REQUEST FOR PROPOSALS

FOR LEASE

OFFICE SPACE

+- 900 USABLE SQUARE FEET

Mississippi Department of Mental Health MS Council on Developmental Disabilities (DD)

Jackson, MISSISSIPPI

PROPOSALS DUE NO LATER THAN:

Date: 03/13/2026 Time: 10:00 AM CST

Proposals shall be delivered in a sealed opaque envelope to the following address:

Mississippi Department of Mental Health 239 N. Lamar St., Suite 1001 Jackson, Mississippi 39201

530-251-27B

Lease Number:

TABLE OF CONTENTS

I. ADVERTISEMENT

II. TERMS AND CONDITIONS

III. SPECIFICATIONS

IV. INSTRUCTIONS TO PROPOSERS

V. CHECKLIST FOR PROPOSERS

VI. SAMPLE LEASE AGREEMENT

VII. OFFICIAL PROPOSAL FORM

I. ADVERTISEMENT

The Department of Mental Health, Council on Developmental Disabilities is soliciting proposals to lease +- 900 usable square feet of Office Space in Hinds County, Mississippi. Interested parties should contact MarQuaita Lampkin at 239 N. Lamar St., Suite 1001, Jackson, MS 39201 or call 601-359-1263 or email MarQuaita.lampkin@dmh.ms.gov for leasing information. Deadline for receipt of proposals is 03/13 /2026 at 10:00 AM CST.

II. TERMS AND CONDITIONS

A. SCHEDULE

The schedule and dates below are subject to change. The dates below are intended to provide all Proposers an estimated time frame for Receipt of Proposals and the selection process.

First Advertisement:

Second Advertisement:

Deadline for Receipt of Proposals:

Review of Proposals and Property Assessments:

Final Selection:

Lease Presented to RPM for PPRB Approval:

Deadline for Building Occupancy:

February 13, 2026 February 20, 2026 March 13, 2026 After deadline March 20, 2026 April Schedule Meeting No later than July 1, 2026

B. CLARIFICATIONS

All requests for additional information related to this RLP shall be directed verbally to:

239 N. Lamar St., Suite 1001, MarQuaita.Lampkin@dmh.ms.gov or 601-359-1263

For E-Mails, please input “Lease RLP” in the subject line. Should a Proposer find discrepancies in or omissions from, the Proposal Package, or be in doubt as to its meaning, the Proposer should immediately notify the Agency in writing for clarification.

C. DISQUALIFICATION AND REJECTIONS

The Agency reserves the right to reject any and all Proposals. Reasons for rejecting a Proposal include, but are not limited to:

a. The Proposal is not submitted at or by the specified time

b. Failure to meet the minimum, mandatory requirements in this RLP

c. The Proposal is incomplete or contains irregularities, which make the Proposal indefinite or ambiguous

d. The Proposal is not signed by the Owner or authorized Agent

e. The Proposal contains false or misleading information

f. The Proposal ultimately fails to meet the announced requirements of the State in some material aspect

g. Failure to acknowledge any or all Addenda

h. The Proposal price is clearly unreasonable

i. Failure to fill out and sign out RPM 2 mailto:MarQuaita.Lampkin@dmh.ms.gov

j. No Escalations or Expense Stops will be considered.

D. ADDENDA

Any addenda to the Proposal Package issued before the time of Receipt of Proposals shall be included in the Proposal Package and become a part of the Lease contract. The Official Proposal Form will be modified with space to indicate the receipt of all Addenda; OR, the Proposer may elect to print each Addendum, sign and date, and submit the signed and dated Addenda WITH the Proposal. Failure to acknowledge all Addenda may render the Proposal non-responsive, if it is determined that the Addenda had a material impact on the building requirements, price or time frame for building occupancy. An example of an Addendum which would not impact building requirements, price or the time frame for building occupancy would be a correction to a phone number.

E. SUBMITTAL

Proposals must be delivered to the address indicated in the Advertisement and in this RLP.

Proposal shall be submitted in a sealed, opaque envelope. Proposals submitted by E-Mail, Fax, or any other method than that identified here will not be accepted. The following is an example of the envelope itself and how it should be addressed and labeled on the outside of the envelope:

NOTE: Please be sure to label the bottom left-hand corner of the envelope as “Proposal for Lease.” Without this on the outside of the envelope, the Proposer risks the envelope being mistakenly opened with other mail.

