26_001 Professional Cleaning Services.pdf

RFQ No. 26-001 Professional Cleaning Services Page 1

CITY OF FLOWERY BRANCH

Request for Qualifications

RFQ No. 26-001

PROFESSIONAL CLEANING SERVICES

RFQ Release: Wednesday, July 9, 2025

Mandatory Pre-Bid Meeting: Tuesday, August 12, 2025, 10:00 a.m. EST.

RFQ Questions Deadline: Friday, August 15, 2025, 11:00 a.m. EST.

RFQ Due Date: Tuesday, September 9, 2025, 10:00 a.m. EST.

Postal Return and/or Courier Delivery Address:

City of Flowery Branch

Finance Department

5410 Pine Street

Flowery Branch, GA 30542

RFQ No. 26-001 Professional Cleaning Services Page 2

TABLE OF CONTENTS

BACKGROUND

PROJECT INTRODUCTION

BID CORRESPONDENT

BID QUESTIONS

BID RESPONSE DATE AND LOCATION

MANDATORY PRE-BID MEETING:

PROPOSED SCHEDULE:

SCOPE OF WORK

GENERAL SERVICES

SPECIAL SERVICES

LOCATIONS AND SCHEDULE

ADDITIONAL WORK

QUALIFICATIONS

PROPOSER RESPONSIBILITY

LIABILITY AND INSURANCE

BID REQUIREMENTS / EVALUATION CRITERIA

AWARD AND EXECUTION

GENERAL CONDITIONS

BID CERTIFICATION

ADDENDUM ACKNOWLEDGEMENT

BID LABEL

PRICING SHEET

RFQ No. 26-001 Professional Cleaning Services Page 3

BACKGROUND

Located on Lake Lanier and just over forty miles from Atlanta, Flowery Branch has maintained a picturesque historic downtown. Recent investment, including streetscape improvements and a revitalized train depot, is beginning to revitalize the downtown area, known as “Old Town.” Many of the original buildings in the historic central business district still exist and have been rehabilitated and repurposed.

PROJECT INTRODUCTION

The City of Flowery Branch is seeking qualified and experienced cleaning companies to provide professional janitorial and custodial services for various government-owned buildings and facilities. Interested firms must demonstrate the capability, reliability, and experience necessary to maintain the cleanliness and sanitation standards expected in public buildings.

RFQ CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the

Finance Department correspondent listed below:

City of Flowery Branch

Attn: Nancy Rodriguez

5410 Pine Street, Flowery Branch, GA. 30542

Phone: (770-967-6371)

Nrodriguez@flowerybranchga.org

Unauthorized contact regarding the Bid with other City of Flowery Branch employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of

Flowery Branch. Vendors should rely only on written statements issued by the Bid correspondent.

RFQ QUESTIONS

All questions must be submitted in writing to the correspondent named above. Questions must be received by 11:00 a.m. EST on Friday, August 15, 2025. A list of questions and answers will be provided to all known Proposer and posted on the city website at www.flowerybranchga.org/BIDs.

RFQ RESPONSE DATE AND LOCATION

The Finance Department must receive the vendors’ bids in a sealed envelope, in its entirety, no later than

10:00 a.m., Eastern Standard Time to 5410 Pine Street, Flowery Branch, Georgia on Tuesday, September 9, 2025. Bids arriving after the deadline will be returned unopened to their senders. All bids and accompanying documentation will become the property of the City of Flowery Branch and may not be returned. Bids must be clearly marked on the outside of the package with the Bid Label.

Vendors assume the risk of the chosen method of dispatch. The City of Flowery Branch assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for an actual bid receipt. Late bids will not be accepted, nor will additional time be granted to any vendor. Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

mailto:Nrodriguez@flowerybranchga.org http://www.flowerybranchga.org/BIDs

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MANDATORY PRE-BID MEETING:

A mandatory pre-bid meeting will be held on Tuesday, August 12, 2025, at 10:00 a.m. EST at 5410 Pine

Street, Flowery Branch, GA 30542. Attendance is required for all interested vendors. Questions must be provided during this time or by the deadline of Friday, August 15, 2025, at 11:00 a.m. EST.

PROPOSED SCHEDULE:

BID Release: Wednesday, July 9, 2025

Mandatory Pre-Bid Meeting: Tuesday, August 12, 2025, 10:00 a.m. EST.

BID Questions Deadline: Friday, August 15, 2025, 11:00 a.m. EST.

