26-0814 Project Manual Volume 1v1.pdf

908 north thompson street richmond, virginia 23230 804-353-2635

09 JULY 2026

P R O J E C T M A N U A L

CRISIS RECEIVING &

STABILIZATION CENTER

Volume 1 of 2

VALLEY COMMUNITY SERVICES BOARDRAPPAHANNOCK AREA

COMMUNITY SERVICES BOARD

CRISIS RECEIVING &

STABILIZATION CENTER

Volume 1 of 2 14 August 2026

RACSB Crisis Receiving and Stabilization Center WA-2420c

TABLE OF CONTENTS 00 01 10 - 1

DOCUMENT 00 01 10

TABLE OF CONTENTS

VOLUME 1

Section Title

00 01 10 Table of Contents

PROCUREMENT REQUIREMENTS

00 00 05 Bid Form 00 11 16 Invitation To Bid 00 21 00 Instructions To Bidders

CONTRACT DOCUMENTS

00 52 00 Form of Agreement 00 52 01 Insurance Checklist 00 73 13 General Conditions 00 73 14 Supplementary Conditions

TECHNICAL SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Summary 01 20 00 Price and Payment Procedures 01 25 00 Substitution Procedures 01 30 00 Administrative Requirements 01 32 16 Construction Progress Schedule 01 33 00 Submittal Procedures 01 40 00 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 70 00 Execution and Closeout Requirements

DIVISION 02 - EXISTING CONDITIONS

02 41 19.13 Selective Building Demolition

DIVISION 03 - CONCRETE

03 10 00 Concrete Forming and Accessories 03 20 00 Concrete Reinforcing 03 30 00 Cast-In-Place Concrete 03 30 01 Cast-In-Place Concrete for Sitework

DIVISION 04 – NOT USED

DIVISION 05 - METALS

05 12 00 Structural Steel Framing 05 31 00 Steel Decking

TABLE OF CONTENTS 00 01 10 - 2

05 40 00 Cold-Formed Metal Framing 05 50 00 Metal Fabrications 05 52 00 Metal Railings 05 58 00 Architectural Column Covers

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 53 Miscellaneous Rough Carpentry 06 16 00 Sheathing 06 41 00 Architectural Woodwork

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 13 Board Insulation 07 21 16 Blanket Insulation 07 27 26 Weather Barriers 07 42 16 Insulated Metal Panels 07 62 00 Sheet Metal Flashing and Trim 07 71 00 Roof Specialties 07 81 00 Applied Fireproofing 07 84 00 Firestopping 07 90 00 Joint Protection 07 95 00 Expansion Control

DIVISION 08 - OPENINGS

08 12 14 Standard Steel Frames 08 13 14 Standard Steel Doors 08 14 16 Flush Wood Doors 08 31 13 Access Doors and Frames 08 34 00 Special Function Doors 08 41 13 Aluminum-Framed Entrances and Storefronts 08 51 13 Aluminum Windows 08 58 00 Sliding Security Transaction Windows 08 71 00 Door Hardware 08 80 00 Glazing 08 88 53 Security Glazing

DIVISION 09 - FINISHES

09 21 16 Gypsum Board Assemblies 09 31 13 Ceramic Tile 09 51 13 Acoustical Panel Ceilings 09 65 00 Resilient Flooring 09 68 13 Tile Carpeting 09 72 00 Wall Coverings 09 84 33 Sound Absorbing Wall Units 09 90 00 Painting

DIVISION 10 - SPECIALTIES

10 26 00 Wall and Door Protection 10 28 00 Toilet, Bath, and Laundry Accessories 10 43 10 Interior Signage 10 44 00 Fire Protection Specialties 10 51 16 Plastic Lockers 10 73 00 Prefabricated Metal Canopies

TABLE OF CONTENTS 00 01 10 - 3

DIVISION 11 - EQUIPMENT

11 10 00 Miscellaneous Equipment

DIVISIONS 12 TO 20 - NOT USED

VOLUME 2

TECHNICAL SPECIFICATIONS (Continued)

DIVISION 21 - FIRE SUPPRESSION

21 05 00 Common Work Results for Fire Suppression 21 05 53 Identification for Fire Suppression Piping and Equipment 21 13 00 Fire-Suppression Sprinkler Systems

DIVISION 22 - PLUMBING

22 05 13 Common Motor Requirements for Plumbing Equipment 22 05 17 Sleeves and Sleeve Seals for Plumbing Piping 22 05 19 Meters and Gauges for Plumbing Piping 22 05 23 General-Duty Valves for Plumbing Piping 22 05 29 Hangers and Supports for Plumbing Piping and Equipment 22 05 48 Vibration and Seismic Controls for Plumbing Piping and Equipment 22 05 53 Identification for Plumbing Piping and Equipment 22 07 19 Plumbing Piping Insulation 22 10 05 Plumbing Piping 22 15 00 General-Service Compressed-Air Systems 22 30 00 Plumbing Equipment 22 31 00 Sanitary Waste Vacuum System 22 40 00 Plumbing Fixtures

