26-1277_SSJF signed PART I_Unisys System Maintenance and Support.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 26-557THA-INFOT-B-52934

Requesting Agency/University Illinois State Toll Highway Authority

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Information Technology

Need Identified Date: 05/29/2026 Supply/Service Need By Date: 08/28/2026

Project Title: Unisys System Maintenance and Support

Vendor: Unisys Corporation

Provide a description of the supplies or services required:

The Illinois Tollway wishes to establish a new sole economically feasible sole source contract with Unisys Corporation to maintain and support our current mainframe software. This software is used to develop and maintain the Tollway’s mainframe applications such as ODV and MAR. MAR (Monetary Access Resources) is used for Human Resources and Payroll applications.

ODV (Over-Dimensional Vehicle) is used for truck permits.

If the Unisys system is not maintained and supported, the Tollway would risk the integrity of these business-critical applications. Failure of these business-essential financial systems would have a critical impact on the Tollway's ability to operate. At a minimum, the Tollway would not be able to support payroll and issue new truck permits. The Tollway would also be in violation of the Tollway Trust Indenture Act. Maintenance of the system is also imperative to fulfill record retention requirements.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 863,993

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Economically Feasible Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: 08/28/2026

Estimated Contract End Date: 08/27/2029

Number of Potential Renewals: 0

Length of Each Renewal in Months: 0

Total Value of All Renewals: 0

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

For a 36-month agreement, the cost would be in an amount not to exceed $863,993.00.

If the Tollway entered into three separate one-year contracts, the total would be approximately $1,106,420.00.

If, however, the Tollway enters into an agreement for all three years (as is being requested), the Tollway would receive a savings of over $242,000, or approximately 28%. This is an ongoing need of the Tollway.

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Bulletin Reference Number 26-557THA-INFOT-B-52934

Requesting Agency/University Illinois State Toll Highway Authority

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

The Tollway does not operate on State-appropriated funds. Procurements are funded through toll revenue.

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Software License/Upgrade/Maintenance

Are there secondary justification(s) for this sole source? Yes No

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 06/18/2026 09/15/2026 70,000 Unisys Emergency (B-53004) 26-1333 / P-98918 Emergency

2 08/28/2023 08/27/2026 49,734 Unisys System Maintenance and Support 23-0037 / P-55329 Amendment

3 02/10/2024 05/09/2024 0 Unisys EAE-AB Suite Upgrade Services 23-0051 / P-53702 Amendment

4 08/28/2023 08/27/2026 455,067.17 Unisys System Maintenance and Support 23-0037 / P-55329 Sole Source

5 08/10/2023 02/09/2024 142,500 Unisys EAE-AB Suite Upgrade Services 23-0051 / P-53702 Sole Source

6 07/01/2023 12/31/2023 55,000 Unisys Transition Support Services 23-0042 / P-49206 Small Purchase

7 08/28/2020 08/27/2023 885,720.22 Unisys System Replacement, Upgrade, Support, Maintenance, and Services 20-0008 / P-19974 Sole Source

8 10/18/2019 08/31/2020 681,762.32 Mainframe Maintenance and Support 19-0064 / P-13192 Sole Source

9 09/01/2016 08/31/2019 1,371,771.92 Mainframe Maintenance and Support 16-0023 / 22038021 Sole Source

10 09/01/2013 08/31/2016 1,689,322 Unisys Mainframe Upgrade, Maintenance, and Support 13-0134 / 22031123 Sole Source

If more than 10, or if other comments, explain:

Unisys Mainframe Maintenance and Support (11-0203 / 22022204):

09/01/2011-08/31/2013 / $840,364 / Sole Source

Unisys Mainframe Maintenance and Support (07-0115 / 22020550):

01/31/2011-08/31/2011 / $37,400 / Amendment 09/01/2010-08/31/2011 / $413,112 / Renewal 06/29/2010-08/31/2010 / $0 / Amendment 06/29/2007-06/28/2010 / $1,873,050 / Sole Source

The Tollway has in-house applications that were written to run on the proprietary Unisys system since 1980.