BID Due Date: Tuesday, September 9, 2025, 10:00 a.m. EST.

City Council Award of Contract: TBD

Contract Effective Date TBD – Fiscal Year 2026

SCOPE OF WORK

The following Scope of Work outlines the required tasks the Contractor is expected to perform and include in their quotes. Contractor shall perform all services provisioned under the contract in a skillful and competent manner.

It is understood that the selected Contractor will furnish all necessary cleaning supplies, tools, equipment, etc. for the completion of work in a timely and organized manner. The Contractor will not disturb papers or personal items left on desks and tabletops. The City shall provide paper products, hand soap and trashcan liners as needed. Masking agents will not be used in lieu of proper cleaning and disinfecting techniques. All cleaning services, unless otherwise approved, must be conducted during business hours on scheduled set days.

The Contractor shall provide the City with monthly invoices upon the completion of services. The Contractor shall assign a Project Manager who will meet with City staff on a quarterly basis.

I. General Services

The contractor shall perform the following tasks for all administrative buildings unless otherwise specified.

A. General Cleaning

The following shall be performed, twice (2) per week.

▪ Empty all trash containers and replace liners and place trash in dumpster (wipe/wash as needed).

▪ Empty recycle bin and place in appropriate containers outside of building.

▪ Vacuum all carpeted areas. Spot clean if necessary.

▪ Sweep with chemically treated dust-mop all hard flooring.

▪ Mop thoroughly all hard surface floors with a chemically treated mop head.

▪ Remove and clean fingerprints from surfaces including glass, rails, furniture, etc.

▪ Thoroughly clean lobby area, including floors, walls, doors, and tables.

▪ Disinfect all skin-touched surfaces (e.g. light switches, door handles, drinking fountains, etc.).

▪ Remove cobwebs throughout city facilities.

▪ Report all maintenance issues in Logbook.

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▪ Emergency or deep cleaning services as requested

B. Restroom Cleaning

The following shall be performed, twice (2) per week.

▪ Empty all waste containers and replace trash bags.

▪ Clean and disinfect all toilets, toilet seats, and urinals.

▪ Clean base of toilets and urinals.

▪ Clean all restroom partitions and walls around toilets and urinals.

▪ Clean and disinfect all sinks and countertops.

▪ Clean and polish all chrome and stainless steel.

▪ Clean exterior/interior of all doors.

▪ Clean all mirrors.

▪ Clean and disinfect diaper-changing stations.

▪ Spot clean walls to remove smudges and marks.

▪ Replenish all soap containers, paper products, toilet paper, paper towels, etc.

▪ Sweep and wet mop all floors, with mop designated exclusively for use in restroom facilities.

C. Kitchen / Breakroom Cleaning

The following shall be performed, twice (2) per week.

▪ Empty all waste containers and replace trash bags.

▪ Wipe down all tables, counters, and exterior appliance surfaces with appropriate cleaning agents.

▪ Wet mop the entire floor with mop designated exclusively for use in kitchen area.

II. Special Services

The contractor shall perform the following services on a scheduled basis as coordinated with City personnel for all areas.

A. Quarterly Services

▪ Dust window blinds and windowsills.

▪ High dust all air vents, tops of doors, door frames, ceiling corners and edges, etc.

▪ Wash down walls and base boards.

▪ Clean inside and outside of interior building windows/glass (All glass doors and panels).

▪ Pour water down the floor drains.

▪ Disinfect locker room walls.

▪ Deep clean showers

B. Annual Services

▪ Strip, seal, and wax all floors.

▪ Clean all carpets.

III. Locations and Schedule

A. City Hall

▪ 5410 Pine Street, Flowery Branch, GA 30542

▪ Tuesdays and Fridays

B. Police Department

▪ 5270 Railroad Ave., Flowery Branch, GA 30542

▪ Tuesdays and Fridays

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C. Planning & Community Development / Department of Fun

▪ 5512 Main Street, Flowery Branch, GA 30542

▪ Tuesdays and Fridays

D. Train Depot

▪ 5302 Railroad Ave., Flowery Branch, GA 30542

▪ Tuesdays and Fridays at 8:00 a.m.

E. Wastewater Treatment Plant

▪ 5572 Atlanta Hwy, Flowery Branch, GA 30542

▪ Tuesdays and Fridays after 5 p.m.