F. WITHDRAWAL OF PROPOSAL

No Proposer will be allowed to withdraw his or her Proposal once submitted and following the Deadline for Receipt of Proposals. Should a Proposer wish to withdraw his or her Proposal due to error or omission, once it has been submitted, the Proposer shall send a notice to the Mississippi Department of Mental Health, MS Council on DD IN WRITING, requesting that the Proposal be withdrawn and the reason for such.

G. RECEIPT OF PROPOSALS

Proposals shall not be opened publicly.

Responder’s Name Physical Address

TO: MS Department of Mental Health MS Council on DD 239 N. Lamar St., Suite 1001 Jackson, MS 39201

Attn: MarQuaita Lampkin Proposal for Lease

H. MANNER OF EVALUATION AND AWARD

1. Selection Process – The Department will review the Proposals for compliance with the required documentation to determine responsiveness. The responsive submittals will then be evaluated by the Department based on the requirements specially outlined in this RLP, including but not limited to the following criteria:

• Annual Cost (Primary)

• Security and safety of Area and Building

• Proximity to downtown Jackson, MS

• Complete and ready for occupancy

2. Right to Reject Submissions – MS Department of Mental Health, Council on Developmental Disabilities may at any time reject any and all proposals and cancel this RLP, without liability therefore, when doing so is deemed to be in the Department’s best interests. Further, regardless of the number and quality of proposals submitted, the Department shall under no circumstances be responsible for any proposer’s cost, risk or expenses related to the development and submission of this RLP. The Department accepts no responsibility for the return of successful or unsuccessful proposals. This RLP in no way obligates the Department to select a property or to enter into a contract with the property owner. The Department reserves the right to reject a proposal if the subject building contains friable asbestos.

3. Evaluation Criteria – The qualifications will be reviewed by the Department, which will employ the following evaluation criteria: the lowest cost per square foot and the overall condition, safety and location of the facility.

I. LEASE CONTRACT

The Lease Agreement shall be in the form of the State of Mississippi’s Standard Lease Agreement, found in this RLP. By submitting this proposal, you are agreeing to all terms and conditions listed in the attached lease agreement. No changes can be made. If changes are made the submission can be deemed as non-responsive.

J. SHORT-LIST SELECTION AND BEST AND FINAL OFFER

If the square footage of the RLP is for a lease over 20,000 square feet the Agency reserves the right to do a short-list of the top-scoring proposals submitted. Should the Agency elect to perform a short-list selection, followed by Best and Final Offers, no more than three (3) proposals will be selected for the short-list. Should the Agency choose NOT to perform a short-list selection, selection will be made based on the original Proposals submitted.

III. MINIMUM MANDATORY REQUIREMENTS

This form is required to be completed by any Agency / Institution requesting to lease space from a private property owner. This form is to be included in the documents that are sent to anyone requesting Proposal Information or a Proposal Package. The intent is to provide each Landowner, or his or her representative, with sufficient information in order to formulate a lease price and time frame for any build-out, as needed. The information listed on this form is REQUIRED. The Proposer is required to provide the minimum specifications listed herein, with any and all improvements/renovations/remodeling being included in the rental amount.

Total Net Usable Square Feet: (+-) 900 sq feet (This is may be calculated based upon the Space Requirements listed below)

Preferred Term (Length) of Lease: One year, renewable for each of four additional years (at lessee’s discretion) and renewable contingent upon funding

Type of Space Requested (Design Function): X Office Warehouse/Storage Clinic / Hospital Workshop Residential Other If “Other,” please explain:

I. SPACE REQUIREMENTS

(Please indicate the appropriate number needed according to each type of space / area below).

Private Offices 250 Square Feet:

225 Square Feet: 2 175 Square Feet:

125 Square Feet:

100 Square Feet:

Cubicles:

96 Square Feet:

75 Square Feet:

64 Square Feet:

49 Square Feet:

36 Square Feet:

25 Square Feet:

Number of Conference Rooms: 0

Conference Room Size: Square Feet (Should be calculated based on 25 square feet / average occupancy)

Additional Meeting Rooms: (IT Scrum Rooms)

Additional Meeting Room Size: Square Feet each (Should be calculated based on 25 square feet / average occupancy)

Secure Storage Area: Square Feet (Should be calculated based on 10 square feet / file cabinet)

Copy / Work Room: Square Feet

Receptionist Area: 450 Square Feet

Guest Waiting Area: Square Feet (Should be calculated based upon 40 square feet / average occupancy at a single time)

IT / Server Room: Square Feet (Should be calculated based upon 30 square feet / server rack)

Kitchen / Break Room: Square Feet (Should be calculated based upon 25 square feet / average occupancy at a single time)

Auditorium: Square Feet (Should be calculated based upon 25 square feet / average occupancy at a single time)

The following may vary depending on the furniture allocation and layout.

