26_42 Substitute Staffing and Management Serv.pdf
PDF 188 KB Posted
- Solicitation number
- PE-55267-NONST-2026-000000038
- Issued by
- Jefferson County, Georgia
About this file
This is a Scope of Work document for a substitute staffing and management services contract issued by Jones County School District in Gray, Georgia. The District seeks a comprehensive substitute staffing service provider to recruit, hire, and manage substitute teachers and paraprofessionals. The vendor must complete all pre-employment requirements including background checks, fingerprinting, and credential verification in compliance with state law and District policy. Required services include maintaining adequate staffing levels year-round, responding quickly to staffing changes, providing a dedicated account manager with local and regional support, and deploying a web-based system for scheduling, absence management, reporting, and communication. The vendor must conduct onboarding and training of substitutes on District-specific policies and maintain a defined process for addressing employee performance concerns.
Bidders must demonstrate at least five years of experience providing substitute services to Georgia public school districts of similar size and provide a minimum of five current or recent school district references. Vendors must submit documentation of their company background, founding year, organizational structure, current district client base, recruiting and screening processes, credential verification methods, state compliance procedures, training programs, implementation timeline with staffing assignments, technology platform capabilities, quality assurance processes, and substitute retention programs. The qualification submission requirements mandate detailed descriptions of sourcing strategies, hiring steps, orientation and professional development programs, transition plans for existing District substitutes, system integration features, performance evaluation procedures, and ongoing reporting mechanisms.
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Other files
| File | Type | Posted |
|---|---|---|
| W_9.pdf | ||
| 26_42 Substitiute Staffing Services eRFP.pdf | ||
| JCSS STANDARD TERMS AND CONDITIONS.pdf | ||
| Certificate of NonCollusion.pdf | ||
| 26_42 GENERAL INFORMATION WORKSHEET.doc | DOC document | |
| 26_42 Substitute Staffing Services Pre_Bid M.pdf | ||
| District Certifications Form.pdf | ||
| Tax Compliance Form.doc | DOC document | |
| DEPARTMENT OF AUDITS IMMIGRATION AND SECURITY.pdf | ||
| 26_42 MANDATORY RESPONSE WORKSHEET.xls | XLS spreadsheet | |
| 26_42 Subsitute Staffing and Management Servi.pdf |
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Text version
Success for All through academic Achievement, responsible Behavior, and an engaged Community
Dr. Jessica Graves, Superintendent
Ginger Bailey. Chairman
Michael J. Gordon
Dr. Nancy Green Nash
Brady Skinner
Kim Washburn
125 Stewart Avenue
Gray, GA 31032
(478) 986-3032 phone
(478) 986-4412 fax www.jones.k12.ga.us
Substitute Staffing and Management Services
Scope of Work Scope of Services:
• Comprehensive substitute staffing support
• Recruit, hire, and manage substitutes teachers & Paraprofessionals
• Complete all necessary pre-employment steps o Background checks, fingerprinting and credential verification (state laws &
District policy)
• Show ability to maintain staffing levels throughout the year
• Respond quickly to staffing changes
• Provide a dedicated account manager supported by local and regional team
• Offer web-based system that supports scheduling, absence management, reporting, and communication with District staff.
• Onboarding & training of substitutes on District-specific policies and expectations
• Communicate clearly and consistently whenever employee performance concerns arise
• Have a define process for managing employee performance concerns
Mandatory Minimum Qualifications
• Demonstrate at least five years of experience providing substitute service to public school districts in Georgia
• Show experience working in districts of similar size
• Include a list of at least five Georgia school district references that reflect current or recent substitute partnerships
• Have a documented process for recruiting, screening, hiring, training, and retaining substitutes
• Demonstrate the ability to transition existing substitutes into their system with minimal disruption
Qualification Submission Requirements
• Company background information
• Specify the year the company was founded
• Describe its organizational structure
Success for All through academic Achievement, responsible Behavior, and an engaged Community
Dr. Jessica Graves, Superintendent
Ginger Bailey. Chairman
Michael J. Gordon
Dr. Nancy Green Nash
Brady Skinner
Kim Washburn
125 Stewart Avenue
Gray, GA 31032
(478) 986-3032 phone
(478) 986-4412 fax www.jones.k12.ga.us
• Indicate the number of school districts it currently serves
• Describe the process for recruiting and screening qualified substitutes
• Include sourcing strategies, hiring steps, methods for verifying credentials, and compliance with state mandates (fingerprinting, background checks, employment eligibility verification)
• Provide overview of training programs that prepare substitutes before entering the classroom
• Include orientation, in-person training classes, District-specific training, and any professional development
• Implementation plan that explains the transition of current District substitutes,
• Launch timeline, staffing dedicated to support implementation, and communication strategies to ensure a smooth rollout
• Describe technology platform (reporting features, system training, & integration)
• Explain quality assurance process
• How performance issues are handled, how substitute evaluations are conducted, and how the district will receive ongoing updates and reports
• Describe any benefits and recognition programs offered to encourage substitute retention
File details come from the government source that posted it. Updated .