9/01/2026 Page 1 of 24

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ NO. 26095 DATE RFQ CLOSES: October 8, 2026 TIME: 2:00 PM

Notice is hereby given that submittals will be received by the City of Bellevue, Washington, for:

SE Eastgate Way Sidewalk RFQ No. 26095 by filing electronically via Public Purchase (www.publicpurchase.com) no later than 2:00 PM, the 8th day of October 2026, at which time such submittals will be received and evaluated for submission to the City Council at a future council meeting. Submittals will not be accepted after that time and date.

Registration for the Public Purchase site is required prior to submittal and is available at no cost.

The City of Bellevue Transportation Department (City) solicits interest from consulting firms with expertise in civil, structural, and environmental engineering design. This agreement is anticipated to begin in February, 2027 and will be for approximately 2 years in duration with the option for the City to extend it for additional time and money if necessary. Consultants will be considered for the SE Eastgate Way Sidewalk.

Project Description The work to be performed by the Consultant consists of preparing preliminary engineering design, and environmental study, permitting and developing 30%, 60%, 90%, and final design plans, specifications, and estimates (PS&E) for improvements on SE Eastgate Way Sidewalk between Richards Road and 13212 SE Eastgate Way. The proposed improvements include construction of a sidewalk with curb and gutter, planter strip, and retaining wall. Other improvements include, but not limited to landscaping, irrigation, storm drainage and water quality treatment. This project has obtained federal grant for design phase and the City of Bellevue may pursue federal, state and other funding opportunities for construction phase of the project. This project has zero percent as an FSBE Goal and a voluntary ten percent SBE goal. The Consultants shall develop an SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are required.

The major features of the project are as follows:

• Evaluate alternative cross sections: including lane width, shoulders, bike lane, width of planters, sidewalk width, barrier, and retaining wall type.

• Develop criteria and select a preferred alternative.

• Develop 30%, 60%, 90%, and final design plans, specifications and cost estimates.

• Complete environmental study and permitting

• Provide design support during construction

• Other improvements and work associated with the sidewalk include, but are not limited to, site preparation, erosion and sediment control, storm drainage system, flow control and water quality facilities, environmentally sensitive area impact mitigation, irrigation, landscaping, channelization, retaining walls, signing, traffic control, and other mitigation as required.

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See Attachment “A” of the full RFQ document available on the Shared Procurement Portal for more detailed Scope of Work information. The City reserves the right to retain the services of the successful firm(s) for any subsequent phases [right of way (R/W), construction (CN)] associated with this project.

Technical Requirements It is anticipated that the Consultant project team will have expertise in the following areas:

• Preparation of Environmental Documentation (ESA and NEPA/SEPA) including all required discipline reports, investigations, and consultations

• Design alternative development and analysis of the Roadway including evaluation of cross sections designs

• Natural Drainage Practices, storm water, detention, water quality, water line, and designs

• Geotechnical and environmental engineering, and permitting

• Structural and retaining wall designs

• Familiarity with WSDOT LAG Manual, Standard Specifications, City of Bellevue Design Manual, and other applicable publications

• State and federal grant requirements

• Local, State and Federal environmental requirements

Qualifications The selected Consultant team is required to have the following qualifications. Qualifications must be addressed in submittal requirements.

• Consultant Project Manager must possess a Professional Engineer license in the State of Washington, and verifiable experience successfully delivering projects similar in magnitude and complexity.

• Ability to provide high-quality deliverables, meet required deadlines, and adhere to project budget.

• Ability to analyze design alternatives to develop roadway cross sections options.

• High level of skills and experience in developing civil and structural designs for vehicular and pedestrian users, including traditional and Natural Drainage Practices.

• Strong knowledge and expertise in project control including Earned Value reporting.

• Expertise and experience in the requested specialty services for these projects, as listed in

Attachment “A” – Scope of Work of the full RFQ document.

• Expertise and experience in federal, state, and local environmental documentation and permitting processes including ESA and NEPA/SEPA.

• Solid knowledge of City of Bellevue, WSDOT, PROWAG, FHWA, and other applicable design standards and requirements.

Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria:

1) Qualification of Proposed Project Manager and key personnel (30 points)

2) Qualifications/Expertise of Firm (firm experience including in-house expertise) (20 points)

3) Ability to meet schedule (10 points)

4) Approach to project (20 points)

5) Familiarity with WSDOT/FHWA standards (10 points)

6) Past Performance/References (10 points)

Consultants will be shortlisted (minimum of top three) for interviews based on the scores received from the Written Submittal criteria outlined above. The interview questions will be provided to the

9/01/2026 Page 3 of 24 consulting firms in advance of the interview for the firms to prepare. This score evaluates how well the consultant responds during the interview.