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 05 13 Common Motor Requirements for HVAC Equipment 23 05 16 Expansion Fittings and Loops for HVAC Piping 23 05 17 Sleeves and Sleeve Seals for HVAC Piping 23 05 19 Meters and Gauges for HVAC Piping 23 05 29 Hangers and Supports for HVAC Piping and Equipment 23 05 33 Heat Tracing for HVAC Piping 23 05 48 Vibration and Seismic Controls for HVAC 23 05 53 Identification for HVAC Piping and Equipment 23 05 93 Testing, Adjusting, and Balancing for HVAC 23 07 13 Duct Insulation 23 07 19 HVAC Piping Insulation 23 08 00 Commissioning of HVAC 23 09 13 Instrumentation and Control Devices for HVAC 23 09 23 Direct-Digital Control System for HVAC 23 23 00 Refrigerant Piping 23 31 00 HVAC Ducts and Casings 23 33 00 Air Duct Accessories 23 34 16 Centrifugal HVAC Fans 23 36 00 Air Terminal Units 23 37 00 Air Outlets and Inlets

TABLE OF CONTENTS 00 01 10 - 4

23 74 16 Packaged Rooftop Air-Conditioning Units 23 81 26.13 Small-Capacity Split-System Air Conditioners

DIVISIONS 24 TO 25 - NOT USED

DIVISION 26 - ELECTRICAL

26 05 05 Selective Demolition for Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 29 Hangers and Supports for Electrical Systems 26 05 33.13 Conduit for Electrical Systems 26 05 33.16 Boxes for Electrical Systems 26 05 48 Vibration and Seismic Controls for Electrical Systems 26 05 53 Identification for Electrical Systems 26 05 73 Power System Studies 26 09 23 Lighting Control Devices262100 - Low-Voltage Electrical Service Entrance 26 2200 Low-Voltage Transformers 26 24 13 Switchboards 26 24 16 Panelboards 26 27 26 Wiring Devices 26 28 13 Fuses 26 2816.13 Enclosed Circuit Breakers 26 32 13 Engine Generators 26 28 16.16 Enclosed Switches 26 36 00 Transfer Switches 26 41 13 Lightning Protection for Structures 26 43 00 Surge Protective Devices 26 51 00 Interior Lighting 26 56 00 Exterior Lighting

DIVISION 27 – NOT USED

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 46 00 Fire Detection and Alarm

DIVISION 29 TO 31 - NOT USED

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 31 13 Privacy Fences and Gates 32 31 19 Security Fences and Gates

DIVISIONS 33 TO 49 - NOT USED

END OF SECTION

BID FORM 00 00 05-1

BID FORM

OWNER:

Rappahannock Area Community Services Board 600 Jackson Street, Fredericksburg, Virginia 22401 Mr. Joseph Wickens, Executive Director

PROJECT:

RACSB Crisis Receiving and Stabilization Center 4701 Market Street, Fredericksburg (Spotsylvania County), VA 22408

BIDDER

Company Name: __________________________________________________

PROPOSAL:

We propose to furnish all labor and materials for the construction of the above listed project for Rappahannock Area Community Services Board in accordance with the drawings and specifications prepared by Worley Associates Architects, PLC, and consultants, dated August 14, 2026, for the following sum:

ACCEPTANCE:

This offer shall be open to acceptance and is irrevocable for 60 days from the Bid closing date.

If this Bid is accepted by the Owner within the time period stated above, we will:

• Execute the Construction Agreement within seven days of receipt of acceptance of this bid.

• Commence work within ten days following receipt of the Notice to Proceed.

SIGNATURE:

This Bid is submitted by the following:

Company: _____________________________________________

Authorized Signature: __________________________________________________________________________

Printed Name and Title: ________________________________________________________________________

Bidder acknowledges the receipt of the following:

Addendum No. _______ dated ______________.

Addendum No. _______ dated ______________.

Addendum No. _______ dated ______________.

BID FORM 00 00 05-2

BIDDER INFORMATION FORM

Company Background Information

Company Name: _________________________________________ Registered VA Contractor # ______________

Address: ______________________________________________ Phone No.: ___________________________

Federal EIN: ___________________________________________ DUNS #: ___________________________

Contractor’s Designated Employee:

Printed Name and Title: _________________________________________________________________________

Number of years in business (under this name): ________ Previous Names Used (if any): ____________________________________________________________________

Please answer the following Questions:

1. Has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management, been the subject of any bankruptcy proceeding within the last ten years?

Yes ___ No ___

2. Are there any pending or outstanding judgments, arbitration proceedings, bond claims, or lawsuits against your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management, or any of the individuals listed in Exhibit A, Section 1.2, in which the amount in dispute is more than $75,000?

Yes ___ No ___

3. In the last five years has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management (If the answer to any of the questions below is yes, provide an explanation):

a. failed to complete work awarded to it? Yes ___ No ___

b. been terminated for any reason except for an owners’ convenience? Yes ___ No ___

Insurance Information Sign and attach the INSURANCE CHECKLIST, contained in specification Section 00 52 01

Bid Bond Attach an executed Bid Bond as described in the INSTRUCTIONS TO BIDDERS.