F. All cleaning services, unless otherwise approved, must be conducted during business hours on scheduled set days.

IV. Additional Work

The City may add to these specifications with the joint approval of the Contractor and the City. All modifications shall be in writing.

A. In the event that the City requires additional work outside of these specifications, the

Contractor shall perform all work at a competitive industry price.

B. Additional work may be added to the contract as the need arises. The Contractor shall perform all specified and approved additional work.

C. The Contractor must be willing to provide a competitive price for additional work that may be added to the contract. The contractor will be required to demonstrate the ability to properly execute the expanded workload with the necessary increase in labor, materials, and equipment.

V. Qualifications

Interested firms must meet the following minimum qualifications:

A. Experience:

▪ Minimum of three (3) years experience providing janitorial services for public agencies, government buildings, or large commercial facilities.

B. Staffing & Supervision:

▪ Trained and qualified custodial staff with assigned supervision (quarterly inspection by project manager)

▪ Adequate personnel to meet the needs of the City’s facilities (at least 2 individuals)

C. Background Checks:

▪ All employees assigned to City facilities must pass a criminal background check and may be subject to additional screening depending on the building (e.g., Police

Department or Court access).

▪ Contractor must have a documented background screening process.

D. Insurance & Bonding:

▪ General liability, workers' compensation, and bonding coverage as required by City standards (exact levels to be provided upon request or in final contract).

E. Compliance:

▪ Must comply with all applicable federal, state, and local labor, safety, and employment laws and regulations.

▪ Must adhere to OSHA and CDC health and safety standards.

F. References:

▪ Provide at least three (3) references for similar work performed in the past five years.

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PROPOSER RESPONSIBILITY

When determining whether a Proposer is qualified, or when evaluating a bid, the following factors may be considered, any one of which will suffice to determine whether a Proposer is qualified, or the bid is the most advantageous to the City:

A. The ability, capacity, and skill of the Proposer(s) to perform the contract or provide the equipment and/or service required.

B. The character, integrity, reputation, judgment, experience, and efficiency of the Proposer(s).

C. Whether the Proposer(s) can perform the contract within the time specified.

D. The quality of performance of previous public and private contracts or services, including, but not limited to, Proposer’s failure to perform satisfactorily or complete any written contract. The City’s termination for default of a previous contract with a Proposer, within the past three years, shall be deemed to be such a failure.

E. The previous and existing compliance by the Proposer(s) with laws relating to the contract or service.

F. Evidence of collusion with any other Proposer(s), in which case colluding Proposer(s) will be restricted from submitting further bids on the subject project or future bids, for a period not less than three years.

G. All employees, subcontractors or contractors performing cleaning services in any City-owned building must be submitted to pass a thorough criminal background investigation with no convictions, other than minor traffic violations.

H. The Proposer(s) have been convicted of a crime of moral turpitude or any felony, excepting convictions that have been pardoned, expunged, or annulled, whether in this state, in any other state, by the United States, or in a foreign country, province or municipality. The Proposer(s) shall affirmatively disclose to the City all such convictions, especially of management personnel or the

Proposer(s) as an entity, prior to the notice of award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure shall be grounds, in the City’s sole opinion and discretion, for termination for default subsequent to the award or execution of the contract.

I. If the Proposer(s) will be unable, financially, or otherwise, to perform the work.

J. At the time of the bid opening, the Proposer is not authorized to do business in Georgia, or otherwise lacks a necessary license, registration, or permit.

K. Any other reason deemed proper by the City.

LIABILITY AND INSURANCE

During the performance of the duties outlined in the Scope of Work of this bid, the successful Proposer shall procure the following insurance, which shall be full coverage insurance not subject to self-insurance provisions, except for vehicle collision insurance and comprehensive automobile coverage and shall not, of the Contractor’s initiative, cause such insurance to be cancelled or materially altered during the contract term. The Proposer must provide evidence, satisfactory to the City, of the following insurance requirements:

A. Owner requires the Proposer to have and maintain the following insurance coverage and indemnification provisions with the City of Flowery Branch named as an additional insured hereunder.