1. Clarity and depth of answers (20 points)

2. Demonstrated technical knowledge (30 points)

3. Ability to communicate effectively (10 points)

4. Understanding of project details and challenges (20 points)

5. Team dynamics, collaboration between team members and the interview panel, and ability to deliver (20 points)

The combined score from these two components determines which consultant is selected.

The contract will be submitted to Council for award following successful negotiations.

Submittal Submittals should include the following information: Firm name, phone and fax numbers; Name of Principal-in-Charge and Project Manager; and number of employees in each firm proposed to project.

All services that are contracted through this RFQ will be in accordance with the WSDOT Local Agency Guidelines (LAG) Manual and with pertaining FHWA regulations and requirements. The Professional Services Agreement with the successful Consultant firm will conform to all requirements outlined in the Using Consultants chapter of the WSDOT LAG Manual.

All design work, deliverables and plans submitted to the City shall adhere to all guidelines and requirements outlined in the City of Bellevue Design Plans, Specifications, and Estimates (PS&E) Submittal Requirements. The Consultant shall complete and submit a Design Submittal Checklist for each phase of submittal. The City will not issue a payment on the applicable monthly invoice in the amount commensurate with the elements that are not complete. Full Payment will be released when the non-compliant items have been deemed by the City to be completed.

All information and documents pertinent to this RFQ are available on the Shared Procurement Portal Partner cooperative, which uses a shared website (www.sharedprocurementportal.com) for advertising solicitations. Any questions regarding this project should be directed to Bellevue procurement staff, at procurement@bellevuewa.gov.

The City reserves the right to reject any or all submittals and to waive irregularities and informalities in the submittal and evaluation process. The City reserves the right to amend the terms of this RFQ, circulate various addenda, or withdraw the RFQ at any time, regardless of how much time and effort Consultants have spent on their responses. This RFQ does not obligate the City to pay any costs incurred by consultants in the preparation and submission of their submittals. Furthermore, this RFQ does not obligate the City to accept or contract for any expressed or implied services. See Section 1 – General Information of the full RFQ document available on the Shared Procurement Portal for additional submittal requirements.

The selected consultant must comply with the City of Bellevue equal opportunity requirements. The City of Bellevue is committed to a program of equal employment opportunity regardless of race, color, creed, religion, gender, age, national origin, pregnancy, genetic information, marital status, sexual orientation (including gender identity), or the presence of any sensory, physical, or mental disability.

Contract Type http://www.sharedprocurementportal.com/

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It is the City’s intent to execute a Local Agency A&E Professional Services Negotiated Hourly Rate agreement located online at: Consultant agreements & indirect cost rate information | WSDOT. It is expected that the Consultant will review this contract prior to submitting their qualifications.

Americans with Disabilities Act (ADA) Information The City of Bellevue, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability in all of its programs and activities. This material can be made available in an alternate format by emailing Procurement Services at procurement@bellevuewa.gov or by calling (425) 452-7876.

Title VI Statement

The City of Bellevue is also committed to complying with Title VI of the Civil Rights Act of 1964, that provides “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

The City of Bellevue, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 US. C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Dated this 10th day of September, 2026.

Published: Seattle Times: 09/10/2026, 9/17/2026, 9/24/2026

Seattle Daily Journal of Commerce: 09/10/2026, 9/17/2026, 9/24/2026 https://wsdot.wa.gov/business-wsdot/support-local-programs/delivering-your-project/consultant-agreements-indirect-cost-rate-information mailto:procurement@bellevuewa.gov

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City of Bellevue Request for Qualifications (RFQ)

RFQ INFORMATION:

RFQ Number: 26095

RFQ Title: SE Eastgate Way Sidewalk

Date Issued: September 10, 2026

Contact Person: Timothy Kariel

Email Address: tkariel@bellevuewa.gov

Submittals Due: October 8, 2026 at 2:00 PM.

SUBMIT SUBMITTALS TO:

Online Submittal: Submittals shall be submitted electronically via Public Purchase.

(www.publicpurchase.com) http://www.publicpurchase.com/

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Section 1 – General Information

NOTICE: Notice is hereby given that submittals will be received by the City of Bellevue, Washington for RFQ 26095– SE Eastgate Way Sidewalk by filing with the City electronically via Public Purchase (www.publicpurchase.com).

BACKGROUND INFORMATION: The City of Bellevue Transportation Department (City) solicits interest from consulting firms with expertise in civil, structural, geotechnical and environmental engineering design for the proposed improvements on SE Eastgate Way.

The project proposes to construct a sidewalk connection on SE Eastgate Way east of Richards Road.