Bonding Information: Please answer the following questions:

1. Contractor shall certify below that it can obtain a Surety Bond from a corporation included on the United States

Treasury list of acceptable sureties corporations in the amount and type required for this project and can provide evidence of such ability, if requested: Yes ___ No ___

2. Name and address of the bonding company agent: ________________________________________________

3. Current bonding capacity with a contract surety/bonding company:

a. For any single project: ____________________________________

b. For all projects: _________________________________________

4. Current line of bonding credit that surety or sureties have extended to the Contractor (i.e., current total of outstanding bonds): ______________________________________________

5. Have Performance or Payment Bond claims ever been made to a surety for this Contractor on any project, past or present, within the past five years? Yes ___ No ________ If the answer is yes, please describe the claim, provide the name and address of the surety involved and the person or entity making the claim, and state the resolution of the claim: ________________________________

BID FORM 00 00 05-3

PROPOSED PERSONNEL:

We propose the following personnel (RESUMES ATTACHED):

Project Manager: ______________________________________

Project Superintendent: ______________________________________

REFERENCES AND PROJECT EXPERIENCE:

Bidders shall provide References where similar goods and/or services have been provided as noted below.

1. For a minimum of THREE references provide a PROJECT EXPERIENCE INFORMATION FORM. At least one of these projects must have been completed within the past five years. At least two additional projects must have been completed within the past ten years.

2. Additional project or other References are welcomed if desired.

3. Each Reference shall include the Contact Name and direct telephone number (or email) of the person most familiar with the bidder's work.

Reference 1: __________________________________________________________________________________ (Project Information Sheet Attached)

Reference 2: __________________________________________________________________________________ (Project Information Sheet Attached)

Reference 3: __________________________________________________________________________________ (Project Information Sheet Attached)

Additional References (if desired):

Organization: ____________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Name: ____________________________ Contact Tel..or Email: _____________________________________

Organization: ____________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Name: ____________________________ Contact Tel..or Email: _____________________________________

Organization: ____________________________________________________________________________________

Address: ________________________________________________________________________________________

Contact Name: ____________________________ Contact Tel..or Email: _____________________________________

BID FORM 00 00 05-4

PROJECT EXPERIENCE INFORMATION FORM

(provide for a minimum of three projects)

Project Name: _______________________________________________________ Address: ___________________________________________________________

Client Name: ________________________________________________________ Address: ___________________________________________________________

Client’s Contact (Name & Title): ___________________________________________________________ Telephone Number: ____________________Email Address: ____________________________________

Contractor’s Project Manager:

Telephone Number: ____________________Email Address: ____________________________________ Contract Start Date and Duration: ________________________________________

Type of Project Delivery Method: (circle one) Design-Bid-Build Design-Build Construction Management Other (specify):___________________

Initial Contract Value: _________________________________ Final Contract Value: _________________________________

Number of Change Orders for Project: _____ Total Value of Change Orders: _____________________

Note: If the Final Contract Value reflects an increase of more than 3% from the Initial Contract Value, please provide a brief explanation for the increase as part of your narrative under “Project Description” below.

Were there time extensions on project? __________ If so, how much time? __________________

List of Major Subcontractors: _____________________________________________________________________

Project Description, including project management approach:

INVITATION TO BID 00 11 16-1

DOCUMENT 00 11 16

INVITATION TO BID (ITB)

Date: August 18, 2026

Project:

RACSB Crisis Receiving and Stabilization Center 4701 Market Street, Fredericksburg, VA 22408 (Spotsylvania County)

Owner:

Rappahannock Area Community Services Board (RACSB) 600 Jackson Street, Fredericksburg, VA

Design Team:

Architect: Worley Associates Architects Interiors: KSA Interiors Mechanical and Electrical Engineers: New Ridge Engineering Structural Engineer: Dunbar Civil Engineer: Sullivan, Donahoe & Ingalls

Description of Work:

The work consists of renovation of most of the first floor of an 80,000 square foot, two story building in Spotsylvania County. The first floor will be renovated for a Crisis Receiving and Stabilization Center for the Rappahannock Area Community Services Board. The building will contain a Crisis Team Assessment Center, with separate 23 Hour Crisis Receiving Centers and Crisis Stabilization Units for children and adults, and will include certain specialties associated with those uses (such as anti-ligature products). There will be limited work on the second floor, including the reconstruction of the rear/north wall. For the most part, the remainder of the existing building façade and the majority of the site will remain as-is. There is limited site work, primarily in the rear of the building.

Availability of Contract Documents: Contract Documents are available through the Commonwealth of Virginia’s statewide electronic procurement system, known as eVA.

Mandatory Pre-Bid Conference: Tuesday, September 1, 2026, noon, at the site: 4701 Market Street, Fredericksburg, VA 22408.

Technical Questions: All questions and comments pertaining to this ITB shall be submitted in writing. Submit questions via email to the Purchasing Specialist at purchasing@rappahanockareacsb.org. Questions must include “RACSB Crisis Receiving and Stabilization Center ITB” (without quotes) in the subject line of the email. Emails without “RACSB Crisis Receiving and Stabilization Center ITB” in the subject line may not be answered. A summary of all questions and answers will be included as an Addendum to the Invitation to Bid and posted on eVA.

Deadline for Questions: RACSB will accept questions until Sept. 10, 2026 at 5:00 pm.

Access to the Site During Bidding: The contractor and their subcontractors shall visit the site before submitting a bid to become familiar with the existing conditions. Contact Stephen Curtis, scurtis@rappahannockareacsb.org; 540-940- 2301 for facility access.