Section VI - Business Rationale

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Bulletin Reference Number 26-557THA-INFOT-B-52934

Requesting Agency/University Illinois State Toll Highway Authority

1. Provide a detailed explanation of the need for the supplies or services:

This request is for Unisys to maintain and support our current mainframe software. This software is used to develop and maintain the Tollway’s mainframe applications such as ODV, MAR, and SUN. SUN is used for the Tollway’s work orders/fleet applications. MAR (Monetary Access Resources) is used for Human Resources and Payroll applications. ODV (Over-Dimensional Vehicle) is used for truck permits.

The proprietary Unisys system, hardware, and software runs the Tollway’s in-house, business-critical applications, including Payroll, Human Resources, and Fleet Management at the Tollway's Central Administration Building (specifically Payroll Management, Personnel Administration, Benefits Management, Fleet and Roadway Maintenance, Snow Reports, Pre-SAP Financial and Procurement information, and Over-Dimensional Vehicle permits.) These applications are essential to the Tollway's operations.

The estimated costs for this three-year term are:

$662,780.00 - Annual Maintenance and Support for three years $122,669.00 - Professional IT Services needed for three years $785,449.00 - total M&S and Services for three years total $ 78,544.00 - 10% contingency fee

$863,993.00 - TOTAL FOR THIS REQUEST

The contingency costs will accommodate anticipated expenses throughout the term of the contract to include professional services associated with integration with SAP SuccessFactors and Sailpoint, as well support for system deprecation activities for record retention.

2. Provide a list and describe in detail the specifications required to satisfy the need:

The Unisys request includes the following services:

1) DS1 Restore maintenance and support

2) MCP Developer Studio Software subscription, maintenance and support

3) MCP SW Bronze subscription, maintenance and support

4) Enterprise Output Manager subscription, maintenance and support

5) AB Suite Developer subscription

6) DS1 Library and Tape Manager maintenance and support

7) AB Suite 8 to 9 upgrade

8) Windows feasibility assessment

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

Unisys is the sole provider of licensing, maintenance, support, and upgrade services for the proprietary MCP operating system and AB Suite development environment on which the Tollway's business-critical applications were developed and continue to operate.

The Tollway relies on Unisys for software licensing, vendor support, software updates, technical assistance, and issue resolution for the MAR and ODV applications. Because these technologies are proprietary to Unisys, no other vendor can provide authorized software maintenance, product support, access to software updates, or the professional services necessary to upgrade from AB Suite 8 to AB Suite 9. Procuring these services directly from Unisys is the only means of maintaining a fully supported operating environment.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

The Unisys MCP operating system and AB Suite development platform are proprietary technologies owned and supported exclusively by Unisys and are uniquely designed to support the Tollway's existing mainframe applications. These technologies provide the development, compilation, deployment, and runtime services required for the MAR and ODV applications and are fully integrated with the Tollway's current Unisys infrastructure. Unisys is the only vendor that can provide software updates, technical support, product enhancements, and migration services from AB Suite 8 to AB Suite 9, as no third-party vendor has access to the proprietary software, source code, engineering resources, or technical expertise necessary to support these products.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

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Bulletin Reference Number 26-557THA-INFOT-B-52934

Requesting Agency/University Illinois State Toll Highway Authority

5a. If no, why weren't alternatives evaluated?

Alternatives were not evaluated because the Tollway's business-critical applications are built on proprietary Unisys technologies that can only be licensed, maintained, and supported by Unisys. The primary purpose of this procurement is to maintain access to vendor support services, software licensing, product updates, and issue resolution capabilities that are only available through Unisys.

