Project Manual

King Log House Restoration

2900 King Monument Ln.

Cedar Park, Texas 78613

Architexas Project #2534

July, 20,2026

Issued for Permit

7.20.2026

PROPOSAL REQUIREMENTS, CONTRACT FORMS, & CONDITIONS OF THE

CONTRACT

SECTIONS 00100 - 00900

KING LOG HOUSE RESTORATION

REQUEST FOR COMPETITIVE SEALED PROPOSALS (RFP)

FOR

KING LOG HOUSE RESTORATION

RFP # 2026-0027-013

Date Issued: August 14, 2026

Due Date: September 10, 2026

Time Due: 2:00 PM CST

Location: 450 Cypress Creek Road, Building 1

King Log House Restoration Section 00001 – Titles and Certifications

Page - 1 - of 1 Section 00001 – Titles and Certifications

Titles and Certifications

ARCHITECT

Architexas

1023 Springdale Road

Bldg 11, Suite E

Austing, Texas 78721

512.444.4220 www.architexas.com

Firm Registration Number: # BR 746

Texas Licensed Architect:

Alexis McKinney, AIA Registration #22892

ENGINEER

Structural Engineer

JQ Engineering now IMEG

100 Glass Street

Dallas, Texas 75207

703.919.0218 www.jqeng.com

Firm Registration Number: # F-24262

Texas Licensed Engineer:

Nathan Johnson Registration #100815 http://www.j/

Table of Contents

King Log House Restoration Page 1

Cedar Park, Texas

Division 00 - Procurement and Contract Requirements

INTRODUCTORY INFORMATION

00000 Title Page

00001 Titles and Certifications

00002 Table of Contents

PROPOSAL REQUIREMENTS, CONTRACT FORMS, & CONDITIONS OF THE CONTRACT

00 100 Advertisement for Proposals

00 200 Instructions to Proposers

00 220 Geotechnical Data

00 300 Proposal Form

00 400 Statement of Proposers Experience

00 500 Agreement

00 510 Notice of Award

00 520 Notice to Proceed

00 610 Performance Bond

00 620 Payment Bond

00 630 Maintenance Bond

00 700 General Conditions

00 700A General Conditions - Exhibit A – Owner’s Insurance Requirements

00 900 Addendum

Division 01 – General Requirements

Division 1 Cover

01 01 0 Summary of Work

01 030 Alternates

01 050 Grade Lines and Levels

01 095 Reference Standards and Definitions

01 096 SWPP

01 200 Project Meetings

01 22 00 Unit Prices and Allowances

01 25 00 Substitution Procedures

01 25 19 Substitution Request Form

01 26 00 Contract Modification Procedures

01 29 00 Payment Procedures

01 300 Submittals

01 31 00 Project Management and Coordination

01 32 16 Construction Progress Schedules

01 35 91 Restoration Project Procedures

01 380 Construction Photography & Videos

01 40 00 Quality Requirements

01 45 23 Testing and Inspection Services

01 500 Temporary Facilities

01 550 Public Safety and Convenience

01 56 39 Temporary Tree and Plant Protection

King Log House Restoration Page 2

01 58 00 Project Identification

01 60 00 Product Requirements

01 700 Project Closeout

01 700A Project Closeout – Exhibit A – Contractor’s Affidavit of Final Bills Paid

01 700B Project Closeout – Exhibit B – Non-Use of Asbestos Affidavit

01 71 00 Existing Conditions

01 71 23 Field Engineering

01 73 29 Cutting and Patching

Technical Cover

Division 02 – Existing Conditions

02 41 00 Site Demolition

02 41 19 Selective Demolition

Division 03 – Concrete

03 30 00 Cast-In- Place Concrete (Refer to Structural Drawing – S0.00)