Each office should contain a minimum of two (2) 110V electrical outlets, as well as one (1) phone connection for each office.

Each cubicle should contain a minimum of two (2) 110V electrical outlets, as well as one (1) phone connection for each cubicle.

Each workstation should contain a minimum of one (1) 110V electrical outlet.

Each conference room should contain a minimum of three (3) 110V electrical outlets for every five-hundred

(500) square feet of space. Each conference room shall include one (1) phone / internet connection.

Each Waiting / Receptionist area should include a minimum of two (2) 110V electrical outlets in the waiting area, as well as two (2) 110V electrical outlets for the Receptionist. Receptionist also requires one (1) phone connection.

Storage Spaces shall be heated and cooled as appropriate. Each Storage space should include a minimum of one (1) 110V electrical outlet.

II. ADDITIONAL REQUIREMENTS

Is Lessor to provide a Conference Room Projector? Yes X No

Is Lessor to provide Seating for Waiting Area: Yes X No

Restrooms:

Number of Male Restrooms:

Number of Female Restrooms:

Number of Unisex Restrooms: 1

The Numbers of Restrooms listed above are the minimum number. Premises shall have at least one restroom that meets ADA requirements and the number of stalls, urinals, sinks, etc. shall meet the minimum requirements of the Plumbing Code of the International Code Council (ICC).

Parking:

Number of Parking Spaces Required: 3 Number of Parking Spaces on Site:

Gated Parking Area: Not Required

Parking must be ADA-compliant. Based on the numbers of parking spaces, all Parking Spaces may be required to be located on site. Parking areas are to be lighted and compliant with ICC Standards for lighting requirements.

IT / Network Infrastructure:

The leased premises shall have fiber to the building, with a minimum of CAT 5E cabling. All offices, cubicles, conference rooms, and meeting rooms shall be wired for data services.

Number of Servers: NA Number of Racks for Server(s): NA Number of Racks for Appliance(s): ________NA___________ Total Voltage Required: Multiple 110V electrical outlets Min. Cable Requirement: CAT 5E Minimum

Landlord required to provide Server Racks? Yes X No

Min. Number of A/C Unit(s) for Server Room: NA

Landlord required to provide A/C unit(s)? Yes X No

Generator: Mandatory Preferred X No Preference

Generator shall be: Natural Gas Diesel X No Preference

Landlord required to provide Generator? Yes X No

Data Connections and Drops per Area:

Private Offices 1 data drop; 1 phone drop Cubicles 0 – no cubicles needed Conference Rooms 0 – no conference room needed Meeting Rooms 0 – no meeting room needed Copy / Work Room 2 data drops; copier and printer only Receptionist Area 1 data drop; 1 phone drop Other Area: 0 – no other area (If “Other” clarify type of area):

Access Control: Card-Swipe Access X Keypad Password Fingerprint All Doors Standard Lock / Key (individual rooms) Other

NOTE: Access to the main entrances to the space shall be controlled by keypad password system, but individual offices and rooms shall be formatted with standard lock and key.

Landlord required to provide Access Control System? X Yes No

III. OPERATIONAL COSTS:

For the purposes of this Request for Proposals, this shall be a Gross Lease. The following operational costs shall be borne by the party indicated below.

Lessor Lessee No Preference Taxes X Insurance X Electricity X Gas X Water X Phone / Internet X ______________ Sewer X Trash X Janitorial Services X Janitorial Supplies X Security X Landscaping X Other:

Other Space Requirements:

SPACE (SQUARE FOOTAGE) REQUIREMENTS

The Proposer should ensure that all space requirements, as outlined in these Specifications, are met. The State of Mississippi will allow variances in square footage to a reasonable extent. For instance, if the specifications require one 150-square foot office and the Proposer has an existing office of 140 square feet, the State will allow the deviation in this instance, because the cost of relocating walls and lines for an additional 10 square feet would be cost-prohibitive. However, Proposers should ensure that space measurements are as close to the requirements spaces listed herein as much as possible. All private offices should be hard walled.