B. The Proposer agrees to provide and maintain insurance coverage until the contract is completed and to furnish certificates from its insurance carriers showing that it carries insurance in the following minimum limits:

▪ Workers’ Compensation Statutory Minimum $100,000/accident

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▪ Employers Liability $1,000,000

▪ Bodily Injury Liability $1,000,000

▪ Except Automobile $1,000,000 aggregate

▪ Property Damage Liability $1,000,000 each occurrence

▪ Except Automobile $1,000,000 each occurrence

▪ Automobile Bodily Injury $1,000,000 each person

▪ Liability $1,000,000 each occurrence

▪ Automobile Property

Damage Liability $1,000,000 each occurrence

▪ Excess Umbrella Liability $2,000,000 each occurrence

C. PROOF OF INSURANCE

The Proposer shall furnish the Owner with certificates showing the type, amount, class of operations covered, effective dates, and date of expiration of policies. Such certificates shall also contain substantially the following statement: The insurance covered by this certificate will not be cancelled or materially altered, except after thirty (30) days written notice has been received by the Owner.

D. INDEMNIFICATION

The Proposer shall indemnify, protect, defend and hold harmless the City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of the contract by Proposer or by any individual or entity for which Proposer is legally liable, including but not limited to officers, agents, employees or subcontractors of Proposer.

BID REQUIREMENTS / EVALUATION CRITERIA

The City will select the bid that, in its sole discretion, is the most responsive and responsible bid to the City.

The City reserves the right to make any award without further discussion of the bid submitted; there may be no best and final offer procedure. Therefore, the bid should be initially submitted on the most favorable terms the Proposer can offer. The specification may be altered by the City of Flowery Branch based on the

Proposer’s bid and an increase or reduction of services with the manufacturer may be negotiated before award and execution.

Should the Owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Proposer. If an award of Contract has not been made within ninety days of the Bid date or within the extension mutually agreed upon, the Proposer may withdraw the bid without further liability on the part of either party.

While the contract will be awarded to the most responsive and responsible bidder, Proposer must provide the following documentation as part of their submission:

I. Submission Requirements

Interested firms shall submit a Statement of Qualifications that includes:

• Company Profile and Ownership Structure

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• Description of Experience with Government/Institutional Clients

• Proposed Staffing Plan and Organizational Chart

• Description of Employee Background Check Process

• Safety and Training Programs

• Insurance and Bonding Certification

• List of Equipment and Supplies Used

• Three (3) Client References with Contact Information that identify dates of service with

Contact Information that includes: the name, title, and phone number of an individual authorized to speak on behalf of the client.

• Disclosure of any services terminated by a client(s) and the reason therefore.

• Optional: Any Value-Added Services

II. Determination of Qualifications

Submissions will be evaluated initially for qualification based on:

• Demonstrated Experience

• Qualifications of Staff and Supervision

• Background Screening and Safety Practices

• References and Client Satisfaction

• Overall Professionalism and Responsiveness

Any failure to meet any of the minimum qualifications set out in this request for proposals, including but not limited to: failure to supply the minimum number of references, negative references, or failure to demonstrate adequate experience shall be a basis for disqualification.

AWARD AND EXECUTION

The City will select the bid that, in its sole discretion, is the most responsive and responsible bid to the City.

The City reserves the right to make any award without further discussion of the bid submitted; there may be no best and final offer procedure. Therefore, the bid should be initially submitted on the most favorable terms the Proposer can offer. The specification may be altered by the City of Flowery Branch based on the

Proposer’s bid and an increase or reduction of services with the manufacturer may be negotiated before award and execution.

Should the Owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Proposer. If an award of Contract has not been made within ninety days of the Bid date or within the extension mutually agreed upon, the Proposer may withdraw the bid without further liability on the part of either party.

GENERAL CONDITIONS

I. WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Flowery Branch. The City of

Flowery Branch reserves the right to waive any technicalities and to reject or accept any bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of

Flowery Branch. The award may be made by item number or in total. Determination of best response to bid will be the sole judgment of the City of Flowery Branch. Bid shall remain valid for ninety days from the date of bid opening.

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II. BONDING REQUIREMENTS

Bid, performance and payment bonds shall be required for all contracts where the cost is one-hundred thousand dollars ($100,000.00) or greater as required per O.C.G.A. § 36-91-50.

a. Bid Bonds

i. The bid bond must be in an amount of not less than 5 percent of the total amount payable by the terms of the contract. In lieu of a bid bond, the city may accept a cashier’s check, certified check, or cash deposit in an amount of not less than 5 percent of the total amount payable by the terms of the contract. If the contract does not exceed $750,000.00, the city may also accept an irrevocable letter of credit in lieu of the bid bond. No bid or bid shall be considered to be complete unless a bid bond has been submitted. O.C.G.A. § 36-91-50(d). If a bid bond is required and the contractor fails to provide it, the contract shall be invalid. O.C.G.A. § 36-91-50(d).