Division 04 – Masonry

04 03 41 Restoration Mortar

04 03 42 Masonry Restoration

04 03 44 Masonry Cleaning

04 40 00 Stone Assemblies

Division 05 – Metals

05 50 00 Metal Fabrications

Division 06 – Wood, Plastics and Composites

06 03 12 Historic Wood Repair

06 10 00 Rough Carpentry

06 13 00 Heavy Timber Construction

06 20 13 Exterior Finish Carpentry

Division 07 – Thermal and Moisture Protection

07 28 00 Moisture Barrier

07 31 29 Wood Shingles

07 62 00 Sheet Metal Flashing and Trim

07 92 00 Joint Sealers

Division 08 – Openings

08 14 33 Stile and Rail Wood Doors

08 52 00 Wood Windows

08 71 00 Door Hardware

08 80 00 Glazing

King Log House Restoration Page 3

Division 09 – Finishes

09 64 00 Wood Flooring

09 91 00 Painting

09 96 00 High Performance Coatings

Division 10 – Specialties - Not Used

Division 12 – Furnishings - Not Used

Division 13 – Specialties – Not Used

Division 22 – Plumbing – Not Used

Division 23 – Heating Ventilating and Air Conditioning – Not Used

Division 26 – Electrical

26 0511 Electrical General Requirements

Division 28 – Electronic Safety and Security– Not Used

Division 31 – Earthwork

31 00 00 Site Earthwork

31 10 00 Site Preparation and Demolition

31 31 16 Termite Control

31 50 00 Excavation Support and Protection

Division 32 – Exterior Improvements

32 13 13 Concrete Paving

32 17 23 Pavement Markings

32 31 00 Fences & Gates

32 92 00 Turf and Grasses

Division 33 – Site Utilities– Not Used

END OF SECTION

King Log House Restoration Section 00100 – Advertisement for Proposals

Section 00100 – Advertisement for Proposals

ADVERTISEMENT FOR PROPOSALS

The CITY OF CEDAR PARK (OWNER) will receive COMPETITIVE SEALED PROPOSALS for the King Log House Restoration until 2:00 PM local time on September 10, 2026.

Proposals must be submitted to the City of Cedar Park via Civcastusa.com by 2:00 P.M. CT on September 10, 2026. Each Proposal must be properly identified with the subject title and Proposer’s company name. One (1) PDF copy of the Proposal shall be submitted in electronic format on Civcastusa.com.

The PROPOSALS will be publicly opened and read aloud Virtually from City Hall in Cedar Park, Texas on September 10, 2026 at 2:00 PM local time. A link is provided below for those who wish to view the proposal opening online. PROPOSALS received after this time will not be accepted.

PROPOSALS are invited for the items and scope of work as follows:

King Log House Restoration (Twin Creeks Historic Park at F.M. RD 2769 in Cedar Park, Texas)

Work includes documentation, demolition of masonry addition and roof, wood log restoration and reconstruction of the roof structure and wood shingle roof system. Site Work to includes limited grading to promote site drainage away from the building, demolition of select areas of existing paving, underground electrical service to the structure, and metal site fence. A future phase 2 scope is shown as alternate 1 to include an accessible parking space and additional concrete sidewalk.

Exterior restoration of the existing logs as noted on exterior elevations, masonry mortar repointing and select new masonry, new roof framing and cedar shingle roof, reconstruction of the wood timber framed porch at the west and east sides of the log structure including concrete footings. New wood board and rail and stile doors, wood double hung window sashes within existing openings with modifications, casement window within existing opening at second floor.

Interior work includes selective replacement of the wood board floor, dry stacked stone support of existing floor joists and beams, replacement of deteriorated wood floor joists at first and second floor, wood roof structure and cedar shingle roof system, cedar board exterior siding at gables, recessed floor power outlets.

Instructions to Proposers, Proposal Forms, Specifications, and Contract Documents may be examined or obtained electronically beginning August 14, 2026 at www.civcastusa.com (Project Name = “King Log House Restoration”), at www.cedarparktexas.gov/Bids.aspx (Project Name = “King Log House Restoration”), or for viewing only at the City of Cedar Park City Hall, 450 Cypress Creek, Bldg. 1, Cedar Park, Texas, 78613.

Construction services for this project will be selected through competitive sealed proposals in accordance with Chapter 2269, of the Texas Government Code. The City will http://www.civcastusa.com/ http://www.cedarparktexas.gov/Bids.aspx

King Log House Restoration Section 00100 – Advertisement for Proposals

Section 00100 – Advertisement for Proposals evaluate and rank the contractors based on the following selection criteria: 30% Contractor Relevant Experience and References, 60% Cost Proposal and 10% proposed schedule. The City shall select the contractor that offers the best value as determined by the selection criteria and ranking evaluation. The estimated total construction budget for this project is $460,000. Owner Contingency: $50,000

Each PROPOSAL must be accompanied by Proposal Security made payable to OWNER in an amount of five percent (5%) of PROPOSER's total amount Proposal and in the form of a certified or cashier's check or a Bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions.

During the pendency of this RFP, PROPOSER shall not contact any City staff except those designated herein this RFP or subsequent addendums or correspondence. Any questions or concerns should be submitted via Civcastusa.com at least five (5) business days prior to the Due Date (on or before September 4, 2026).

Non-Discrimination Assurance The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§2000d to 2000d-4) and all applicable Regulations, hereby notifies all Proposers that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

City of Cedar Park

King Log House Restoration Section 00200 – Instructions to Proposers

Section 00200 – Instructions to Proposers

INSTRUCTIONS TO PROPOSERS

1. Defined Terms

Terms used in these Instructions to Proposers are defined in Section 00700 - General Conditions of the Construction Contract.

Certain additional terms used in these Instructions to Proposers have the meanings indicated below which are applicable to both the singular and plural thereof.

1.1. PROPOSER - one who submits a Proposal directly to OWNER as distinct from a sub-PROPOSER, who submits a Proposal to a PROPOSER.

1.2. Issuing Office - the office from which the Proposal Documents are to be issued and where the Proposal procedures are to be administered.

1.3. Successful PROPOSER - the PROPOSER to whom OWNER (on the basis of OWNER's evaluation as hereinafter provided) makes an award.

2. Copies of Proposal Documents

2.1. Complete sets of the Proposal Documents may be obtained in accordance with the Advertisement for PROPOSALS.

2.2. Complete sets of Proposal Documents must be used in preparing PROPOSALS; neither OWNER nor ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Proposal Documents or otherwise associated with the Proposal Documents.

