25-803-RFQ.pdf

STATE OF WASHINGTON

DEPARTMENT OF ENTERPRISE SERVICES

FACILITY PROFESSIONAL SERVICES

OLYMPIA, WASHINGTON

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

FOR ON-CALL CONSULTANT ROSTERS

2025-803

ON-CALL TESTING SERVICES CONSULTANTS

Submittal Date: 2:00 PM PT March 26, 2025

For Complete Information, including updates/addenda/amendments visit our DES Bonfire Hub at:

https://deswa.bonfirehub.com.

The Department of Enterprise Services seeks interested consultants to be named on “On-Call Consultant Rosters” to provide specialized services according to the named disciplines in connection with planned and unplanned projects implemented during the 2025-27 biennium (or July 1, 2025, through June 30, 2027).

Successful consultants on each “On-Call Roster” may be requested to enter upon project-specific agreements based on the professional services desired. These project-specific agreements may be executed at any time within the 2025-2027 biennium and will extend through the full duration of each Project unless terminated prior per ARTICLE X Conditions of the Agreement (dated May 16, 2005).

The maximum value of any Project-specific agreement shall not exceed $300,000 and will be limited to a single Project. The agreements for consultant services will be the standard Facility Professional Services agreement and fees will be negotiated using the OFM Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects (Effective July 1, 2025). Enterprise Services reserves the right to enter any number of agreements within the biennium with any consultant listed. There shall be no guarantee that Enterprise Services will issue an agreement to any consultant listed on an “On-Call Roster.”

The “On-Call Rosters” may be used to provide the desired professional services throughout Washington State, but consultants may be selected based on proximity to a geographical region. For purposes of this solicitation:

• Eastern Washington is defined as any area east of Longitude 121° 00’00” West (or the north-south longitudinal line by Roslyn, WA).

• Southwest Washington is defined as any area south of Latitude 46.9° 00’00” North (or the east-west latitudinal line by Maytown, WA) and west of Longitude 121° 00’00” West (or the north-south longitudinal line by Roslyn, WA) including Portland, OR.

The state reserves the right to increase the number of consultants on each roster at any time throughout the biennium.

This RFQ is specific to 2025-803 On-Call Testing Services Consultants, one of 17 disciplines for the Statewide On- Call Roster. Disciplines new to this biennium are shown in italicized font. To view opportunities for the following disciplines, visit the DES Bonfire Hub at: https://deswa.bonfirehub.com/.

• 2025-801 On-Call Architectural Consultants

• 2025-802 On-Call Electrical Engineering Consultants https://deswa.bonfirehub.com/

• 2025-803 On-Call Testing Services

• 2025-804 On-Call Value Engineering and Constructability Review Consultants

• 2025-805 On-Call Civil Engineering Consultants

• 2025-806 On-Call Mechanical Engineering Consultants

• 2025-807 On-Call Hazardous Materials and Environmental Site Assessment Consultants

• 2025-808 On-Call Structural Engineering Consultants

• 2025-809 On-Call Survey Consultants

• 2025-810 On-Call Geotechnical Engineering Consultants

• 2025-811 On-Call Building Envelope and Roofing Consultants

• 2025-812 On-Call Archeological and Cultural Resources Consultants

• 2025-813 On-Call Commissioning Services

• 2025-814 On-Call Architectural Consultants, Eastern Region

• 2025-815 On-Call Audit Services for DB and GCCM Projects

• 2025-816 On-Call Project Schedule Analysis Consultants

• 2025-817 On-Call Historic Buildings Architectural

To the greatest extent practicable, the Department of Enterprise Services intends to include qualified consultants having the following diverse business interests:

• Small business, microbusiness, mini-business enterprises (SBE) as defined in RCW 39.26.010;

• Minority (MBE) and Women-owned business enterprises (WBE) as certified under RCW 39.19; and

• Veteran-owned businesses as defined in RCW 43.60A.010.

Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants:

• The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov,

• The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov.

