26-030 Countryside Water Well RFP Bid.pdf

REQUEST FOR PROPOSAL (RFP)

RFP # 26-030

Countryside Water Well Assessment and Repairs The City of League City is now accepting sealed proposals for the Countryside Water Well Assessment and Repairs. Sealed proposals must be received by 10:00 a.m., CST, Monday, June 1st, 2026. The clock located at the front desk in City Hall will be the official time. Proposals received after this deadline will not be opened and will be considered void and unacceptable.

There is an optional Pre-Proposal Site Visit on May 5th, 2026 at 10:00 a.m.

The meeting location for the site visit will be Johnnie Arolfo Civic Center – 400 West Walker Street, League City, Texas 77573.

Immediately following the due date and time proposals will be publicly opened, in a manner that does not reveal their contents, at Johnnie Arolfo Civic Center, 400 West Walker Street League City, TX 77573. The contents of all proposals will remain confidential until after a contract has been awarded by City Council.

The question deadline for this bid is May, 8th at 5:30 p.m. The addendum deadline is May 13th at 5:30 p.m.

The RFP packet may be obtained from the City’s website at:

https://www.leaguecitytx.gov/bids.aspx

All inquiries about this RFP must be submitted in writing to the Purchasing Department via email: purchasing@leaguecitytx.gov.

First Publication: April 28th, 2026 Second Publication: May 5th, 2026 https://www.leaguecitytx.gov/bids.aspx mailto:purchasing@leaguecitytx.gov

RFP 26-030

Countryside Water Well Assessment and Repairs

RFP Contents

I. Introduction II. Instructions to Proposers

III. Scope of Work IV. Proposal and Evaluation Format V. Procedure and Conditions

VI. Sample Agreement

Attachments

• Attachment A – Cover Sheet, Forms, & Cost Sheet

• Attachment B – Electronic Submission Instructions

City of League City Request for Proposals #26-030

I. Introduction The City of League City is soliciting proposals from interested and qualified prospers to provide comprehensive well evaluation and repair services for its municipal water supply system on a single well. It is the City’s intention to make a single award to satisfy all services listed in the Scope of Work but the City does reserve the right to make multiple awards to satisfy all services outlined in this RFP. The City intends to enter a one-year agreement.

A. Clarification and Interpretation of RFP

1. The words “must” or “will” or “shall” in this RFP indicate mandatory requirements.

Taking exception to any mandatory requirement will be grounds for rejection of the proposal.

2. The City desires to avoid any misunderstanding where it is assumed that a feature is included in the proposal and turns out to be an optional, extra cost feature. As such, any question answered with an indication of compliance will be considered included at no additional cost. Any service that is referred to in the body of this response (does not pertain to attachments and brochures) will be considered included in the basic offer.

B. Purpose

The purpose of this RFP is to provide minimum requirements, solicit proposals, and gain adequate information from which the City may evaluate the proposer’s products and services as they compare to the other providers and as they pertain to the needs of the organization.

C. Confidential or Proprietary Information Throughout the process of evaluating proposals and negotiating a contract, all information contained in proposals shall be kept confidential. Upon Council award of contract or rejection of all proposals, contracting information, as defined by Texas Government Code 552 and in this document, shall be open for public inspection. This includes successful and unsuccessful proposals. Exceptions may be made if releasing the information would harm City interests by providing an advantage to a competitor or bidder in a future competitive situation, or if information requested contains trade secrets, or proprietary information.

Any information that the potential vendor or Proposer believes may be considered proprietary, confidential or a trade secret should be stamped with the term CONFIDENTIAL on that part of the proposal. All proposals and parts of proposals which are not marked as confidential will be automatically considered public information after the contract is awarded. If the vendor, contractor, potential vendor, or potential Proposer wishes to claim that information is proprietary, they must demonstrate based on specific factual evidence that disclosing the information would reveal an individual approach to work, organizational structure, staffing, internal operations, processes, or discounts, pricing methodology, cost data or other pricing information that will be used in future solicitation or bid documents; or give advantage to a competitor.