2.3. OWNER and ENGINEER, in making copies of Proposal Documents available on the above terms, do so only for the purpose of obtaining PROPOSALS for the Work and do not confer a license or grant for any other use. PROPOSER may not make copies of the Proposal Documents. Ownership of the Proposal Documents shall remain with the OWNER.

3. Qualifications of PROPOSERS

To demonstrate qualifications to perform the Work, each PROPOSER must submit with PROPOSAL, detailed written evidence such as previous experience, present commitments, any pending litigations related to construction contracts, and proof that the PROPOSER has the personnel, equipment, and material to execute the work required by the Contract Documents or any other such data as may be called for below.

PROPOSER is to provide a list of projects completed within the last 5 years, which are comparable to this project. Each PROPOSAL must contain evidence of PROPOSER'S qualification to do business in the area where the Project is located. Contractor must provide evidence of 5 years of successful experience of the named Project Manager or Superintendent. Contractor must ensure company employee (Project Manager or Superintendent) is available on-site during all construction activities.

4. Examination of Contract Documents and Site

4.1. It is the responsibility of each PROPOSER, before submitting a PROPOSAL:

4.1.1. To examine thoroughly the Contract Documents and other related data identified in the Proposal Documents (including "technical data" referred to below);

4.1.2. To visit the site to become familiar with and satisfy PROPOSER as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work;

4.1.3. To consider federal, state, and local Laws and Regulations that may affect cost, progress, performance, or furnishing of the Work;

4.1.4. To study and carefully correlate PROPOSER's knowledge and observations with the Contract Documents and such other related data;

and

4.1.5. To promptly notify ENGINEER and OWNER of all conflicts, errors, ambiguities or discrepancies which PROPOSER has discovered in or between the Contract Documents and such other related documents.

4.2. Reference is made to the General Conditions for identification of:

4.2.1. Those reports of explorations and tests of subsurface conditions at or contiguous to the site which have been utilized by ENGINEER in preparation of the Contract Documents. PROPOSER may rely upon the general accuracy of the "technical data" contained in such reports but not upon other data, interpretations, opinions, or information contained in such reports or otherwise relating to the subsurface conditions at the site, nor upon the completeness thereof for the purposes of Proposal or construction. OWNER AND ENGINEER EXPRESSLY DISCLAIM ANY AND

ALL WARRANTIES THAT THE INFORMATION, DATA, INTERPRETATIONS,

AND OPINIONS SHOWN, INDICATED, OR CONTAINED IN THE PLANS ARE

ACCURATE, CORRECT, COMPLETE, OR FIT FOR THEIR INTENDED

PURPOSES.

4.2.2. Those drawings of physical conditions in or relating to existing surface and subsurface structures (except Underground Facilities), which are at or contiguous to the site that have been utilized by ENGINEER in preparation of the Contract Documents. PROPOSER may rely upon the general accuracy of the "technical data" contained in such drawings but not upon other data, interpretations, opinions, or information shown or indicated in such PLANS or otherwise relating to such structures, nor upon the completeness thereof for the purposes of Proposal or construction. OWNER AND ENGINEER EXPRESSLY DISCLAIM ANY AND

ALL WARRANTIES THAT THE INFORMATION, DATA, INTERPRETATIONS,

AND OPINIONS SHOWN, INDICATED, OR CONTAINED IN THE DRAWINGS

ARE ACCURATE, CORRECT, COMPLETE, OR FIT FOR THEIR INTENDED

PURPOSES.

Copies of such reports and PLANS will be made available by OWNER to any PROPOSER on request. Those reports and drawings are not part of the Contract Documents, but the "technical data" contained therein upon which PROPOSER is entitled to rely as provided in Paragraph 5.03 of the General Conditions.

PROPOSER is responsible for any interpretation or conclusion drawn from any "technical data" or any such data, interpretations, opinions, or information.

4.3. Information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the site is based on information and data furnished to OWNER and ENGINEER by owners of such Underground Facilities or others, and OWNER and ENGINEER do not assume responsibility for the accuracy or completeness thereof. OWNER AND ENGINEER

EXPRESSLY DISCLAIM ANY AND ALL WARRANTIES THAT THE INFORMATION,

DATA, INTERPRETATIONS, AND OPINIONS SHOWN, INDICATED, OR CONTAINED

IN THE PLANS ARE ACCURATE, CORRECT, COMPLETE, OR FIT FOR THEIR

INTENDED PURPOSES.

4.4. Provisions concerning responsibilities for the adequacy of data furnished to prospective PROPOSERs with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Contract Documents due to differing or unanticipated conditions appear in Paragraph

5.03 through 5.06 of the General Conditions.

4.5. Before submitting a PROPOSAL, each PROPOSER will be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise, which may affect cost, progress, performance, or furnishing of the Work, or which relate to any aspect of the means, methods, techniques, sequences, or procedures of construction to be employed by PROPOSER and safety precautions and programs incident thereto or which PROPOSER deems necessary to determine its

PROPOSAL for performing and furnishing the Work in accordance with the time, price, and other terms and conditions of the Contract Documents.

