26-56_Juvenile_Justice_Courthouse_Roof_Complete.pdf

This is a Request for Proposals (RFP) issued by the Bay County Board of County Commissioners Purchasing Department in Panama City, Florida, for a complete, turnkey roofing solution for the old Juvenile Justice Courthouse located at 533 East 11th Street, Panama City, FL 32401. The successful proposer must furnish all labor, materials, equipment, engineering, design, permitting, permit fees, inspections, and construction services necessary to implement the recommendations of the Nova Roof Moisture Intrusion Assessment Report and deliver a fully functional, watertight roofing system with a minimum ten-year watertight roof warranty. A mandatory pre-bid meeting is scheduled for 10:00 AM Central Time on Wednesday, August 12, 2026, at the Bay County Purchasing Department office, with an optional site visit immediately following. Respondents who fail to attend the mandatory meeting will be deemed non-responsive and automatically disqualified. Written questions must be submitted by 5:00 PM Central Time on Friday, August 21, 2026. Sealed proposals are due by 2:00 PM Central Time on Wednesday, September 2, 2026, with public opening immediately following the deadline. Proposals may be submitted electronically via OpenGov or by paper delivery to the Purchasing Department. The Board of County Commissioners is scheduled to meet on Tuesday, October 6, 2026, for the recommended award decision.

Respondents must be State of Florida licensed commercial roofing contractors, roofing manufacturers, design firms, or joint ventures properly established and registered in accordance with Florida Statutes. A bid bond in the amount of five percent of the proposed base bid contract amount must accompany each proposal. Price proposals shall be compensation in full for all complete work, including layout, insurance, taxes, field office and supervision, overhead and profit, permits, impact fees, bonds, and miscellaneous items. The evaluation committee will score proposals based on General Information (15 points), Warranty Period (10 points), Technical Proposal (40 points), Proposed Schedule and Price Control (15 points), Safety Plan (5 points), and Price (15 points). The contract term shall commence upon receipt of the Notice to Proceed and shall be completed in accordance with the schedule provided in the vendor's proposal, with liquidated damages of $100.00 per calendar day assessed for delays beyond the specified completion date. Payment will be made in accordance with the Florida Prompt Payment Act (F.S. Chapter 218.70) within twenty days of invoice receipt, with five percent retainage held at the County's discretion and final payment due within thirty days after project substantial completion.