Bid Bond: Required (see INSTRUCTIONS TO BIDDERS).

Performance and Payment Bonds: Required (See FORM OF AGREEMENT)

INVITATION TO BID 00 11 16-2

Bid Submission Due Date: Wednesday, September 23, 2026 at 2:00 p.m.

Bid Submission Method: Paper or hand-delivered bids will not be accepted in response to this ITB. All bids must be submitted electronically via the Commonwealth of Virginia’s statewide electronic procurement system, known as eVA, which is accessible on the internet at https://eva.virginia.gov. Any assistance submitting bids through this system must be directed solely to eVA at its Support/Helpdesk.

The bids will be opened publicly and read aloud at the Rappahannock Area Community Services Board, Conference Room 208, on Thursday, September 24, 2026, at 10 am.

INSTRUCTIONS TO BIDDERS 00 21 00-1

SECTION 00 21 00

INSTRUCTIONS TO BIDDERS

Part 1 - GENERAL

1.1. SUMMARY

A. This document includes the following:

1. General Requirements for Bidding.

2. Contract Time.

3. Instructions for the Preparation and Submission of Bids.

4. Bid Bonds.

5. Withdrawal or Modification of Bids.

6. Receipt and Opening of Bids.

7. Qualifications of Bidders.

8. Negotiation with Lowest Qualified Bidder.

9. Award of Contract.

1.2. GENERAL REQUIREMENTS

A. Instructions to Bidders: AIA Document A701, current edition, is an extension of these specifications and shall be reviewed by the Contractor bidding the project.

B. Availability of the Bid Documents: See the Bid Announcement for details on obtaining Bid Documents.

1. Bidding Documents are made available only for the purpose of obtaining offers for the

Project.

2. Their use does not grant a license for other purposes.

C. Mandatory Pre-Bid Meeting: A Mandatory Pre-bid Conference will be held at a time and place as noted in the Invitation to Bid. The purpose of this conference is to allow potential bidders the opportunity to tour the site and hear about the project. Contractors are advised to study the Bid Documents in advance of the conference. Oral questions will not be entertained during the meeting;

questions shall be submitted in writing as noted in the Invitation to Bid.

D. Site Conditions: The contractor and their subcontractors shall visit the site before submitting a bid to become familiar with all existing and new conditions. The failure to do so shall in no way relieve any bidder from any obligation with respect to his bid or the contract.

E. Communications During Bidding: No oral explanation in regard to the meaning of drawings and specifications will be made and no oral instructions will be given before the award of the contract.

Discrepancies, omissions or doubts as to the meaning of drawings and specifications shall be communicated in writing to the attention of the person noted in the Bid Solicitation. A full description of the question shall be included as well as contact information in case further explanation is required.

Bidders must so act before the Deadline for Questions. Any interpretation made will be in the form of an addendum to the specifications which will be forwarded to all bidders, and its receipt shall be acknowledged by the bidder on Bid Forms.

INSTRUCTIONS TO BIDDERS 00 21 00-2

F. Non-Discrimination of Contractors: A bidder or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, or disability.

G. General Compliance Provision: By signing this Bid, the Bidder certifies that it is and will remain in full compliance with:

1. The Federal Civil Rights Act of 1964, as amended.

2. The Federal Immigration Reform and Control Act of 1986.

3. The Virginia Fair Employment Act of 1975, as amended, where applicable.

4. The Virginia Conflict of Interest Act.

5. The Virginians with Disabilities Act.

6. The Americans with Disabilities Act.

7. Section 2.2-4311 (Employment Discrimination Act) of the Virginia Public Procurement Act.

8. Section 2.2-4354 (Payment to Subcontractor) of the Virginia Public Procurement Act.

9. Sections 2.2-4367 and 2.2-4377 (Ethics in Public Contracting) of the Virginia Public

Procurement Act.

10. The Antitrust laws of the United States and the Commonwealth of Virginia.

H. Ethics In Public Contracting: By submitting their bids, Bidders certify that their bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Bidder, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.

I. Debarment Status: By submitting their bids, Bidders certify that they are not currently debarred from submitting bids on contracts by any agency of the Commonwealth of Virginia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the Commonwealth of Virginia.

1.3. CONTRACT TIME

A. Time for Completion: "Time for Completion" means the number of consecutive calendar days following the receipt of a Notice to Proceed in which the Contractor has to complete everything required of it by the Contract.

1. The Contractor, in preparing and submitting his bid, is required to take into consideration normal weather conditions. Normal weather does not mean statistically average weather but rather means a range of weather conditions which might be anticipated, (i.e., conditions which are not extremely unusual).

2. Normal weather conditions shall be determined from the public historical records available, including the U.S. Department of Commerce, Local Climatological Data Sheets, Oceanic and Atmospheric Administration/Environmental Data and Information Service, National Climatic Center and the National Weather Service. The data sheets to be used shall be for the locality or localities closest to the site of the work.

3. No additional compensation will be paid to the Contractor because of adverse weather conditions; however, an extension of time for abnormal weather will be considered by the Owner as indicated in the General Conditions.