4.6. On request, OWNER will provide each PROPOSER access to the site to conduct such examinations, investigations, explorations, tests, and studies as each PROPOSER deems necessary for submission of a PROPOSAL. PROPOSER must fill all holes and clean up and restore the site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.7. Reference is made to the Contract Documents for the identification of the general nature of work to be performed at the site by OWNER (if applicable) or others (such as utilities and other prime contractors) that relates to the Work for which a PROPOSAL is to be submitted. On request, OWNER will provide to each PROPOSER for examination, access to, or copies of, Contract Documents (other than portions thereof related to price) for such work.

4.8. The submission of a PROPOSAL will constitute an incontrovertible representation by PROPOSER that PROPOSER has complied with every requirement of this Article 4, that, without exception, the PROPOSAL is premised upon performing and furnishing the Work required by the Contract Documents, and applying the specific means, methods, techniques, sequences, or procedures of construction (if any) that may be shown or indicated or expressly required by the Contract Documents, the PROPOSER has given ENGINEER written notice of all conflicts, errors, ambiguities, and discrepancies that PROPOSER has discovered in the Contract Documents, and written resolutions thereof by ENGINEER are acceptable to PROPOSER, that the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work, that the PROPOSER has no questions regarding the Work, that the PROPOSER has all information necessary to make a fully informed PROPOSAL, and that the PROPOSER has conducted all tests at the site it deems necessary.

4.9. The provisions of 4.1 through 4.8, inclusive of this Article, do not apply to Asbestos, Polychlorinated biphenyls (PCBs), Petroleum, Hazardous Waste, or Radioactive Material covered by Paragraph 5.06 of the General Conditions.

5. Availability of Lands for Work, etc.

The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by CONTRACTOR in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Contract Documents.

6. Interpretations and Addenda

6.1. All questions about the meaning or intent of the Proposal Documents are to be directed to ENGINEER. Interpretations or clarifications considered necessary by ENGINEER in response to such questions will be issued by Addenda mailed, transmitted by facsimile machine, or delivered to all parties recorded by ENGINEER as having received the Proposal Documents. Questions received less than seven days prior to the date for opening of PROPOSALS may not be answered. Only questions answered by formal written Addenda will be binding.

Oral and other interpretations or clarifications may not be relied upon and will not be binding upon OWNER or ENGINEER or legally effective.

6.2. Addenda may also be issued to modify the Proposal Documents as deemed advisable by OWNER or ENGINEER.

7. Proposal Security

7.1. Each PROPOSAL must be accompanied by Proposal Security made payable to OWNER in an amount of five percent (5%) of PROPOSER's total amount Proposal and in the form of a certified or cashier's check or a Bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions.

7.2. The Proposal Security of Successful PROPOSER will be retained until such PROPOSER has executed the Agreement, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Proposal Security will be returned. If the Successful PROPOSER fails to execute and deliver the Agreement and furnish the required contract security within ten

(10) days after the Notice of Award, OWNER may annul the Notice of Award, and the Proposal Security of that PROPOSER will be forfeited. The Proposal Security of other PROPOSERs whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of the seventh day after the Effective Date of the Agreement or the thirty-sixth day after the PROPOSAL opening, whereupon Proposal Security furnished by such PROPOSERs will be returned. Proposal Security with PROPOSALS which are not competitive will be returned within fourteen (14) days after the PROPOSAL opening.

8. Contract Times

The Contract Times are set forth in the Agreement.

9. Liquidated Damages

Provisions for liquidated damages are set forth in the Agreement.

10. Substitute and "Or-Equal" Items

The Contract, if awarded, will be on the basis of materials and equipment described in the PLANS or specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the PLANS or specified in the Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be considered by ENGINEER until after the Effective Date of the Agreement. The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in Paragraphs 7.04 and 7.05 of the General Conditions.

11. Subcontractors, Suppliers, and Others

11.1. If the General Conditions require the identity of certain Subcontractors, Suppliers, and other persons and organizations (including those who are to furnish the principal items of material and equipment) to be submitted to OWNER in advance of a specified date prior to the Effective Date of the Agreement, apparent Successful PROPOSER, and any other PROPOSER so requested, shall submit with the Proposal a list of all such Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, person, or organization if requested by OWNER. An OWNER or ENGINEER who, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, other person, or organization may, before the Notice of Award is given, request the apparent Successful PROPOSER to submit an acceptable substitute without an increase in Proposal Price.

If the apparent Successful PROPOSER declines to make any such substitution, OWNER may award the contract to the next lowest PROPOSER that proposes to use acceptable Subcontractors, Suppliers, and other persons and organizations.

Declining to make requested substitutions will not constitute grounds for sacrificing the Proposal Security of any PROPOSER. Any Subcontractor, Supplier, other person, or organization listed and to whom OWNER or ENGINEER does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER and ENGINEER subject to revocation of such acceptance after the Effective Date of the Agreement as provided in the General Conditions.

