2664ITB_-_Continuing_Brick_Masonry_Maintenance2C_Repair_26_Installation_Services.pdf

1. INTRODUCTION

The City of Daytona Beach is hereby soliciting responses from interested parties to provide skilled brick masonry services for upcoming annual maintenance repair and installation jobs.

1.1. Summary

Bid Opening: The City will accept only online submittals through our Platform, https://procurement.opengov.com/portal/codb, accessible through the City’s website https://www.codb.us/841/Purchasing. All Bid Responses MUST be submitted through this Platform. No paper

Bids will be accepted. Interested parties may view the Bid Opening virtually. The link to the Bid Opening will be provided in the Timeline section in the #INTRODUCTION.

Participation: To view specifications, schedule, pose questions, receive addenda & notices, or submit an offer, visit https://codb.us/841/purchasing and click "Public Solicitation". Then click the 'PARTICIPATE' button at the bottom of the solicitation page. After clicking the participate button Bidder’s will be prompted to login or register the company. Clicking the participating button does not obligate the Bidder to submit a response. It is recommended that Bidders register and participate as soon as possible in order to stay informed on this

Solicitation. It is the Bidder's responsibility to stay informed of the latest announcements.

A Non-Mandatory Pre-Bid Conference will be held via Teams. Interested participants are urged to attend.

Details are provided in the Timeline.

Question Deadline: The deadline for questions is detailed in the Timeline section of the INTRODUCTION.

Questions must be submitted through the Platform using the Question & Answer tab. To ask a question click the Question and Answer tab, select the blue "Ask Question" button. Add a Subject, enter your questions, and then select the blue Submit Question icon.

Addenda/Revisions/Question & Answers: Participants shall review all revisions and answers to published questions before submitting an offer. The 'Question & Answer' feature is authoritative and shall be considered an addendum to the Solicitation. All published answers shall display in the Question and Answer tab. Make sure that the latest version of documents been reviewed as well as all public announcements.

Offer Term: Bids may be held by the City for a period not to exceed 60 days from the date of opening of Bids for the purpose of reviewing the Bid and investigating the qualifications of Contractors prior to awarding the

Contract.

Platform Support: Bidders shall contact OpenGov Procurement Support related to any inquiries related to the software. Bidders may contact Support via the blue chat bubble in the bottom right corner of an OpenGov

Procurement webpage or can reach out via email at procurement-support@opengov.com or via phone at (855)

680-4747.

Issue Date: Tuesday, August 18, 2026

1.2. Contact Information

Purchasing Purchasing

Purchasing Agent

301 S. Ridgewood Ave.

Daytona Beach, FL 32114 https://procurement.opengov.com/portal/codb https://www.codb.us/841/Purchasing https://procurement.opengov.com/portal/codb/projects/289920/document?section=2792704

Invitation For Bid #2664ITB Title: 2664ITB - Continuing Brick Masonry Maintenance, Repair & Installation Services

Email: purchasing@daytonabeach.gov

Phone: (386) 671-8082

Department:

Public Works

1.3. Timeline

Release Project Date August 18, 2026

Pre-Bid Meeting (Non-Mandatory) August 26, 2026, 11:00am

Join:

https://teams.microsoft.com/meet/231428929385

456?p=j1W9zPO2q6QF0SBMnf

Meeting ID: 231 428 929 385 456

Passcode: bz3QV6hT

Dial in by phone

+1 312-667-7230,,456973782#

United States, Chicago

Phone conference ID: 456 973 782# https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjL

ThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?c ontext=%7b%22Tid%22%3a%22112fe1e2-c356-

4b5a-885a-

669fa41090ef%22%2c%22Oid%22%3a%22c87eed1

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Question and Request for Interpretation

Submission Deadline

September 15, 2026, 5:00pm mailto:purchasing@daytonabeach.gov tel:(386)671-8082 https://teams.microsoft.com/meet/231428929385456?p=j1W9zPO2q6QF0SBMnf https://teams.microsoft.com/meet/231428929385456?p=j1W9zPO2q6QF0SBMnf https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjLThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjLThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjLThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjLThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjLThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjLThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjdiNjY0ZjctYTFmYy00OWFjLThkMmItMWZhZWM2ZDQ2NDRj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

Proposal Submission Deadline September 23, 2026, 2:00pm

Join:

https://teams.microsoft.com/meet/298816909636

801?p=1AxzdBZiecZREHIeMW

Meeting ID: 298 816 909 636 801

Passcode: 7dv6GB3b

Dial in by phone

+1 312-667-7230,,775961039#

United States, Chicago

Phone conference ID: 775 961 039# https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00ND

E4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0

?context=%7b%22Tid%22%3a%22112fe1e2-c356-

4b5a-885a-

669fa41090ef%22%2c%22Oid%22%3a%22c87eed1

5-230f-4ec1-9c22-f6810ed3a341%22%7d

2. DEFINTIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE

CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE

OF SPECIAL PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this Solicitation:

2.1. DEFINITIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE CITY

MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE OF SPECIAL

PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this

Solicitation:

Addenda means written or graphic instruments issued prior to the end of the Offer Phase which clarify, correct, or change the Solicitation documents or Contract documents. Also means Addendum.

