25_23 Addendum No_ 1.pdf

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 1 of 8

The following items take precedence over referenced portions of the documents for the above-named project and in executing a contract, will become a part thereof. Where any item in the documents is supplemented hereby, the original requirements will remain in effect. All supplemental conditions will be considered as added thereto. Where any original item is amended, voided or superseded hereby, the provisions of such items not so specifically amended, voided or superseded will remain in effect.

This form must be signed and attached to the proposal to acknowledge receipt of this Addendum.

Failure to acknowledge any addenda will result in a non-responsive bid.

• Questions and Answers

• Removed Emergency/Amber Light Permit requirement

• Updated Fee Schedule

• Revision made to Section II- Specifications, Item 8: Personnel letter j (page 18 pf solicitation)

Company’s Name Date

Authorized Representative’s Name Authorized Representative’s Signature

Henry County Purchasing Department

140 Henry Parkway, McDonough, GA 30253 Phone: 770-288-6027 Fax: 770-288-6047

Website: https://henrycountyga.gov

ADDENDUM #1

Issued: October 29, 2024

RFP # 25-23

Wrecker Services – Annual Contract Due Date and Time: November 5, 2024, 3:00 PM

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 2 of 8

Due Date and Time: November 5, 2024, 3:00 PM

1. Question: In section 7, it is mentioned that every wrecker service should have an emergency light permit although emergency light permits are no longer in Georgia and were abolished in January 2024 see attached.

Answer: No emergency light permit is needed

2. Question: Is the county requiring us to take checks as per in section 5D personal checks company checks or any kind of checks are we required to take them?

Answer: No, payment type is per vendor preference

3. Question: Are the rate caps set by the county the same across the board meaning southside/northside and I75 or are the rates only mandated for southside northside

Answer: Yes

4. Question: As far as cancelling calls when a wrecker is dispatched to a impound, and then the customer is allowed to obtain insurance, can the wrecker then charge the customer for coming out to the event seen us at the time of the call the customer did have insurance pursuit to Ga. law at the time the vehicle was stopped

Answer: No. Wrecker service cannot charge the driver for a call if no actual towing or impoundment occurred, and the vehicle had valid insurance. The towing service must release the vehicle without imposing any charges under these circumstances.

5. Question: Please explain the disadvantage business and how you exercise good faith efforts to meet the benchmark

Answer: Please refer to page 13, Appendix A: Contract Compliance Requirements

6. Question: Can you specify what an addendum cover sheet is?

Answer: The first page of an Addendum, if/when one is posted

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 3 of 8

7. Wrecker Vehicles, Towing and Other Equipment

a. Each Contractor shall have and maintain in operable condition at all times the following equipment:

1) Four (4) Rollbacks rated for the removal of cars, light duty trucks and vehicles weighing less than 14,000 pounds. The truck bed must be at least 16 feet in length with dual rear wheels.

2) Two (2) Heavy Duty Wreckers (one being a Rotator)

3) One (1) Tractor with a Landoll Type Trailer or ability to obtain a Landoll Type Trailer

b. The following items and equipment must be maintained on all wreckers and tow trucks:

1) Each vehicle must be permanently marked on both sides of the body or cab of the vehicle, in letters and figures in sharp color contrast to the background and legible from a distance of 50 feet during daylight hours while the vehicle is stationary, with:

i. The name of the motor carrier (Contractor), city of address, and telephone number, and

ii. The carrier's state or federal US DOT number.

2) Each vehicle must carry:

i. Valid registration tag and revalidation decal (on exterior);

ii. Valid emergency light permit issued by DPS;

iii. Flashing or revolving amber light with 360 degree visibility;

iv. Battery jumper cables;

v. Fire extinguisher;

vi. Sweeping broom;

vii. Flat shovel;

viii. Container for debris;

ix. Motorcycle straps (4);

x. Tow away lamps (tail, stop and turn signal lights for vehicles being towed), and

xi. Stopped vehicle warning devices (e.g. three bi-directional reflective triangles)

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 4 of 8

UPDATED Fee Schedule Allowable Wrecker/Towing Services Fees

Fee Schedule - Exhibit A Allowable Wrecker / Towing Services Fees

Basic Tow - Non-County Vehicle (NCV)/ County Vehicle (CV)

(Gross Vehicle Weight) GVWR Basic Tow Standard Cap

GVWR 10,001 lbs. to 20,000 lbs.