Replacing the existing platform would require a substantial redevelopment and migration effort for multiple critical applications and would not be cost-effective given the Tollway's ongoing initiative to migrate Human Resources, Payroll, and related business functions from the MAR application to SAP SuccessFactors. Until that migration is fully completed, the Tollway must continue to maintain and support the existing Unisys environment to ensure uninterrupted operation of these critical business processes. Maintaining vendor support and upgrading from AB Suite 8 to AB Suite 9 is the most practical and financially responsible approach for sustaining operations during this transition period.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

Quotes for various time frames and options were evaluated for compatibility with the Tollway's IT budget. In this case, the AB Suite upgrade (anticipated to occur in the third quarter of 2027) with the three-year maintenance option was deemed the most appropriate.

We will have to upgrade the AB Suite from 8 to 9, as version 8 will no longer be supported. This will occur in the third quarter of 2027.

Tollway staff, knowledgeable in Unisys pricing, have participated in negotiations with Unisys with the goal of obtaining the best possible price for the requested services. Based upon these negotiations, the Tollway is confident that it has received the possible price.

The reason for the significant price increase from the current three-year contract (23-0037 expiring 08/27/2026) to the new three-year contract request is as follows: 1) price increases for licensing costs and maintenance and support services, 2) approximately $122,669.00 of professional services to a) support AB Suite v8 to v9 upgrade efforts (as v8 will no longer be supported) and b) support Microsoft conversion feasibility study, and 3) 10% contingency to cover unanticipated services over the next three years as we migrate to SuccessFactors and IDOT's ODV application.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

8a. If yes, please provide details regarding future obligations and/or needs:

We will need to maintain this system until we have successfully migrated to an ERP System. The migration of MAR to SuccessFactors is projected to occur the first or second quarter of 2027. The migration of ODV to IDOT is anticipated to be the latter part of 2027.

We will need to maintain the multi-year contract because the system contains financial records that must be kept in accordance with our data retention schedule. Extending coverage through 2029 will accommodate both system depreciation and data retention requirements. Additionally, because the system stores employee financial records, we must ensure it remains fully supported until our retention schedules are met.

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

If this sole source procurement is not approved and a competitive bid is required, the Tollway risks losing access to critical Unisys software licensing, maintenance, and support services for its proprietary MCP and AB Suite environment. Because no other vendor can provide these services, delays in securing support could impact mission-critical applications, including the MAR and ODV applications.

Such disruptions could affect payroll processing, human resources operations, and the issuance of over-dimensional vehicle permits, resulting in operational delays, service interruptions, and potential revenue impacts. Additionally, a competitive procurement would delay access to required support and upgrade services without identifying a viable alternative source.

10. Is there any additional information you would like to add to justify this sole source?

N/A

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Bulletin Reference Number 26-557THA-INFOT-B-52934

Requesting Agency/University Illinois State Toll Highway Authority

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date

Printed Name Michael Shay E-mail Address MShay@getipass.com

Phone Number 630-241-6800 x5700

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address EOccomy@getipass.com

Phone Number 630-241-6800 x4625 Date

Printed Name Eric Occomy

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-720-6643 Date

Printed Name David Papp E-mail Address David.Papp@Illinois.gov

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Bulletin Reference Number 26-557THA-INFOT-B-52934

Requesting Agency/University Illinois State Toll Highway Authority

Sole Source Justification Form - Part II Section I - General Information

Project Title Unisys System Maintenance and Support

Vendor Unisys Corporation

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-558-2231

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@Illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@Illinois.gov

source contract with Unisys Corporation to maintain and support our current mainframe software. This software is used to develop and maintain the Tollway’s mainframe applications such as ODV and MAR. MAR (Monetary Access Resources) is used for Human Resources and Payroll applications. ODV (Over-Dimensional Vehicle) is used for truck permits.

If the Unisys system is not maintained and supported, the Tollway would risk the integrity of these business-critical applications. Failure of these business-essential financial systems would have a critical impact on the Tollway's ability to operate. At a minimum, the Tollway would not be able to support payroll and issue new truck permits. The Tollway would also be in violation of the Tollway Trust Indenture Act. Maintenance of the system is also imperative to fulfill record retention requirements.

If the Tollway entered into three separate one-year contracts, the total would be approximately $1,106,420.00.