Bid means Solicitation Submission, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Bidder one who submits a response to a Solicitation; also means Proposer or Respondent.

https://teams.microsoft.com/meet/298816909636801?p=1AxzdBZiecZREHIeMW https://teams.microsoft.com/meet/298816909636801?p=1AxzdBZiecZREHIeMW https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00NDE4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00NDE4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00NDE4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00NDE4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00NDE4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00NDE4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmNjODAzZTMtNDllMy00NDE4LWJhMzAtMGUwNTYxNjQ4ZjQ3%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

City means The City of Daytona Beach, unless the context indicates otherwise, includes the City’s officers, employees, and agents.

Commodities means the supplies, materials, goods, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting Contract.

References to commodities shall mean goods.

Contract means the form Contract, if any, required by the City in order to integrate all terms and conditions therein, provided by the City for the Bidder’s execution and includes 1) the Solicitation documents 2) the Offer

Package, 3) the Resolution or Ordinance 4) all Purchase Orders issued pursuant to the Solicitation documents

5) all amendments that may after the date of award be executed by the Bidder and the City 6) any addenda 7) any other Solicitation Documents. Also means an Agreement to purchase Goods or Services or both, regardless of whether the agreement is reduced to a single written document.

Electronic Signature means the original signature transmitted and received via electronic transmission of a scanned document, (e.g., PDF or similar format) and are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. Any such electronic counterpart shall be of sufficient quality to be legible either electronically or when printed as hardcopy. The City shall determine legibility and acceptability for public record purposes.

Florida Prompt Payment Act means F.S. §§ 255.0705—255.078, as amended from time to time.

Goods means the supplies, materials, commodities, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting

Contract. References to Goods shall mean Commodities.

Local Vendor means a person or business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of six months prior to the date Offers were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods or Services solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Notice of Intent to Award (NOI) means a written notice given by the City stating that staff is recommending award to the listed Proposer. It includes instructions for completing and submitting any Contract that accompanies the NOI.

Offer means Solicitation Submission, Bid, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform. The Platform is utilized by the City and the Bidders to: 1) Allow Bidders to register and manage their company records, 2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation, 3) Allow Bidders to submit an Offer Package online, electronically, through the Platform, 4) Allow Bidders to view all public record documents related to an online Solicitation.

Pricing Sheet means the area within the Platform where Bidders will provide their pricing response for the

Solicitation. Also known as Bid Schedule.

Proposal means Solicitation Submission, or Bid, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Proposer means one who submits a response to a Solicitation; also means Bidder or Respondent

Purchase Order means a written document to an awarded Proposer formalizing the terms and conditions of a proposed transaction.

Respondent one who submits a response to a Solicitation; also means Proposer or Bidder.

Responsible refers to a Proposer that has the necessary skills, ability, capacity, and capability to perform the work required under a Solicitation and is otherwise eligible for award.

Responsive means conforming in all respects to the Solicitation Package, except minor irregularities.

Services means a Proposer's ability to comply with promised delivery dates, specifications, and technical assistance. Also means the furnishing of labor, time, or other form of effort.

Solicitation means the group or collection of information that constitutes detailing the requirements and requesting responses or submittals from eligible Proposers. The information may be in the form of electronic documents, files, and information contained in data fields in the Platform.

Solicitation Deadline means the specific date a time that a Solicitation is due. No Offers will be accepted after this time.

Tabulation Sheet means the opening results of a Solicitation. The Proposer's name, City, and Offer Price will be recorded for Invitations to Bid.

Vendor means Contractor, Consultant, Respondent, Supplier or Proposer to whom the Contract is awarded.