11.2. The apparent Successful PROPOSER, prior to the Notice of Award, shall identify in writing to OWNER those portions of the Work that such PROPOSER proposes to subcontract and after the Notice of Award may only subcontract other portions of the Work with OWNER's written consent.

11.3. No CONTRACTOR shall be required to employ any Subcontractor, Supplier, other person, or organization against whom CONTRACTOR has reasonable objection.

12. Proposal Form

12.1. The Proposal Form is included with the Proposal Documents; additional copies may be obtained from the Issuing Office(s) described in the Request for Proposal.

12.2. All blanks on the Proposal Form must be completed by printing or typing in black ink.

12.3. PROPOSALS by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary of the corporation. The corporate address and state of incorporation must be shown below the signature. If Corporation does not have a seal, a copy of the Corporate Resolution shall be attached.

12.4. PROPOSALS by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

12.5. All names must be typed or printed in black ink below the signature.

12.6. The PROPOSAL shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Proposal Form).

12.7. The street and/or post office box address and telephone and/or fax number for communications regarding the PROPOSAL must be shown.

12.8. When applicable, evidence of authority to conduct business as an out-of-state corporation in the state where the Work is to be performed shall be provided in accordance with Paragraph 3 above. State contractor license number, if any, must also be shown.

13. Submission of PROPOSALS

Each PROPOSAL shall be submitted at the time and place indicated in the Request for Proposal and shall be marked with the Project title and name and address of PROPOSER and accompanied by the Proposal Security and other required documents.

14. Modification and Withdrawal of PROPOSALS

14.1. PROPOSALS may be modified or withdrawn by an appropriate document duly executed (in the manner that a PROPOSAL must be executed) and delivered to the place where PROPOSALS are to be submitted at any time prior to the opening of PROPOSALS.

14.2. If, within twenty-four (24) hours after PROPOSALS are opened, any PROPOSER files a duly signed, written notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of its PROPOSAL, that PROPOSER may withdraw its PROPOSAL and the Proposal Security will be returned. Thereafter, that PROPOSER will be disqualified from further Proposal on the Work to be provided under the Contract Documents.

15. Opening of PROPOSALS

PROPOSALS will be opened and read aloud publicly (unless obviously non-responsive) at the place where PROPOSALS are to be submitted. An abstract of the amounts of the base PROPOSALS and major alternates (if any) will be made available to PROPOSERs after the opening of PROPOSALS.

16. PROPOSALS to Remain Subject to Acceptance

All PROPOSALS will remain subject to acceptance for sixty (60) days after the day of the PROPOSAL opening, but OWNER may, in its sole discretion, release any PROPOSAL and return the Proposal Security prior to that date.

17. Award of Contract

17.1. OWNER reserves the right to reject any or all PROPOSALS, including without limitation the right to reject any or all nonconforming, non-responsive, unbalanced, or conditional PROPOSALS and to reject the PROPOSAL of any PROPOSER if OWNER believes that it would not be in the best interest of the Project to make an award to that PROPOSER, whether because the PROPOSAL is not responsive or the PROPOSER is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by OWNER.

OWNER also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful PROPOSER. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the price that is most advantageous to the City.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

17.2. In evaluating PROPOSALS, OWNER will consider the qualifications of PROPOSERs, whether or not, the PROPOSALS comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Proposal Form or prior to the Notice of Award.

17.3. OWNER may consider the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the General Conditions. OWNER also may consider the operating costs, maintenance requirements, performance data, and guarantees of major Items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

17.4. OWNER may conduct such investigations as OWNER deems necessary to assist in the evaluation of any PROPOSAL and to establish the responsibility, qualifications and financial ability of PROPOSERs, proposed Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to OWNER's satisfaction within the prescribed time.

17.5. The OWNER may rank the PROPOSERS and award the Contract on the basis of any combination of base Proposal items and additive alternative Proposal items consistent with the City of Cedar Park's available budget for the project. If the contract is to be awarded, it will be awarded, in accordance with Paragraph 1.3, to the highest ranked PROPOSER whose evaluation by OWNER indicates to OWNER that the award will be the best value to the City.

17.6. If the contract is to be awarded, OWNER will give Successful PROPOSER a Notice of Award within sixty (60) days after the day of the PROPOSAL opening.

18. Contract Security

Paragraph 6.01 of the General Conditions set forth OWNER's requirements as to performance and payment Bonds. When the Successful PROPOSER delivers the executed Agreement to ENGINEER, the required Bonds must be delivered in accordance with Paragraph 2.01 of the General Conditions.

19. Signing of Agreement

When OWNER gives a Notice of Award to the Successful PROPOSER, it will be accompanied by the required number of unsigned counterparts of the Agreement with all other written Contract Documents attached. Within ten (10) days thereafter, CONTRACTOR shall sign and deliver the required number of counterparts of the Agreement and attached documents to ENGINEER with the required Bonds.

20. Pre-Proposal Conference

A Pre-Proposal conference will be held for this project. ENGINEER will transmit to all prospective PROPOSERs of record such Addenda as ENGINEER considers necessary in response to questions that arise during the Proposal process. Oral statements and other interpretations or clarifications not contained in an Addenda may not be relied upon and will not be binding on OWNER or ENGINEER or legally effective.

