26265867-0.pdf
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- Attached to
- TX|TXMAS-23-92001|26265867
- Contract number
- 26265867
- Issued by
- Texas
About this file
Purchase Order Summary
This is a Purchase Order (PO No. 26265867) issued by Bowie County, Texas on May 20, 2026, for archival imaging and record preservation services. The ordering entity is Bowie County District Clerk's office, located in New Boston, Texas, with purchase requisitioned by Chris Goodsell through the Texas Comptroller of Public Accounts Statewide Procurement Division. The contractor is Kofile Technologies, Inc., headquartered in Dallas, Texas. The order references contract TXMAS-23-92001, a TXMAS consortium contract, with delivery expected 180 days from order date (November 16, 2026).
The purchase order comprises six line items totaling $69,269.25 for document management services. Line items include: archival imaging of unbound positive/typescript documents (6,058 pages at $0.73/page for $4,422.34); archival imaging of oversized sheets (2,325 pages at $1.91/page for $4,440.75); record book preservation by page (6,058 pages at $6.75/page for $40,891.50); index book or oversized record preservation (2,794 pages at $8.09/page for $22,603.46); and two volume discount adjustments totaling -$3,088.80. The order qualifies for Texas state and local sales tax exemption as a government entity purchase. Payment is due to Kofile Technologies, Inc., with services to be delivered to the Bowie County District Clerk office.
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Text version
Purchase Order PO No. 26265867
Order Date: 5/20/2026
Internal Tracking No.: PO 15698
Contractor Info Bill To Ship To Kofile Technologies, Inc.
12640343286 6300 Cedar Springs Road Dallas, TX 75235
(469) 949-0806
BOWIE COUNTY COURTHOUSE
710 JAMES BOWIE DR.
NEW BOSTON TX 75570
Lori Caraway
(903) 628-6757
BOWIE COUNTY DISTRICT CLERK
710 JAMES BOWIE DR.
New Boston, TX 75570
NOTE TO CONTRACTOR:
Disclaimer The State of Texas is exempt from all Federal Excise Taxes except as noted in each contract.
STATE AND CITY SALES TAX EXEMPTION CERTIFICATE:
The undersigned claims an exemption from taxes under Texas Tax Code, Section 151.309(4), for purchase of tangible personal property described in this numbered order, purchased from contractor and/or shipper listed above, as this property is being secured for the exclusive use of the State of Texas, or a Texas County, City, Special District, or Other Political Subdivision.
Texas Comptroller of Public Accounts – Statewide Procurement Division
Agency Purchaser Email Phone
Bowie County - C0190 Chris Goodsell chris.goodsell@bowiecounty.org (512) 111-1111
Line
NIGP
Code
Commodity Code/ Supplier Part #
Item QTY UOM Unit Price Extended Price
1 92030 IMGP701 Archival Imaging Of Unbound Positive / Typescript Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 11/16/2026 Notes: PO 15698
MPN: IMGP701
Manufac turer Name: Kofi le Technologies, Inc.
6,058 PAGE 0.73 $4,422.34
2 92030 IMGP711 Archival Imaging Of Oversized Sheets/ 12 On The Shortest Side Of The Sheet Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 11/16/2026 Notes: PO 15698
MPN: IMGP711
Manufac turer Name: Kofi le Technologies, Inc.
2,325 PAGE 1.91 $4,440.75
Purchase Order PO No. 26265867
Order Date: 5/20/2026
Internal Tracking No.: PO 15698
Line
NIGP
Code
Commodity Code/ Supplier Part #
Item QTY UOM Unit Price Extended Price
3 96272 PRV701 Record Book Preservation By Page Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 11/16/2026 Notes: PO 15698
MPN: PRV701
Manufac turer Name: Kofi le Technologies, Inc.
6,058 PAGE 6.75 $40,891.50
4 96272 PRV701 Volume Disc. Enter Total -$ Amount Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 11/16/2026
1 EACH -1999.14 $-1,999.14
5 96272 PRV702 Index Book Or Oversized Record Preservation By Page Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 11/16/2026 Notes: PO15698
MPN: PRV702
Manufac turer Name: Kofi le Technologies, Inc.
2,794 PAGE 8.09 $22,603.46
6 96272 PRV702 Volume Disc. Enter Total -$ Amount Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 11/16/2026
1 EACH -1089.66 $-1,089.66
Total $69,269.25
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