3. SCOPE OF SERVICES

3.1. SCOPE

The City of Daytona Beach is advertising for skilled brick masonry contractors for upcoming annual maintenance repair and installation jobs. This work consists of providing all labor, materials, equipment, coordination with jurisdictional and utility entities and incidentals necessary to repair and replace existing or install new brick pavers within City roads, sidewalks, ADA transitions or crosswalks along with State or

County roads, sidewalks, ADA transitions or crosswalks where a maintenance agreement is held. This work may include but is not limited to; removal of brick pavers or concrete, excavation, clearing and grubbing of organics, grading, raking, fill dirt install, sub-base install, compaction, installing concrete sand, resetting brick, installing rebar or interlocking pins, installing joint filler sand by sweeping, installing miscellaneous concrete (ribbon curb, slab, etc.), sod replacement or install.

The Contract Administrator will determine the limits (continuous or non-continuous locations) and what type of application is deemed necessary. All work and materials will be in accordance with Florida

Department of Transportation Standard Specifications for Road and Bridge Construction (Section 526 -

Architectural Pavers), and Florida Department of Transportation Design Standards, and the City of

Daytona Beach’s Standard Engineering Details, latest editions or as directed by the Contract

Administrator. For any work and materials that conflicts with the specifications, the Contractor shall consult with and defer to the Contract Administrator before starting any project activity.

NOTE: The Contractor will be responsible for furnishing all brick materials, included in the pay item description. For the areas that materials are no longer available in the same brick color, shape, or size, The Contract Administrator will approve a comparable match found by the Contractor.

1. Unless otherwise specified, no plans/drawings are provided for work to be performed under this contract. The Contractor shall layout the work from benchmarks, control points and construction base lines established at the site or supplied by City. All work of every description shall be laid out and checked by the Contractor who will be held solely responsible for its correctness. No special compensation will be made to the Contractor to defray costs of any of the work or delays by making surveys and measurements, tests, or inspections, but such costs shall be considered as having been included in the price stipulated for the several items of work to be done under this Contract. It will be the Contractor’s responsibility to notify the Contract Administrator if an existing monument is found damaged prior to the start of work. If damage is not reported, the Contractor shall bear all costs of relocating and/or re-establishing damaged or lost monuments. The unit prices established for the work to be done will reflect all costs pertaining to the work.

2. The Contractor shall contact and cooperate with owners of any underground or overhead utilities in the removal and realignment operations, where these operations may progress in a reasonable manner and that service rendered by these parties will not be interrupted. This includes, but is not limited to, calling locates with the City of Daytona Beach Utilities, Sunshine 811, USIC, etc. The Contractor shall provide copies to the Contract Administrator with all underground and overhead utility locate reports via email.

3. The Contractor will make good at their expense all damage resulting from their activities, both within and beyond the limits of this Contract, to buildings, telephone, power, or other cables, water pipes, storm sewer facilities, sanitary pipes, gas lines, traffic signalization, or other utilities or structures which may be encountered, whether or not shown on the plans. The Contractor will determine the location, character and depth of any existing utilities and will assist the utility companies, by every means possible, to determine said locations. Extreme caution shall be exercised to eliminate any possibility of damage to utilities resulting from Contractor’s activities.

4. The Contractor shall protect all adjacent properties from pollutants, flooding, sediment, and other damage caused by construction activities. All areas that are not part of the work shall be protected and kept in pre-construction condition or better and free of all construction-related damage. After completion of the work, the Contractor shall at their expense replace or restore to its original or better condition all damaged or destroyed areas of property. Tree limbs which interfere with equipment operation and are approved for pruning by City, shall be neatly trimmed, tree cut coated with tree paint, and debris removed by the Contractor.

5. QUANTITY AND FREQUENCY OF WORK - The work specified in this contract represents the type and estimated quantity of services to be accomplished. Each project will be issued under a Work Authorization number, which will be the Contractor’s responsibility to keep track of. When requested, a detailed quote with services and quantities shall be submitted to the Contract Administrator for any assigned project.

The quote shall be submitted to the Contract Administrator within five (5) days after notification.

The Contractor shall obtain verification and written notification of discrepancies or disagreements concerning quantities and limits of work prior to starting operations. Discrepancies or disagreements will be mutually resolved prior to beginning work in any area. If any discrepancies or disagreements remain unresolved after meeting with the Contract Administrator, the City will make the final determination and the work shall continue to progress accordingly.

6. CLEANLINESS – It is the Contractor's responsibility to maintain a neat, clean, and safe work area. No litter, excessive dirt or sand, tools, or equipment is to be left behind. If an area needs to remain open and exposed over nights or weekends, the Contractor will be responsible for gaining prior approval from the

Contract Administrator and providing proper barricades to detour pedestrian traffic.

In the event weather conditions are too severe for work completion, it will be the Contractor’s responsibility to prevent damages to fresh concrete and brick pavers.

Additional charges for inclement weather will be prohibited.

