PROJECT MANUAL

CSP #26-033

ELM FORK NATURE

PRESERVE ADA TRAIL

Carrollton, Texas

CITY OF CARROLLTON, TEXAS

ELM FORK NATURE PRESERVE ADA TRAIL

TITLES AND CERTIFICATIONS

GROUP / PARTY NAME & ADDRESS CONTACT INFORMATION

PROJECT NAME:

OWNER:

DATE OF ISSUE:

CITY OF CARROLLTON, TX

ELM FORK NATURE PRESERVE ADA TRAIL

CITY OF CARROLLTON, TEXAS

OWNER’S CITY OF CARROLLTON

PARKS & RECREATION Heather Smith

REPRESENTATIVE: 1610 E. Crosby Road Recreation Manager Carrollton, TX 75006 Recreation Department 972-466-3080 Heather.Smith@cityofcarrollton.com

CIVIL CEI Engineering Associates, Inc. Christopher J. Wall ENGINEER: 3030 LBJ Freeway, Suite 920 Professional Engineer

Dallas, TX 75234 cwall@ceieng.com

972-488-3737 TX PE 140722

TBPE Registered Firm No. 7524

Elm Fork Nature Preserve ADA Trail TITLES AND CERTIFICATIONS Carrollton, TX 1 February 2026

Elm Fork Nature Preserve ADA Trail Carrollton, TX

SPECIAL SPECIFICATIONS

February 2026 SS-1

SPECIAL SPECIFICATIONS

ELM FORK NATURE PRESERVE ADA TRAIL

TABLE OF CONTENTS

SS.1 SITE INVESTIGATION & EXISTING UTILITIES

SS.2 SPECIFICATIONS

SS.3 PAYMENT FOR OVERTIME CHARGES

SS.4 CONTRACT CONTINGENCY

SPECIAL SPECIFICATIONS

February 2026 SS-2

SS.1 SITE INVESTIGATION & EXISTING UTILITIES:

The information contained on the drawings in regard to the location of underground utilities is furnished solely for the convenience of the Contractor as the best information available at this time. The accuracy of this information is not guaranteed and its use in no way relieves the Contractor of any responsibility for any losses due to inaccuracies or deviations therefrom, which may be encountered. CONTRACTOR MUST VIDEO THE

PROJECT AREA AND VERIFY THE SIZE AND LOCATION OF ALL

UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. A copy of the video shall be submitted to the City. The Contractor shall carefully examine the site and satisfy himself about all conditions, which can in any way affect the work or the cost thereof.

SS.2 SPECIFICATIONS:

All construction must conform to the current edition of the North Central Texas Council of Government (NCTCOG) Standard Specifications for Public Works Construction and the City of Carrollton General Design Standards.

CONTRACTOR MUST OBTAIN COPIES OF THE LATEST CITY OF

CARROLLTON GENERAL DESIGN STANDARDS AND THE NCTCOG

SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION. CONTRACTOR

SHALL HAVE ONE COPY OF EACH AT THE PROJECT AT ALL TIMES.

SS.3 PAYMENT FOR OVERTIME CHARGES:

The Contractor will be responsible for payment of overtime charges for the Construction Inspector before 7:30 a.m. and after 4:30 p.m. (Monday through Friday) and on Saturdays.

The charges will be at a rate of $65.00 per hour (minimum two (2) hours). This will be paid in full before final acceptance of the project.

The Contractor will also be responsible for payment of overtime charges for Public Works staff for water or sanitary sewer services (valve shutdowns, emergency repairs, etc.) before 7:30 a.m. and after 4:30 p.m. (Monday through Friday) and on Saturdays. The charges will be at a rate of $50.00 per hour (minimum two (2) hours) with a $25.00 administrative fee. This will be paid in full before final acceptance of the project.

SS.4 CONTRACT CONTINGENCY:

This contract may include funding for Owner’s contingency as authorized by the City Council. Contractor has no claim to any such funding unless it is specifically incorporated into the contract amount by formal change order executed by the City.

