebiddepositintheamountof5%of thesubmittedbid. AbiddepositmustbeintheformofacertifiedcheckorTreasurer’s checkissuedbyaresponsiblebank,payabletotheTownofWestSpringfield. Abidbond shall be issued by a company licensed to do business in the Commonwealth of Massachusetts. Intheeventthatthesuccessfulbidderfailstoexecuteacontractwithin ten (10) business days of receipt of notification of bid award, the AwardingAuthority shall retain such securityasliquidateddamages.Unsuccessfulbidders’depositswillbe returned within twenty (20) business days following the award to said successful bidder.

N. Contract Securities A Payment bond and a Performance bond intheamountof50%oftheContractPrice will be required of the Successful Contractor. Payment and Performance Bonds submittedshallbepostedbyarecognizedsuretycompanyhavingaplaceofbusinessin the Commonwealth of Massachusetts. All Payment Bonds signedbyanagentmustbe accompaniedbyacertifiedcopyoftheauthoritytoact. WhentheSuccessfulContractor deliverstheexecutedAgreementtotheTown,theAgreementshallbeaccompaniedby the required contract securities. The successful contractor will also be required to furnish workmen’s compensation insurance and public liability insurance.

O. Example Contract An example contract is included in this bid package; this contract is included asafair representation of the contract under which the Successful proposerwillwork. Please notice the Contract Agreement incorporates by referenceallterms,specifications,and conditions of the proposal. There will be no modifications allowed to the Town’s Contract.

P. Contract Execution WhentheTowngivesaNoticeofAwardtotheSuccessfulBidder,thesuccessfulbidder, within 10 days thereafter, will provide the required bonds and insurance certificate.

Within10daysthereafter,theSuccessfulBiddershallsigntheAgreementandattached documents to the Town. Within ten days thereafter, the Town shall deliver one fully signed counterpart to the Successful Bidder with a completesetoftheDrawingswith appropriate identification

Q. References List all contracts held the last 5 years that are similarinsizeandscopetothisproject thatcanbecontactedregardingyourwork. Thefollowinginformationshallbeincluded for each customer listed

1. Customer

2. Contact Name

3. Address

4. Phone Number

5. Email

6. Contract Dates & Amount

7. Brief description of services provided.

R. Change Orders Changeordersarenoteffectiveuntil,if,asandwhensignedbytheMayorandnoworkis to commence until the change orders are fully executed.

S. Sales Tax Exemption Materials and equipment purchased for permanent installation in this project will be exemptfromMassachusettsSaleandUseTax. Theexemptioncertificatenumberwillbe furnishedtotheContractor. Eachbiddershalltakeexemptionintoaccountincalculating their bid for the work.

T. Prevailing Wage Rates MinimumWageRatesasdeterminedbytheCommissioneroftheDepartmentofLabor and Industries under the provision of the Massachusetts General Laws, Chapter 149, Sections 26to27H,asamended,applytothisproject. Thewageratedeterminationis included in Appendix B.

U. Police Protection The contractor is responsible for the maintenance and protection of traffic and all associatedcosts. Thecostsforanyandallpolicedetailsareincidentaltothepayitems andarenotpaidforseparately. Thisincludespoliceofficercontroland/orprotectionas required by the Town. The contractor is responsible for scheduling and coordination with the Town’s Police Department for any police protection. The Contractor will schedule police protection with the West Springfield Police Department for all work being performed under this contract.

V. Public Records Notice All documents and materials submitted in response to thisInvitationforBids(IFB)are subject to the Massachusetts Public Records Law, M.G.L. Chapter 66, Section 10, and Chapter 4,Section7,Subsection26oncethebidhasbeenopened.Inaccordancewith theselaws,theTowncannotguaranteetheconfidentialityofanyinformationsubmitted by a bidder. By submitting any materials in response to this IFB, the bidder acknowledgesandagreesthatallsuchmaterialsarepublicrecordsandmaybedisclosed uponrequest.Anyattemptbyabiddertodesignatesubmittedmaterialsasconfidential, proprietary, or otherwise protected from disclosure will be void and disregarded.

Bidderssubmitmaterialsattheirownriskandshouldnotincludeanyinformationthey consider confidential or exempt from public disclosure.

II. GENERAL CONDITIONS

A. No alterations shall be made in the work described by the specificationsexceptupon writtenorderoftheDirectorofPublicWorksandwhensomadethevalueofthework addedoromittedshallbecomputedandtheamountsoascertainedshallbeaddedtoor deducted from the contract price.

B. All work and material must comply in every respect with the Building Codes, Town Regulations, and Massachusetts State Department of Public Safety Regulations. The Contractor is to give proper authorities notice relating to the work, obtain official permits when required, and pay all proper fees for the same.