Other improvements and work associated with the sidewalk construction include, but are not limited to, site preparation, erosion and sediment control, storm drainage system, flow control and water quality facilities, environmentally sensitive area impact mitigation, irrigation, landscaping, channelization, retaining walls, signing, traffic control, and other mitigation as required.

SCOPE OF SERVICES: The work to be performed by the Consultant consists of preparing preliminary engineering design and developing 30% 60% 90% and final design plans, specifications, and estimates (PS&E) with an option to amend the contract for other services during construction. Solicited environmental, civil, geotechnical, and structural engineering design services are described in Attachment “A” – Scope of Work.

AREAS OF EXPERTISE: It is anticipated that the Consultant project team will have expertise in the following areas:

• Preparation of Environmental Documentation (ESA and NEPA/SEPA) including all required discipline reports, investigations, and consultations

• Roadway, sidewalk, and retaining wall design

• Geotechnical and environmental engineering, and permitting

• Structural and retaining wall designs, landscaping and irrigation design

• Familiarity with WSDOT LAG Manual, Standard Specifications, Design Manual, and other applicable publications

• State and federal grant requirements

• Local, State and Federal environmental requirements

DURATION OF SERVICES: The Contract resulting from this RFQ shall remain in effect until completion of the services described in the Contract and final payment thereof, unless terminated earlier in accordance with the City’s contractual policies.

RFQ SCHEDULE: These dates are estimates and are subject to change by the City.

Event Date RFQ Release September 10, 2026 Consultant Questions Due September 24, 2026 Responses to Consultants Questions October 1, 2026 Submittal Responses Due October 8, 2026

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Announce Short-Listed Firms October 22, 2026 Formal Presentations/Interviews October 23, 2026 Announce Apparently Successful Firm November 5, 2026 New Contract in Place February 8, 2027

GRANT INFORMATION:

This project is federally funded. This project has zero percent as an FSBE Goal and a voluntary ten percent SBE goal. The Consultants shall develop an SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are required.

All services that are contracted through this RFQ will be in accordance with the WSDOT Local Agency Guidelines (LAG) Manual and with pertaining FHWA regulations and requirements. The A&E Professional Services Agreement with the successful Consultant firm will conform to all requirements outlined in the Using Consultants chapter of the WSDOT Local Agency Guideline (LAG) Manual.

QUALIFICATIONS: The selected Consultant team is required to have the following qualifications.

Qualifications must be addressed in submittal requirements.

• Consultant Project Manager must possess a Professional Engineer license in the State of Washington, and verifiable experience successfully delivering projects similar in magnitude and complexity.

• Ability to provide high-quality deliverables, meet required deadlines, and adhere to project budget.

• High level of skills and experience in developing civil, and structural designs for vehicular and pedestrian users including traditional and natural drainage practices.

• Geotechnical and environmental engineering, and permitting.

• Strong knowledge and expertise in project control including Earned Value reporting.

• Expertise and experience in the requested specialty services for these projects, as listed in

Attachment “A” – Scope of Work.

• Expertise and experience in federal, state, and local environmental documentation and permitting processes including ESA and NEPA/SEPA.

• Solid knowledge of City of Bellevue, WSDOT, FHWA, and other applicable design standards.

SUBMITTAL REQUIREMENTS: Submittals should include the following information:

• Statement of Intent: A statement of intent explaining why the firm is interested in this project, highlighting the firm’s qualifications to do the work, and provide two examples of completed projects in the last five years that are similar in complexity and magnitude to the SE Eastgate Sidewalk project. Briefly describe each project and include the names, titles and phone numbers of project owner representative for references.

• Project Approach: An outline of the firm’s strategy and approach for developing and delivering the NEPA/SEPA documentation and project designs in collaboration with different stakeholders.

Indicate what your team sees as the potential critical issues and challenges for this project and your approach and ideas to solving them.

• Project Manager: Identify the person who will act as the firm’s Project Manager to be the City’s primary contact. Include two examples of completion of similar projects in complexity and magnitude to the SE Eastgate Way Sidewalk project in the last five to seven years. Briefly

9/01/2026 Page 8 of 24 describe each project and the role this person played in the delivery of each project. Include the names, titles and phone numbers of references.

• Project Team: Include an organization chart that identifies key prime Consultant and sub-consultant team members (if any), their roles on the team, and their qualification to do the work. It is the City’s expectations that key personnel, including the project manager, will be committed for the duration of the project. Should turnover on the Consultant team necessitate a change in the project team leads, the prime Consultant will develop and present to the City options and recommendations for replacements. All project team-lead replacements shall be approved by the City prior to implementation.

• Project Controls: Outline the firm’s practices in managing the project scope, schedule and budget, and how these practices will be applied on this project, including Earned Value reporting.

• Quality Deliverables: Outline the firm’s processes and procedures to ensure deliverables are of the highest quality, and how these processes and procedures will be applied to this project.