PREVAILING WAGE RATES FOR BUILDING CONSTRUCTION

CITY OF CARROLLTON

If this construction project involves the expenditure of federal funds in excess of $2,000.00, and requires that the minimum wages to be paid various classes of laborers and mechanics be based upon the wages that are determined by the Secretary of Labor to be prevailing for the corresponding classes of laborers and mechanics employed on a project of a character similar to the contract work in the City of Carrollton.

Prevailing wage rates are determined by Davis-Bacon and other related Acts and may be found in the Code of Federal Regulations 29 CFR 1.5 and are published in the Federal Register. It is the responsibility of the contractor to ensure items bid (wages) in this contract are current to the published rates.

Except for work on legal holidays, the "general prevailing rate of per diem wage" for the various crafts of type of workers of mechanics is the product of (a) the number of hours worked per day, except for overtime hours, times (b) the above respective Rate Per Hour.

For legal holidays, the "general prevailing rate of per diem wage" for the various crafts or type of mechanics is the product of (a) one and one-half time the above respective Rate Per Hour times (b) the number of hours worked on the legal holiday.

The "general prevailing rate for overtime work" for the crafts or type of workers or mechanics is one and one-half times the above the respective Rate Per Hour.

Under the provisions of Chapter 2258 Texas Government Code, the Contractor shall forfeit as a penalty to the entity on whose behalf the contract is made or awarded. Ten Dollars ($10.00) for each laborer, worker or mechanic employed, for each calendar day, or portion thereof, such laborer, worker or mechanic is paid less than the said stipulated rates for any work under the contract, by him, or by any subcontractor under him.

Under the provisions of Chapter 61 (Payment of Wages) Texas Labor Code, the Contractor shall forfeit as a penalty to the entity on whose behalf the contract is made or awarded, Ten Dollars ($10.00) for each laborer, worker or mechanic employed, for each calendar day, or portion thereof, such laborer, worker or mechanic is paid less than the said stipulated rates for any work under the contract, by him, or by any subcontractor under him.

The contractor shall be required to provide necessary documentation ensuring compliance with these regulations as part of this contract.

Elm Fork Nature Preserve ADA Trail PREVAILING WAGE RATES Carrollton, TX PWR-1 February 2026

SUMMARY

February 2026 011000 - 1

SECTION 011000C - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Provisions established in General and Special Conditions of the Contract, Carrollton

General Design Standards, Drawings, and all other contract documents are collectively applicable to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information

2. Work covered by Contract Documents

3. Work by Owner

4. Owner-furnished products

5. Contractor Use of Premises

6. Work Restrictions

7. Work Sequence

1.3 PROJECT INFORMATION

A. Project Identification: Elm Fork Nature Preserve ADA Trail

1. Project Location: Work for this project will occur at one location:

a. Elm Fork Nature Preserve Trail

2335 Sandy Lake Rd Carrollton, TX 75006

B. Owner: City of Carrollton, Texas, Parks & Recreation Department.

C. Engineer: CEI Engineering Associates, Inc.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and generally consists of but not limited to the following:

1. Overall Project Description: This project will generally include all construction, labor, materials, administration, and associated activities required in conjunction with, or properly incidental necessary for the ADA accessible trail extending from the existing parking lot to the nature center on approximately 2.5 acres.

SUMMARY

February 2026 011000 - 2

2. Other minor work includes construction of crushed granite paths ramps; and, installation of pavement markings, signs, wheel stops, detectable warning devices, natural stone steps, topsoil, and sod.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

1.6 OWNER-FURNISHED PRODUCTS

A. No Owner furnish products are expected on this contract. However, if provided, contractor shall comply with these requirements.

B. Owner may furnish minor products for contractor installation. The Work includes receiving, unloading, handling, storing, protecting, and installing Owner-furnished products and making building services connections.

C. Contractor shall cooperate with Owner as required in granting access to the job site, and to the scheduling of the Owner’s workers or contractors for the purpose of installing Owner furnished products.