In the event that information contained in those sections marked confidential are included in an Open Records Request, the City will decline to release the information for the purpose of requesting an attorney general decision. The City will make a good faith effort to contact the vendor, so they may submit in writing to the attorney general the reasons why the information should be withheld or released. If the vendor cannot be contacted, the information may be released without further review. The process to be followed upon receipt of the request for information that potentially contains trade secrets, or proprietary or confidential information will be as follows:

1. City will make a good faith effort to notify the vendor in writing that the information has been requested within a reasonable time, but no more than ten

(10) business days after receiving the request. This will include a copy of the written request for information, and a statement that the vendor is entitled to submit to the attorney general with ten (10) business days the reason(s) with the information should be withheld and a letter, memorandum, or brief in support of that reason.

2. The vendor who submits a letter, memorandum, or brief to the attorney general shall send a copy to the person who requested the information from the governmental body. If the letter, memorandum or brief contacts the substance of the information requested, the copy sent may be a redacted copy.

3. The attorney general shall promptly render a decision when requested, consistent with the standards of due process, determining whether the requested information requested contains trade secrets, or confidential or propriety information as defined in Texas Government code 552. The decision shall be rendered no later than the 45th business day after the date the attorney general received the request for a decision.

Contracting Information – information in a voucher or contract relating to the receipt of expenditure of public funds; solicitations or bid documents; communications sent between the City and a vendor, contractor, potential vendor or potential Proposer during solicitation, evaluation, or negotiation of a contract; documents, including bid tabulations, showing the criteria by which a government body evaluates each vendor;

and communications and other information sent between City and a vendor or Proposer related to the performance of a final contract with City or work performed on behalf of City.

Trade Secrets – all forms and types if information including business, scientific, technical, economic, or engineering information and any formula, design, prototype, pattern, plan, compilation, program device, program, code, device, method, technique process, procedure, financial date, or list of actual or potential customers or suppliers, whether tangible or intangible and whether or however stored, compiled, or memorialized physically, electronically, graphically, photographically, or in writing if the owner of the trade secret has taken reasonable measures under the circumstances to the information secret and the information derives independent economic value, actual or potential, from not being generally known to and not being readily ascertainable through proper means by, another person who can obtain economic value from the disclosure of the information.

D. Background Information League City is a home-rule, incorporated city with an estimated population of 123,910 for all city related business in calendar year 2025. The city encompasses approximately 52 square miles and is in the Houston metropolitan area. The city lies in northern

Galveston County and southeast Harris County. League City is located approximately 26 miles southeast of downtown Houston and within 50 miles of Bush Intercontinental Airport. League City is experiencing rapid growth, adding approximately 3,000 residents a year. League City residents enjoy excellent schools, great parks, excellent public safety, recreational facilities, access to entertainment, an award-winning library, and a unique heritage. The City is governed by a Council/Manager form of government and municipal services are provided by 584 full-time equivalents. The City Council is an elected body consisting of the Mayor and seven Council Members. The City Manager, John Baumgartner, is responsible for all functions of city government. The organization is divided into functional departments and divisions reporting to the City Manager, and two (2) Assistant City Managers. The City is a CDBG entitlement community that receives federal funding from the Department of Housing and Urban Development.

II. Instructions to Proposers

A. General This section outlines specific instructions for proposal submissions. Proposers not adhering to these instructions may be disqualified without further consideration. The City shall have the right to cancel any or all item(s) without obligation if delivery is not made on or before the time specified.

1. At the public opening, there will be no disclosure of contents to competing firms, and all proposals will be kept confidential during the negotiation process. Except for trade secrets and confidential information which the firm identifies as proprietary, all proposals will be open for public inspection after the contract award. All proposals become the property of the City of League City.

Proposers can attend in person at the address below:

Johnnie Arolfo Civic Center 400 West Walker Street

League City, TX 77573

Receipt of Proposals and Opening Sign-In Sheet will be uploaded to the City Website within 48 hours after proposal opening.