INSTRUCTIONS TO BIDDERS 00 21 00-3

1.4. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF BIDS

A. Bids must give the full business address of the Bidder and be signed by him/her with his/her usual signature. Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or any authorized representative, followed by the designation of the person signing. Bids by corporations must be signed with the legal name of the corporation followed by the name of the State in which it is incorporated and by the signature and designation of the president, secretary or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to the signature the word "President", "Secretary", "Agent" or other designation without disclosing the principal, may be held to be the bid of the individual signing. When requested by the CSB, satisfactory evidence of the authority of the officer signing in behalf of the corporation shall be furnished. The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over his signature his Contractor license/registration number.

B. Submission of Bids: Bids shall be submitted through the eVA, https://eva.virginia.gov. See Invitation to Bid for details.

1.5. BID BOND

A. Each bid shall be accompanied by a bid bond of five percent (5%) of the amount of the bid, payable to Rappahannock Area Community Services Board. The sureties of all bonds shall be of such surety company or companies as are approved by the State and are authorized to transact business in the Commonwealth of Virginia. Such bid bond shall be submitted with the understanding that it shall guarantee that the Bidder will not withdraw such bid during the period of (60) days following the opening of bids; that if such bid is accepted, the Bidder will accept and perform under the terms of the Invitation for Bid and contract.

1.6. WITHDRAWAL OR MODIFICATION OF BIDS

A. Bids may be withdrawn or modified by written notice received from bidders prior to the time fixed for bid receipt. The withdrawal or modification must be made by the person signing the bid.

B. Errors In Bids: A bidder may withdraw his or her bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

1. In accordance with Section 2.2-4330 A.(ii) of the Code of Virginia, the bidder must submit to the contracting authority his or her original work papers, documents and materials used in the preparation of the bid within one day after the date fixed for submission of bids. Such work papers shall be delivered by the bidder in person or by registered mail at or prior to the time fixed for the opening of bids. Such work papers, documents and materials may be considered as trade secrets or proprietary information subject to the conditions of subsection D of Section 2.2-4342, Code of Virginia. The bids shall be opened one day following at the time fixed by the contracting authority for the submission of bids. Thereafter, the bidder shall have two (2) hours after the opening of bids within which to claim in writing any mistake as defined herein and withdraw his bid. The contract shall not be awarded by the contracting authority until such two-hour period has elapsed. Such mistake shall be https://eva.virginia.gov/

INSTRUCTIONS TO BIDDERS 00 21 00-4

proved only from the original work papers, documents and materials delivered to the contracting authority as required herein.

2. No bid may be withdrawn under this section when the result would be the awarding of the contract on another bid of the same bidder or of another bidder in which the ownership of the withdrawing bidder is more than five percent. No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

3. If a bid is withdrawn under authority of this section, the next higher bidder shall be deemed to be the low bidder on the project.

1.7. RECEIPT AND OPENING OF BIDS

A. It is the responsibility of the Bidder to assure that the bid is delivered via the method designated for receipt of bids and delivered prior to the time set for receipt of bids. No bids received after the time designated for receipt of bids shall be considered.

B. Bids will be opened at the time and place stated in the advertisement, and their contents made public for the information of the bidders and others interested who may be present either in person or by representative. The officer or agent of the Owner, whose duty it is to open them, will decide when the specific time has arrived.

1.8. QUALIFICATIONS OF BIDDERS

A. The Owner may make such reasonable investigations as deemed proper and necessary to determine the ability of the Bidder to perform the work/furnish the item(s) and the Bidder shall furnish to the Owner all such information and data for this purpose as may be requested. The Owner Board reserves the right to inspect Bidder's physical facilities prior to award to satisfy questions regarding the Bidder's capabilities. The Owner further reserves the right to reject any bid if the evidence submitted by, or investigations of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the contract and to complete the work/furnish the item(s) contemplated therein.

B. The Owner reserves the right to ask any bidder to submit information missing from its bid, to clarify its bid, and to submit additional information which the Owner deems desirable.

C. Responsible Bidder: In determining a responsible bidder, a number of factors, including but not limited to the following, shall be considered. The bidder shall:

1. have the ability to comply with the required delivery or performance schedule, taking into consideration other business commitments;

2. have a satisfactory record of performance;

3. have a satisfactory record of integrity; and

4. have the necessary facilities, organization, experience, technical skills, and financial resources to fulfill the terms of the contract.

D. Necessary Experience for Responsible Bidder: As noted above, Bidders must demonstrate necessary experience. Evaluation of necessary experience shall be based on the following prerequisites:

1. Successful completion as the General Contractor of a minimum of three (3) medical building projects in excess of 25,000 square feet and $15,000,000 total construction value for each

INSTRUCTIONS TO BIDDERS 00 21 00-5

project. At least one of these projects shall have been completed within the past five years.

The other two projects shall have been completed within the past ten years.

2. Successful completion as the General Contractor of projects of similar size and complexity as this Project. Level of complexity shall be determined by considering the following elements: adherence to additional safety precautions related to medical/mental health, and substance abuse facilities, experience with renovation projects, experience performing Type IIB construction. Each project does not need to include all elements.

3. For each representative project used to demonstrate compliance with these requirements, provide written explanation of project management approach used to control construction schedule and project quality.