1.7 CONTRACTOR USE OF PREMISES

A. Limit use of premises for Work, storage, and access to allow:

1. Work by Owner.

2. Work by other contractors.

3. Owner occupancy.

B. Coordinate use of premises with Owner.

C. Protect and provide safekeeping of products stored on site under this Contract.

D. Move stored products which interfere with operations of Owner or separate contractors.

E. Conduct operations to ensure least inconvenience to public and to occupied areas.

1. Noisy and Disruptive Operations (such as use of jack hammers, hammer drills, floor removal tools, and other noisy equipment): Coordinate and schedule such operations with Owner to minimize disruptions.

SUMMARY

February 2026 011000 - 3

2. Power Outages: Coordinate and schedule electrical and other utility outages with Owner. Outages: Allowed only at previously agreed upon times. In general, schedule outages at times when building is being least utilized.

F. Obtain and pay for use of additional storage or staging areas needed for operations.

G. Obtain approval and pay for use of portions of existing streets, sidewalks or rights of way for operations in accordance with requirements of authorities having jurisdiction.

H. Maintain traffic flow along any public roads and roads within McInnish Park, only close lanes with permission of the City.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Nonsmoking Construction Site: Smoking or use of vaping and related products is not permitted within the work site.

1.9 WORK SEQUENCE

A. It is a requirement of the construction documents to provide a continuous construction operation without delay except as occasioned by unforeseeable causes beyond the control and without the fault or negligence of the CONTRACTOR AS APPROVED BY THE CITY, and it shall be the CONTRACTOR’S responsibility to execute the work in the most expeditious manner.

B. It is a requirement of the construction documents that once the work has begun, the CONTRACTOR will proceed continuously without stopping until full completion. It is specifically prohibited for the CONTRACTOR to reassign or allow reassignment of personnel to another project at the sacrifice of work under this contract or allow the project site to become inactive at any time without prior written authorization from the City.

C. Development and implementation of comprehensive construction phasing plan and schedule.

D. Coordinate construction schedule and operations with Owner.

E. Construct Work in phases to provide for public usage and public convenience. Do not close off public usage to facilities until completion of one phase of construction will provide alternate usage. Coordinate Work sequence with Owner.

F. Sequencing of Construction Plan: Before start of construction on site, submit construction plan regarding phasing of demolition, new work, and coordination of owner operations for review and acceptance by Owner. After acceptance of plan, construction sequencing shall comply with accepted plan unless deviations are accepted in writing.

END OF SECTION

PRICE AND PAYMENT PROCEDURES

February 2026 012000 - 1

SECTION 012000 - PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Price and Contract Time.

D. Correlation of Contractor submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

1.02 SCHEDULE OF VALUES FOR CONSTRUCTION PHASE

A. Schedule of Values in MS Excel electronic file will be prepared by City and provided to Contractor.

B. City will make all revisions to Schedule to reflect approved and executed Change Orders, with each Application For Payment.

C. Schedule of Values shall not be revised until change order is fully executed.

D. With the exception of inserting quantities reflecting work completed during payment period, Contractor shall not modify the Schedule.

1.03 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Submit one hard copy of each Application for Payment. Emailed, faxed or other electronically submitted Applications for Payment are not accepted and will not be acknowledged.

C. Forms filled out by hand will not be accepted.

D. Execute certification by signature of authorized officer.

E. Include the following with the application:

1. Construction progress schedule, revised and current as specified in Section

013000 series.

2. Current construction photographs specified in Section 013000 series.

3. Conditional Waiver and Release on Progress Payment from each Subcontractor that performed work in the current Progress Payment in the form prescribed by Chapter 53 of the Texas Property Code.

4. Unconditional Waiver and Release on Progress Payment for each Subcontractor that performed work included in the immediately prior Progress Payment in the form prescribed by Chapter 53 of the Texas Property Code

5. Monthly report as required in Section 013000 series.

6. SWPPP inspection reports. Pay app will be rejected in the absence of required

PRICE AND PAYMENT PROCEDURES

February 2026 012000 - 2 and updated SWPPP reports.

H. When City requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.04 MODIFICATION PROCEDURES

A. Contractor may propose a change by submitting a request for change to City Representative, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Price and Contract Time with full documentation and a statement describing the effect on Work by separate or other contractors. Document any requested substitutions in accordance with Section 01 25 00.