Required to Register in Bonfire: All consultants responding to this request are required to register in Department of Enterprise Services’ DES Bonfire Hub at: https://deswa.bonfirehub.com/.

Encouraged to Register in WEBS: All consultants responding to this request are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/.

Addenda to this Notice It is the responsibility of the interested firms to track and changes to this solicitation. Refer to the DES Bonfire Hub website for any addenda to the published public notice and/or RFQ. (https://deswa.bonfirehub.com).

1.0 Informational Meetings

There will be Multiple Informational Meetings for this request, held virtually. This discipline may share informational meetings with other on-call disciplines.

Consultants who have previously not performed business with the state are encouraged to attend. If you’d like to send questions ahead of time, please send them to Ryan Grimes via email at ryan.grimes@des.wa.gov. Any information provided at the Informational Meeting will be posted within Bonfire (link provided above) including a Q&A sheet from the meeting.

http://www.omwbe.wa.gov/ http://www.dva.wa.gov/ https://deswa.bonfirehub.com/ https://fortress.wa.gov/ga/webs/ mailto:ryan.grimes@des.wa.gov

Date/Time Teams Teleconference Link / Call In Information March 12, 2025 at 11:00 AM PT o 2025-803 Testing Services Statewide

Microsoft Teams Join the meeting now Meeting ID: 257 750 090 905 Passcode: 9Jr6CK9k

Dial in by phone +1 564-999-2000,,773599946# United States, Olympia

(833) 322-1218,,773599946# United States (Toll-free) Find a local number Phone conference ID: 773 599 946#

2.0 Scope of Desired Services

Project Manager: David Head Contact: david.head@des.wa.gov

A minimum of four (4) on-call consultants will be selected to provide Special Inspection and Material Testing Inspection Services. At least two of the selected consultants must have a physical office located in Eastern Washington. At least one of the selected consultants must have a physical office located in Southwest Washington. If consultant has satellite offices, please provide locations of such offices. The services required for these services will consist of all special inspections and testing required by the Project construction documents, requirements, and standards of the state for state owned facilities, applicable to codes and the requirements of building officials or authorities having jurisdiction or as otherwise designated.

3.0 Selection Process

The selection process will consist of two phases: Phase 1 Statement of Qualification (SOQ) Evaluation and Phase 2 Oral Interviews.

Phase 1 SOQ Evaluation scoring is based on the following criteria, as indicated for a total of 100 possible points:

Qualifications of Key Personnel 25 points General Project Approach 30 points Relevant Experience

* includes all services on various owners’ projects, not just state projects 40 points

Diverse Certification

• Minority Owned Business certification from Washington State Office of

Minority Women; or

• Women Owned Business certified by the Washington State of Minority and Women Business Enterprises; or

• Veteran Owned Business certified by the Washington State Department of Veterans Affairs; or

• Washington Small Businesses self-identified in the Washington

Electronic Business Solution

5 points

Phase 2 Oral interview scoring is based on the following criteria, as indicated for a total of 100 possible points:

Organization: 25 points https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2FhZWJhN2UtN2U5NC00NjEyLThlMDUtYmFkYzU5ZjNlZjE3%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22d93785ac-d027-446c-88a9-ccf193e3a1e7%22%7d tel:+15649992000,,773599946 tel:8333221218,,773599946 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=773599946 mailto:david.head@des.wa.gov

Management Plan Team Member Qualifications Capacity/Production Capabilities Project Management:

Scope management Budgeting and Cost Control Project Scheduling

25 points

Project Approach:

Understanding of on-call projects Challenges & Opportunities

25 points

Experience:

Relevant Past Projects (firm) Relevant Past Projects (key team members)

25 points

If selected, all consultants and all sub-consultants are required to report payment detail in the DES Diversity Compliance program B2GNow. B2Gnow is designed to streamline and automate compliance reporting requirements: https://des.diversitycompliance.com.