If, however, the Tollway enters into an agreement for all three years (as is being requested), the Tollway would receive a savings of over $242,000, or approximately 28%. This is an ongoing need of the Tollway.

09/01/2011-08/31/2013 / $840,364 / Sole Source

Unisys Mainframe Maintenance and Support (07-0115 / 22020550):

01/31/2011-08/31/2011 / $37,400 / Amendment 09/01/2010-08/31/2011 / $413,112 / Renewal 06/29/2010-08/31/2010 / $0 / Amendment 06/29/2007-06/28/2010 / $1,873,050 / Sole Source

The Tollway has in-house applications that were written to run on the proprietary Unisys system since 1980.

Q1Answer: This request is for Unisys to maintain and support our current mainframe software. This software is used to develop and maintain the Tollway’s mainframe applications such as ODV, MAR, and SUN. SUN is used for the Tollway’s work orders/fleet applications. MAR (Monetary Access Resources) is used for Human Resources and Payroll applications. ODV (Over-Dimensional Vehicle) is used for truck permits.

The proprietary Unisys system, hardware, and software runs the Tollway’s in-house, business-critical applications, including Payroll, Human Resources, and Fleet Management at the Tollway's Central Administration Building (specifically Payroll Management, Personnel Administration, Benefits Management, Fleet and Roadway Maintenance, Snow Reports, Pre-SAP Financial and Procurement information, and Over-Dimensional Vehicle permits.) These applications are essential to the Tollway's operations.

The estimated costs for this three-year term are:

$662,780.00 - Annual Maintenance and Support for three years $122,669.00 - Professional IT Services needed for three years $785,449.00 - total M&S and Services for three years total $ 78,544.00 - 10% contingency fee

$863,993.00 - TOTAL FOR THIS REQUEST

The contingency costs will accommodate anticipated expenses throughout the term of the contract to include professional services associated with integration with SAP SuccessFactors and Sailpoint, as well support for system deprecation activities for record retention.

Q2Answer: The Unisys request includes the following services:

1) DS1 Restore maintenance and support

2) MCP Developer Studio Software subscription, maintenance and support

3) MCP SW Bronze subscription, maintenance and support

4) Enterprise Output Manager subscription, maintenance and support

5) AB Suite Developer subscription

6) DS1 Library and Tape Manager maintenance and support

7) AB Suite 8 to 9 upgrade

8) Windows feasibility assessment Q3Answer: Unisys is the sole provider of licensing, maintenance, support, and upgrade services for the proprietary MCP operating system and AB Suite development environment on which the Tollway's business-critical applications were developed and continue to operate.

The Tollway relies on Unisys for software licensing, vendor support, software updates, technical assistance, and issue resolution for the MAR and ODV applications. Because these technologies are proprietary to Unisys, no other vendor can provide authorized software maintenance, product support, access to software updates, or the professional services necessary to upgrade from AB Suite 8 to AB Suite 9. Procuring these services directly from Unisys is the only means of maintaining a fully supported operating environment.

Tollway staff, knowledgeable in Unisys pricing, have participated in negotiations with Unisys with the goal of obtaining the best possible price for the requested services. Based upon these negotiations, the Tollway is confident that it has received the possible price.

The reason for the significant price increase from the current three-year contract (23-0037 expiring 08/27/2026) to the new three-year contract request is as follows: 1) price increases for licensing costs and maintenance and support services, 2) approximately $122,669.00 of professional services to a) support AB Suite v8 to v9 upgrade efforts (as v8 will no longer be supported) and b) support Microsoft conversion feasibility study, and 3) 10% contingency to cover unanticipated services over the next three years as we migrate to SuccessFactors and IDOT's ODV application.

We will need to maintain the multi-year contract because the system contains financial records that must be kept in accordance with our data retention schedule. Extending coverage through 2029 will accommodate both system depreciation and data retention requirements. Additionally, because the system stores employee financial records, we must ensure it remains fully supported until our retention schedules are met.