B. Substantiation of Costs: Provide full information required for evaluation.

1. On request, provide following data:

a. Quantities of products, labor, and equipment.

b. Insurance and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

3. For Time and Material work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

4 Should a stated bid item quantity be increased or decreased during the course of the contract, it shall be at the unit price for that item presented in the proposal with no additional premium or markup.

C. Execution of Change Orders: City Representative will issue Change Orders for signatures of parties as provided in the General Conditions of the Contract.

D. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Price.

E. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

F. Promptly enter changes in Project Record Documents.

G. Claims for extra work will not be paid unless the work covered by such claims was authorized in writing by the owner.

H. No change orders will be issued for extra work, materials, correction of deficiencies or

PRICE AND PAYMENT PROCEDURES

February 2026 012000 - 3 any other activity related in whole or part to errors and/or omissions in plans or specifications generated by Contractor or their agents.

1.05 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Price, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 77 00.

SUBSTITUTION PROCEDURES

February 2026 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Provisions established in General and Special Conditions of the Contract, Carrollton

General Design Standards, Drawings, and all other contract documents are collectively applicable to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Substitutions may be considered PROVIDED the Contractor specifically requests such in writing in accordance with these specifications. Unauthorized substitutions or deviations from the Contract Documents including but not limited to making an unauthorized substitution in a submittal under 013300 are subject to rejection, removal and replacement with a product suitable to the Owner at Contractor’s expense.

C. APPROVAL OF A SUBMITTAL UNDER 13300 CONTAINING AN UNAUTHORIZED

SUBSTITUTION THAT HAS NOT BEEN FORMALLY AND SEPARATELY

APPROVED UNDER THIS SECTION DOES NOT CONSTITUTE ACCEPTANCE OF

THE SUBSTITUTION.

D. A request for substitution constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product.

2. Will provide the same warranty for the substitution as for the specified product.

3. Will coordinate installation and make changes to other Work that may be required for the Work to be complete with no additional cost to City of Carrollton.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

5. Complied with all subsections of this specification.

E. Substitutions will not be considered when they are indicated or implied on shop drawing or product data submittals, without separate written request, or when acceptance will require revision to the Contract Documents.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

SUBSTITUTION PROCEDURES

February 2026 012500 - 2

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit one PDF copy of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use Substitution Request Form as provided in

Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of engineers and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project, from ICC-ES or other agency approved by local authority.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

SUBSTITUTION PROCEDURES

February 2026 012500 - 3

3. CITY’s Action: If necessary, CITY will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. CITY will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Engineer/Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if CITY does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: CITY will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, CITY will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor's construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the

Work.

h. Requested substitution provides specified warranty.

SUBSTITUTION PROCEDURES

February 2026 012500 - 4

B. Substitutions for Convenience: Owner will consider requests for substitution if received within 30 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of CITY.

1. Conditions: CITY will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, CITY will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to CITY for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution is consistent with the Contract Documents and will produce indicated results.

c. Requested substitution provides sustainable design characteristics that specified product provided.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the

Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

k. Substitution requests involving cost savings to the contractor that are not conveyed to the city are not permitted.

PART 3 - EXECUTION (Not Used)

SUBSTITUTION REQUEST FORM

February 2026 012500 - 5

SUBSTITUTION REQUEST FORM

Date:

Project: Elm Fork Nature Preserve ADA Trail

TO: Heather Smith FROM:

Recreation Manager City of Carrollton Parks & Recreation Department

1610 E. Crosby Road Carrollton, Texas 75006

Contractor (Bidder) hereby requests acceptance of the following product or system as substitution in accordance with provisions of Section 01600 of the Project Manual:

1. SPECIFIED PRODUCT OR SYSTEM:

Substitution request for:

Specification Section No.: Paragraph No.:

2. SUPPORTING DATA:

Product data (adequate for evaluation of the request for proposed substitution is attached including, but not limited to, product description, reference standards, performance data, test data, manufacturer’s written instructions/recommendations, specifications, drawings and photographs) is attached.

Sample is attached.

Sample will be sent, if requested.