C. All materials used shall be oftheverybestqualityoftheirrespectivekinds. Allofthe Work performed shall be executed inthemostskillfulandworkmanlikemanner. Both materials used and work performed shall, in every respect, meet the complete satisfactionoftheDirectorofPublicWorks. Thebiddertowhomacontractisawarded guarantees to the Town of West Springfield all equipment, materials and/or workmanshipforaperiodofone(1)yearafterfinalinspectionandacceptanceandshall promptly replace any defective equipment, materials and/or workmanship required without additional cost to the Town.

D. The premises shall be kept clean and free from debris. DUSTCONTROLSHALLBETHE RESPONSIBILITY OF THE CONTRACTOR AT NO ADDITIONAL COST TOTHETOWN.Upon completionofthework,allrubbishandsurplusmaterialsthenremaininginoraboutthe building or grounds shall be promptly removed, leaving the premises in proper condition.

E. The contractor shall be responsible for all material delivered in connection with this work, shall pay for cartage, andreplaceallmaterialandapparatuswhichmaybecome damaged or stolen before the final acceptance of the work.

F. TheContractorwillnotbepermittedtoeitherassignorunderletthecontract,norassign either legally or equitably any monies hereunder, or its claim thereto without the previous written consent of the Director of Public Works.

G. IfinthejudgmentoftheDirectorofPublicWorksanypropertyisneedlesslydamagedby anactofomissionbytheContractororhisemployees,servants,oragents,theamount of such damages shall be determined by the Director of Public Works of the Townof West Springfield, and such amount shall be deducted from any money due the contractor or may be recovered from said contractor in actions at law.

H. PERSONAL PROTECTIVE SAFETY EQUIPMENT FOR CONTRACTOR PERSONNEL

The Contractor is responsible for ensuring that all their personnel, including all subcontractors,workingontheprojectareissuedandarewearingallnecessarypersonal protective safety equipment while working within the project limits. Other safety equipment shall be added as requiredtoperformtheworkinwhichtheyareengaged andinaccordancewithalllocal,stateandfederalrequirementsineffect.Thecostofthe required safety equipment shall be incurred bytheContractoratnoadditionalcostto the Town of West Springfield.

I. PROVISIONS FOR TRAFFIC AND PROSECUTION OF WORK

Town streets shall be kept open to traffic during the period of time required for the completion of the work. Particular care shall be taken to establish and maintain such methodsandproceduresaswillnotcreatehazardsofanunusualnature.Anyclosureof town streets requires prior approval of the Director.

J. WORK SCHEDULE

The contractor shall coordinateallworkunderthiscontractwiththeDirectorofPublic Worksorhisdesignee. Normalworkinghoursare7:00AMto3:30PMMondaythrough Friday. StateandFederalHolidayswillnotbepermittedforscheduling.Thecracksealing work will be performed by the Contractor within 10 working days of anyrequestsfor work activities by the Town.

K. INTERPRETATION OF BASIC ESTIMATE OF QUANTITIES

Quantities of work are based on observations and available data andthatpreliminary field measurements of existing ground were not made with survey instruments ordinarily employed. The successful bidder will produce and furnish the approximate quantities of items in a manner prescribed.Theseitemquantitiesarebeinggivenasa basis for the comparison of bids only, and the Town of West Springfield does not expressly or by implication agree that the actual quantities to be purchased will correspond therewith. The estimated quantities are approximate and should be used only as a guide.

The Contractor must satisfyhimselfbyhisowninvestigationandresearchregardingall conditionsaffectingthework,theamountofworktobedone,thelabor,thematerials, and equipment needed to make his bid in sole reliance thereon.

L. INCREASE OR DECREASE IN CONTRACT QUANTITIES

TheTownofWestSpringfieldreservestherighttoincreaseordecreasethequantityof any particular item of work. When the accepted quantities of work vary from the quantities in the bidschedule,theContractorshallacceptpaymentattheoriginalunit prices for the accepted quantitiesofworkdoneasfullpayment. Noallowancewillbe made for any increased expenses, loss ofexpectedreimbursement,lossofanticipated profits,sufferedorclaimed,bytheContractorresultingeitherdirectlyorindirectlyfrom such increased or decreased quantities, or from unbalanced allocation among the contractitems,lossofoverheadexpenseonthepartofthebidder,andsubsequentloss of expected reimbursement therefore, or from any other cause.

M. SUBMITTALS

Materials shall be standard catalogue products of manufacturers regularly engaged in the manufacture of theproducts.Allmaterial"cutsheets"andfactoryacceptancetest data shall be provided to the Inspector.

All materials must be approved prior to application. Approval ofmaterialsshallbein accordancewiththeapplicablerequirementsofMSSSubsection5.03and6.00,Controls of Materials. Information regarding the origin,composition,installationorapplication standards, and/or manufacture of any materials shall befurnishedifrequestedbythe Superintendent.