21. Taxes

21.1. CONTRACTOR shall pay all applicable sales, consumer, use, and other similar taxes except as exempted.

21.2. Sales tax. CONTRACTOR shall obtain the necessary documentation so that any sales tax exemptions due to the nature of the Work performed by CONTRACTOR or Subcontractors pursuant to this Agreement shall be applied to this Agreement, and these cost savings due to the Project's exempted status shall be passed on to OWNER. CONTRACTOR and each of its Subcontractors or sub-Subcontractors must obtain a Texas Limited Sales, Excise and Use Tax Permit for all materials required to be purchased in connection with the Project.

22. Retainage

Provisions concerning retainage are set forth in the Agreement.

END OF SECTION

King Log House Restoration Section 00220 – Geotechnical Data

Section 00220 – Geotechnical Data

GEOTECHNICAL DATA

Depending on Project requirements, OWNER may have obtained geotechnical information, which may include laboratory test results, logs of borings, and recommendations from geotechnical consultants.

Any information obtained was solely for use by ENGINEER/ARCHITECT in design of project and is not part of Contract. If soil borings have been prepared, they will be included in this section or on plans.

Any geotechnical information included is for information only. OWNER does not guarantee accuracy or validity of soil investigation data, nor does OWNER assume any responsibility for CONTRACTOR interpretation or conclusions drawn from data.

The CONTRACTOR is to be familiar with the subsurface materials and conditions on the Project and knowledgeable of how they will affect the Work. Information about subsurface materials and conditions is available from the following:

a. Subcontractors familiar with local ground conditions;

b. Local consulting geologists and geotechnical engineers; and

c. Geotechnical information has not been obtained by the OWNER for this project.

The CONTRACTOR may make his own subsurface investigations with approval of the Owner.

End

King Log House Restoration Section 00300 – Proposal Form

Section 00300 – Proposal Form

PROPOSAL FORM

1.0 General Conditions

1.1 This Request for Proposal (“RFP”) shall be available for viewing and download on the CivCast website

(www.civcastusa.com) or for viewing only at the Cedar Park (the “City”) City Hall, 450 Cypress Creek Rd. Bldg. 1, Cedar Park, Texas 78613, from 8:00 a.m. until 5:00 p.m., Monday through Friday, and available to interested individuals and entities (“Proposers”) from the Date Issued until the Due Date and Time.

1.1.1 Proposers are expected to examine all documents that make up this RFP. Proposers shall promptly notify the City of any omission, ambiguity, inconsistency, or error that they may discover upon examination of the RFP. The City assumes no responsibility for errors or misrepresentations that result from the use of incomplete proposals.

All responses to this RFP (“Proposals”) shall be submitted on the attached response forms of this RFP. Proposals must be received by the City of Cedar Park at or before 2:00 PM CST on

September 10, 2026. Each Proposal must be properly identified with the subject title and date and time due. Proposals shall be submitted electronically

MAILED, HAND-DELIVERED, FAXED OR E-MAILED PROPOSALS AND/OR LATE SUBMISSIONS WILL NOT BE

ACCEPTED.

1.2 All Proposals shall be addressed as shown below:

Request for Proposal on: City of Cedar Park King Log House Restoration

Reference Number: RFP #: 2026-0027-013

Due Date and Time: September 10, 2026 at 2:00 PM CST

READ THIS RFP FULLY AND CAREFULLY. PROPOSALS SHALL BE COMPLETE UPON SUBMISSION, INCLUDING ALL

FORMS AND ATTACHMENTS REQUIRED HEREIN. FAILURE TO STRICTLY COMPLY WITH THESE STATED TERMS

OF SUBMISSION MAY RESULT IN REJECTION OF THE PROPOSAL.

1.3 During the pendency of this RFP, Proposer shall not contact any City staff except those designated herein this

RFP or subsequent addendums or correspondence. Any questions or concerns should be submitted via the

Civcast website after the PRE-PROPOSAL meeting and at least five (5) business days prior to the Due Date (on or before September 4, 2026).

1.4 Receipt of an addendum to a Proposal must be acknowledged by signing and returning the addendum with the

Proposal. Addenda information will be posted on the CivCast website as specified in Section 1.1.

1.5 All information required of the proposer, unless otherwise specified, must be completed on the forms provided by the City. Failure to manually sign the Proposer Qualifications (Section 00400) will disqualify Proposer. Persons signing the Proposal shall have the authority to sign the Proposal on Proposer’s behalf and shall be an officer or person authorized to bind the entity they represent to this proposal.

1.6 Each and every deviation from the terms, conditions, specifications, or performance requirements of this RFP shall be listed on the Deviation Form (Article 6.0 of this RFP) upon submission of your Proposal. Listing of deviations is an integral and required part of your Proposal. Any deviations not listed on the Deviation Form

(Article 6.0 of this RFP) upon submission of your Proposal will not become part of the contract awarded by the

City pursuant to this RFP.