The city must approve the form and solvency of the surety prior to acceptance of the bid or bid. O.C.G.A. § 36-91-40(a)(2).

b. Performance Bonds

i. The performance bond shall be in the amount of at least the total amount payable by the terms of the contract and shall be increased as the contract amount is increased.

O.C.G.A. § 36-91-70. If the public works construction contract is less than

$750,000.00, the local government may accept an irrevocable letter of credit instead of a performance bond. O.C.G.A. § 36-91-71. No public works construction contract requiring a performance bond shall be valid for any purpose unless the contractor shall give such performance bond. O.C.G.A. § 36-91-70. The affected city may recover any damages resulting from the contractor’s breach by filing an action within one year of the completion of the project and acceptance of the work.

O.C.G.A. § 36-91-72. The city must approve the form and solvency of the surety prior to the execution of the contract. O.C.G.A. § 36-91-40(a)(2).

c. Payment Bonds

i. The payment bond shall be in the amount of at least the total amount payable by the terms of the initial contract for the use and protection of all subcontractors, and all persons supplying labor, materials, machinery, and equipment in the conduct of work provided in the contract. O.C.G.A. § 36-91-90. In lieu of a payment bond, the city may accept, in its discretion, a cashier’s check, certified check, or cash in the amount of at least the total amount payable by the terms of the contract. O.C.G.A. §

36-91-90. No public works construction contract requiring a payment bond shall be valid for any purpose. O.C.G.A. § 36-91-91. The city must approve the form and solvency of the surety prior to the execution of the contract. O.C.G.A. § 36-91-

40(a)(2).

III. NON-COLLUSION

Vendor(s), by submitting a bid, certify that the accompanying bid is not the result of, or affected, by any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

IV. BID REJECTION

The City of Flowery Branch reserves the right to reject any or all bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a bids and also submits a bid of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of unethical or immoral business practices. Any vendor associated with this practice may be banned from doing business with the City of Flowery Branch for up to three years.

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V. MODIFICATION OF BIDS

Any clerical mistake that is patently obvious on the face of the bid may, subject to the limitations described below, be corrected upon written request and verification submitted by the Proposer. A non-material omission in a bid may be corrected if the Finance Department determines that correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be corrected after bid opening:

(1) Price Information; and

(2) Any Required Insurance

VI. WITHDRAWAL OF BIDS

Bids may be withdrawn at any time prior to the bid opening. After bids have been opened, withdrawal of a bid shall be based upon the following:

The Proposer shall give notice in writing of his claim of right to withdraw his bid due to an error within two business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price is substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn. The Proposer’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be the low bid.

VII. NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Flowery

Branch, the City of Flowery Branch is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The vendor agrees to make no reference to the City of Flowery Branch in any literature, promotional material, brochures, sales presentation, or the like without the express written consent of the City of Flowery Branch.

VIII. PROPRIETARY MATERIAL

Any information contained in the bid that is proprietary will be neither accepted nor honored. All information contained in this bid is subject to public disclosure.

IX. RESPONSE PROPERTY OF THE CITY OF FLOWERY BRANCH

All material submitted in response to this request becomes the property of the City of Flowery

Branch. Selection or rejection of a response does not affect this right.

X. NO OBLIGATION TO BUY

The City of Flowery Branch reserves the right to refrain from contracting with or purchasing from any vendor. The release of this Bid does not compel the City of Flowery Branch to purchase.

XI. COST OF PREPARING BIDS

The City of Flowery Branch is not liable for any cost incurred by vendors in the preparation and presentation of bids and demonstrations submitted in response to this bid.

XII. NUMBER OF COPIES REQUIRED

Vendors are to submit (1) original bid.

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XIII. ADDENDA

Vendors are responsible for checking the City of Flowery Branch’s website for the issuance of any addenda prior to submitting a bid. The address is https://www.flowerybranchga.org/BIDs

**The City of Flowery Branch is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

*** The City of Flowery Branch will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d—42 USC 2000d—4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives federal financial assistance from the Department of Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement.

https://www.flowerybranchga.org/BIDs

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BID CERTIFICATION

Bid No. 26-001 Professional Cleaning Services

This form must be completed and signed for the bid to be considered.

