26-17 Fire Station No. 3 Roof Replacement (PDF).pdf

This file contains a Scope of Work and project description for Fire Station No. 3 Roof Replacement, issued by the City of Farmers Branch, Texas. The project involves roof replacement services at Fire Station #3, located at 13333 Hutton Drive, Farmers Branch, TX 75234. The solicitation (RFP 26-17) is being issued to obtain disaster recovery consulting and grant administration services, with proposals due June 16, 2026 at 2:00 p.m. Central Time. Interviews are anticipated for June 17-18, 2026. Questions regarding the solicitation must be submitted by June 1, 2026 at 10:00 a.m., with final addenda posted by June 4, 2026. The initial contract term extends from award through September 30, 2026, with four optional one-year renewal periods available through September 30, 2030. The City will award multiple contracts to different providers, and work will be assigned through task orders issued prior to service commencement.

The scope of services encompasses FEMA Public Assistance program administration, grants management, project management, preliminary damage assessments, FEMA project formulation, hazard mitigation planning, insurance optimization, and recovery planning to maximize federal and state funding eligibility. Vendors must submit fully burdened hourly rates for all labor categories with profit clearly identified as a separate negotiable element. Insurance requirements include commercial general liability of $1 million per occurrence/$2 million aggregate, professional liability of $1 million per occurrence/$2 million aggregate, and workers' compensation coverage. Services must comply with 2 CFR Part 200 for FEMA-funded projects and applicable federal regulations including the Stafford Act, Davis-Bacon, and Environmental and Historic Preservation Management requirements. Evaluation criteria include vendor qualifications (15 points), capacity and personnel availability (10 points), technical approach and methodology (25 points), previous work performance (25 points), compliance with federal, state, and local requirements (15 points), and cost (10 points). Award preparation is anticipated in July 2026. The City is tax-exempt and will not include taxes in solicitation pricing. No minimum quantity of services is guaranteed.