2. The City of League City requires comprehensive responses to every section within this RFP. Conciseness and clarity of content are emphasized and encouraged.

Vague and general proposals will be considered non-responsive and will result in disqualifications. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain Vendors with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation.

Failure to arrange the proposal as requested may result in the disqualification of the proposal. It is requested that proposals be limited to no more than 25 pages, excluding cover page, resumes, sample documents and attachment A forms.

Proposals shall have 1” margins and be single-sided, single spaced, using Times New Roman 12-point font. All pages of the proposal must be numbered, and the proposal must contain an organized, paginated table of contents corresponding to the sections and pages of the proposal. Preferred binding is paper clip, binder clip or three-ring binder.

B. Proposal Submission

The City will receive proposals electronically through Public Purchase or as hard copies delivered to the Purchasing Department.

1. Public Purchase – Electronic Submission

Proposals can be received electronically through www.publicpurchase.com.

Instructions for Public Purchase can be found on Attachment B. Please be advised it can take up to 24 hours for an account to become active with Public Purchase. If you need any assistance with the process, you can contact Public Purchase at support@publicpurchase.com .

2. Delivery or Mail – Hard Copies Hard copy proposals can be submitted with one (1) copy marked “original” and one (1) copy marked “copy”, properly labeled and clearly marked with the RFP number and description. Hard copies should be delivered to:

City of League City Purchasing Department

City Hall 300 West Walker

League City, TX 77573 Monday – Thursday 7:30 am to 5:30 pm

Friday: 7:30 am to 12:00 pm

Proposals sent via courier must be sealed in a separate envelope inside of the mailer.

Mark envelope/package: RFP 26-030 Countryside Water Well Assessment and

Repairs

C. Proposal Timeline The Proposer selection process will follow the timeline shown below. Estimated key milestone dates for the completion of the project are also included:

Request for Proposals Issued: April 28th, 2026

Pre-Proposal Conference/Site Visit: May 5th, 2026 at 10:00am Deadline for Submitting Questions: May 8th, 2026 at 5:30pm Deadline for Q&A Addendum: May 13th, 2026 at 5:30pm Proposal Submission Deadline: June 1st, 2026 at 10:00am Anticipated Contract Start Date: TBD

III. Scope of Work

The City of League City is seeking qualified proposers to evaluate, restore, and/or maintain production to the City of League City Countryside water well utilizing materials and methods herein specified. The work includes the furnishing of all materials, labor, equipment, fuel, tools, transportation, and services for the successful evaluation, rehabilitation, sterilization of production well pumping equipment only. The Contractor is free to propose modifications to http://www.publicpurchase.com/ mailto:support@publicpurchase.com the scope that may result in cost savings and/or a better product. Any modifications shall be clearly spelled out in the Proposal and approved by the City.

The general work and requirements for this Contract include, but not limited to, the following:

A. Well Rehabilitation Comprehensive well rehabilitation at the City’s one well, with a well depth of 360 ft.

Work will include, but is not limited to, the following:

1. Mobilize the equipment, materials, service rig and crew to pull existing pumping.

2. Remove existing pump, motor, column pipe / vertical line shaft, and related equipment, and transport and store at the Contractor’s Yard (Note: well site may require a crane to conduct work)

3. Disassemble the surface plumbing and pump hose

4. Pump repair and reassembly, or full replacement, as needed

5. Motor repair and reassembly, or full replacement (optional)

6. Pull and inspect the line shaft every 10 feet

7. Inspect the bearing every 10 feet

8. Inspect, repair, and/or replace the wire cable/power supply

9. Wire cable/power supply inspection and repair or full replacement, as needed

10. Install new 1-inch sounding PVC tubes

11. Conduct a pre-video survey of well with side scan of the critical sections to verify structural integrity of the well casing and screen