SUBSTITUTION REQUEST FORM

February 2026 012500 - 6

3. QUALITY COMPARISON:

SPECIFIED PRODUCT SUBSTITUTION

Name, Brand:

Catalog No.:

Manufacturer:

Significant Variations:

(Add Additional Sheets if necessary)

Is maintenance service available? Yes No

Spare Parts Source:

Warranty will be provided? Yes No Years

By Whom?

4. PREVIOUS INSTALLATIONS:

Identification of similar projects on which proposed substitution was used:

Project: Engineer:

Address: Owner:

Date Installed:

5. REASON FOR NOT GIVING PRIORITY TO SPECIFIED ITEMS:

6. EFFECT OF SUBSTITUTION:

Does the proposed substitution affect other work (adverse or otherwise)?

No Yes (If Yes, explain below)

Will the proposed substitution affect the Contract Time?

No Yes Add/Deduct Days

SUBSTITUTION REQUEST FORM

February 2026 012500 - 7

Will the proposed substitution require dimensional revisions or redesign of the work?

No Yes (If Yes, attach explanatory data)

Saving of Credit to Owner: $

Extra Cost to Owner: $

7. CONTRACTOR'S (BIDDER'S) STATEMENT OF CONFORMANCE OF PROPOSED

SUBSTITUTION TO CONTRACT DOCUMENTS:

The Contractor has investigated the proposed substitution and:

1. Believes that it is equal or superior in all respects including function, appearance, and quality to specified product, except as stated above;

2. Will provide same warranty and service as required for specified product;

3. Has included complete cost and time implications of the substitution;

4. Will pay for changes to the building design and special inspection costs caused by the use of this product;

5. Will coordinate the incorporation of the proposed substitution in the work and;

6. Waives future claims for additional cost and time to Contract caused by the substitution.

General Contractor:

Date: By:

Subcontractor (if applicable):

Date: By:

Answer all questions and fill-in all blanks; use "N/A" if not applicable. Unresponsive or incomplete requests will be rejected.

SUBSTITUTION REQUEST FORM

February 2026 012500 - 8

ENGINEER'S REVIEW AND ACTION

Resubmit substitution request.

Provide more information as follows:

Substitution is accepted.

Substitution is accepted, except as noted below:

Substitution is rejected.

Substitution Request was received after deadline and is rejected.

Date:

Engineer’s Signature

CITY REPRESENTATIVE’S REVIEW AND ACTION

Comply with Architect’s/Engineer’s actions.

Substitution is accepted.

Substitution is rejected.

Date:

City Representative’s Signature

SUBSTITUTION IS INVALID IN THE ABSENCE OF THE CITY

REPRESENTATIVE’S SIGNATURE

END OF FORM

PROJECT MANAGEMENT AND COORDINATION

February 2026 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 PROJECT WEB SITE

A. Use Project Web site for purposes of hosting and managing project communication and documentation until Final Completion. Project Web site shall include the following functions:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

4. Proposal requests, and contract modifications forms and logs.

5. CSP processing, forms, and logs.

6. Task and issue management.

7. Submittals processing, forms, and logs.

8. Substitution processing, forms, and logs.

9. Drawing and specification document hosting, viewing, and updating.

10. Online document collaboration.

11. Reminder and tracking functions.

12. Archiving functions.

B. Upon completion of Project, provide one complete archive copy of Project Web site files to Owner and to Designer in a digital storage format acceptable to the Designer.

C. Contractor is required to provide and train personnel as necessary to utilize project website.

D. The City will provide the following Project Web Site software package under its current published licensing agreement from Project Notice to Proceed through Final Completion:

1. Procore

1.2 RELATED DOCUMENTS

A. Provisions established in General and Special Conditions of the Contract, Carrollton

General Design Standards, Drawings, and all other contract documents are collectively applicable to this Section.

1.3 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Informational Submittals

2. General coordination procedures.

3. Coordination drawings.

4. Requests for Information (CSPs).

5. Project meetings.

PROJECT MANAGEMENT AND COORDINATION

February 2026 013100 - 2

1.4 DEFINITIONS

A. CSP: Request Contractor seeking information required by or clarifications of the

Contract Documents.