$228 NCV

$35 CV

$300 NCV

$60 CV

GVWR 20,000 lbs. + $390 NCV

$90 CV

$500 NCV

$100 CV

GVWR 20,001 lbs. + per unit charge (Truck + Trailer) $585 NCV

$90 CV

$1,000 NCV

$200 CV

GVWR 20,001 lbs. + combination unit $1105 NCV

$150 CV

$2,000 NCV

$500 CV

Additional Services

Type of Service/ Maximum Fee Road Service (no tow) $60 NCV / $20 CV

No Key Fee $25 NCV

Cover Window $10 NCV

Winching (no tow) $75 NCV / $20 CV

Use of dollies $70 CV / $20 CV

Drop Driveshaft $25 NCV Remove - No Axle $25 NCV

Remove Tractor/Trailer Axle provider may charge additional fee

$25/ NCV

Remove Tractor Bumper $25 / NCV

Connect Air to a tractor- trailer provider may charge additional fee

$12/ NCV

Flipping (vehicle on side or back and tow or fewer tires touching the ground)

NCV & CV $50 - GVWR 19,999 LBS OR LESS

NCV & CV $150 GVWR 20,000 LBS. +

Loading but no tow/vehicle, not left site of loading (i.e., the owner/operator produced ignition key and removes vehicle with no tow)

NCV & CV $130 - GVWR 19,999 LBS OR LESS

NCV & CV $195 - GVWR 20,000 LBS. +

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 5 of 8

If at the request of Henry County, a provider may charge an additional flat fee and mileage surcharge for any tow from a location outside of Henry County to Fleet services or to the providers storage lot located in Henry County, or for any tow from Henry County to a location out of Henry County

NCV $50 + 2.50 PER MILE

CV $2.50 PER MILE

Extraordinary Services

* Hourly rates based on time of arrival on the incident scene until the scene is cleared and crew members may leave scene. Crew staffing shall be no more than what is reasonable for work required.

Price per Pound is based on total gross weight of vehicle including cargo. *see cost proposal*

Below fees apply to Non- County Vehicle (NCV) and/or County Vehicle (CV) Wrecker Services

16,000 lb. Mobile Home/ Motor Homes __________ per vehicle pound

30,000 lb. Bus/Straight Truck __________ per vehicle pound 60,000 lb. Tractor/ Trailer (with load) __________ per vehicle pound 69,000 lb. Heavy Equipment i.e. cranes, dozers, excavators, etc.

__________ per vehicle pound

Cutting of trees, guardrails or removal of obstacles necessary

$75/ per crew member/ per hour *

Vehicle is hanging over an embankment or bridge, vehicle is in a body of water, vehicle is in a ravine

$75/ per crew member/ per hour*

Major clean-up (truck spill of more than 300 lbs. of materials, rollovers, vehicle in body of water, vehicle in ravine)

$75/ per crew member/ per hour*

Clean-up of flammable or chemical high hazard loads (Not including spills of vehicle fluids such as gasoline, oil or antifreeze or standard loads)

$200/ per crew member/ per hour*

Routine clean-up fees for crash-related incidents $35/ per vehicle

If a wrecker service transports a vehicle to the Henry County Police Department's or Sheriff's Office designated impound area, that same service shall be called to transfer such vehicle to that wrecker service's storage lot for storage

$50/ per vehicle

Administrative Fees Notification fees may include all administrative services performed or required to be performed by the wrecker service in connection with the towing and/or impounding of any vehicle, which shall include, but not be limited to, record searches, notification requirements and/or billing services.

Henry County shall not be charged for administration fees for any County Vehicle (CV).

A fee of no more than $100.00 may be charged for related administration services, only after the first 24 hours of the vehicle being at the Wrecker's lot. All fees must be itemized upon request of the vehicle owner/operator.

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 6 of 8

Notification and Administration Fees - One Vehicle

Notification fee may be charged within the first 24 hours where local law enforcement is notified in writing, by facsimile other electronic means, in a manner acceptable to local law enforcement

Not to exceed $26.00

After 24 hours - related administration services.

Itemized upon request

$100.00

Third day after the tow $20.00 Notification fee may be charged after the first 72 hours

Not to exceed $86 notification fee + $45 per additional notification.