12. Treat well with chemicals, including chemical injection, light and full swabbing, airlift pump, and acid bath (optional if camera survey determines this is necessary)

13. Provide the conveyance of development water to a discharge point as approved by the City

14. Install new pump 1200 gpm @ 200’ TDH enclosed line shaft bowl assembly

15. Conduct well disinfection with a concentrated chlorine mixture

16. Restore the well site to its pre-rehabilitation condition and reassemble the surface plumbing, steam clean, prime and paint discharge head and its appurtenances

17. Furnish logs, daily records, and other items requested by the city

B. Pump Types Troubleshoot and work on multiple types of pumps and motors, to include, but not limited to:

1. Pumps: Byron Jackson, Goulds, Hitachi, Moyno, Paco, Pump-X, Pioneer

2. Motors: Bryon Jackson, Franklin, Hitachi, U.S. Motors - Horsepower: 150, Frame:

444TP, RPM: 1770, Amp: 177, Design: B, Phase: 3, Volts: 460, Type: R, Hertz: 60, Code: F, Insul Class: B

C. Facility Types Primary work for this contract is at the City’s 1 well (Countryside).

D. Response Time

Able to respond to emergency repairs within 24 hours and within 48 hours for non-emergency repairs.

E. Contractor Service Responsibilities The Contractor shall provide all labor, tools, equipment and all incidentals required and/or implied for the complete and satisfactory performance of the maintenance, and repair of City pumps. The Contractor is responsible for all debris and related disposal.

F. Personnel Requirement Personnel used for the performance of this work shall be properly trained and qualified to perform pump or motor work on the variety and complexity of the systems in the City facilities. The City reserves the right to refuse to accept and authorize payment for services from any personnel deemed by the City to be unqualified, disorderly, or otherwise unable to perform assigned work. The Contractor shall provide and keep up to date a list of all personnel performing work under this contract with classifications denoted, as well as written evidence of the personnel’s qualifications for those classifications.

G. Project Cost Estimates Estimates of individual project work requests shall be provided in writing to the City via email, fax, or mail with adequate plans and specifications or written directions. The estimate should include all labor, equipment, parts and/or materials required to perform the work specified under this contract. This, or any work under this contract, shall only be performed with the City’s consent. Upon authorization, actual work shall not exceed the Contractor’s estimate by 10% without the City’s written approval.

H. Quality of Work

1. All work shall be quality work, performed according to the standards of the industry and to the complete satisfaction of the City. All parts used for repair and in reassembly of equipment (example: pumps) shall be the manufacturer’s authorized parts or specifically approved by the City prior to installation.

2. Unsatisfactory work shall be immediately corrected by the Contractor at no additional cost to the City.

3. All work shall be performed in accordance with the plans, drawings or instructions provided by the City for each project or work assignment. Any discrepancies or previously unknown field conditions shall be brought to the attention of the City and resolved before continuing the work.

4. All work shall be performed in accordance with National Wiring Standards.

I. Provide All Work Tools & Equipment The Contractor shall provide each crew and personnel ALL of the hand tools, power tools, truck, and equipment necessary for the performance of the work.

J. Removing and Returning Completed Repaired Equipment Contractor shall provide service to load and pick-up pumps, motors, and related equipment for repairs within three (3) business days of being contacted by the City and return and unload repaired pumps and motors to the City within three (3) business days after completion of repairs. Pickups and returns may be at the City Corporation Yard, well, or pump station location as identified by the City.

IV. Proposal and Evaluation Format

Proposer’s submission package shall consist of the following:

1. Completed Proposal Cover Sheet (see Attachment A)

2. Tab A – Qualifications

3. Tab B – Experience

4. Tab C – Project Methodology

5. Tab D – References

6. Tab E – Pricing and Fees (Utilize Cost Sheet in Attachment A)

7. Tab F – Forms (see Attachment A)

• Public Information Act

• Conflict of Interest Questionnaire

• HB 89 Verification Form

• Optional: Brochures and/or Pictures

A. Proposal Format

By submission of a response to this RFP, proposer acknowledges full compliance with required specifications and all terms and conditions as detailed in the RFP.