With my signature, I certify that I am authorized to commit my firm to the bid and that the information herein is valid for 90 days from this date. I further certify that all information presented herein is accurate and complete and that the scope of work can be performed as presented in this bid upon the City’s request.

Postal Return and/or Courier Delivery Address:

Finance Department

5410 Pine Street Flowery Branch, GA 30542

BID RESPONSE:

TOTAL ANNUAL PRICE: $___________________________________

COMPLETE PAGE 16

Please ensure the pricing sheet on page 16 is fully completed and attached. Attach specific pricing details that itemize costs by task, including contractor staff time and hourly rates, and other direct costs (materials, supplies, etc.). (In the event of discrepancies between the specific pricing details and this page, this page will be deemed to convey the contractor’s accurate bid.)

Having read and responded to all attached specifications, the undersigned offers the above quoted prices, terms, and conditions.

Signed, sealed, and delivered in the presence of:

________________________________ By: ________________________________________

Unofficial Witness (Person authorized to sign binding contract)

Title: ______________________________________

Notary Public Attest: ______________________________________

Commission Expires: ______________ (Officer of Company if Corporation)

Title: _______________________________________

Company Name: ___________________________________________________________

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CITY OF FLOWERY BRANCH

ADDENDUM ACKNOWLEDGEMENT

BID 26-001

PLEASE LIST ISSUED ADDENDUM(S)

Addendum Number(s)

☐ NO ADDENDA WERE RECEIVED

COMPANY NAME: _________________________________________________________________

CONTACT PERSON: ________________________________________________________________

ADDRESS: _________________________________________________________________________

CITY:________________________________ STATE:_________________ ZIP:_________________

PHONE: FAX: ______________________________________________________________________

EMAIL ADDRESS: __________________________________________________________________

By signing below, I hereby acknowledge receipt of the supplement pertaining to the above referenced bid.

SIGNATURE: ____________________________________________DATE: ____________________

UPON RECEIPT, PLEASE PRINT AND ADD TO YOUR BID.

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AFFIX THIS LABEL IN A VISIBLE LOCATION ON

SEALED BID

RFQ Title: BID No. 26-001 Professional Cleaning Services

Company:

Contact Person:

Contact Phone:

RFQ Due Date: Tuesday, September 9, 2025, at 10:00 A.M.

DELIVER ONLY TO:

Attn: Finance Department

5410 Pine Street

Flowery Branch, GA 30542

Internal Use Only:

Received:

THIS SEALED BID WILL REMAIN CLOSED UNTIL THE ADVERTISED BID OPEN DATE

AND TIME BY THE FINANCE DEPARTMENT.

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PRICING SHEET

LOCATION

(Frequency 2x/week)

SQUARE FOOTAGE MONTHLY

CLEANING COST

City Hall 5410 Pine Street

Flowery Branch, GA 30542

11,219+- Sq. Ft. Total 5,116+- Sq. Ft. Carpet

6,103+-Sq. Ft. Sealed Concrete

Police Department 5270 Railroad Ave

Flowery Branch, GA 30542

6,600+- Sq. Ft. Total 1,766+- Sq. Ft. Carpet

4,834+-Sq. Ft. Sealed Concrete

Planning Dept. / Dept. of Fun 5512 Main Street

Flowery Branch, GA 30542

3572+- Sq. Ft. Total Wood or Tile Floor

Train Depot 5302 Railroad Ave

Flowery Branch, GA 30542

1836+- Sq. Ft. Total Wood or Sealed Concrete

Wastewater Treatment Plant 5572 Atlanta Hwy

Flowery Branch, GA 30542

4590+- Sq. Ft Total 3690+- Sq. Ft. Sealed Concrete Main Building

900+-Sq. Ft. Sealed Concrete Small Office

TOTAL MONTHLY COST $____________

TOTAL YEARLY COST $____________

ANNUAL SERVICES COST PER CLEANING

Carpet Cleaning

Floor Stripping, Waxing & Sealing

Note: All cleaning services, unless otherwise approved, must be conducted during business hours on scheduled set days.

Company Name: ________________________________________________________________________

Company Address: ______________________________________________________________________

Telephone Number: _______________________________ Fax Number: ___________________________

Tax ID Number: __________________________________ Date: _________________________________

Printed Name: ______________________________________Title:________________________________

Email address: __________________________________________________________________________

Signature: _____________________________________________________________________________