2526-161MC Scope of Work.pdf

K:\003G Graduate Physics\0 Rehab S Level\26236 - Quantum Hub Labs\RFQ\26236 Quantum Hub Labs RFQ.doc

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Campus Planning, Design & Construction (CPDC)

Date: May 19, 2026

MP2#: 26236

BUILDING: 003G – Graduate Physics at Stony Brook University PROJECT: Quantum Hub Labs SUBJECT: Request for Qualifications (RFQ) of Design Services FROM: Michael S. Murray, CPDC Director of Design

Request For Qualifications (RFQ) of Design Services

0.0 Executive Summary:

Qualifications of design firms are requested to design the Quantum Institute at Stony Brook University. The Institute will consist of new research labs, improvements to existing research labs, a new data center, and infrastructure upgrades to support the proposed program in the Graduate Physics Building. This project will advance the University’s national leadership in quantum research and networking.

1.0 Existing Conditions:

1. The Gradate Physics Building was constructed in ±1970. The building has a below-grade Service Level which includes a loading dock and connections to additional buildings such as the Mathematics Tower, Harriman Hall, Van De Graaff Accelerator, and Simons Center. The Service Level has a pedestrian plaza above, outside of the main building footprint. The proposed Quantum Hub is located on the Service Level of the building. The service level is slab on grade construction, with concrete encased steel superstructure.

2. Existing labs will be renovated and improved to accommodate the end users proposed program. The labs will require various levels of upgrades based on their current condition and proposed use(s). The subject labs are in the same area but not all of them are interconnected.

Some of the labs are accessible via a service corridor where most of the existing lab utilities are routed through.

3. The building has recent mechanical upgrades and improvements, including but not limited to new air handlers, VAV’s, and Siemen’s controls. The house mechanical system provides fresh air for ventilation.

4. The building has a new process chilled water plant that was installed to support new research labs. An area above the loading dock has been constructed to support 30T modular air-

5/19/2026 Page 2 of 12 sourced chillers with space for expansion. The piping mains extend from the loading dock to Van De Graaff. The existing process chilled water system will require modification and expansion as determined by the design consultant to accommodate the proposed program and equipment, including but not limited to additional / new chiller modules, controls / BMS upgrades and modifications, new pumps, new VFD’s, programming, etc. The existing process chilled water system does not have emergency power. Power at the existing process chilled water plant currently accommodates up to four (4) 30T modular chillers on normal power. The plant location can support up to eight (8) total 30T modular chillers.

5. The existing building has an original emergency generator with (1) ATS that serves emergency lighting and life safety equipment. The existing generator is near/at capacity.

6. The building is partially equipped with an automatic fire sprinkler system. The proposed work area does not have an existing fire sprinkler system.

7. The building is equipped with an automatic fire alarm system.

2.0 Scope of Work:

1. The proposed program consists of the following spaces, subject to change based on programming and the consultant’s assessment of existing conditions:

#S142 - Existing Quantum Research Lab:

a. Requires some mechanical improvements, including existing supplemental air conditioning unit replacement and ductwork modifications.

b. Requires electrical improvements, including redundancy of power sources for equipment and/or emergency power.

c. Lab to remain in operation during renovation work.

d. Ceilings, lighting, and flooring were previously renovated. Some improvements may be required to complete all work.

e. Final extent of renovation work and improvements to be determined by the design consultant’s programming with the end user.

#S143 - Existing Quantum Research Lab:

a. Requires new mechanical work, including new supplemental air conditioning and ductwork distribution.

b. Requires electrical improvements, including redundancy of power sources for equipment and/or emergency power.

c. Lab to remain in operation during renovation work.

d. Ceilings, lighting, and flooring were previously renovated. Some improvements may be required to complete all work.

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#S144 & #S144A - Existing Quantum Research Lab:

a. Labs considered for future improvements (not part of this project). Capabilities of proposed infrastructure should consider this space for similar program to Lab #S143, if the budget permits.