N. INSPECTION OF WORK

The Director may appoint such assistants and representatives as he sees fit and they shall be authorized to inspect work and materials, to give directionspertainingtothe work or to the safetyandconvenienceofthepublic,toapproveorrejectmaterials,to make measurements of quantities, and to perform such other duties as may be designatedbytheDirector. TheContractorshallaccommodatetheinspectionprocedure when requested by the Town’s representative.

The Director, or any of his representatives, isnotobligatedtoinspecttheContractor’s worknorprotecttheContractorfromtheconsequencesofsuchwork.Towninspection isageneralexaminationoftheContractor’sconductandworkmanshipandissolelyfor the purpose of the Town.FailureoftheCitytorejectanydefectivework,materials,or equipment throughout the duration of the contract shall not in any way prevent or preclude later rejection when such defect is discovered, or obligatetheTownofWest Springfield to make final acceptance for payment.

TheContractorshallsubmitadetaileddescriptionoftheequipment,oilkettle,andtank tobeusedduringcracksealingoperations. Adetailedprocedureformeasuringcontents withinthetankwillbesubmittedwiththeContractor’sbid. Thedetailsshallincludethe size, dimensions, and volume ofthetank,includingthemeanstomeasurethevolume remaininginthetankattheendoftheworkday. Copiesofthemeasurementsshallbe submitted to the Inspector at the end of each days shift.

O. OIL AND HAZARDOUS MATERIAL SPILL PREVENTION

MeasuresmustbetakenbytheContractortopreventspillsandleaksofoils, fluidsand other hazardous materials into the environment. Such preventive measures include properlymaintainingequipment.AllContractorpersonnelshouldbeinstructedinproper waste handling procedures strictly prohibiting disposal into drains, waterways or receptacles such as dumpsters not designed for hazardouswaste.Spillsorleaksofoil, fluids or hazardous materials must be reportedtotheMADEPinaccordancewiththe reportablequantitiesandcriteriafor"spills"asdesignedbytheDEPin310CMR40.370.

NotificationtotheSuperintendentandtoDEPmustbemadeassoonaspossible,butno morethantwohoursafterthespillorleakoccurs.TheContractorwillhaveaminimum 2-gallonQuickResponseVehicleSpillKitcapableofremovinganddisposingofanykind ofhazardousornonhazardousspill,ofanyviscosity(includinggreases).Thekitshallbe available to contractor personnel on the job site at all times and locations during construction operations.

P. SUBSTITUTE AND “OR EQUAL” ITEMS

The Contract, if awarded, will beonthebasisofmaterialsandequipmentspecifiedor describedintheBiddingDocumentswithoutconsiderationofpossiblesubstituteor“or equal” items. Whenever it is specified or described in the Bidding Documents that a substituteor“orequal”itemofmaterialorequipmentmaybefurnishedorusedbythe Contractor if acceptable to the Town, application for such acceptance will not be considereduntilaftertheeffectivedateoftheAgreement.Anymaterialsuseddowork that do not conform to the specifications in section III, subsection G without prior approval by The Town, will cause any work completed with those materials to be ineligible for reimbursement. Theprocedureforsubmissionofanysuchapplicationby theContractorandconsiderationbytheTownissetforthintheGeneralConditionsand may be supplemented in the General Requirements.

Q. WASTE MATERIAL

1. Allrubbishcreatedunderthissectionoftheworkshallberemovedonaregular basis and at least once each week by this contractor.

2. Rubbish shall not be allowed to accumulate, create a hazard, ornuisanceand shall be stored in location as directed by the owner. All rubbish or removed items shall be properly disposed of in accordance with all regulations therewith.

R. CLEANING AND REMOVALS

It shall be the responsibility of the contractor to remove all surplus material,cartons, andmaterialsmadeobsoletebythisrenovation,andotherdebriscausedbyworkunder this contract, each day from the site.

This page must be signed as recognition of previous general conditions and the following special provisions:

Signature Date

III. SPECIAL PROVISIONS - RANDOM-CRACK SEALING BY FIBER REINFORCED

METHOD

A. SCOPE OF WORK

1. The work covered by this section of the specification consists offurnishingall plant, labor, equipment and materials necessary to perform all operations in connection with the cleaningandsealingofconstructionandrandomcracksin bituminous concrete pavements, and vegetation removal and sterilization of cracks where necessary.

B. MATERIAL

1. Crack sealer shall be an asphalt-fiber compound designed especially for improving strength and performance of the parent asphalt sealant.

a) AsphaltSealantshallbeagradePG58-28(formerlyAC-10),PG64-22or

PG 64-28 (formerly AC-20) as detailed in the MassDOT Standard Specifications Division 3 Item number M3.05.3 with a penetration of 75-100.

b) Fiber reinforcing materials shall be short-lengthpolyesterfibershaving the following properties.