7. MEASUREMENT AND PAYMENT - All measurements for payment will be based on the completed work performed in strict accordance with drawings, specifications, or verbal request from the Contract

Administrator. All work completed under this contract will be measured by the Contractor in the presence of the Contract Administrator. The unit prices submitted on the BID Schedule will constitute full compensation for the work completed.

3.2. TECHNICAL SPECIFICATIONS

BID Item No. 1 – Mobilization and Maintenance of Traffic (MOT FDOT Item No. 102-1): The cost of project mobilization and maintenance of traffic shall be combined in a lump sum percentage not to exceed

5% of the total project amount. Mobilization will include personnel, equipment, and materials. Such payments shall be compensation for activities including but not limited to the construction and maintenance of all essential detour facilities; providing, installing, inspecting, and maintaining the traffic control and safety devices (including removal of signage and roadway markings, installation of temporary signage and roadway markings) during construction; conducting daily inspections and as well as nighttime inspections of all traffic control devices; provide adequate facilities for access to all residences and businesses along the project corridor; providing dust control measures and any additional means needed to provide safe movement of vehicular and pedestrian traffic; and reconfiguring control devices as needed to facilitate dispatched emergency vehicles. Contractor shall rectify all devices found out of compliance.

The MOT shall conform to the requirements set forth by FDOT and the City.

BID Item No. 2 – Regular Excavation (FDOT Item No. 120-1): Excavation consists of the excavation and utilization or disposal of all materials necessary for the construction of the roadway or sidewalks.

Measurement and payment for Excavation will be made on Cubic Yard basis. Such payments shall be full compensation for including but not limited to labor; equipment, and materials required for the digging of excavations for structures, including rock and/or asphalt roadway excavation and the removal of surplus excavated materials, sheeting and shoring, bracing, and dewatering.

BID Item No. 3 - Clearing & Grubbing for Organics (FDOT Item No. 110-1): Measurement and payment for Clearing and Grubbing of Organics will be made on Square Yard basis (FDOT Item No. 120-13.1).

Completely remove and dispose of all timber, brush, trees, stumps, roots, rubbish, debris, existing flexible pavement and base necessary to prepare the area for the proposed construction. Remove and dispose of all product and debris not required to be salvaged or not required to complete the construction. Remove all other obstructions resting on or protruding through the surface of the existing ground, the surface of excavated areas, and trim brush and trees so they do not block sidewalk paths, organic encroachments should be kept 1’-0” from sidewalk horizontally and 7’-0” vertically. Organic encroachments include but are not limited to trees, stumps, brush, roots, and tree limbs.

BID Item No. 4 - Miscellaneous Concrete (3,400 PSI): The quantity for payment shall be the number of cubic yards that are satisfactorily furnished, placed, and finished. Payment of the applicable unit price per cubic yard shall be full compensation for furnishing all plant, labor, materials, and equipment necessary for the placement of Miscellaneous Concrete. This line item shall be used for various applications.

BID Item No. 5 - Removal and Disposal of Existing Concrete (FDOT Item No. 110-4): Measurement for payment shall be the removal and disposal of the existing concrete (sidewalk, pavers, walls, etc), in square yards. The payment for providing all labor, equipment, and materials required to remove and properly dispose of the existing concrete as specified on the Plans and in the Specifications based on a square yard basis.

BID Item No. 6 – Brick Paver Removal, Repair and Installation (FDOT Item No. 526): Remove the existing pavers, install crush concrete (base course) to the correct elevation. Spread the bedding material evenly over the base course and screed to the proper thickness, not to exceed a thickness of 1 ½ inch. Install the pavers to the correct pattern, maintain straight pattern lines. Joints between the pavers on average will be between 1/16 to 3/16 inches wide. Fill gaps at the edges of the paved area with cut or edge pavers.

Use a low amplitude vibrator to vibrate and compact pavers. Spread joint sand into the joints of the pavers and sweep off the excess sand. The final surface elevation of the pavers shall not deviate more than 3/8 inch under a 10-foot-long straightedge, or more then 1/8 inch between adjacent pavers. The quantity for payment shall be the number of square yards that are satisfactorily removed, furnished, placed, and finished. Payment of the applicable unit price per square yard shall be full compensation for furnishing all plant, labor, materials, and equipment necessary for the placement or repair of Brick Pavers within roadways OR sidewalks.

BID Item No. 7 – New Brick Pavers (FDOT Item No. 526): Install new pavers in the following manner: Install crush concrete (base course) to the correct elevation. Spread the bedding material evenly over the base course and screed to the proper thickness, not to exceed a thickness of 1 ½ inch. Install the pavers to the correct pattern, maintain straight pattern lines. Joints between the pavers on average will be between 1/16 to 3/16 inches wide. Fill gaps at the edges of the paved area with cut or edge pavers.