1.7 Proposals will be opened at 2:00 PM CST on September 10, 2026.. Proposals cannot be altered or amended after the deadline.

1.8 The City, in its sole discretion, may negotiate changes to any submitted Proposal, including price, after submitted

Proposals have been opened, in accordance with the Government Code.

1.9 The City reserves the right to accept and/or reject any and all submitted Proposals or any part thereof, waive immaterial errors, and award the contract in the best interest of the City.

1.10 The City shall be the sole interpreter of the terms, conditions, specifications, and performance requirements of this RFP.

1.11 In case of a discrepancy between the unit price and the extended total for an item, the figure that is most advantageous to the City will apply.

1.12 It is not the policy of the City to award a contract on the basis of price alone. The City reserves the right to award the contract to the Proposer offering the best value, and not necessarily to the Proposer offering the lowest price. A Proposal may be evaluated and selected on the basis of reputation, experience, past performance, skill, financial capacity, product quality and features, delivery schedule, quality installation, compatibility with existing equipment, and product service warranty.

1.14. If, at any time, the successful Proposer fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this RFP, or any contract awarded and entered pursuant thereto, the City reserves the right to:

1.14.1. Purchase City of Cedar Park King Log House Restoration Project materials/labor on the open market and charge Proposer the difference between its contract price and new contractor’s price;

1.14.2. Deduct charges from successful Proposer’s invoice at the time it is due; or

1.14.3. Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Proposer, and select another Proposal and award a contract to its Proposer pursuant to the terms thereof.

1.15 At the City’s sole discretion and convenience, the City may terminate any awarded contract without regard to cause, without prior notice, and without penalty, and pay for authorized services provided to the date of termination.

1.16 If it is determined that any benefit to secure favorable treatment was offered, elicited, or provided by Proposer or Proposer’s employee, affiliate, representative, partner, subcontractor, or agent, to any officer or employee of the City, Proposer will be disqualified from consideration and/or the awarded contract will be terminated.

1.17 All goods, raw materials, and products provided pursuant to the awarded contract must be new and not used, shop worn, or reconditioned.

1.18 All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

1.19 Once a Proposal has been selected, items or processes may be substituted only by furnishing an equal or superior quality and/or grade product or process than originally specified at no additional cost to the City. Any such substitution shall be pre-approved by the City, and the acceptance of any such substitution shall be in the City’s sole discretion.

1.20 Any contract awarded pursuant to this RFP is not assignable.

1.21 The City is tax exempt under Tax code, Subtitle E. SALES, EXCISE, AND USE TAXES, CHAPTER 151, section

151.309.

1.22 Invoices for partial payment must be approved in advance by the Project Manager.

1.23 Proposer shall include a Material Safety Data Sheet (MSDS), if applicable.

1.24 Undisputed payments will be submitted to Proposer with in thirty (30) days from receipt of original invoice.

1.25 Any contract awarded pursuant to this RFP shall be governed by the Uniform Commercial Code. Wherever the

“Uniform Commercial Code” is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas effective and in force on the date of any such agreement between the City and Proposer.

1.26 Any proposal and its contents is subject to the Texas Public Information Act. Proposers who include information in a Proposal that is legally protected as a trade secret or confidential information must clearly indicate the specific protected information by highlighting that information and marking it “Trade Secret” or “Confidential” at the appropriate place. The City will not be responsible for any public disclosure of the trade secret or confidential information. An awarded Proposal in its entirety is not confidential. If a request is made under the

Texas Public Information Act to inspect information designated as trade secret or confidential in a Proposal, Proposer shall, upon notification by the City, immediately furnish sufficient written reasoning as to why the information should be protected from disclosure in a timely manner to the Texas Attorney General for final determination at the address below:

Office of the Attorney General

Open Records Division

P.O. Box 12548

Austin, TX 78711

Fax (512) 494-8017

1.27 The obligations of the parties under a contract awarded through this RFP are primarily performable in Williamson

County, Texas. Exclusive venue shall be Williamson County, Texas, and any contract awarded under this RFP shall be governed by the laws of the State of Texas.

1.28 The City may, at its option, offset any amounts due and payable under a contract awarded under this RFP against any debt (including taxes) lawfully due to the City from the successful Proposer, regardless of whether the amount due arises pursuant to the terms of the contract or otherwise, and regardless of whether or not the debt due to the City has been reduced to judgment by a court.

1.29 No member of the City Council or any City employee shall have any financial interests in the profits of any contract, service or other work performed by the Proposer(s) or personally profit directly or indirectly from any contract, purchase, sale or service between the City and any person or company.

1.30 The awarded contract is subject to the appropriation of funds by the City Council in the City’s budget adopted for any fiscal year for the specific purpose of making payments pursuant to the awarded contract or that fiscal year. The obligation of the City pursuant to the awarded contract in any fiscal year for which the awarded contract is in effect shall constitute a current expense of the City for that fiscal year only, and shall not constitute an indebtedness of the City of any monies other than those lawfully appropriated in any fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to the awarded contract, the awarded contract may be terminated.

