26-16MC_Exhibit_B_-_Proposal_Requirements.pdf
PDF 125 KB Posted
- Attached to
- Citywide Continuing Professional Services (CCNA)
- Solicitation number
- 26-16MC
- Issued by
- Sarasota County, Siesta Key CDP, Florida
About this file
This is a Proposal Response Requirements document (Exhibit B) for the City of Sarasota's Citywide Continuing Professional Services (CCNA) solicitation issued under Florida Statutes 287.055. The solicitation seeks to establish a pool of qualified professional service firms to provide on-demand architectural, engineering, planning, surveying, and related services across multiple city departments through individual task assignments or work orders. Proposals are due by February 10, 2026, and the City intends to select multiple firms to support ongoing and future municipal needs. The initial contract term is one year with two potential one-year renewals, totaling a maximum of three years. Technical proposals must not exceed 60 pages (single-sided) and must be organized according to specified section headings including proposer organization, experience, team composition, capacity and availability, and approach and methodology. Excluded from the page count are cover pages, introductory letters or executive summaries, tables of contents, section dividers, resumes, required forms, certifications and licenses, and appendices.
Proposers shall not submit any pricing, fee schedules, or cost information as part of their proposals; compensation will be negotiated after ranking in accordance with CCNA requirements. All proposers must meet minimum qualification requirements to be considered responsive and responsible, and must complete all required administrative forms (Exhibit C) to establish statutory compliance. The solicitation includes a Reference Task and Position Reference Exhibit (Exhibit D) for contract administration purposes only, which shall not be completed, modified, or submitted by proposers and does not establish pricing, fees, compensation, or guarantee minimum services. Trade secret material must be submitted separately and clearly labeled in accordance with Florida law. The evaluation will be conducted using a 100-point scoring system across four categories: Company Qualifications (15 points), Personnel Qualifications (30 points), Relevant Project Experience and References (30 points), and Approach and Methodology (25 points). No specific set-asides for disadvantaged enterprises are mentioned, though local vendor and local employee certification options may provide minor competitive advantages.
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EXHIBIT B - PROPOSAL RESPONSE REQUIREMENTS
RFP No. 26-16MC – Citywide Continuing Professional Services
This Request for Proposals is conducted in accordance with the Consultants’ Competitive Negotiation Act (CCNA), Florida Statutes §287.055.
This solicitation consists of multiple documents posted in OpenGov, including Exhibit A (Scope of Services), Exhibit B (Proposal Response Requirements), Exhibit C (Required Forms), Scoring Criteria, and the City’s Terms and Conditions. In the event of a conflict, the City’s Terms and Conditions and interpretation shall govern.
This section identifies the information that must be contained within each Proposal and the order in which such information must be organized. The information provided will be used to determine which Proposals best meet the overall needs of the City. Proposals shall contain sufficient detail to permit a meaningful evaluation of qualifications;
however, overly elaborate responses are neither requested nor desired.
By submitting a Proposal, the Proposer certifies that it has carefully read and examined all requirements of this RFP and agrees to provide professional services in accordance with the Scope of Services and all applicable terms and conditions.
1. FORMAT OF PROPOSAL RESPONSE
Proposals shall be organized using the section headings listed below and submitted in the same order.
The Technical Proposal shall not exceed sixty (60) pages, single-sided.
The following items are excluded from the page count:
• Cover page
• Introductory letter or executive summary
• Table of contents
• Section dividers/tabs
• Resumes
• Required Forms (Exhibit C)
• Certifications, licenses, and references
• Appendices (if included)
Pages exceeding the stated limit may not be reviewed or considered.
2. INTRODUCTION
Include a cover page identifying the Proposer, the RFP title, and the RFP number.
Include an introductory letter or executive summary (maximum two pages).
3. MINIMUM QUALIFICATION REQUIREMENTS
Proposers must meet all minimum qualification requirements to be considered responsive and responsible. Failure to meet minimum qualification requirements may result in the Proposal being deemed non-responsive and removed from further consideration.
4. TRADE SECRETS
Trade secret material must be submitted separately, clearly labeled, and in accordance with applicable Florida law.
5. PROPOSER STATEMENT OF ORGANIZATION
Provide legal name, ownership structure, Federal Identification Number, and contact information.
6. PROPOSER EXPERIENCE
Provide company history and relevant experience.
7. TEAM EXPERIENCE
Identify key personnel and subconsultants.
8. CAPACITY AND AVAILABILITY
Describe staffing resources and ability to perform services.
9. APPROACH AND METHODOLOGY
Describe the approach to providing services.
10. COMPENSATION NEGOTIATION (CCNA COMPLIANCE)
Proposers shall not submit any pricing, fee schedules, or cost information. Compensation will be negotiated after ranking.
REFERENCE TASK AND POSITION EXHIBIT
The City has included Exhibit D – Task & Position Reference for contract administration purposes only. This exhibit provides a reference framework for typical service phases, task categories, and professional position classifications that may be utilized during the term of the agreement.
Exhibit D is provided for reference only and:
• Shall not be completed, modified, or submitted by proposers;
• Shall not be used for proposal evaluation;
• Does not establish pricing, fees, or compensation; and
• Does not represent a guarantee of work or minimum services.
Proposers shall not submit pricing, hourly rates, or fee information in response to this solicitation. Compensation, if applicable, will be negotiated in accordance with the Consultants’ Competitive Negotiation Act (CCNA), Florida Statutes.
REQUIRED FORMS
Proposers shall complete and submit all Required Forms included as Exhibit C – Required Forms. These forms are administrative in nature and are required to establish responsiveness and statutory compliance. Required Forms are not evaluated or scored as part of the qualifications-based selection process.
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