Length-------------------- 7 mm. Of 0.25 inches ± .02 Diameter-----------------0.0008 inch plus or minus 0.0001 inch Specific Gravity--------- 1.32 to 1.40 Melt Temperature-------475 degrees F. minimum Ignition Temperature---1000 degrees F. minimum Tensile Strength---------70,000 PSI plus or minus 5,000 PSI Break Elongation--------38% plus or minus 2%----They are fully drawn

2. Asphalt-Fibercompoundshallbemixedatarateof7-8%fiberweighttoweight of asphalt cement. This compound having the same chemical base provides compatibility and exhibits excellent bond strengths. The fiber functions to re-distribute high stress and strain concentrations that are imposed on the sealant by thermal sources, traffic loading, etc

C. EQUIPMENT

1. Equipmentusedintheperformanceoftheworkrequiredbythissectionofthe specification shall be subject to the engineer and maintained in a satisfactory working condition at all times.

a) Air Compressor: Air compressors shall be portable and capable of furnishingnotlessthan100cubicfeetofairperminuteatnotlessthan 90lbs.persquareinchpressureatthenozzle. Thecompressorshallbe equippedwithtrapsthatwillmaintainthecompressedairfreeofoiland water.

b) Manually operated, gas powered air-broom or self-propelled sweeper designed especially for use incleaninghighwayandairfieldpavements shall be used to remove debris, dirt, and dust from the cracks.

c) Hand tools shall consist of brooms, shovels, metal bars with chisel shaped ends, and any other tools which may be satisfactorily used to accomplish this work.

d) Melting Kettle: Theunitusedtomeltthejointsealingcompoundshall be doubleboiler,indirectfiredtype. Thespacebetweentheinnerand outer shells shallbefilledwithasuitableheattransferoilorsubstitute having a flash pointofnotlessthan600degreesF. Thekettleshallbe equipped with a satisfactory means of agitating the joint sealer at all times. This may be accomplished by continuous stirring with mechanically operated paddles and/orbyacontinuouscirculatinggear pump attached to the heating unit. Thekettlemustbeequippedwith thermostaticcontrolcalibratedbetween200degreesF.and550degrees F

D. PREPARATION OF CRACKS

1. Application of Crack Sealant shall be done in compliance with the 2026

MassDOT Standard Specifications Division 2 subsection 480: Pavement Crack Sealing

2. Debris Removal: All cracks shall be blown clean by high pressure air. All old material and other debris removed from the cracks shall be removed from pavementsurfaceimmediatelybymeansofpowersweepersorhandbroomsor air brooms.

3. Vegetation: Whencracksshowevidenceofvegetation,itshallberemovedand sterilized by use of Propane Torch unit generating 2000 degrees F. and 3000 foot/second velocity to eliminate all vegetation, dirt, moisture and seeds.

4. General: No crack sealing materialshallbeappliedinwetcracks,wherefrost, snoworiceispresent,orwhenambienttemperatureisbelow25degreesF. At the direction of the inspector, iftheareaofworkcanbesuitablydriedviathe propane torch unit, work may be allowed to proceed; this cannot take place wherethereisstandingorflowingwater,onlywherethesurfaceareais75%dry andweatherconditionsindicatethatnofurtherprecipitationforthatworkdayis forecast.

5. If the ambient temperature is between 25 degrees F and 40 degrees F, application of crack sealing may be permitted in writing by the Town if the responsive bidder can sufficiently heat the working surface before application.

E. PREPARATION AND PLACEMENT OF SEALER

1. Jointsealingmaterialshallbeheatedandappliedatatemperaturespecifiedby the manufacturer and approved by the engineer. Minimum application temperature shall be 320 degrees F.

2. Sealer shall bedeliveredtothepavementsurfacethroughapressurehoseline and applicator shoe. The shoe width and overbanding area shall not exceed three inches (3”) in diameter. When traffic requires immediate use of the roadway, and at the direction of the inspector,aboilerslagaggregateshallbe broadcast over cracks to prevent sealer pickup.

3. Cracks shall not be filled iftheyarenarrowerthan1/16thofaninchorifthey are wider than 1 inch

F. WORKMANSHIP

All workmanship shall be of the highest quality, and excess of spilled sealer shall be removed from the pavement by approved methods and discarded. Anyworkmanship determined to be below the high standards oftheparticularcraftinvolvedwillnotbe accepted, and will be corrected and/or replaced as required by the engineer in charge.

G. PERFORMANCE

1. It is the intentions of the Public Agency not to award a contractforthiswork under this or any other proposal if the bidder cannot furnish satisfactory evidencethathehastheabilityandexperiencetoperformthisclassofworkand that he has sufficient capital and equipment to enable him to prosecute the worksuccessfullyandtocompleteitwithinthetimenamedinthecontract;and the Public Agency reserves the right to reject this or anyotherproposalorto award the contract as is deemed to be in the best interest of said Public Agency.