4.0 Other Information

Consultants selected have no implied guarantee of a minimum number of projects or amount of fees to be earned during the 25-27 biennium. While specific projects have not been identified for these services, you may contact the Project Manager listed for questions about the selection and contracting process.

The Agreements for Consultant services will be the standard Facility Professional Services Agreement and fees will be negotiated when applicable, on a current Architectural/Engineering Fee Schedule for Washington State Public Works Building Projects.

5.0 Submittal requirements

Electronic submittals must be uploaded as instructed by Bonfire and shall be received no later than the date and time specified above.

The file should be uploaded with the following naming convention: ProjectNumber-FirmName

For example: 2025-8XX-ConsultingFirmInc

SOQs must be uploaded to the DES Bonfire Hub for this project: https://deswa.bonfirehub.com.

This link will be active until the submittal deadline, at which point the upload access will be deactivated. If you have trouble uploading, please contact Ryan Grimes via email at ryan.grimes@des.wa.gov.

Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.

Each submittal shall include:

• Completed copy of the On-Call Consultant Selection Contact Form. This form is a separate page which identifies a single point of contact for the purposes of this solicitation and will be the main contact for on-call projects, lists all consultant’s office locations and all diverse business certifications (if applicable).

o On-Call Consultant Selection Contact Form should be uploaded as a separate document https://des.diversitycompliance.com/ mailto:ryan.grimes@des.wa.gov o If you have multiple office locations throughout the state, please provide the address of each office (add an additional page to the document if necessary)

• Federal Form 330 (Part II only)

• Any other pertinent data to assist the Selection Panel in evaluating your qualifications.

• No more than fifteen (15) pages of total content at 8 ½ X 11 size sheets.

o The page count does include:

Resumes and references (if choosing to submit references prior to Phase 2) Standard Form 330 Part 1, if included (Part 1 is not required) Cover letter o The page count does not include:

Standard Form 330, Part 2 Tabs (unless they have pictures or more information than category name) Cover Page (unless it has pictures or more information than project number, project title, firm name, and address block) On-Call Consultant Selection Contact Form which identifies you point of contact for the solicitation, office locations and Diverse Business certification general information

6.0 Next Steps

Following the evaluation of submittals (Phase1), a consultant selection board will review submittals provided by each consultant for each discipline and invite the most-qualified consultants to participate in interviews (Phase 2). Interviews will be held virtually.

The Phase 2 interview criteria and total possible points are specific to the services listed for each discipline and include consultant staff introductions who will perform on-call services along with consultant’s capabilities and organizational structure for providing the desired services.

The top scoring consultants from Phase 2 will be deemed to be “most highly qualified” to perform the desired services within each discipline and will be added to the “On-Call Roster” for each discipline. These consultants may be called upon at any time during the biennium to scope and perform the desired services.

Consultants responding to this solicitation will be notified in writing, or by public notice in Bonfire, of the selection results on or before May 30, 2025.

Final selections will be based on the merits of the submittal provided and findings of each panel during the remote interview.

The state reserves the right to offer the use of the On-Call Consultants agreements to other public bodies through the duration of the 2025-2027 biennium, July 1, 2025, through June 30, 2027.

The state of Washington is an affirmative action employer. All information and documentation provided to Enterprise Services shall be become the property of the state and may be subject to the WA Public Records Act

(RCW 42.56).

7.0 Supplemental RFQ Documents

• On-Call Consultant Selection Contact Form

• On-Call FAQs

• SF 330 (Part II only)

Informational Meeting Information by Discipline Date/Time and Discipline Virtual Meeting Links / Call In Information March 12, 2025 at 10:00 AM PT o 25-801 Architectural, Statewide o 25-814 Architectural, Eastside o 25-817 Historic Buildings

Architectural

Microsoft Teams Join the meeting now Meeting ID: 261 441 464 405 Passcode: hW7p8jy6

+1 564-999-2000,,848394562# United States, Olympia

(833) 322-1218,,848394562# United States (Toll-free) Find a local number Phone conference ID: 848 394 562#