#S149 – New Data Center (Existing Storage Room):

distribution.

b. Requires electrical improvements, including redundancy of power sources for equipment and/or emergency power.

c. Emergency power required for supplemental cooling and Quantum equipment.

d. Requires all new finishes, case goods, ceilings, lighting, etc.

#S149A – Existing Quantum Research Lab:

distribution.

b. Requires some electrical improvements, including redundancy of power sources for equipment and/or emergency power.

c. Lab to remain in operation during renovation work.

d. Ceilings, lighting, and flooring were previously renovated. Some improvements may be required to complete all work.

#S150 – New Quantum Research Lab (Existing De-Commissioned Lab):

a. Requires demolition and clearing of existing space to accommodate new program.

b. Proposed program, space, and equipment requirements will be similar to Lab #S142.

c. Requires all new mechanical work, including new supplemental air conditioning and ductwork distribution.

d. Requires electrical improvements, including redundancy of power sources for equipment and/or emergency power.

e. Requires all new finishes, case goods, ceilings, lighting, etc.

f. Final extent of renovation work and improvements to be determined by the design

2. The design consultant shall include all of the following design services, including any other design services as determined by the design consultant, to complete the necessary assessment and design work required to accommodate the proposed program:

Civil / Site Engineering;

Architecture;

Structural Engineering;

Mechanical Engineering;

Plumbing Engineering;

Electrical Engineering.

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3. Supplemental cooling will be required for all research labs to maintain 72 degrees F room temperature. All temperature, humidity, and tolerance requirements shall be confirmed with the end user and considered with all loads. Supplemental cooling systems may utilize chilled water from the new chilled water plant. Additional chiller modules may be required to meet the requirements of the proposed program as determined by the design consultant.

4. HEPA filtration will be required in each space as part of the new mechanical work and improvements to existing mechanical equipment.

5. Additional power will be required to accommodate additional modular chillers for the process chilled water plant, which may include the modification and/or expansion of the existing switchgear as determined by the design consultant. Existing chilled water supply and return main piping was sized to accommodate the maximum capacity of the plant.

6. The design program calls for redundancy of normal power. The design consultant shall be responsible for evaluating the existing buildings multiple electric service(s) to make recommendations for the diversification of the end user’s power requirements to accommodate the proposed program.

7. All systems serving the new data center are mission critical and will require emergency power in the event of a normal power failure. To accommodate the proposed program, a new standby generator and ATS are required. Additional loads accommodated by the proposed program and select expansion are to be determined with programming with the end user and balanced with the available construction budget.

8. Supplemental cooling for the new data center will require emergency power. Systems other than process chilled water may be considered for this space.

9. The proposed program will require uninterruptible power supply (UPS) for all new and existing lasers, equipment racks, and data center equipment. UPS will be required for all critical components to bridge the gap between normal and emergency power. The program will require a main UPS for all major components with local UPS in individual racks and lasers.

The UPS system(s) will also be responsible for cleaning and stabilizing voltage in normal and emergency power scenarios.

10. The program will require tele/data/fiber communications to support the new Quantum network.

The design consultant shall design all structured pathways and integrate all required communication systems as part of their work, including but not limited to conduits with drag lines, junction / back boxes, pull boxes, splice boxes, cable trays, etc. The installation of cabling, network hardware, and programming will be completed by the University’s Division of Information Technology (DoIT).

11. Access control systems will be required for each of the spaces. Card readers will be required.

All card access systems to be coordinated with Campus Access.

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12. A future building dedicated to Quantum is proposed adjacent to the Physics Building. The consultant shall design structured pathways between the two buildings. This work will be completed concurrently with planned Physics Plaza improvements.

13. To complete the scope of work, the design consultant shall be responsible for verifying all existing conditions on-site. The consultant shall include all surveying, testing, and verifications as required to complete their scope of work. Record information will be provided for reference only.