Use a low amplitude vibrator to vibrate and compact pavers. Spread joint sand into the joints of the pavers and sweep off the excess sand. The final surface elevation of the pavers shall not deviate more then 3/8 inch under a 10-foot-long straightedge, or more then 1/8 inch between adjacent pavers. The quantity for payment shall be the number of square yards that are satisfactorily removed, furnished, placed, and finished. Payment of the applicable unit price per square yard shall be full compensation for furnishing all plant, labor, materials, and equipment necessary for the placement or repair of Brick Pavers within roadways OR sidewalks.

BID Item No. 8 - Spot Leveling: Use base material (crushed concrete) to ensure correct elevation of bedding material for the brick pavers. The quantity for payment shall be the number of square yards that are satisfactorily furnished, placed, and finished. Payment of the applicable unit price per square yard shall be full compensation for furnishing all plant, labor, materials, and equipment necessary for the placement or repair of Brick Pavers within roadways or sidewalks.

BID Item No. 9 - New Brick Pavers (Material Only): This line item should be used when purchasing new brick pavers for Bid Item 6 and 7. The quantity for payment shall be the number of square yards that are satisfactorily furnished. Payment of the applicable unit price per square yard shall be full compensation for furnishing all plant, labor, materials, and equipment necessary for the placement or repair of Brick

Pavers within roadways or sidewalks.

BID Items No. 10 and No. 11 – Sod (Bahia or St. Augustine): Measurement and Payment for sod will be made on a Square Foot basis. Payment for providing all labor, equipment, and materials required to properly install sod. Area shall have soil prepped, being free of any trash and debris before installation.

Sod shall be well matted with roots, minimum 1-1/2 inch thick including a 1-inch-thick layer of roots and topsoil. The sod shall be fresh and uninjured at time of planting. Sod must be planted within 48 hours after cutting and kept moist. Contractor will be solely responsible for watering and maintenance of new sod until sod is established per Contract Administrator.

4. INSTRUCTIONS TO BIDDERS

THESE INSTRUCTIONS ARE STANDARD FOR ALL BID SOLICITATIONS ISSUED BY THE CITY OF DAYTONA

BEACH. THE CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR

A PARTICULAR SOLICITATION IN THE SPECIAL PROVISIONS SECTION.

4.1. BID DOCUMENTS

The Bid Documents consist of all published sections of this Solicitation including Attachments, Pricing Proposal and all other Forms to be completed and submitted by the Bidder, and all additional documents required to be completed and submitted by the Bidder as part of the Bid Submission.

In making copies of Bid Documents available, the City does so only for the purpose of obtaining Bids and does not confer a license or grant to use the Bid Documents for any other purpose.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform.

The Platform is utilized by the City and the Bidders to:

1) Allow Bidders to register and manage their company records

2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation

3) Allow Bidders to submit an Offer Package online, electronically, through the Platform

4) Allow Bidders to view all public record documents related to an Online Solicitation

4.2. COMPLETING THE BID

In order for the Bid to be considered complete:

A. The Pricing Proposal and all other Required Forms must be completed. All blank spaces must be completed.

B. All other information/documentation that is required to be submitted must be provided in the manner indicated.

C. Any extraneous documents or information submitted by the Bidder will be discarded. The Bidder will be asked to sign a written contract only if the City awards the contract to that Bidder.

D. Where the Pricing Proposal only calls for unit prices the Bidder must bid all unit prices as set forth in the Pricing Proposal unless Special Instructions are included in this Solicitation specifically allowing for partial or lot-by-lot Bids. If this Solicitation allows for partial or lot-by-lot Bids, the Bidder must comply with the Special Instructions in completing the unit prices set forth in the Bid Schedule.

E. The Bid Price will be stated in numerals.

F. The Bidder must not submit alternative Bids unless this Solicitation specifically authorizes alternate

Bids. If this Solicitation specifically allows the submission of alternate Bids, the Bidder must submit the standard and the alternative Bid in order to be considered responsive.

G. The Bid may not contain qualifications or exceptions of any kinds.

H. All other submittal requirements stated herein must be met.

4.3. REQUEST FOR INTERPRETATIONS

If the Bidder is in doubt as to the meaning of any of the Bid Documents included in this Solicitation, the

Bidder may submit a written request via the Platform. Such requests must be received by the Request for

Interpretations Deadline detailed in the Timeline section of the INTRODUCTION in order to be considered.