March 12, 2025 at 10:00 AM PT o 25-802 Electrical Engineering o 25-805 Civil Engineering o 25-806 Mechanical Engineering o 25-808 Structural Engineering

Meeting ID: 225 546 503 090 Passcode: kk6GA3jj

+1 564-999-2000,,260409000# United States, Olympia

(833) 322-1218,,260409000# United States (Toll-free) Find a local number Phone conference ID: 260 409 000#

March 12, 2025 at 11:00 AM PT o 25-803 Testing Services o 25-807 Hazardous Materials &

Environmental Site Assessment o 25-809 Survey o 25-810 Geotechnical Engineering o 25-811 Building Envelope &

Roofing

Meeting ID: 257 750 090 905 Passcode: 9Jr6CK9k

+1 564-999-2000,,773599946# United States, Olympia

(833) 322-1218,,773599946# United States (Toll-free) Find a local number Phone conference ID: 773 599 946#

March 12, 2025 at 11:00 AM PT o 25-804 Value Engineering &

Constructability Review o 25-812 Archeology & Cultural

Resources Services o 25-816 Project Schedule Analysis

Consultants

Meeting ID: 246 490 921 772 Passcode: yw2Rz3ZG

+1 564-999-2000,,674473693# United States, Olympia

(833) 322-1218,,674473693# United States (Toll-free) Find a local number Phone conference ID: 674 473 693#

March 12, 2025 at 11:00 AM PT o 25-815 Audit Services for DB and

GCCM Projects

Meeting ID: 239 080 858 307 Passcode: Lg7xz9Su https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2YxNzI0MmMtNzBhNC00ZTRkLWI2OWUtOTMxZTI0NjhiMmM1%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22d93785ac-d027-446c-88a9-ccf193e3a1e7%22%7d tel:+15649992000,,848394562 tel:8333221218,,848394562 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=848394562 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmIzYzc4NTgtN2JjZS00ZjE0LWE0YjEtNzk4YzE0ZDljNTVm%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22d93785ac-d027-446c-88a9-ccf193e3a1e7%22%7d tel:+15649992000,,260409000 tel:8333221218,,260409000 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=260409000 https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2FhZWJhN2UtN2U5NC00NjEyLThlMDUtYmFkYzU5ZjNlZjE3%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22d93785ac-d027-446c-88a9-ccf193e3a1e7%22%7d tel:+15649992000,,773599946 tel:8333221218,,773599946 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=773599946 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDkyYmMwOTAtY2M2Ny00ZTlmLWExYTUtYzAyMTQ2YjE3ZDNl%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22d93785ac-d027-446c-88a9-ccf193e3a1e7%22%7d tel:+15649992000,,674473693 tel:8333221218,,674473693 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=674473693 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDVlNGMwOGQtOGRiYS00ZWJiLTgwNjYtYmUxNWM3Y2I4ZWE0%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22d93785ac-d027-446c-88a9-ccf193e3a1e7%22%7d

+1 564-999-2000,,46534127# United States, Olympia

(833) 322-1218,,46534127# United States (Toll-free) Find a local number Phone conference ID: 465 341 27#

March 12, 2025 at 1:00 PM PT o 25-813 Commissioning

Meeting ID: 245 951 361 129 Passcode: Jw7x4fw7

+1 564-999-2000,,591643467# United States, Olympia

(833) 322-1218,,591643467# United States (Toll-free) Find a local number Phone conference ID: 591 643 467# tel:+15649992000,,46534127 tel:8333221218,,46534127 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=46534127 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTk3OGMwNTQtNTFjMy00NTE0LTkyZjAtNmQ0MDQ2NTY2Mjc2%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22d93785ac-d027-446c-88a9-ccf193e3a1e7%22%7d tel:+15649992000,,591643467 tel:8333221218,,591643467 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=591643467 https://deswa.bonfirehub.com.