14. The design consultant shall verify the scope of work with the University upon completion of their existing conditions assessment. The scope of work shall be verified by the design consultant by means of programming meetings, sketches, drawings, renderings, etc. as required to communicate the design intent, necessary repair work, etc. for University review and written approval before proceeding to design. Multiple design options may be requested by the University and shall be included in the scope of work.

15. At each design phase milestone, the design consultant shall verify the scope of work with the University by means of review and written approval before proceeding.

16. Separate bid packages for construction shall be prepared and included by the design consultant as required to coordinate work completed by the University using in-house trades, State Contracts, public bid, and phasing of work, including fast-tracking, to work within the available budget(s) for construction and target project schedule. Note that the budget available for construction is less than the total project cost, and may change over the course of design and construction.

17. All new work shall be coordinated with Campus Planning, Design, and Construction (CPDC) and through CPDC with Campus Operations and Maintenance (COM) group and Campus Utility group.

18. All work shall be code compliant, including but not limited to life safety systems and equipment, fire alarm, emergency lighting, fire ratings, egress, shall be included in the design consultants scope of work. The design consultant shall include life safety drawings, code compliance drawings, and other deliverables to demonstrate compliance for acceptance by the University /

AHJ.

19. The design consultant shall work with the University and Procurement Department to specify readily available materials on State Contract for ease of purchasing, where possible or requested, to assist in the construction process.

20. All work shall conform and be coordinated with CPDC with respect to the University’s Campus Facilities Master Plan and strategic planning initiatives.

21. The design consultant shall include in their services and proposal any other scope of work not explicitly identified herein that they deem necessary to complete their assessment and new design work.

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3.0 Scope Breakdown:

1. Scope of Requested Services:

A. Pre-Design Phase:

1. Pre-design and programming meetings with the University.

2. Assessment and documentation of existing conditions.

3. Programming meetings with the University and end user(s).

4. Preparation of preliminary design concepts accompanied by cost estimates.

B. Design Phase:

1. Schematic Design at 30% completed construction drawings, specifications, and cost estimate.

2. Design Development 60% completed construction drawings, specifications, and cost estimate.

3. Construction Drawings 100% completed: drawings, specifications, and cost estimate.

C. Bid Negotiation Phase – Oversight of bid review, bid leveling, and preparation of lowest qualified bidder. Construction work may be completed in-house by the University, by means of public bid, and/or Vendor(s) on New York State contract(s).

D. Construction Administration Phase and Project Close Out – the design consultant shall oversee the entire construction phase through project close out and completion.

2. A walkthrough is recommended, but not required, with the University to discuss and review the existing conditions and intent of the project prior to the preparation of a proposal.

3. The design consultant shall include in their proposal a minimum of one (1) site visit to survey, document, and review the existing conditions. Additional site visits may be required and shall be included by the design consultant as required. All site access to be coordinated in advance in writing with the University.

4. In the pre-design phase, the design consultant shall include a minimum of two (2) pre-design design meetings to discuss, program, and review new preliminary design concepts.

5. The design consultant shall include in their proposal a minimum of three (3) in-person design phase meetings to review progress at the completion of each design phase milestone, or when deemed appropriate by the design consultant, with the University.

6. Additional virtual meetings, reviews, email correspondence, addressing University comments, etc. shall be completed by the design consultant as directed by the University as part of their scope of work.

7. The design consultant shall prepare drawings and specifications during the design phase and provide the University with regular progress updates.

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8. The design consultant shall include construction cost estimates to accompany each milestone submission / deliverable to assist the University in tracking and managing the anticipated project cost. Value engineering shall be completed by the design consultant as required to meet the budget expectations set forth by the project.

9. 100% Architectural Construction Drawings and specifications shall be signed and sealed by the design consultant’s New York State Registered Architect.

10. 100% Engineering Construction Drawings and specifications shall be signed and sealed by the design consultant’s New York State Professional Engineer.