1. TAB A – Qualifications

a) Provide a brief description and history of the company.

b) Discuss the company’s prior service experience in providing the proposed service to other organizations of comparable size to the City of League City.

2. TAB B – Experience

a) Capability to provide Scope of Work, demonstrated by the proposal and, if applicable, subsequent interviews.

b) Considerations will be given to key individual members’ experience. Availability of key staff at reasonable duration.

2. TAB C – Project Methodology

a) Describe in detail, how the service will be provided without disruption to ongoing operations.

b) Provide a detailed description of customer service approach, plan, and program. Describe your response time for complaints, both from customers and from owners.

c) Provide a detailed maintenance plan.

3. TAB D – References

a) Provide a list of customer contracts in Texas where the services are provided.

b) Proposer to provide at least five (5) references for agencies for which you have provided this type of service. Include the name of the agency, contact name, telephone numbers, email address, date/length of the contract.

4. TAB E - Pricing and Fees

a) All rates and fees must be listed on the proposal cost sheet. The city will not be responsible for paying any fees not specifically listed. The fees and charges presented shall remain firm for the original term of the agreement.

b) Describe how and when the fees apply.

c) Details of any alternate method of compensation your company would consider.

d) Identify and list all special services and identify charges pertaining to such service.

5. TAB F – Forms (Attachment A)

a) Completed City of League City Texas Public Information Act

b) If required, provide a completed copy of the Conflict-of-Interest Questionnaire

(Form CIQ).

c) Completed HB 89 Verification Form

d) Optional: Brochures and/or Pictures

B. Proposal Evaluation Process

All proposals will be screened by an evaluation committee. The evaluation committee shall screen and rate all the responses that are submitted. Evaluation ratings will be on a 100-point scale and those proposers selected for a short list may be invited to attend an interview, at the proposer’s own expense. Any invitation for an oral presentation will be solely for the purpose of clarifying proposals received from each qualifying proposer and will not represent any decision on the part of the evaluation committee as to the selection of a successful proposer.

The City’s process is as follows:

1. City staff shall recommend an evaluation committee which will be used to evaluate all proposals. During the evaluation process, Proposers may be asked for additional information or clarification of proposal as needed. The City will evaluate all proposals based on the following criteria. The City will evaluate all proposals based on the following criteria:

Criteria Points Qualifications 10

Experience 15

Project Methodology 15 References 10 Pricing and Fees 50

TOTAL 100

2. Pricing and fees will be evaluated based on the total cost. The formula used will be:

overall lowest submitted price/submitted price

3. Once proposals are scored, the evaluation team will select finalist and decide whether interviews should be conducted. Should interviews be conducted, each evaluation team member will award each finalist up to 30 points for their oral presentation and can amend proposal scores based on the interview.

4. Proposal and interview scores will be combined, and the highest overall proposal identified. City will then begin contract negotiations with that Proposer.

5. Should negotiations be unsuccessful, the City shall enter negotiations with the next, highest ranked vendor. The process shall continue until an agreement is reached with a qualified vendor.

6. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in preparing for, traveling to and attending interviews.

7. The City reserves the right to negotiate the final fee prior to recommending any

Vendor for a contract.

The City reserves the right to use all pertinent information (also learned from sources other than disclosed in the RFP process) that might affect the City’s judgement as the appropriateness of an award to the best evaluated proposer. The information maybe appended to proposal evaluation process results.

V. Procedure and Conditions

This will be a contract, upon the mutual agreement of the parties. The terms, conditions, and/or requirements for the contract are to be evidenced in this RFP and incorporated into the City's standard agreement. A copy of the City’s standard agreement, including its terms, is included in this RFP. The City, acting through the City Manager or their designee, reserves the right to deviate from the terms, conditions, or requirements of this RFP when, in their sole discretion, such deviation is deemed to be in the best interest of the City. Proposers acknowledge and accept that the City’s authority includes discretion to determine the applicability of any deviations on a case-by-case basis and that such decisions are final and non-appealable. By submitting a proposal, proposers agree to the terms of this reservation of rights and waive any claim against the City, its officials, or employees for the exercise of such discretion.