2. Properly formulated and mixed asphalt fiber compound overbanding shallnot expand beyond four inches (4”) in width due to temperature or traffic compressionafterplacementbycontractor. Penaltieswillbeimposeduponthe contractor for expansion of the overbanding beyond four inches (4”).

3. The contractor must submitwithhisbidproposalalistofsix(6)jobswhichhe has successfully completed, giving thenameandtheaddressoftheseprojects so they can be investigated prior to the award of the contract.

4. The Owner will require the contractor to successfully perform a 200 foot test strip in the field prior to commencing work under the contract.

5. Manufacturer’scertificateofmaterialcompliancewillbefurnishedtotheOwner certifying conformance to the above material specifications.

H. MEASUREMENT AND PAYMENT

1. Measurement for this bid unit shall be by the street and shall be the actual numberofcompletedstreetsandparkinglotswhichhavehadsealerappliedto the pavement. Paymentshallbeattheunitpricebidintheproposalandshall be complete payment for theentireitemincludingfurnishing,preparationand placingofmaterials,laborandequipmenttobeusedonthisproject. Lengthsof roadways to be bid are included in Appendix C. The Contractorshouldfield-verifythelengthsandwidthsofeachroadinordertoaccuratelyestimatetotal square yardage prior to submitting bid prices per sheet. Each application for payment must detail each location that sealer was applied to.

2. Expansion of the overband by traffic or weather will result in a penalty equivalenttotheratiooftheexpansiontotheoverband.(Example: Aoneinch (1”)expansionofafourinch(4”)overbandwillresultina25%reductioninthe number of gallons paid.

IV. RESPONSIBILITIES OF CONTRACTORS

It is the responsibility of each Contractor before submitting a bid to:

A. Examine and carefully study these Documents, and the other related data:

B. VisittheSite,becomefamiliarwithandsatisfyhimselfastothegeneral,local,andSite conditions that may affect cost, progress, or performance of the Work;

C. Become familiar with and satisfy himself/herself as to all federal,stateandlocalLaws and Regulations that may affect cost, progress or performance of the Work;

D. Agree at the time of submittingitsQuotethatnofurtherexaminations,investigations, explorations,tests,studies,ordataarenecessaryforthedeterminationofitsQuotefor performanceoftheWorkatthepricequoteandwithinthetimesandinaccordancewith the other terms and conditions of the Documents;

E. Promptly give the Town written notice of all conflicts, errors, ambiguities, or discrepancies that the Contractor discovers in the Documents and confirm that the written resolution thereof by the Town is acceptable to the Contractor; and

F. Determine that the Documents are generally sufficient to indicate and convey an understanding of all terms and conditions for performance of the Work.

V. EVALUATION FORM

A. The contract will be awarded to the responsibleandresponsivebidderwhooffersthe lowest price.

B. A responsive bidder must have completed and submitted all of the required bid documents.

1. Bid Deposit

2. References

3. Bid From Signed

4. Bidder Information

5. Labor Harmony and OSHA Training Certification

6. Certificate of Non-Collusion

7. Tax Compliance Certification Form

8. Certificate of Compliance with Prevailing Wage Law

9. Debarment Disclosure Form

10. Applicable Signature Page

11. Acknowledgement of Bid Addenda (if any)

12. Detailed description of equipment, kettle, and storage tank

C. A responsible bidder will be determined based on:

1. Completeness of the bid

2. The ability of the contractor to meet the scope of services

3. References

4. Ability to complete the project in the timelines/schedule outlined in these specs

D. References will be checked as part of the minimum criteria. Failure to contact a reference due to inaccurate information supplied or an unfavorable recommendation from a reference can be considered as being non-responsive on the Bidder’s part.

VI. ADDITIONAL CONTRACT TERMS AND CONDITIONS

A. The Town reserves the right to cancel the contract upon written notice.

B. Bids which are incomplete, not properlyendorsed,orsigned,orotherwisecontraryto these instructions will be rejected as informal by the Procurement Administrator.

C. Conditional bids Will Not Be Accepted.

D. AstheTownofWestSpringfieldisexemptfromthepaymentofFederalExciseTaxes,and Massachusetts Sales Tax, prices quoted herein are not to include these taxes.

E. The supplier will be bound by all applicable statutory provisions of lawoftheFederal Government, the Commonwealth of Massachusetts, and the Town of West Springfield

F. The vendor shall not assign, sell, subcontract orotherwisetransferanyinterestinthis contract without the prior written consent of the Town.

G. The selected consultant will be required to execute the standard Town of West Springfield contract (attached as Appendix A) without modifications.

H. All work shall be completed by October 30, 2026. A $500/daypenaltychargewillbe assessed if the contractor does not meet the specified final completion date.