4. The Contractor's Project Manager shall possess a minimum of seven (7) years of experience in the construction field, with a minimum of five (5) years in the role of Project Manager. Experience shall include projects of comparable size and complexity to this project involving mental health design.

5. The Contractor's Superintendent shall possess a minimum of seven (7) years of experience in the construction field, with a minimum of five (5) years in the role of Superintendent.

Experience shall include projects of comparable size and complexity to this project involving mental health design.

1.9. NEGOTIATION WITH THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER

A. Unless all bids are canceled or rejected, the Community Services Board reserves the right granted by Section 2.2-4318 of the Code of Virginia to negotiate with the lowest responsive, responsible Bidder to obtain a contract price within the funds available. Negotiations with the low Bidder may include both modifications of the bid price and the Scope of Work/Specifications to be performed.

1.10. AWARD OF CONTRACT

A. An award will be made to the lowest responsive and responsible Bidder. The Owner reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

Part 2 - PRODUCTS

Not Used.

Part 3 - EXECUTION

Not Used.

FORM OF AGREEMENT 00 52 00-1

SECTION 0 52 00

FORM OF AGREEMENT

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Construction Contract

2. Bonds

3. Insurance Requirements

1.2 CONSTRUCTION CONTRACT

A. Contract: AIA Document A101 - 2017, Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum.

B. Anticipated modifications to A101 – 2017 include (but are not limited to) the following:

1. ARTICLE 3 COMMENCEMENT AND SUBSTANTIAL COMPLETION

a. § 3.1: Issuance of the Building Permit shall act as the Notice to Proceed and the start of the Construction Schedule.

b. § 3.3.1: The entire project shall reach Substantial Completion within 300 days of the issuance of the Notice to Proceed.

c. § 3.3.1.1: Substantial Completion is completion to the point that the Owner receives occupancy permit, may move in, and make use of all areas of the Project.

2. ARTICLE 4 CONTRACT SUM

a. § 4.5, Liquidated Damages: $1,000 per calendar day for each day the project construction extends beyond the specified schedule.

3. ARTICLE 5 PAYMENTS

a. § 5.1.7.1: Retainage shall be 5%.

b. § 5.1.7.3: A condition for release of retainage is that the Owner does not have any claims against the Contractor under this Agreement, including without limitation claims concerning defective work, and there are no claims filed by laborers, materialmen, subcontractors, and lower-tier subcontractors. In such event, the Owner may withhold up to 200% of the reasonable estimated value of the claims. Thereafter, any amounts held in retainage for those claims will be released as the claims are resolved.

c. Add the following to Final Payment, § 5.2.1:

3. The Contractor has submitted to the Owner all as-built drawings, if applicable;

4. The Contractor has submitted a Final Lien Waiver and Release Form executed by the Contractor;

5. The Contractor has submitted a Final Lien Waiver and Release Form executed by any and all Subcontractor and lower-tier subcontractors who have provided notice to the Owner of a claim or payment dispute;

6. The Contractor has submitted to the Owner all installation, operation, maintenance, and owner manuals;

FORM OF AGREEMENT 00 52 00-2

7. The Contractor has submitted to the Owner all inspection reports, permits, licenses, certificates, temporary and final certificates of occupancy, if applicable, and any other documents and approvals that are necessary for occupation of the Project improvements;

8. The Contractor has submitted a complete list of Subcontractors and principal suppliers/ vendors on the Project, including addresses and telephone numbers.

4. ARTICLE 8 MISCELLANEOUS PROVISIONS

a. Add the following to Section 8.7 Other provisions:

§ 8.7.1 Representations and Warranties by the Contractor: With respect to the Contractor’s performance under this Agreement, the Contractor represents and warrants the following:

§ 8.7.1.1 The Contractor will perform and complete each of the tasks for the Work on a timely basis in accordance with the Contract Documents.

§ 8.7.1.2 The Contractor expressly warrants that all Work under this Agreement will be completed in a workmanlike manner, so as to pass without objection in the trade.

§ 8.7.1.3 The Contractor shall be responsible and liable for all services required to perform the Work, whether such services are provided directly by the Contractor or its employees or by third parties ("Subcontractors") under subcontracts or other agreements with the Contractor. All representations, warranties, and covenants of the Contractor under this Agreement shall also apply, to the extent applicable, to each Subcontractor.

§ 8.7.1.4 All employees of the Contractor and all Subcontractors will be fully qualified to perform their respective services and shall do so, and prepare any work product, materials, or deliverable to be provided to the Owner, in a professional manner in accordance with industry standards.

§ 8.7.1.5 The Contractor’s performance of the Work hereunder will not in any way violate or infringe the rights of third parties, including proprietary information and non-disclosure rights, or any trademark, copyright, patent, or intellectual property rights, unless such rights are attributable to design documents or other information or requirements provided by the Architect or the Owner.

§ 8.7.1.6 The Contractor shall comply fully with all federal, state, and local laws, rules, regulations, and orders applicable to this Agreement, and to the extent applicable, the Contractor has and shall maintain all necessary licenses from governmental, public, and other applicable authorities necessary to perform the Work under this Agreement. All Work required to be done by persons licensed under applicable governmental requirements and codes shall be performed only by such licensed persons. The Contractor is not employing any persons who are not authorized to work in the United States, to the best of its knowledge, information, and belief, and the Contractor acknowledges that a violation of this provision will constitute a material breach of contract that may result in termination of this Agreement.