The City is not obligated to respond to such requests. Any clarification or interpretation issued by the City in the form of a public announcement, addendum, or answer to a question via the Platform and will be deemed to be a part of the Bid Documents. No oral clarification or interpretation will be binding.

QUESTIONS AND ANSWERS. All answers to material questions will be published on the Platform. Bidders are required to review all questions and answers within the Solicitation. Questions and answers are as authoritative as any information issued in a formalized addendum and incorporated into the Solicitation

Documents or any Contract resulting from this Solicitation.

4.4. ADDENDA TO BID DOCUMENTS

Prior to Bid opening, the City may on the City’s own initiative or in response to a request for clarification, furnish public announcements, addenda, or answers to questions submitted that relate to these

Instructions, the Bid Documents, and to any Drawings, Specifications, or other Contract Documents previously supplied by the City. In addition, the City may by announcement, addenda, or answer to a question, extend the date scheduled for Bid Opening.

The Purchasing Agent will make reasonable efforts through the Platform to notify all potential Bidders of the issuance of Addenda, announcement, or answer.

The Bidder is solely responsible for ensuring that the Bid submitted reflects all such Addenda, answers, or announcements.

4.5. SUBMISSION OF ONLINE OFFERS

The City will only accept Offers online through the Platform. No paper Offers will be accepted.

All electronic files uploaded must be in a common format accessible by software programs the City uses.

Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or

.xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Bidders will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Bidders will not disable or restrict the ability of the City to print the contents of an uploaded file.

Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Offer that does not meet the criteria stated in this paragraph.

4.6. AMENDMENT AND WITHDRAWAL OF BID PRIOR TO BID OPENING

The Bidder may amend or withdraw the Bid at any time prior to Bid opening. Mere negligence on the part of the Bidder in preparing the Bid does not constitute a right to withdraw the Bid subsequent to Bid opening.

4.7. DISQUALIFICATION OF BIDDERS

A. Only One Bid Permitted: The Bidder may submit only one Bid. If the Bidder submits more than one Bid for the work involved, all Bid proposals submitted from the Bidder will be rejected.

B. Collusion: If the City determines that collusion exists among Bidders, the City will reject the Bids of all participants in the collusion.

C. Public Entity Crimes: Failure to submit a correctly completely public entity crimes form. Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted Supplier list following a conviction for a public entity crime may not submit an Offer

(Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit an Offer (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a Supplier, Contractor, subcontractor, or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted Supplier list

D. Scrutinized Companies List: If the Bidder is found to have submitted a false certification as provided by F.S. Section 238.175(5) or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, the City will have the option to immediately terminate this Contract.

4.8. BID OPENING

The Bid Opening will be scheduled on the date and time specified in the Timeline section of the

INTRODUCTION for the Bid, or by any applicable Bid Announcement, Addenda, or answer that the City may issue. At the Bid Opening, the City will electronically open the Bid so long as it is proper and has been timely submitted. The Bid Tabulation will state the name of the Bidder and the Bid Price.

The Bidder is solely responsibility to ensure that the Bid is submitted via the Platform prior to Bid Opening.

Late Bids will not be accepted by the Platform.

Bid openings are broadcast live via Teams. Bidders who want to witness a Bid Opening may do so by logging on at the link in the Timeline section in the INTRODUCTION at the Bid Opening date and time.

4.9. BID AS OFFER; FIRM PRICING; NO GUARANTEES AS TO THE QUANTITIES

ORDERED

In submitting the Bid, the Bidder certifies that the Bidder is making a firm offer that will remain open for

60 days following Bid Opening. Extensions of time beyond the 60 day-period will only be by agreement of the City, the Bidder, and the surety for the Bidder.

In addition, if this Solicitation requests submission of unit prices: (i) all unit prices will be deemed to be held firm for the duration of the Contract, including any extension thereof, unless specifically authorized by the Contract Documents; and (ii) quantities stated are an estimate only and no guarantee is given or implied as to quantities that will actually be required during the contract period.

4.10. FEDERAL TAXES

The Bid price will be exclusive of all federal taxes. If the Bidder believes that certain other taxes are properly payable by the City, the Bidder may list such taxes separately in each case directly below the respective item Bid price. A tax exemption certificate will be furnished upon request.

4.11. BID PRICE INCLUSIVE OF COSTS

The SCOPE OF WORK is inclusive of all of the Bidder’s direct and indirect costs of performing the SCOPE

OF WORK.

4.12. BIDS AND PUBLIC RECORDS

Sealed Bids received by the City pursuant to this Solicitation will be temporarily exempt from disclosure in accordance with Florida’s Public Records Laws. Thereafter, Bids will be open for inspection by any person pursuant to Public Records Law.