BID FORM

2026 ROADWAY CRACK SEALING (IFB #27-0002)

Bidder Name:

A. Pursuant to and in compliance with your Invitation for Bids 27-0002 and other documents relatingthereto,theundersignedherebyproposestofurnishallthelabor,materials,equipment andinsurancerequiredfororinconnectionwiththeTownofWestSpringfield,Massachusetts,in strict accordance with the Specifications for the sum specified below.

B. The undersigned offers and agrees, if this bid be accepted, within 30 days from the date of openingtoprovideandfurnishanyandallitemsuponwhichpricesarequoted,atthepriceset opposite each item. The prices shall cover all labor, materials, insurance, transportation and other necessary expenses to fulfill the conditions of the contract within the time stated.

C. Thesuccessfulbidderwillproduceandfurnishtheapproximatequantitiesofitemsshownbelow in a manner prescribed hereunder. These item quantities are being given as a basis for the comparison of the bids only, and the Town of West Springfield does not expressly or by implication agree that the actual quantities to be purchased will correspond therewith, but reserves the right to increase or decrease the quantities of all items as may be deemed necessary or expedient by the Town of West Springfield.

D. Theundersigned,asbidder,declaresthattheonlypersonsorpartiesinterestedinthisproposal as principals are those named herein; that this proposal is made without collusion with any other person, firmorcorporation;thathehascarefullyexaminedthelocationoftheproposed work, the proposed form of contract,thestandardspecificationsandplansthereinreferredto and the Special Provisions hereto attached; and he proposes and agrees, if this proposal is accepted, that he will contract with the Town of West Springfield, in the form of contract contained herein, and that he will take in full payment the unit prices attached to this Bid Form.

E. The undersigned agrees that if within 30 days subsequent to the dateoftheopeningofbids, noticethatthisproposalwillbeacceptedbytheTownofWestSpringfieldshallbemailedtohim attheatthebusinessaddressgivenbelow,orshallbedeliveredtohim,hewill,withinten(10) days thereafter,delivertotheTownofWestSpringfield,wheredirected,acontractconforming to that annexed, properlyexecutedinsuchnumberofcounterpartsasmayberequiredbythe Town of West Springfield, with such changes therein as shall havebeenmadebytheTownof WestSpringfieldpriortothetimenamedfordeliveryofthisproposal,togetherwithapayment bondofasuretycompany,whichsuretycompanyshallbeauthorizedtotransactbusinessinthe CommonwealthofMassachusettsanddulyqualifiedtherefor,thepremiumsforwhicharetobe paid by the Contractor and are included in the contract sum.

F. Theundersignedguaranteesthatifawardedthecontract,hewillcompletetheworkbyOctober 30, 2026 for the crack sealing project.

Item No.

Item Description and Unit Price in Words

Unit Est.

Qty

Unit Price (In Figures)

Total Price (In Figures)

480.2 Pavement Crack Sealing - High

Performance Crack Sealer at, _________________________ dollars

And _____________________ cents/GAL

GAL 2,500

999.002 Traffic Control Allowance, at

Ten Thousand_______dollars

AndZero_______________cents

ALLOW 1

Total Bid (In Words) ____________________________________Dollars

And ________________________________ Cents

Total Bid (In Dollars) $

Authorized Signature:

Print Name:

Title:

Date:

BIDDER INFORMATION

Bidder Name:

Number of years contractor has been in business under present business name:

Number of years contractor has performed roadway crack sealing:

Has the contractor been involved in a Chapter 11 bankruptcy proceeding within the past ten years?

Has the contractor ever failed to complete any work awarded?

Has the contractor been involved in non-accident related litigation in the past five years?

Hasthecontractorbeeninvolvedinanyformallegalactionpertaining to contracts in the past five (5) years?

Has the contractor been involved in any “quasi-judicial” action involving contracts within the last five years?

IFYESTOANYOFTHEABOVE,PLEASEPROVIDEADDITIONALDETAILS(ATTACHADDITIONALSHEETSIF

NEEDED); FOR LITIGATION AND LEGAL ACTION PLEASE SPECIFY ALL PARTIES INVOLVED AND THE

RESOLUTION OF THE MATTER:

Authorized Signature:

Print Name:

Title:

LABOR HARMONY AND OSHA TRAINING CERTIFICATION

Bidder Name:

The undersigned certifies under penalties of perjury:

(1) that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work;

(2) thatallemployeestobeemployedattheworksitewillhavesuccessfullycompletedacoursein construction safety and health approved by the United States OccupationalSafetyandHealth Administration that is at least 10 hoursindurationatthetimetheemployeebeginsworkand whoshallfurnishdocumentationofsuccessfulcompletionofsaidcoursewiththefirstcertified payroll report for each employee; and

(3) thatallemployeestobeemployedintheworksubjecttothisquotehavesuccessfullycompleted a course in construction safety and health approved by theUnitedStatesOccupationalSafety and Health Administration that is at least 10 hours in duration

Authorized Signature:

Print Name:

Title:

CERTIFICATE OF NON-COLLUSION

Bidder Name:

The undersignedcertifiesunderpenaltiesofperjurythatthisproposalorproposalhasbeenmadeand submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Authorized Signature:

Print Name:

Title:

TAX COMPLIANCE CERTIFICATION

Bidder Name:

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my knowledgeandbelief,IamincompliancewithalllawsoftheCommonwealthrelatingtotaxes,reporting of employees and contractors, and withholding and remitting child support.

