25101900-21-STC - Agriculture & Lawn Equipment - How To Use This Contract.pdf
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- Attached to
- Agriculture and Lawn Equipment
- Contract number
- 25101900-21-STC
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for the Agriculture and Lawn Equipment State Term Contract (25101900-21-STC) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is designed for state agencies in Florida, with eligible users defined under Rule 60A-1.001 of the Florida Administrative Code. The document provides comprehensive instructions for state agencies on procurement procedures using the MyFloridaMarketPlace (MFMP) online procurement system.
The contract covers agriculture and lawn equipment, with specific guidelines for purchasing non-IT commodities. State agencies are required to request at least two quotes from Enterprise-Wide Agreements with multiple vendors, unless the total purchase cost is below a certain threshold. The procurement process involves using an approved Price Quote Form, creating requisitions in MFMP, selecting appropriate commodity codes, and attaching necessary documentation. The contract emphasizes adherence to section 287.056 of Florida Statutes, which mandates that state agencies purchase commodities and contractual services from state term contracts procured by the Department of Management Services. Additional support is available through contract managers, the MFMP webpage, and the Fleet Management Help Desk for specific inquiries.
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Text version
8-30-24
How to Use This Contract Agriculture and Lawn Equipment (25101900-21-STC)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contracts/agriculture_and_lawn_equipment.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract.
• For the purchase of non-IT Commodities, Agencies shall request at least two (2) quotes from Enterprise-Wide Agreements with multiple vendors unless (i) the total purchase cost is less than Category Two, or (ii) the Enterprise-Wide Agreement requires a specific number of quotes to be requested or obtained. Agencies shall document the justification for any selection based on receipt of fewer than two quotes:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. The contractor must provide a quote using the approved Price Quote Form within two business days; the requested base equipment, OEM options, and non-OEM options must be itemized on the form.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section. Attach the Price Quote Form and a completed Request for Acquisition of Motor Vehicle(s) and Mobile Equipment (MP6301) to the purchase order; if non-OEM options are included, attach a copy of the MSRP list(s) for the requested options.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 21101700, 21102200, 25101900, 27112000, or 27112700; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/ business_ operations/state_purchasing/myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: A - State term contract without RFQ
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/agriculture_and_lawn_equipment https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/agriculture_and_lawn_equipment http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes
8/30-24
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
• If you have any questions or require assistance specific to the Request for Acquisition of Motor Vehicle(s) and Mobile Equipment (MP6301), please contact the Department of Management Services’ Fleet Management Help Desk at 850-488-4929 or fleethelpdesk@dms.fl.gov.
https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf mailto:fleethelpdesk@dms.fl.gov
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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