11. The design consultant shall prepare separate bid packages as requested by the University for work to be completed by in-house trades, public bid, and/or work completed utilizing New York State term retainer contracts.

12. Fast tracking of long lead time items and separate design and bid packages of the same shall be completed by the design consultant to meet the project schedule expectations and meet New York State purchasing requirements / durations.

13. The design consultant shall coordinate with the University and it’s vendors to complete their own work and/or integrate work completed by the University and it’s vendors into their work.

14. During the construction administration phase, the design consultant shall oversee the construction progress and determine if the work observed is being performed in accordance with the documents issued for construction, including but not limited to construction site visits, review of submittals, shop drawings, reviewing and responding to contractor construction phase RFI’s, etc.

15. Code compliance acceptance and a construction permit will be required for the work. All code compliance review and permitting shall be handled through the University’s Code Enforcement Official. The design consultant shall be responsible for addressing all/any comments from the University Code Enforcement Official to obtain a construction permit through the University.

The design consultant shall facilitate and assist in obtaining necessary permits and approvals from external regulating agencies.

16. The design consultant shall coordinate all work with the University, and address any/all comments accordingly, including but not limited to:

Campus Planning, Design, & Construction (CPDC), lead agency.

University Code Enforcement Official.

University Benefactors / End Users.

Campus Operations & Maintenance (COM).

Environmental Health & Safety (EH&S).

Enterprise Risk Management (ERM).

Division of Information Technology (DoIT).

Campus Access (card readers and security).

Local Fire Marshal / State Fire Marshal.

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17. Any verification of existing building systems requiring physical testing by the design consultant and/or their subconsultants shall be coordinated with the University and planned accordingly in writing in advance of said testing.

22. The design consultant shall ensure conformity of all corrective work and all new work with all applicable code requirements, including but not limited to the compilation of New York State Codes, NYStretch Energy Code, Sate University Construction Fund Directives, and New York State Executive Order 22. All work shall conform and be coordinated with CPDC with respect to the University’s Campus Facilities Master Plan and strategic planning initiatives.

18. The design consultant shall prepare and provide a milestone schedule outlining all tasks from start to completion of their work. The schedule shall be monitored and regularly updated by the design consultant as required.

19. The design consultant shall furnish all documentation to the University in the file formats requested (i.e. .DWG files for as-builts) and transfer ownership of the same.

20. Any subconsultants, subcontractors, etc. required for the design consultant to complete their work as outlined herein or as required on-site shall be the sole responsibility of the design consultant.

21. Invoicing for payment shall be coordinated with the CPDC design manager. All invoices shall be submitted as pencil copies to the design manager for written approval prior to submission to Accounts Payable for payment.

22. Reimbursable expenses shall be in accordance with New York State and SUNY contract requirements.

4.0 Project Schedule:

1. The high-level milestone schedule for this project shall be as follows:

A. Contract Award / Project kickoff.

B. Pre-Design Phase:

Assessment of existing conditions.

Project programming with the end user(s).

All pre-design phase work to be completed concurrently (5 Weeks).

Review and Comment by Stony Brook University (1 Week).

C. Design Phase:

Schematic Design (5 Weeks).

Review and Comment by Stony Brook University (1 Week).

Design Development (5 Weeks).

Review and Comment by Stony Brook University (1 Week).

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Construction Documents (5 Weeks).

Review and Comment by Stony Brook University (1 Week).

D. Code Compliance Review / Permitting: Review and Comment and/or Issuance of Construction Permit by Stony Brook University / AHJ (4 Weeks).

E. Bidding and Negotiation of Contracts; Contract Award (6-12 Weeks, estimated).

F. Construction (1 year – 1.5 years, estimated).

5.0 Project Budget:

1. The total project budget is not to exceed $10,000,000 and shall include all base design fees, 10% design contingency, bidding, construction, 10% construction contingency, FFE, and all other fees and costs.

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7.0 Campus Map

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8.0 Physics Building Plans

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