Indicate if the firm had previous design quality audits performed by third parties, and if audit finding summaries can be made available to the City. If no previous third-part design audits exist, indicate so. Absence of previous design audits doesn’t disqualify a firm.

• Submittal size shall not be more than ten single-sided, 8 ½ x 11 pages using a single-spaced 11-point font. Font size within tables and graphics are left to the submitter’s discretion. The additional forms and certificates that are required for the firm’s RFQ submittal will not be counted against the ten-page limit. The statement of intent is included in the ten page limit.

The submittal may include one page cover. The cover page will not count towards the ten-page limit, and it will not be evaluated.

• A FSBE Inclusion Plan indicating the business name and mailing address of each FSBE firm, their certification number, description of work and minimum percentage to be applied toward the FSBE goal, and Good Faith Effort documentation, unless the FSBE goal was assigned at 0%. In the absence of a mandatory DBE goal, a voluntary ten (10) percent SBE goal is established. The Consultants shall develop an SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.

• A completed and signed RFQ Submittal Form

• A completed and signed Non-Collusion Certificate and Debarment Affidavit.

• A completed and signed Affidavit of Equal Opportunity Compliance.

• A completed and signed Affidavit of Title VI Compliance.

SUBMITTAL FORMAT: Please submit one electronic copy of complete submittal in searchable PDF format online through the City’s Public Purchase portal (www.publicpurchase.com), no later than 2:00 PM on October 8, 2026. Submittal size shall not be more than ten single-sided, 8 ½ x 11 pages using a single-spaced 11-point font. Font size within tables and graphics are left to the submitter’s discretion.

The additional forms and certificates that are required for the firm’s RFQ submittal will not be counted against the ten-page limit. The statement of intent is included in the ten page limit. The submittal may include one page cover. The cover page will not count towards the ten-page limit, and it will not be evaluated.

EVALUATION PROCEDURES: Submittals will be evaluated by the Selection Committee. The Selection Committee will consider the completeness of a firm’s submittal and how well the submittal meets the

9/01/2026 Page 9 of 24 needs of the project. The city may request additional information via email to all consultants.

Consultants will be selected based on the qualifications they present.

The consultant selection uses two separate scoring components, each worth 100 points, for a total possible score of 200 points.

Written Submittal (100 points)

1) Qualification of Proposed Project Manager and key personnel (30 points)

2) Qualifications/Expertise of Firm (firm experience including in-house expertise) (20 points)

3) Ability to meet schedule (10 points)

4) Approach to project (20 points)

5) Familiarity with WSDOT/FHWA standards (10 points)

6) Past Performance/References (10 points)

Interviews (100 points) Consultants will be shortlisted (minimum of top three) for interviews based on the scores received from the Written Submittal criteria outlined above. The interview questions will be provided to the consulting firms in advance of the interview for the firms to prepare. This score evaluates how well the consultant responds during the interview.

1. Clarity and depth of answers (20 points)

2. Demonstrated technical knowledge (30 points)

3. Ability to communicate effectively (10 points)

4. Understanding of project details and challenges (20 points)

5. Team dynamics, collaboration between team members and the interview panel, and ability to deliver (20 points)

The combined score from these two components determines which consultant is selected.

The contract will be submitted to Council for award following successful negotiations.

QUESTIONS: Questions regarding this RFQ may be submitted through the City’s Public Purchase Portal (www.publicpurchase.com). Unauthorized contact regarding this RFQ with other City employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City. All questions must be submitted in writing before the deadline shown in the RFQ Schedule section.

CODE OF CONDUCT POLICY – COMPETITIVE SOLICITATIONS:

Definitions:

• Solicitations: Method of acquiring goods, services, and construction for public use in which offers are made to the City by two or more sources. Typical documents used by the City are titled: Invitation to Bid, Invitation to Quote, Request for Proposals, Request for Qualifications, Request for Information, or any other methods of obtaining competitive offers.

• Blackout Period: The period between the time a solicitation is issued by the City and the time the City awards the contract.

• Lobbying: The attempt to persuade or influence any City employees, officials, or representatives responsible for reviewing, evaluating, ranking, or awarding the work or contract for goods or services for or against any solicitation; provided, however, that lobbying shall not include the submission of required materials in direct response to the solicitation according to the instructions to respondents in such solicitations.

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Conduct of Participants: After the issuance of any solicitation, all bidders, proposers, contractors, consultants, or individuals acting on their behalf are hereby prohibited from lobbying any City employee, official, or representative at any time during the blackout period. The blackout period starts with the issuance of this solicitation and ends after the City announces the selected consultant firm.

Sanctions: The City may reject the submittal of any bidder, proposer, contractor, and/or consultant who violates the policy set forth herein.

