25-092-S_Solicitation_Pre-Submittal_Presentation.pdf

Date (xx/xx/xxxx) Department Name Page NumberSeattle Public UtilitiesSeattle Public Utilities

PHASED

Critical Water System Seismic Engineering & Planning Servs

RFQ 25-092-S

10/08/25 Teams

9-10 AM

Date (xx/xx/xxxx) Department Name Page NumberSeattle Public Utilities

Agenda Welcome/Sign-In/Introductions Jamie RFP/Q Overview Scope of Work Stephen Proposal Evaluation Criteria Stephen WMBE Inclusion Plan Overview Jamie Solicitation Details Jamie

Question and Answer Jamie Consultant Networking Jamie

Contract Overview

• Seeking a consultant team to perform several seismic/structural engineering assessments and planning studies.

• Assessments are targeting seismically vulnerable facilities identified in SPU’s 2018 Water System Seismic Study.

• Work will include detailed seismic assessments and structural evaluations for facility retrofits, upgrades, and repairs.

• Studies will support options analysis and preferred alternative selection prior to moving forward selected retrofits/upgrades.

• SPU intends to execute a 5-year phased contract with an estimated value of work ranging from $3 to $5M.

RFP/Q - Scope of Work

• Initial studies anticipated under this contract, may include:

• Cedar Control Works Building & Surge Tanks

• Geotechnical evaluation

• Building & tank structural assessments

• Cedar River Pipelines at MLK slide area

• Geotechnical evaluation

• Finite Element Modeling (if required)

• Distribution System Seismic Isolation Study

• Planning-level evaluations/desktop analysis

• Water System Hydraulic Modeling

• Scope for each study will be detailed in individual Work Assignments.

• SPU anticipates adding additional studies to the contract at later dates.

RFP/Q - Scope of Work (cont’d)

• Project Management

• Review of past studies, reports, and as-built drawings.

• Field assessments to evaluate existing facility conditions.

• Non-destructive analyses (Geotechnical, CCTV, GPR, X-ray, etc.).

• Finite Element Modeling (FEM) and hydraulic modeling, as required.

• Facility seismic assessments, including evaluating deficiencies and risks considering specific seismic scenarios.

• Recommendations for seismic/structural retrofits, upgrades, and repairs to meet performance and reliability targets.

• Developing concept level designs, sketches, and planning cost estimates.

• Support SPU’s options analysis and stage gate processes as needed.

RFP/Q – Deliverables

• Study/site-specific engineering reports.

• Detailed recommendations for seismic retrofits, upgrades.

• Summary of design alternatives, including preferred alternatives.

• Design concept sketches, drawings, and planning level cost estimates.

RFP/Q – Proposal Evaluation Selection Criteria 100 Points Evaluation of Qualifications 30 Evaluation of Approach to Work 20 Evaluation of Organization Structure & Capacity 10 Similar Projects/Experience 30 Inclusion Plan - Provide a detailed description of the strategies and actions Prime Consultant will make to fairly and equitably outreach, support, and contract with Women and Minority Business Enterprises.

WMBE Inclusion Plan

• Each bidder must submit a WMBE inclusion plan that demonstrates the Primes commitment to inclusion of WMBE firms and should include strategies to provide meaningful opportunities that strengthen, maintain, grow partnerships, and build capacity.

• WMBE is defined as at least 51% women and/or minority owned. The City does not require a business to be certified at the State level.

• While the goals are aspirational, Prime is expected to employ good faith efforts to develop and achieve the goals.

Presenter Notes Presentation Notes The inclusion of women- and minority-owned businesses (WMBEs) is a top priority for the City.

WMBE Inclusion Plan

Presenter Notes Presentation Notes

The aspirational goal is the total percentage anticipated by the Prime to spend with WMBE firm(s) out of the total contract spend.

We expect to see WMBE subs on core functions of the work to provide the best good faith effort that they will have substantive participation on the project.

Under past performance, Primes should demonstrate the strategic model they have for integrating WMBE firms.

The Inclusion Strategies section should demonstrate responsible, sincere, good faith efforts to develop meaningful and realistic strategies to reach aspirational goals

How to find WMBEs

• In OpenGov, view other firms interested in this project under the Followers tab.

https://procurement.opengov.com/portal/seattle

• Search the City’s Online Business Directory -> Use advanced search to filter by Consulting and WMBE businesses only. https://web6.seattle.gov/fas/registration/

• Search the State’s WMBE Directory Washington State Office of Minority & Women's Business Enterprises Certification Management System (diversitycompliance.com)

• Search for other similar City of Seattle contracts to see who are primes/subs:

https://coscontractsearchportal.masterworkslive.com/ https://procurement.opengov.com/portal/seattle https://web6.seattle.gov/fas/registration/ https://omwbe.diversitycompliance.com/ https://omwbe.diversitycompliance.com/ https://coscontractsearchportal.masterworkslive.com/

Debrief After a solicitation process, a debrief is an opportunity for any firm who submitted a proposal to gain a better understanding of the selection process. It offers firms the opportunity to ask questions and hear about:

• The evaluation process;

• How the proposal was evaluated in relation to the evaluation criteria;

• What was successful in the proposal, as well as opportunities for improvement.

As part of the debrief, Seattle Public Utilities also wants to hear about the proposers’ experience and any feedback they may have about the process.

Procurement Schedule Solicitation Release Wed, 10/01

Pre-Submittal Conference (Non-Mandatory) Wed, 10/08

9-10AM

Deadline for Questions Tues, 10/14 @ 1PM

Response Submission Deadline Tues, 11/04 @ 1PM

Interviews if Conducted (estimated) Week of 12/15

Solicitation Details Point of Contact

Jamie Cortez, Contract Administrator Jamie.cortez@seattle.gov 206.684-5021 mailto:Jamie.cortez@seattle.gov

Doing Business with the City Online Sessions

• Information is provided to vendors, consultants and contractors on how to do business with the City including tips on bidding and explanations of procedures and forms.

• Free to attend – no registration required – just drop in!

• Visit The Buy Line blog for dates and times.

http://thebuyline.seattle.gov/

Additional Resources

• Tabor 100 Technical Assistance – Training and guidance on how to navigate City of Seattle contracting. Click on the Technical Assistance dropdown and select Technical Assistance Intake Form

• Business Impact Northwest Technical Assistance – Business support services for companies that wish to contract with the City of Seattle.

https://www.tabor100.org/ https://www.tabor100.org/ https://businessimpactnw.org/contracting-with-the-city-of-seattle/ https://businessimpactnw.org/contracting-with-the-city-of-seattle/

Questions and Answers

Deadline for questions is Tuesday, 10/14 by 1:00 PM

Submit questions to the procurement portal (OpenGov) under the Question & Answer section or by email to jamie.cortez@seattle.gov mailto:jamie.cortez@seattle.gov

Consultant Networking

Visit https://procurement.opengov.com/portal/seattle to view list of Primes and Subconsultants interested in this solicitation, under the Followers tab.

https://procurement.opengov.com/portal/seattle