If the Bidder believes that the Bid or any portion thereof is permanently exempt from disclosure under the public records laws, the Bidder must state the grounds for this position in CAPITAL LETTERS in a certified letter addressed to the Purchasing Agent and received at least 3 days prior to the Bid Opening.

The Bidder will be contacted prior to the opening of the Bid and a determination will be made as to whether or not it is exempt prior to opening. If a determination is made that it is not exempt from disclosure, the Bidder may in writing request the return of the sealed Bid.

4.13. BID OPENING RESULTS

The Bidder may secure information pertaining to Bid opening results on the Purchasing Division webpage https://www.codb.us/841/purchasing, or by emailing a request to purchasing@codb.us. Copies of preliminary tabulation sheets will be furnished upon request and receipt of a valid email address.

4.14. BIDDER CAPABILITY/REFERENCES

Prior to Contract award, the City may require Bidder to show that Bidder has the necessary facilities, equipment, ability, and financial resources to perform the work specified in a satisfactory manner and within the time specified.

In addition, the City may require Bidder to demonstrate that Bidder has experience in work of the same or similar nature as the work required herein, and to provide references satisfactory to the City.

4.15. REVIEW; BASIS OF AWARD

Bids will be reviewed in accordance with the procedures set forth in these Instructions to Bidders and the applicable provisions of the Purchasing Code, Chapter 30 of the Daytona Beach Code of Ordinances. Any contract awarded pursuant to this Solicitation will be made on the basis of the criteria for award of Bids provided in the Purchasing Code.

A link to the Code of Ordinances is available on the City’s web site, www.codb.us.

https://procurement.opengov.com/portal/codb/projects/289920/document?section=2792709 https://procurement.opengov.com/portal/codb/projects/289920/document?section=2792709

4.16. LOCAL VENDOR PREFERENCE

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach provides for a preference to Local

Vendors whenever the application of such a preference is reasonable in light of the dollar-value of Offers received in relation to such expenditures.

As used in City Code, the term, “Local Vendors” means a person or business entity which has maintained a permanent place of business with full-time employees within the City limits of The City of Daytona Beach for a minimum of six months prior to the date Solicitations were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Pursuant to City Code, if the lowest Responsive Offer by a non-Local Vendor, and an Offer by a Local

Vendor is within 10% of the lowest Offer, then these two Bidder’s will each have the opportunity to submit a best and final Offer equal to or lower than the amount of the lowest Offer within five working days after

Offer opening. The Contract will be awarded to the Bidder submitting the lowest Responsive Offer or final

Offer. In case of a tie between a Local Vendor and a non-local Vendor the Contract will be awarded to the

Local Vendor.

If the Bidder intends to qualify as a Local Vendor, the Bidder must check YES to applicable question within

Required Forms and Documents Section. A Bidder who fails to check YES to this question submit it with the Offer Package, will not be further considered for local preference.

If the Bidder submits a properly completed Local Vendor affidavit as part of its Offer Package, the City reserves the right to verify that the Bidder meets the definition of Local Vendor, including by requiring the

Bidder to supply additional documentation. In all instances, the City will be the final arbiter as to whether the Bidder qualifies for local preference.

With certain exceptions, application of local preference is discretionary. For more information on how the

Local Preference may apply, see the Purchasing Code.

4.17. IDENTICAL TIE BIDS

If there are two or more low responsive Bids from responsible Bidders that are identical in price and other evaluation criteria, the tie will be awarded to the following in order of preference: a) the Bidder qualifying for local preference under Code 30-86; b) the Bidder in compliance with the drug free workplace certification requirements set forth in Florida Statutes 287.087; or c) the most responsible Bidder as defined under the City Code 30-82 (9)(c).

4.18. RIGHT TO ACCEPT OR REJECT BIDS

The City will reject Bids which contain modifications, qualifications, or exceptions, or which are incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with these Instructions to Bidders and the Contract

Documents, unless the City in its sole discretion determines that the non-compliance is minor.

The City does not bind itself to accept the minimum Bid stated herein, but reserves the right to accept any

Bid, which in the judgment of the City will best serve the needs and interests of the City.

4.19. PIGGYBACK AUTHORITY

All Bidders awarded Contracts pursuant to this Solicitation are required to permit government agencies, cities, counties, and political subdivisions to participate in the Contract under the same prices, terms, and conditions except where allowance is made for differences in delivery costs.

4.20. CRA MAY AWARD PURCHASE ORDERS ISSUED PURSUANT TO CONTRACT

In the case of a continuing supply or service contract awarded pursuant to this Solicitation, if the funds to be used to pay for a portion of the supply or service are from redevelopment trust funds, the Community

Redevelopment Agency (CRA) is authorized to issue the purchase order corresponding to the supply or service instead of the City.