REJECTION OF SUBMITTALS: The City reserves the right to reject any or all submittals and to waive irregularities and informalities in the submittal and evaluation process. This RFQ does not obligate the City to pay any costs incurred by consultants in the preparation and submission of their Submittals.

Furthermore, this RFQ does not obligate the City to accept or contract for any expressed or implied services.

RFQ ADDENDA: The City reserves the right to amend terms of this “Request for Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses. The City also reserves the right to change the RFQ schedule, cancel or reissue the RFQ. All addenda will become part of the RFQ submittal package.

If it becomes necessary to revise any part of this RFQ, the City will issue the addenda on the City’s website (www.publicpurchase.com). It is the consultant’s responsibility to confirm as to whether any addenda have been issued.

SUBMITTAL MODIFICATION & CLARIFICATIONS: The City reserves the right to request that any consultant clarify its submittal or supply any additional material deemed necessary to assist in the evaluation of the submittal.

Modification of a submittal already received will be considered only if the modification is received prior to the submittal deadline. All modifications must be made in writing, executed, and submitted in the same form and manner as the original submittal.

EXCEPTIONS: If consultant(s) takes exception to any term or condition set forth in this submittal and/or the sample consultant agreement and any of its Exhibits and Attachments (including Insurance Requirements), said exceptions must be clearly identified on the RFQ Submittal Form. Exceptions or deviations to any of the terms and conditions must not be added to the submittal pages but must be submitted on the RFQ Submittal Form under “Exceptions”. Such exceptions shall be considered in the evaluation and award process. The City shall be the sole determiner of the acceptability of any exception.

SUBMITTAL VALIDITY PERIOD: Submission of a submittal will signify the consultant’s agreement that its submittal and the content thereof are valid for 60 days following the submission deadline unless otherwise agreed to in writing by both parties. The submittal will become part of the Contract that is negotiated between the City and the selected consultant.

RESPONSE FORMAT: Submittals should be prepared simply, providing a straightforward, concise delineation of the approach and capabilities necessary to satisfy the requirements of the RFQ. Emphasis

9/01/2026 Page 11 of 24 in the submittal should be on completeness, clarity of content, and adherence to the presentation structure required by this RFQ.

Consultant submittals must be submitted in the format specified under SUBMITTAL REQUIREMENTS.

Consultants that deviate from this format may be deemed non-responsive. Faxed submittals will not be accepted.

COMPLETENESS OF SUBMITTAL: The consultant must submit a completed RFQ Submittal Form (included in this RFQ) signed by a consultant representative authorized to bind the proposing company contractually.

SUBMITTAL RESPONSE DATE AND LOCATION: Submittals must be submitted by the time and at the location specified in the Request for Qualifications. All submittals and accompanying documentation will become the property of the City and will not be returned.

SUBMITTAL SIGNATURES:

• An authorized representative must sign submittals, with the consultant’s address, telephone and email information provided. Unsigned submittals may not be considered.

• If the submittal is made by an individual, the name, mailing address and signature of the individual must be shown.

• If the submittal is made by a firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown.

• If the submittal is made by a corporation, the name and mailing address of the corporation and the signature and title of the person who signs on behalf of the corporation must be shown.

• The City reserves the right to request documentation showing the authority of the individual signing the submittal to execute contracts on behalf of anyone, or any corporation, other than himself/herself. Refusal to provide such information upon request may cause the submittal to be rejected as non-responsive.

CONTRACT NEGOTIATION: The agreement with the selected consultants shall be negotiated per LAG manual Chapter 31.7 as a Negotiated Hourly agreement.

CONTRACT AWARD: Upon successful completion of contract negotiations between the City and the consultant, the finalized professional service contract approaching or exceeding $350,000 must be presented to the City Council for consideration and award. The Council’s approval is required before the contract can be formally executed and authorized. Following the Council’s award and full execution of the contract, the City will issue the Notice to Proceed (NTP), which grants the consultant the official authorization to begin work.

It is the City’s intent to execute a Local Agency A&E Professional Services Negotiated Hourly rate Consultant Agreement located online at: Consultant agreements & indirect cost rate information | WSDOT (wa.gov) It is expected that the Consultant will review this contract prior to the City submitting a final draft contract package to WSDOT.

https://wsdot.wa.gov/business-wsdot/support-local-programs/delivering-your-project/consultant-agreements-indirect-cost-rate-information https://wsdot.wa.gov/business-wsdot/support-local-programs/delivering-your-project/consultant-agreements-indirect-cost-rate-information

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Section 2 – Terms and Conditions EQUAL OPPORTUNITY EMPLOYMENT: The selected consultant must comply with the City of Bellevue equal opportunity requirements. The City of Bellevue is committed to a program of equal employment opportunity regardless of race, color, creed, religion, gender, age, national origin, pregnancy, genetic information, marital status, sexual orientation (including gender identity), or the presence of any sensory, physical, or mental disability.