PROCEDURE :

MULTIPLE CONTRACTORS: The City reserves the right to make a single award or multiple awards, whichever is in the best interest of the City.

DOCUMENTATION: Proposers shall provide with this response all documentation required by this Request For Proposal (RFP). Failure to provide this information may result in rejection of proposal.

QUANTITIES: The quantities indicated are estimated based upon the best available information. The City reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the bid price.

TAX EXEMPTION: The City is not liable to proposers for any federal, state, or local taxes for which the City is not liable by law, including state and local sales and use taxes (Section

151.309 and Title 3, Texas Tax Code) and federal excise tax (Subtitle D of the Internal Revenue Code). Accordingly, those taxes may not be added to any item. The City’s Tax Exemption Certificate will be furnished by the City on request of the proposer.

DISCUSSIONS: Formal or informal communication involving an oral or written exchange of information for the primary purpose of obtaining information essential for determining the acceptability of a proposal may occur. Any discussions of this nature are only intended to clarify the City’s understanding of submissions.

EVALUATION PROCESS: It is the City’s intent to enter into a contract with the proposer that offers the “best value” for the desired project. After receipt of the proposals, City of League City will evaluate the proposals based upon the evaluation criteria set forth in the RFP. The City has, at its sole discretion, the ability to negotiate with the proposer determined to be the highest ranked after completion of the evaluations.

The City may elect to conduct discussions with the proposers deemed to be in the competitive range for award. If discussions are held, proposers identified in the competitive range will be given equal opportunity to discuss and submit revisions to their proposals.

Revisions of proposals are accomplished by formally requesting Best and Final Offers (BAFOs) at the conclusion of discussions with a deadline set for receipt of BAFOs and including instructions as to exactly what should be submitted in response to the BAFO.

After consideration of all BAFO responses, the City will select the top ranked proposer and the parties will enter into contract negotiations. In the event the City and the top ranked proposer’s contract negotiations fail and the parties are unable to come to mutually agreed terms, the City reserves the right to move on to the next top ranked proposer and enter into contract negotiations with said next top ranked proposer.

COSTS TO SUBMIT: The City of League City will not be liable for any costs incurred by any proposer in preparation of a submittal in response to this request, in conduct of a presentation, or any other activities related to the response of this RFP.

INSURANCE REQUIREMENTS: Proposer shall maintain, at his sole cost, at all times while performing work hereunder, the insurance and bond coverage set forth in the contract with companies satisfactory to the City with full policy limits applying, but not less than stated. A certificate evidencing the required insurance and specifically citing the indemnification provision set forth in the contract shall be delivered to the City within fifteen (15) days that Notice to Proceed has been accepted by Contractor.

ADDENDA: Any interpretations, corrections or changes to this RFP and specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of League City Purchasing Office. Any changes to specifications will be made in writing and posted on the City’s website at: (Insert Website) . Proposers shall acknowledge receipt of all addenda on the Bidder Certification/Addenda Acknowledgement form found within this document.

LATE PROPOSALS: Proposals received by the City after the submission deadline will be considered void and unacceptable. City of League City is not responsible for lateness or non-delivery of mail, carrier, etc. The date/time stamp at the Purchasing Department’s desk at City Hall, 300 West Walker Street, League City, Texas, 77573 shall be the official time of receipt.

ALTERING PROPOSALS: Proposals cannot be altered or amended after submission deadline.

Any alterations or erasures made before opening time and must be initialed by the signer of the proposer, guaranteeing authenticity.

AWARD: The City has the right to award a contract upon the conditions, terms and specifications contained in a proposal submitted to the City for a period of up to ninety (90) days following the date specified for the opening of proposals.