§ 8.7.1.7 The Contractor shall not discontinue its business, be dissolved, or otherwise suffer or permit any termination of its corporate existence, or transfer, sell, or assign all or a material portion of its properties or assets; it shall not enter

FORM OF AGREEMENT 00 52 00-3

into any merger or consolidation with another entity without providing at least ninety (90) days prior written notice to the Owner.

§ 8.7.1.8 The Contractor is financially solvent, able to pay all of its debt obligations as they mature, and has sufficient working capital to complete the Work required by this Agreement, provided the Owner satisfies its payment obligations hereunder. The Contractor shall promptly notify the Owner in writing of any event or occurrence that will have or may reasonably expect to have a materially adverse effect on its financial condition. The Contractor shall provide Owner upon written request with a complete copy of its most recent audited financial statements and internal unaudited financial statements.

§ 8.7.1.9 The Contractor is a corporation duly created and validly existing, or properly registered to do business under the laws of the Commonwealth of Virginia and each other jurisdiction where the ownership of its property or the conduct of its business requires qualification, and the Contractor is properly licensed by all necessary governmental, public, and other applicable authorities having jurisdiction over the Contractor regarding its services for the Project.

Further, the Contractor will preserve and maintain its existence as a corporation duly organized and validly existing under the laws of the state of its organization, and remain (or become) qualified to do business and in good standing in each other jurisdiction where the nature of its business or the ownership of its property makes such qualification necessary.

§ 8.7.1.10 The execution of this Agreement by Contractor has been authorized by all necessary corporate action and the person executing this Agreement is authorized to do so.

§ 8.7.1.11 The Contractor is able to furnish the tools, materials, supplies, equipment and labor required to complete the Work and perform all obligations under the Contract Documents, and has sufficient experience and competence to do so.

§ 8.7.1.12 The Contractor hereby certifies that neither it nor its directors, officers, employees, personnel, agents or subcontractors providing services on behalf of Owner is (a) a listed vendor in the Federal General Services Administrations "List of Parties Excluded from Federal Procurement or Nonprocurement Programs" in accordance with Presidential Executive Agreements 12549 and 12689, "Debarment and Suspension;" (b) listed in the Office of Inspector General’s "List of Excluded Individuals/Entities (LEIE)" pursuant to 42 U.S.C. 1320a-7; or (c) ever been convicted of a criminal offense related to healthcare. The Contractor shall notify Owner immediately in the event that any of the aforementioned certifications becomes untrue or if Contractor is the subject of governmental investigation that could lead to one or more certifications being untrue.

Contractor shall promptly remove any personnel from providing service on behalf of Owner hereunder in the event such certification becomes untrue with respect to such individual. This Agreement shall automatically terminate in the event that any of the certifications in this section are untrue with respect to Contractor.

§ 8.7.2 Mechanic’s Liens, Bond Claims.

If a mechanic’s lien, bond claim, or other claim for payment is filed by any Subcontractor, lower-tier subcontractor, vendor, supplier, laborer, or other person

FORM OF AGREEMENT 00 52 00-4

or entity for materials, labor, or services furnished on the Project for which the Owner paid the Contractor, or for which the Owner’s failure to pay is not disputed by the Contractor, then the Contractor, at its sole expense, shall promptly cause the lien to be released so that it does not constitute a cloud on the Owner’s title to its real property where the Work of this Agreement was performed. The Contractor shall indemnify and reimburse the Owner for all costs and expenses, including without limitation reasonable attorney fees, incurred by Owner to bond off or otherwise obtain the release of such lien or defend any cause of action that seeks to enforce any such lien.

§ 8.7.3 Contractor’s Inspection.

Contractor shall inspect all materials, equipment, and labor entering into and performing the Work to ensure that all materials, equipment, and labor incorporated into or working on the Project meet or exceed industry standards for quality and craftsmanship contemplated under this Agreement.

§ 8.7.4 Waivers.

Contractor waives and releases any and all claims against Owner for either delay, default, or for any other cause hereunder, arising in whole or in part by the acts or omissions of Owner, its representatives, or any other contractor on the Project, unless the claim shall be made in writing setting forth the notice of the Claim and received by Owner within twenty-one (21) days of the date (or the last date of a continuing situation) when the Contractor first became aware of, or in the exercise or reasonable care should have become aware of, the event giving rise to the claim.

§ 8.7.5 Notices.

Any notice required to be given by a party hereunder shall be considered properly delivered upon personal delivery or sent certified mail, postage prepaid to the address of the other party as specified above, or to such other address as may from time to time be designated in writing. If by certified mail, any notice shall be considered properly delivered three (3) days after the date sent by Certified Mail.

§ 8.7.6 Assignment.

This Agreement shall not be assigned in whole or in part, including the right to payments, by Contractor without Owner’s prior written consent.

§ 8.7.7 Construction Delays.

Owner shall not be liable to Contractor and/or any subcontractor for claims or damages of any nature caused by or arising out of delays not within Owner’s control. The sole remedy against Owner for delays shall be the allowance of additional time for completion of the Work, the amount of which shall be subject to the claims procedure set forth in AIA Document A201-2017, except to the extent covered by insurance, exclusive of any deductible.