TITLE VI:

The City of Bellevue is also committed to complying with Title VI of the Civil Rights Act of 1964, that provides “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

The City of Bellevue, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 US. C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

AMERICAN WITH DISABILITIES ACT (ADA) INFORMATION: The City of Bellevue in accordance with Section 504 of Rehabilitation Act (Section 504) and the American with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all its program and activities. This material can be made available in an alternate format by emailing Procurement Services at procurement@bellevuewa.gov or by calling (425) 452-7876.

INSURANCE REQUIREMENTS: The selected consultant, or consultants, shall maintain insurance that is sufficient to protect the consultant’s business against all applicable risks, as set forth in the City’s Standard Insurance Requirements Attachment “B”.

INDEMNIFICATION: The consultant shall hold harmless, defend, and indemnify the City and the City’s officers, agents, and employees against any liability that may be imposed upon them by reason of the consultant’s failure to provide compensation coverage or liability coverage.

BUSINESS REGISTRATION AND TAXATION: The consultant or consultants awarded the contract will be subject to City of Bellevue Business Registration and Business Taxation as presented in Chapter 4.03 and

4.09 of the Bellevue City Code. Questions about the City’s Business and Occupation (B&O) tax should be directed to the City’s Tax office at (425) 452-6851.

NON-ENDORSEMENT: As a result of the selection of a consultant to supply products and/or services to the City, consultant agrees to make no reference to the City in any literature, promotional material, brochures, sales presentation or the like without the express written consent of the City.

NON-COLLUSION: Submittal and signature of a Submittal swears that the document is genuine and not a sham or collusive, and not made in the interest of any person not named, and that the consultant has not induced or solicited others to submit a sham offer, or to refrain from proposing.

mailto:procurement@bellevuewa.gov

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COMPLIANCE WITH LAWS AND REGULATIONS: In addition to nondiscrimination and affirmative action compliance requirements previously listed, the consultant or consultants ultimately awarded a contract shall comply with federal, state, and local laws, statutes, and ordinances relative to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection; waste reduction and recycling; the protection of natural resources;

permits; fees; taxes; and similar subjects.

OWNERSHIP OF DOCUMENTS: Any reports, studies, conclusions, and summaries prepared by the consultant shall become the property of the City.

CONFIDENTIALITY OF INFORMATION: All information and data furnished to the consultant by the City, and all other documents to which the consultant’s employees have access during the term of the Contract, shall be treated as confidential to the City. Any oral or written disclosure to unauthorized individuals is prohibited.

PUBLIC RECORDS: Under Washington state law, the documents (including but not limited to written, printed, graphic, electronic, photographic, or voice mail materials and/or transcriptions, recordings, or reproductions thereof) submitted in response to this RFQ (the “documents”) become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempt from public disclosure by a specific provision of law. The City assumes no contractual obligation to enforce any exemption.

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ATTACHMENT “A”

SCOPE OF WORK

RFQ #26095

Major elements of work contemplated to be performed under the Professional Services Agreement contract consists of, but not limited to, the following:

• Complete topographic survey within the project limits.

• Develop preliminary design including alternative analysis of the roadway cross section, and 30%, 60%, 90% and final plans, specifications, and estimates (PS&E) for all design elements associated with proposed improvements.

• Complete the Design Standards Documentation Form, and prepare any Design Deviations, Exceptions, or Maximum Extent Feasible (MEF) that may be required for the design.

• Prepare the environmental documentation for completing NEPA/SEPA, including preparing or updating all required discipline reports, investigations, and consultations. Public notification and public involvement may be required.

• Prepare Project Permit Matrix for all permits required for this project.

• Support the City in obtaining all permits required for the project.

• Prepare draft and final reports of all required project reports, such as geotechnical, drainage, and wall reports, etc.

• Develop and maintain a project risk assessment log.

• Gather all public and private as-built and record drawings, development plans, environment reports, and other previous reports relevant to the project.

• Investigate and coordinate with Franchise and City owned facilities to be relocated including field walk-through with all existing utility owners to confirm locations and conditions of all existing utilities. Assist with Franchise utility coordination and relocation as needed.

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ATTACHMENT “B”

INSURANCE REQUIREMENTS

RFQ #26095

The consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the consultant, his agents, representatives, employees, or subcontractors. The cost of such insurance shall be paid by the consultant. Insurance shall meet or exceed the following unless otherwise approved by the City.

A. Minimum Insurance

1. Commercial General Liability coverage with limits not less than $1,000,000 per occurrence /

$2,000,000 annual aggregate.