Because the City is a governmental entity that must follow State and Federal laws and has an obligation to protect its taxpayers, the City requires that certain terms be included in the contract that result from this solicitation. Your response to this solicitation is an offer to contract with the City based on the terms, conditions, and specifications contained in this solicitation. If any of the mandatory contract terms are unacceptable to you, please do not respond to this solicitation.

PAYMENT PROVISIONS: The City’s payments under the contract, including the time of payment and the payment of interest on overdue amounts, are subject to Chapter 2251, Texas Government Code.

CONTRACTUAL LIMITATIONS PERIOD: Any provision of the contract that establishes a limitations period that does not run against the City by law or that is shorter than two (2) years is void. (Sections 16.061 and 16.070, Texas Civil Practice and Remedies Code).

CONFLICT OF INTEREST: No public official shall have interest in this contract accept in accordance with Vernon’s Texas Codes Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.

ETHICS: The proposer shall not offer or accept gifts or anything of value or enter into any business arrangement with any employee, official or agent of City of League City. More than one proposal on any one contract from a proposer or individual under different names shall be grounds for rejection of all proposals in which the proposer or individual has an interest.

One or all proposals will be rejected if there is any reason to believe that collusion exists between proposers. Proposers must make every effort to comply Chapter 176 of the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of League City, including affiliations and business and financial relationships such persons may have with City of League City officers. By doing business or seeking to do business with the City of League City, including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you are in compliance with them.

Conflict of Interest Questionnaire found within this document must be completed and turned in with each proposal.

PURCHASE ORDER: City of League City may generate a purchase order to the successful proposer. The purchase order number must appear on all invoices, packing lists and all related correspondence. City of League City will not be responsible for any orders placed and/or delivered without a valid purchase order number.

DELIVERY: Any delivery and freight charges (FOB City of League City designated location) are to be included in the proposal price.

INVOICES: Invoices must be itemized, and purchase order number must be referenced on original invoice. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the proposer for correction. Invoices submitted for payment shall be e-mailed to: City of League City, Accounts Payable at, (Insert Email Address). Invoices can be mailed to Attn: Accounts Payable, to the address: 300 W. Walker St., League City, TX 77573. Periodic payments will be made within thirty (30) days of invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in the contract have been fulfilled.

INTERLOCAL AGREEMENT: Chapter 791, Texas Government Code and Chapter 271, Subchapter F, Texas Local Government Code, authorizes cities to enter into Interlocal purchasing agreements to take advantage of potential cost savings resulting from cooperative purchasing efforts. Successful proposer(s) agree(s) to extend prices and terms to all entities, who have entered into or will enter into joint Purchasing Interlocal Cooperation Agreements with the City of League City.

CONTINGENCIES: Before submitting their bid, Proposers should make a careful examination of the scope of work and of the difficulties involved in its proper execution. Proposers should include in their proposal all costs they deem proper and sufficient to cover all contingencies essential to the completion of the compensation and classification study, notwithstanding that every item or contingency is not specifically mentioned herein.

CERTIFICATE OF INTERESTED PARTIES: Applies to all contracts that must be approved by the City Council. In accordance with House Bill 1295, for certain contracts entered into on or after January 1, 2016, the successful proposer must submit a Certificate of Interested Parties (Form 1295) at the time the signed contract is submitted to the City. This applies to any contract of any amount that must be approved by the City Council. Form 1295 must be filed electronically with the Texas Ethics Commission using the online filing application located at:

https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf

RENEWALS: Renewal options executed under this RFP may occur only if, a renewal option is expressly referenced in this RFP and upon the execution of a new written agreement by both parties. A renewal is intended to serve as an extension of the original agreement, under the same or substantially similar terms. The inclusion of a renewal option in this RFP shall not be construed as a commitment or obligation by either party to enter into a renewal. As such, the City retains the right, in its sole discretion, to accept or reject any proposed renewal or associated renewal terms.

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