§ 8.7.8 Enforcement Costs.

In the event legal proceedings are brought to enforce this Agreement or to recover damages for any material breach of this Agreement by a party, the parties hereto agree that the prevailing party shall be entitled to an award of attorney fees and costs in such amount as the Court in its discretion deems

FORM OF AGREEMENT 00 52 00-5

appropriate and reasonable. In the event a party only partially prevails, the parties hereto agree that the Court may award a portion of said party’s attorney fees and costs in such amount as the Court deems appropriate and reasonable.

§ 8.7.9 Schedule of Work.

Time is of the essence of this Agreement. Contractor agrees to immediately begin its work when directed by the Owner and to prosecute its work diligently to completion and coordinate its work with other work being performed on the project so as not to delay the progress of other trades. The Owner and Contractor shall mutually decide the time, duration, sequences, and priorities in which the various portions of the Work shall be performed and have the right to develop critical path method (CPM) schedule(s) that describe the Contractor’s plan to perform the Work. Owner and Contractor shall mutually update and modify the schedule(s) during the project. Contractor to provide information pertaining to manpower levels, material deliveries, etc., upon request. The Contractor shall have the right to cost increase change order for unilateral modifications to the mutually agreed upon baseline schedule which impact the Contractor.

§ 8.7.10 Reports.

Owner shall have the right to request Contractor keep and/or provide the Owner and/or Architect with i) daily logs containing weather records, Subcontractors on-site, number of workers, Work accomplished, problems encountered, and other similar relevant data as the Owner may require. The log shall be available to Owner and Architect at all times, and ii) monthly written reports detailing Project critical issues, risks, and opportunities, summary Project schedules, forecasts, and variances, and Project photographs.

1.3 BONDS

A. Bid Bond: See Instructions to Bidders.

B. Performance and Payment Bonds: Provide a 100 percent Performance Bond.

1. Forms: AIA Document A312, PERFORMANCE BOND, AND PAYMENT BOND, current edition, shall be used on this project.

2. The successful Bidder shall provide executed Standard Performance and Labor and

Material Payment Bonds, each in the sum of the contract amount, with the Rappahannock Area Community Service Board as obligee.

3. The surety shall be a surety company or companies approved by the State Corporation Commission to transact business in the Commonwealth of Virginia.

4. Deliver Bond within 3 days of execution of the contract. No payment shall be due and payable to the Contractor, even if the contract has been performed in whole or in part, until the bonds have been delivered to and approved by the purchasing office.

1.4 INSURANCE REQUIREMENTS

A. By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. For construction contracts, if any subcontractors are involved, the subcontractor will have workers’

FORM OF AGREEMENT 00 52 00-6

compensation insurance in accordance with Sections 2.2-4332 and 65.2-800 et seq. Of the Code of Virginia.

B. The bidder further certifies that the contractor and any subcontractors will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

C. Insurance Coverages and Limits Required: See attached insurance checklist. Sign and submit attached form with insurance certificate.

D. Builder’s Risk: The Owner shall provide Builder’s Risk Insurance for the project, listing the Contractor as an “additional insured”.

E. Contractor shall submit certificate of insurance for owner’s review and approval prior to the award of the Contract.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

SECTION 00 52 01

INSURANCE CHECKLIST

RACSB Crisis Receiving and Stabilization Center 4701 Market St., Fredericksburg (Spotsylvania County), VA 22408

Items marked “X” are required to be provided by Contractors for the Work.

Required Coverage Required Limits (figures denotes minimum)

X 1. Worker’s Compensation 1. Statutory Limits of the and Employers’ Liability; Commonwealth of VA Admitted in Virginia Yes Employers’ Liability $100,000/$500,000/$100,000 All States Endorsement Statutory USL & H Endorsement Statutory Voluntary Compensation Endorsement Best’s Guide Ration-A-VIII or better, or its equivalent

X 2. Commercial General Liability 2. $1,000,000 Combined

Products/Completed Operations Single Limit Bodily Contractual Liability Injury and Property Personal Injury Damage Each Occurrence Independent Contractors XCU Prop. Damage Excl. Deleted Fire Legal Liability $50,000 Per Occurrence Best’s Guide Rating-A-VIII or better, or its equivalent

X 3. Automobile Liability 3. $1,000,000 Combined

Owned, Hired, Borrowed & Non-owned Single Limit Bodily Motor Carrier Act End. Injury and Property Best’s Guide Rating-A-VIII or Damage Each Occurrence better, or its equivalent

4. Professional Errors and Omissions 4. $1,000,000 Limit Each Occurrence

Best’s Guide Rating- A–VII or better, or its equivalent X 5. RACSB shall be named as additional insured on Auto and General Liability Policies. (This coverage is primary to all other coverage RACSB may possess and must be shown on the certificate.)

X 6. 30 day written cancellation notice required, 15 day cancellation notice required for non-payment to RACSB – Ref. Code of Virginia Section 38.2-231.

Also, the words “endeavor to” and “failure to mail such notice” clause shall be removed from the cancellation notice.

X 7. The Certificate must state Bid/RFP No. and Bid/RFP Title.

X 8. Contractor shall submit Certificate of Insurance within five…