2. Commercial Automobile Liability coverage with limits not less than $1,000,000 per accident for any auto.

3. Stop Gap/Employer’s Liability coverage with limits not less than $1,000,000 per accident/disease.

4. Workers’ Compensation coverage as required by the Industrial Insurance Laws of the State of

Washington.

B. Additional Insurance:

Consultant’s Errors & Omissions or Professional Liability with limits not less than $1,000,000 per claim and as an annual aggregate.

C. Self-Insured Retentions Self-insured retentions must be declared to the City.

D. Other Provisions

1. Commercial General Liability policies shall be endorsed to:

a. Include the City, its officials, employees, and volunteers as additional insureds,

b. Provide that such insurance shall be primary as respects any insurance or self-insurance maintained by the City.

2. Consultant or its Insurance Agent/Broker shall notify the City of any cancellation, or reduction in coverage or limits, of any insurance within seven days of receipt of insurers’ notification to that effect.

E. Acceptability of Insurers Insurance shall be placed with insurers with an AM Best rating of A:VII or better.

F. Verification of Coverage Consultant shall furnish the City with certificates of insurance required by this clause. The certificates are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

G. Subcontractors Consultant shall require subcontractors to provide coverage which complies with the requirements stated herein.

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RFQ SUBMITTAL FORM

RFQ # 26095

SE Eastgate Way Sidewalk

To: City of Bellevue

From: Company Name

Company Address

City, State, Zip Code

Phone, Email & Fax Number

Submittal Requirements Checklist:

Statement of Intent: A statement of intent explaining why the firm is interested in the project, highlighting firm’s qualifications to do the work, and provide two examples of completion of projects in the last five years that are similar in complexity and magnitude to the SE Eastgate Way Sidewalk project. Briefly describe each project and include the names, titles and phone numbers of project owner representative for references.

Project Approach: An outline of the firm’s strategy and approach for developing and delivering the ESA and NEPA/SEPA documentation and project designs in collaboration with different stakeholders. Indicate what your team sees as the potential critical issues and challenges for each project and your approach and ideas to solving them.

Project Manager: Identify the person who will act as the firm’s Project Manager to be the City’s primary contact. Include two examples of completion of similar projects in complexity and magnitude to the SE Eastgate Way Sidewalk project in the last five to seven years. Briefly describe each project and the role this person played in the delivery of each project. Include the names, titles and phone numbers of references.

Project Team: Include an organization chart that identifies key prime Consultant and sub-consultant team members, their roles on the team, and their qualification to do the work. It is the City’s expectations that key personnel including the project manager will be committed for the duration of the project. Should turnover in the Consultant team necessitate a change in the project team leads, the prime Consultant shall develop and present to the City options and recommendations for replacements. All project team lead replacements shall be approved by the City prior to implementation.

Project Controls: Outline the firm’s practices in managing the project scope, schedule and budget, and how these practices will be applied on this project, including Earned Value reporting.

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Quality Deliverables: Outline the firm’s processes and procedures to ensure deliverables are of the highest quality, and how these processes and procedures will be applied to this project.

Indicate if the firm had previous design quality audits performed by third parties, and if audit finding summaries can be made available to the City. If no previous third-part design audits exist, indicate so. Absence of previous design audits doesn’t disqualify a firm.

Submittal size shall not be more than ten single-sided, 8 ½ x 11 pages using a single-spaced 11-point font. Font size within tables and graphics are left to the submitter’s discretion. The additional forms and certificates that are required for the firm’s RFQ submittal will not be counted against the ten-page limit. The statement of intent is included in the ten page limit.

The submittal may include one page cover. The cover page will not count towards the ten-page limit, and it will not be evaluated.

The FSBE goal was assigned at 0%. In the absence of a mandatory DBE goal, a voluntary ten (10) percent SBE goal is established. The Consultants shall develop an SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.

A completed and signed RFQ Submittal Form

A completed and signed Non-Collusion Certificate and Debarment Affidavit.

A completed and signed Affidavit of Equal Opportunity Compliance.

A completed and signed Affidavit of Title VI Compliance.

Exceptions:

Except as noted below, the undersigned hereby agrees to comply with all the terms and conditions put forth in the City’s Request for Qualifications.

The signature below represents review and acknowledgement of the City’s Insurance Requirements as listed in Attachment “B”. Our submittal includes the following verification (please check one):

Evidence of Insurance Certificate verifying amounts of coverage.

A written statement indicating the company currently has the required coverages or is willing to obtain (at the company’s own cost) the required coverages if awarded the contract.

Signed: Dated:

Title:

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NON-COLLUSION CERTIFICATE AND DEBARMENT AFFIDAVIT

STATE OF )

) ss.