Authorized Signature:

Print Name:

Title:

CERTIFICATE OF COMPLIANCE - PREVAILING WAGE LAW

Bidder Name:

PursuanttoM.G.L.Chapter149section27B,everycontractororsubcontractoronapublicworksproject must submit acertifiedpayrolltoanawardingauthorityeveryweek. Thisrequirementisnecessaryto enforce Prevailing Wage Law.

In addition, contractors must submit documentation of successful completion of the OSHA 10 course with the submission of the first prevailing wage certified payroll report (CPR) for each employee.

The undersigned hereby certifies under penalties of perjury that certifiedpayrollsheetsandOSHA10 documentation (as required) will be submitted to the Town of West Springfield every week for the duration of the contract. Failure to submit certified payroll sheets will be considered a breach of contract.

Authorized Signature:

Print Name:

Title:

DEBARMENT DISCLOSURE FORM

Bidder Name:

The said undersigned certifies under penalties of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth of Massachusetts under the provisions of Section 29F of Chapter 29 of the General Laws, or any other applicable debarment provisions of any other Chapter of the General Laws, or any Rule or Regulation promulgated thereunder.

Authorized Signature:

Print Name:

Title:

BID SIGNATURE PAGE (Individual)

Bidder Legal Name:

Bidder Address:

City, State, Zip:

Telephone Number:

Email Address:

Name of Individual Authorized to Sign:

Title of Individual Authorized to Sign:

Signature Date

BID SIGNATURE PAGE (Partnership)

(must be signed by ALL general partners)

Partnership Name:

Bidder Address:

City, State, Zip:

Telephone Number:

Email Address:

Names of All Partners:

Partner Signature Date

Partner Signature Date

Partner Signature Date

Partner Signature Date

BID SIGNATURE PAGE (Corporation)

Name of Corporation:

Address:

City, State, Zip:

Telephone Number:

Email Address:

Name of Duly Authorized Corporate Officer:

Title of Duly Authorized Corporate Officer:

Signature of Duly Authorized Corporate Officer Date

Signature of Clerk Date

Affix Corporate Seal Please furnish the following additional information:

State of Incorporation:

President Name:

Treasurer Name:

Secretary Name:

If you are a foreign (out of state) corporation, are you registered with the Secretary of the Commonwealth in accordance with the provisions of M.G.L. Chapter 156D § 15.03?

_______ Yes _______ No

Ifyouareselectedforthiswork,youarerequired,underM.G.L.Chapter30§391,toobtainfromthe Secretary of State, Foreign Corporation Section, a certificate stating that your corporation is registered, and to furnish said certificate to the Town of West Springfield before award.

APPENDIX A: CONTRACT & GENERAL CONDITIONS

TOWNOF WEST SPRINGFIELD

CONSTRUCTION CONTRACT

PURSUANTTO M.G.L. C. 30, § 39M

Contract Number:

Date:

ThisContractisenteredintoon,orasof,thisdatebyandbetweentheTownofWestSpringfield (the "Town"), and

("Contractor")

(Address of the Contractor)

(Telephone) (Fax) (Website)

1. This is a Contract for the procurement of the following:

2. The Contract price to be paid to the Contractor by the Town of West Springfield is:

3. Payment will be made as follows:

4. Definitions:

a. Acceptance: All Contracts require proper acceptance of the described good or servicesbytheTownofWestSpringfield. Properacceptanceshallbeunderstood to include inspection of goods and certification of acceptable performance of services by authorized representatives of the Town to insure that the goods or services are complete and are as specified in the Contract.

b. Contract Documents: All documents relative to the Contract including (where used) Instructions to Proposers, Proposal Form, General Conditions, Supplementary General Conditions, GeneralSpecifications,OtherSpecifications Included in Project Manual, Drawings, and all Addenda issued during the proposalperiod.TheContractDocumentsarecomplementary,andwhatiscalled for by any one shall be as binding as if called for by all. The intention of the documents is to include all labor and materials, equipment and transportation necessary for the proper performance of the Contract.

c. TheContractor: The"otherparty"toanycontractwiththeTown. Thetermshall (as the sense and particular contract so require) include Vendor, Contractor, Engineer,orotherlabelusedtoidentifytheotherpartyintheparticularContract, Use oftheterm"Contractor"shallbeunderstoodtorefertoanyothersuchlabel used.