Seventh day after the tow $55.00

Twenty-first day after the tow $95.00 Storage Fee Schedule

Below fees apply to Non-County Vehicles (NVC)

* GVWR - GROSS VECHILE WEIGHT RATING

Storage fee for the first 24 hours, beginning at the time the vehicle arrives at the lot

No Charge

Storage fee for the impoundment facility is closed, and the vehicle's owner is unable to claim the vehicle

No Charge

Loadout fee or any similar charge for moving the vehicle within or from the lot to make the vehicle accessible for pickup

No Charge

Storage - GVWR of 10,000 pounds or less $33/ per day Storage - GVWR of 10,001 to 20,000 lbs. $39/ per day Storage - GVWR of 20,001 lbs., or greater (per unit charge)

$52/ per day

Storage - GVWR of 20,001 lbs., or greater (Combination unit)

$98/ per day

Storage - for Electric Vehicles $60/ per day Storage - Electric vehicle that is damaged and requires an isolation barrier.

$100/ per day

An after-hours fee may be charged if the vehicle's owner wishes to claim an impounded vehicle earlier that 8: am or the start of the wrecker service’s posted business hours (whichever is earlier), or later than 5:

pm. Or the end of the wrecker's posted business hours (whichever is later)

$65

After 30 days, the process outlined in Chapter 11 of Title 40 of the Official Code of Georgia, related to abandoned motor vehicles, applies

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 7 of 8

8. Personnel

a. The Contractor shall maintain consistent adequate staffing to provide satisfactory wrecker services and is solely responsible for all matters concerning the recruitment, performance, and retention of their employees as they are assigned to Henry County facilities. The Contractor must require that all current employees and any newly hired employees servicing Henry County, shall complete and pass the GCIC and NCIC background checks at the Contractors expense. The Contractor must comply with all federal, state and local laws, ordinances and regulations regarding employment, immigration, nondiscrimination, compensation, taxation, benefits, etc.

b. Georgia Criminal Investigation Checks (GCIC) and National Criminal Investigation Checks (NCIC) and GCIC Security Awareness Training

The Contractor must obtain the following at the Contractor’s expense on all employees, including sub-contractors assigned to service the county:

• Georgia Criminal Investigation Checks (GCIC)

• National Criminal Investigation Checks (NCIC)

The GCIC and NCIC background checks must be completed by the Henry County Police Department’s GCIC’s representative prior to the start date of the contract. No employee may serve on any County contracts prior to the approval of the GCIC and NCIC results. Persons with convictions related to drug use, larceny, or offenses involving violence shall not be employees on this contract.

c. The Contractor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance at all times. County reserves the right, through written request, to remove any employee who violates the requirements of this contract or for unsatisfactory service.

d. The Contractor’s employees shall not be assisted, accompanied, or visited by family, friends, or associates, during their work shift, unless specific, written authorization has been granted by an authorized County representative.

e. The Contractor must maintain and provide upon request to the County a list of all drivers and other personnel reporting to incidents, as well as a current 3-year certified Motor Vehicle Report from the Georgia County of Driver Services (DDS) on those staff.

f. Drivers must maintain a valid driver's license of the appropriate class and with the appropriate endorsements required to operate the Contractor's equipment under Georgia law. Drivers must also meet all applicable driver qualification requirements, including medical qualification requirements, specified by both state and federal law.

g. The Contractor shall submit to the authorized representative of the County the names, addresses, social security numbers, and date of birth of: (i) all persons employed by the Contractor and (ii) all associates having a financial or ownership interest in the Contractor's wrecker business. Each such person listed by the Contractor shall consent to be photographed by Police Department personnel, sign a GCIC consent form and be subjected to a complete background investigation. If, in the opinion of the County, any employee's or officer’s background contains information that could be construed as presenting the possibility of loss or harm to property or persons in performing job duties under this Contract, notice in writing will be provided from the County to the Contractor. The Contractor shall not use the employee in connection with County-initiated calls.

h. If a particular employee shows a pattern of disregard for the law (defined as repeated infractions over the preceding decade) or has been convicted of a felony or any misdemeanor crime of violence or moral turpitude within the past decade, or if the conviction is for a violent or sex-related offence regardless of date of conviction, the particular employee shall automatically be excluded from providing services in connection with County-initiated calls.

Addendum #1 “25-23, Wrecker Services – Annual Contract“ Page 8 of 8

i. The Contractor shall submit to the County the full names, addresses, social security numbers, and dates of birth of all subsequent additions or deletions of personnel within 24 hours of their employment or departure.

j. All Public Safety validated complaints or issues with awarded vendor(s), will be reported to the Board of Commissioners and reviewed on a monthly basis.