4.21. CITY’S PROJECT-SPECIFIC CONSTRUCTION CONTRACT FORM

The City’s contract form for project specific construction projects, contains additional terms and conditions, including indemnification and insurance requirements, completion deadlines, and liquidated damages, that the Bidder should review prior to submitting the Bid. The City reserves the right to make minor changes to the form Contract prior to execution by the successful Bidder to correct errors, make other minor formatting changes, or for legal sufficiency. The City will provide the successful Bidder the final contract for execution.

4.22. LICENSES

At time of Bid submittal, the Bidder must hold the required licensure to be the prime contractor for all work to be performed under this Solicitation. Any subcontractors or sub-consultants whom the Bidder proposes to use to perform work under this Solicitation must also hold the required licensure at the time of Bid submittal. Required licensure must be maintained in full force and effect during the contract term.

PROOF OF REQUIRED LICENSURE MUST BE SUBMITTED WITH BID SUBMISSION IN ORDER TO BE

CONSIDERED RESPONSIVE.

4.23. BIDDER RESPONSIBILITY FOR PREPARATION COSTS

Neither the City nor the City’s officers or agents will be liable for the costs incurred by the Bidder in reviewing or responding to this Solicitation.

4.24. POST-AWARD SUBMITTAL REQUIREMENTS

Within 15 business days after the City’s issuance of award, the Successful Bidder must submit each of the following:

A. A signed contract, using the form provided with or referenced by the Notice of Intent to Award.

B. Performance Security, as further described below, in an amount equal to 100% of the Contract

Price. The award is subject to cancellation and the Bid Security subject to forfeiture if this deadline is not met.

4.25. E-VERIFY

E-Verify. - The Bidder (and its subcontractors) has an obligation to utilize the U.S. Department of

Homeland Security’s (DHS) E-Verify system for all newly hired employees. By executing this Contract, the

Bidder certifies that it is registered with, and uses, the E-Verify system for all newly hired employees. The

Bidder must obtain an affidavit from its subcontractors in accordance with paragraph (2)(b) of section

448.095, F.S., and maintain a copy of such affidavit for the duration of the Contract.

This section serves as notice to the Bidder regarding the requirements of section 448.095, F.S., specifically sub-paragraph (2)(c)1, and the City’s obligation to terminate the Contract if it has a good faith belief that the Bidder has knowingly violated section 448.09(1), F.S. If terminated for such reason, the Bidder will not be eligible for award of a public contract for at least one year after the date of such termination. The City reserves the right to order the immediate termination of any contract between the Bidder and a subcontractor performing work on its behalf should the City develop a good faith belief that the subcontractor has knowingly violated section 448.095(1), F.S.

4.26. PUBLIC RECORDS

(a) To the extent applicable, CONTRACTOR will comply with the requirements of Florida Statutes Section

119.0701, which include the following:

(1) Keeping and maintaining public records that the CITY requires for performance of the service provided herein.

(2) Upon the request of the City Clerk of the CITY, (i) providing the City Clerk with a copy of requested public records or (ii) allowing inspection or copying of the records, within a reasonable time after receipt of the City Clerk’s request, at a cost that does not exceed the cost provided in Ch. 119, Florida Statutes, or as otherwise provided by law.

(3) Ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law until completion of this Contract, and following such completion if CONTRACTOR fails to transfer such records to the CITY.

(4) Upon completion of the work required by a specific work authorization, keep and maintain public records required by the CITY to perform the service. CONTRACTOR will meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CITY upon request from the CITY Clerk, in a format that is compatible with the CITY’s information technology systems.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR MUST CONTACT THE CITY CLERK, WHOSE CONTACT INFORMATION IS AS FOLLOWS:

(Phone) 386 671-8023

(Email) clerk@codb.us

(Address) 301 S. Ridgewood Avenue

Daytona Beach, FL 32114

(b) Nothing herein will be deemed to waive CONTRACTOR'S obligation to comply with Section

119.0701(3)(a), Florida Statutes.

5. SPECIAL PROVISIONS

5.1. EFFECTIVE DATE AND TERM

The Effective Date of the Contract is the date on which the last Party signs it. The successful Bidder(s) shall be awarded a Contract for an initial three (3) years, commencing on the effective date.

The City will have the option to renew the Contract up to two (2) Terms of one (1) year, by providing

Contractor written notice. Such notice must be provided at least 60 days before the end of the current

Term, unless waived by Contractor.

5.2. MULTIPLE AWARDS

The City reserves the right to award…