1.5 INFORMATIONAL SUBMITTALS

A. Cooperate and comply with the Owner’s Representative in the following:

1. Allocation of mobilization areas of site; for field offices and sheds, for contractor access, material staging, traffic, and parking facilities.

2. Use of site, temporary utilities and facilities.

3. Procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts not otherwise provided by these specifications.

B. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

C. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates and 24-hour emergency contracts in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.6 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

PROJECT MANAGEMENT AND COORDINATION

February 2026 013100 - 3

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Preinstallation conferences.

6. Project closeout activities.

7. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.7 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

c. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

d. Indicate required installation sequences.

e. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Designer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

PROJECT MANAGEMENT AND COORDINATION

February 2026 013100 - 4

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

8. Fire-Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

9. Review: Designer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Designer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Designer will so inform Contractor, who shall make changes as directed and resubmit.

10. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format.

PROJECT MANAGEMENT AND COORDINATION

February 2026 013100 - 5

3. City will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Neither City NOR Designer makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings, and they are provided for Contractor information only.

b. Digital Data Software Program: AutoCad current version.

1.8

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated at intervals determined by City Representative.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Designer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Designer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Designer, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner Designer, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

PROJECT MEETINGS

PROJECT MANAGEMENT AND COORDINATION

February 2026 013100 - 7

4. A separate pre-construction meeting may be required and coordinated by the City of Carrollton Building Inspection Dept as part of the building permit. The Contractor shall strictly comply with the Building Inspection Dept’s requirements related to such.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Designer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related CSPs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

PROJECT MANAGEMENT AND COORDINATION

February 2026 013100 - 8

D. Project Closeout Conference: Schedule and conduct a project closeout conference per 017700.

E. Progress Meetings: Conduct progress meetings at intervals as determined by the City Representative.

1. Attendees: In addition to representatives of Owner and Designer, contractor, appropriate subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Status of submittals.

2) Deliveries.

3) Off-site fabrication.

4) Access.

5) Site utilization.

6) Temporary facilities and controls.

7) Progress cleaning.

8) Quality and work standards.

9) Status of correction of deficient items.

10) Field observations.

11) Status of CSPs.

12) Status of proposal requests.

13) Pending changes.

14) Status of Change Orders.

15) Documentation of information for payment requests.

3. Minutes: Contractor is responsible for conducting the meeting and recording and distributing the meeting minutes to Owner, Designer, meeting participants, and to parties affected by decisions made within two days after the meeting.

CONSTRUCTION PROGRESS DOCUMENTATION

February 2026 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Provisions established in General and Special Conditions of the Contract, Carrollton

General Design Standards, Drawings, and all other contract documents are collectively applicable to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Construction schedule updating reports.

2. Daily construction reports.

3. Material location reports.

4. Site condition reports.

5. Construction photography.

B. Format:

1. Submit a computer generated horizontal bar chart with separate line for each section of Work, identifying first work day of each week in PDF and electronic format directly compatible with Microsoft Project (current version).

2. Sequence of Listings: The chronological order of the start of each item of Work.

3. Scale and Spacing: To provide space for notations and revisions.

4. Sheet Size: 11 by 17 inches.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships.

Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

CONSTRUCTION PROGRESS DOCUMENTATION

February 2026 013200 - 2

E. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.4 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

B. Contractor's Construction Schedule (as required by City Representative): Initial schedule, of size required to display entire schedule for entire construction period.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

D. Special Reports: Submit at time of unusual event.

1.5 QUALITY ASSURANCE

A. Pre-construction Conference: Conduct conference at City Hall or Project site to comply with requirements in Section 013100 "Project Management and Coordination." Review methods and procedures related to the preliminary construction schedule and Contractor's construction schedule, including, but not limited to, the following:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including interim milestones.

4. Review delivery dates for Owner-furnished products.

5. Review schedule for work of Owner's separate contracts.

6. Review submittal requirements and procedures.

7. Review time required for review of submittals and resubmittals.

8. Review requirements for tests and inspections by independent testing and inspecting agencies.

9. Review time required for Project closeout and Owner startup procedures.

10. Review and finalize list of construction activities to be included in schedule.

11. Review procedures for updating…