d. Date of Substantial Performance: The date when the work is sufficiently complete, theservicesareperformed,orthegoodsdelivered,inaccordancewith Contract Documents, as modified by Amendments and Change Orders.

e. Goods: Goods, Supplies, or Materials.

f. Subcontractor: Those having a direct Contract with the Contractor. The term includes one whofurnishedmaterialworkedtoaspecialdesignaccordingtothe Drawings or Specifications of this work, but does not include one who merely furnishes material not so worked.

g. Work: The services or materials contracted for, or both

5. Terms of Contract and Time for Performance:

This Contract shallbefullyperformedbytheContractoronorbeforeOctober30,2026 unless extended pursuant to a provision for extension contained in the Contract DocumentsatthesolediscretionoftheTown,andnotsubjecttoassentbytheContractor, and subject to the availability and appropriation of funds. The time limits statedinthe Contract Documents are of the essence of the Contract.

6. Subject to Appropriation:

Notwithstanding anything in the Contract Documents to the contrary, any and all payments which the Town is required to make under this Contract shall be subject to appropriation or other availability of funds as certified by the Town Accountant.

7. Permits and Approvals:

Permits, Licenses, Approvals and all other legal or administrative prerequisites to its performance of the Contract shall be secured and paid by the Contractor.

8. The Contractor's Breach and the Town's Remedies:

Failure of theContractortocomplywithanyofthetermsorconditionsofthisContract shall he deemed a material breach of this Contract, and the Town of West Springfield shall have all the rights and remedies provided in theContractDocuments,therightto cancel, terminate, or suspend theContractinwholeorinpart,therighttomaintainany and all actions at law or in equity or other proceedingswithrespecttoabreachofthis Contract including damages and specific performance and the right select among the remedies available to it by all of the above.

9. Statutory Compliance:

a. This Contract will be construed and governed by the provisions of applicable federal, state and local laws and regulations; and wherever anyprovisionofthe ContractorContractDocumentsshallconflictwithanyprovisionorrequirement of federal, state or local law or regulation, then the provisions of law and regulation shall control. Where applicable to the Contract, the provisions of General Laws are incorporatedbyreferenceintothisContract,includingbutnot limited to the following:

● General Laws Chapter 30B: Procurement of Goods and Services.

● General Laws Chapter 30 Sec. 39, et seq: Public Works Contracts.

● General Laws Chapter 149, Sec. 44A, et seq: Public Buildings Contracts.

b. Whereverapplicablelawmandatestheinclusionofanytermandprovisionintoa municipal contract, this Section shall be understood to import such term or provision into this Contract. To whatever extent any provision ofthisContract shall beinconsistentwithanylaworregulationlimitingthepowerorliabilityof cities and towns, such law or regulation shall control.

c. The Contractor shall give all notices and comply with all laws and regulations bearing on the performance of this Contract. If the Contractor performs the Contractinviolationofanyapplicablelaworregulation,theContractorshallbear all costs arising there from.

d. TheContractorshallkeepitselffullyinformedofallexistingandfutureStateand NationalLawsandMunicipalBylawandregulationsandofallordersanddecrees of any bodies or tribunals having jurisdiction in any manner affecting those engagedoremployedinthework,ofthematerialsusedinthework,orinanyway affecting the conduct of the work, if any discrepancy or inconsistency is discovered in theDrawings,SpecificationsorContractforthisworkinviolation of any such law, by-law, regulation,orderordecree,itshallforthwithreportthe sameinwritingtotheTown. Itshall,atalltimes,itselfobserveandcomplywith and shall cause all its agents, employees and Subcontractors to observe and comply will all such existing and future laws, by-laws, regulations, orders and decrees; and shall protect and indemnify the Town of West Springfield, and its dulyappointedagentsagainstanyclaimorliabilityarisingfromorbasedonany violation whetherbyhimoritsagents,employeesorSubcontractorsoranysuch law, by-law, regulation or decree.

10.Conflict of Interest:

Both the Town and the Contractor stipulate to the applicability of theStateConflictof Interest Law (General Laws Chapter 268A), and this Contract expressly prohibits any activity,whichshallconstituteaviolationofthatlaw. TheContractorshallbedeemedto have investigated its applicabilitytotheperformanceofthisContract;andbyexecuting theContractDocumentstheContractorcertifiestotheTownthatneitheritnoritsagents, employees, or subcontractors are thereby in violation of General Laws Chapter 268A.

11.Certification of Tax Compliance:

This Contract must include a certification of tax compliance by the Contractor, as required by General LawsChapter62C,Section49A,(RequirementofTaxCompliance by All Contractors Providing Goods, Services, or Real Estate Space to the Commonwealth or Subdivision).

12.Debarment:

The Town (as a non-federal entity) is prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred or whose…