COUNTY OF )

The undersigned, being duly sworn, deposes and says that the person, firm, association, co-partnership or corporation herein named, has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of a submittal to the City of Bellevue for consideration in the award of a contract on the improvement described as follows:

RFQ # 26095 – SE Eastgate Way Sidewalk

The undersigned further certifies that, except as noted on a separate form, the firm, association, or corporation or any person in a controlling capacity associated therewith or any position involving the administration of federal funds; is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against said person, firm, association, or corporation by a court of competent jurisdiction on any manner involving fraud or official misconduct within the last three years.

I further acknowledge that by signing this page of the submittal, I am deemed to have agreed to the provisions of the affidavit.

(Name of Firm) By:

(Authorized Signature)

(Title)

Sworn to me this day of , 20 .

(Notary Public)

CORPORATE SEAL:

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BIDDER'S AFFIDAVIT OF EQUAL OPPORTUNITY COMPLIANCE

GENERAL INSTRUCTIONS

Application: The following materials pertain to the Equal Opportunity Requirements of the City of Bellevue as set forth in Chapter 4.28.170 of the Bellevue City Code (BCC). All contractors, subcontractors, consultants, vendors, and suppliers who contract with the City in a total amount of $35,000 or more within any given year, or as requested by the City, must comply with these requirements.

Affidavit: Before being considered for a contract of the magnitude listed above, all contractors will be required to submit the "Affidavit of Equal Opportunity Compliance" as a part of their proposal/qualifications or upon the request of the Procurement Services Division.

Compliance: The City of Bellevue reserves the right to randomly select contractors, subcontractors, consultants, vendors, or suppliers to be audited for compliance of the requirements listed. During this audit, the contractors, etc. will be asked for a specific demonstration of compliance with the requirements.

Non-compliance: A finding of non-compliance may be considered a breach of contract and suspension or termination of the contract may follow.

City contact: The City's Compliance Officer is the Procurement Services Manager, and specific questions pertaining to this section may be directed to the Procurement Services Manager at (425) 452-7876.

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EQUAL OPPORTUNITY REQUIREMENTS

Section 4.28.170 of the Bellevue City Code establishes the requirements for all contractual service providers:

“All contractors, subcontractors, consultants, vendors, and suppliers who contract with the City of Bellevue in a total amount of $35,000 or more within any given year, or as requested by the City, are required to take affirmative action and comply with the following requirements of this section. There shall be included in any contract between such contractual services providers and the City of Bellevue the following provisions:

1. Contractor shall make specific and constant recruitment efforts with minority and women’s organizations, schools, and training institutions. This shall be done by notifying relevant minority and women’s organizations.

2. Contractor shall seek out eligible minority and women contractors to receive subcontract awards. Appropriate minority and women contractors shall be notified in writing of any bids advertised for subcontract work.

3. Contractor shall provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer and the steps taken to equal treatment of all persons.

4. Contractor shall actively consider for promotion and advancement available minorities and women.

5. Contractor is encouraged to make specific efforts to encourage present minority and women employees to help recruit qualified members of protected groups.

6. Contractor is encouraged to provide traditional and nontraditional employment opportunities to female and minority youth through after school and summer employment.

7. Contractor is encouraged to assist in developing the skills of minorities and women by providing or sponsoring training programs.

Willful disregard of the City’s nondiscrimination and affirmative action requirements shall be considered breach of contract and suspension or termination of all or part of the contract may follow.

All contractors, subcontractors, vendors, consultants, or suppliers of the City required to take affirmative action must sign the affidavit of compliance and submit with the bid proposal or upon the request of the Procurement Services Division. All documents related to compliance steps listed above shall be presented upon the request of the Procurement Services Division. The Procurement Services Manager shall serve as the compliance officer for the City and is authorized to develop and issue procedures for the administration of this section.”

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AFFIDAVIT OF EQUAL OPPORTUNITY COMPLIANCE

certifies that:

Consultant

1. If necessary to recruit additional employees, it has placed an advertisement in newspapers or trade journals of general circulation in the metropolitan Seattle area or taken similar action to provide notice to minority and women’s organizations, schools, and training institutions.

2. In sourcing subcontract work for trades listed above, it will place an advertisement in newspapers or trade journals of general circulation in the metropolitan Seattle area or take similar action to provide written notice to qualified minority and women contractors of bids for subcontract work.

3. It will obtain from its subcontractors and submit upon request an Affidavit of Equal Opportunity Compliance as required by these bid documents.

4. It has provided a written statement to all new employees or subcontractors indicating their commitment as an equal opportunity employer.

5. It has considered all eligible employees for promotion or advancement when promotion or advancement opportunities have existed.

(Authorized Signature)

Date:

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BIDDER'S AFFIDAVIT OF TITLE VI…