2.0 Special Conditions

2.1 Scope of Work.

2.1.1 Proposer shall provide contractor services for construction of the City of Cedar Park King Log House

Restoration as per the plans and specifications, as provided with this RFP.

2.1.2 The estimated budget for the King Log House Restoration is $460,000. Owner Contingency: $50,000

2.1.3 The successful Proposer shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this RFP.

2.2 Proposal Selection Criteria:

Award of the Contract resulting from this solicitation shall be under the selection process described herein. A committee appointed by Owner will evaluate Proposals submitted in response to this solicitation. The three (3) divisions of selection criteria (“Divisions”) are as follows

A. Contractor Relevant Experience and References– 30%

B. Cost Proposal – 60%

C. Proposed Schedule – 10%

Each of the Divisions has been assigned an appropriate weight by the Owner, as set forth below.

Following an analysis and evaluation of the Proposals, ranking of the Proposers will be made based upon the selection criteria. In the event of a tie in the rankings, Owner shall break the tie based upon

Owner’s determination of which Proposal will provide the best value to Owner. Subjective judgment on the part of the Owner is implicit in the criteria selection process. The selection process permits placing technical considerations above total price. Therefore, the Owner reserves the right to award to other than the entity with the lowest proposed price. Once the Proposers have been ranked, the Owner will begin contract negotiations with the first ranked Proposer. If the Owner is unable to come to terms with the first ranked Proposer, discussions will be terminated and the Owner will proceed to the next ranked Proposer and repeat the process until a contract agreement is reached or all Proposals are rejected. Once a contract agreement is reached with the Proposer, approval from the City of Cedar

Park City Council is required to authorize the City Manager to execute the construction contract.

After opening and ranking, an award may be made on the basis of the initially submitted proposal, without discussion, clarification or modification, or the Owner may discuss with the selected Proposer, offers for cost adjustment and other elements of the Proposal. Any Proposal may be considered unacceptable if the committee determines it fails to provide adequate technical or pricing information in the Proposals as specified in these Instructions to Proposers.

Selection Criteria

A. Contractor Relevant Experience and References – 30%

1. Experience as a general contractor with specific experience in facilities construction projects of the same or similar type, size, nature and class as the Project being proposed. Consideration will be given to the number of years of experience, which an Proposer has.

2. Representative projects (dollar value and/or scope/size) must be submitted as references to include the project name, architect or engineer, and cost of the project.

Provide valid contact information for the project owner and the architect or engineer.

Consideration will only be given to projects which are occupied or substantially complete.

3. References provided in Item 5.0 of this document. References may be checked from customers other than those listed.

B. Cost Proposal – 60%

1. The Owner will consider the total contract cost as part of its evaluation. The Owner shall have the right to accept alternates in any order or combination unless otherwise specifically provided in the Proposal Documents.

2. The Proposer submitting the lowest proposed amount shall receive the highest number of points in the category, and the Proposer submitting the highest proposed amount shall receive the lowest number of points awarded in this category. Delivery schedule can affect this ranking.

C. Proposed Schedule – 10%

1. Time is of essence to the Owner. Amount of time for construction, proposed by each

Proposer, will influence the number of points awarded in this category.

3.0 Proposal Form

THIS PROPOSAL IS SUBMITTED TO:

City of Cedar Park

Attention: Paul Naughton, RLA

Senior Project Manager

450 Cypress Creek Road, Bldg 1

Cedar Park, TX 78613

3.1 The undersigned PROPOSER proposes and agrees, if this PROPOSAL is accepted, to enter into an agreement with

OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Price and within the Times indicated in this FORM and in accordance with the other terms and conditions of the Contract Documents. PROPOSER accepts the terms of the form of Agreement and the Contract Documents.

3.2 PROPOSER accepts all of the terms and conditions of the REQUEST FOR PROPOSAL and Instructions to

Proposers including without limitation those dealing with the disposition of Proposal Security. This Proposal will remain subject to acceptance for sixty (60) days after the day of opening.

3.3 In submitting this PROPOSAL, PROPOSER represents and warrants, as more fully set forth in the Agreement, that:

(a) PROPOSER has examined and carefully studied the Proposal Documents and Addenda, including the

Question and Answers provided on the CivCast website for the project. PROPOSER hereby acknowledges receipt of the following Addenda: (List Addenda by Addendum Number and Date).

Addendum No.: Dated:

(b) Proposer has visited the site, has conducted all testing at the site Proposer deems necessary, has become familiar with, has taken into consideration in formulating its Proposal, and accepts the general, local and site conditions that may affect cost, progress, performance, and furnishing of the

Work.

(c) Proposer is familiar with, has taken into consideration in formulating its proposal and accepts all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work.

(d) PROPOSER has carefully studied all reports of explorations and tests of subsurface conditions at, or contiguous to, the site and all drawings of physical conditions in, or relating to, existing surface or subsurface structures at, or contiguous to, the site (except Underground Facilities) which have been identified as provided in Paragraph 5.03 of the General Conditions. PROPOSER accepts the determination set forth in Paragraph 5.03 of the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which PROPOSER is entitled to rely as provided in

Paragraph 5.03 of the General Conditions.