This proposal provides the total number of Net Usable Square Feet as required by the Agency. For the purposes of this RLP, Net Usable Square Feet shall exclude:

• Corridors

• Stairwells

• Elevator shafts

• Shafts and Ducts

• Janitorial, Electrical, or Mechanical Closets

• Areas for A/C and Heating Systems

• Common Areas (Commingled or shared tenant space)

In the event that the Building is a multi-tenant building, the Proposer shall identify all Common Area and any applicable prorated share of such space for the Agency.

Proposers should identify not only the Net Usable Square Feet offered for lease, but the TOTAL RENTABLE SQUARE FEET for which the agency will be billed. Rental amounts and payments will be evaluated based on this number.

PROPERTY CONDITION

It is the responsibility of the Proposer (or Lessor) to ensure that the property is maintained in a reasonable working and operable condition. As such, the Proposer should ensure that the property has operation and maintenance schedules in place for all items related to the building and equipment as appropriate. If awarded a Lease Agreement, the Proposer may be required to provide copies of any operations and maintenance schedules and contracts in place.

Below are some schedule items that must be met:

• ADA Compliance: Proposer is to ensure that the building is ADA compliant in all aspects. In the event the building is not ADA-compliant, the Proposer will be required to make the necessary modifications to ensure the building is ADA-compliant prior to occupancy. Proposers should follow all Federal and State regulations for ADA compliance to ensure all requirements are met.

• Electrical and Lighting: The lighting and electrical system for the building and parking areas must meet all ICC (International Code Council) Standards, Policies, and Procedures related to such.

• Carpet: At the inception of the Lease Agreement, carpet should be in good condition and safe for an office environment.

• Paint and Wall Coverings: All walls must be painted, and Lessor shall paint walls prior to occupancy. No charge will be allowed for this in addition to the rent.

• Maintenance Schedules: Lessor should have in place, at the inception of any Lease Agreement or Renewal Lease, sufficient maintenance schedules for the following items and equipment for the building:

o Roof o Mechanical System o Electrical System o Generator (if applicable)

Lessor may be called upon to provide copies of any preventative, or scheduled, maintenance contracts to ensure that all equipment and systems in the building are being maintained. Lessor will ensure that, in as much as reasonably possible, all scheduled maintenance to the building and building systems will be performed on weekends or outside of normal business hours.

• Parking: Parking area should be maintained in a state of good repair and must meet ADA requirements.

The parking area should be clearly striped, and parking spaces designated as appropriate (handicap spaces, space numbers, etc.). Routine checks and maintenance should be performed to the parking structure or surface to ensure longevity and long-term use of the parking surface. In the event of standing water, protruding rebar or rods, large cracks, or uneven surfaces on the parking surface, Lessor may be called upon to correct such areas as needed.

FURNITURE AND EQUIPMENT

In the event that the Proposer is required to provide certain furniture or equipment as part of the Lease Agreement, those items will be clearly identified in the specifications listed herein. Otherwise, all furniture and equipment associated with the function and operation of the Agency will be the responsibility of the Agency, and the Proposer will not be responsible for providing those items as part of the Lease.

OPERATIONAL COSTS

For the purposes of this Lease, the Lessor shall be responsible for those operational costs listed above.

IT / NETWORK

All IT / Network costs for this RLP shall be in accordance with the IT/Network requirements stated above.

Proposers shall ensure that the property does, or will prior to occupancy, meet the IT/Network requirements and needs specified.

FIRE PROTECTION:

Lessor understands that all buildings and facilities shall meet all Local Fire Codes for the City/County in which the property is located.

IV. INSTRUCTIONS TO PROPOSERS

1. Occupancy: The proposed space shall be complete and ready for occupancy no later than July 1, 2026.

Should the space be ready for occupancy prior to this date, the Agency shall have the option to occupy the space sooner, as agreeable between the Lessor and Lessee, and as approved by the Public Procurement Review Board.

2. Rentable Square Feet: Proposers are to identify the number of rentable square feet (the amount of square feet for which rent shall be paid) offered for lease. The Agency has identified the total amount of usable square feet needed, and each Proposer shall identify the rentable square feet offered for Lease, including common area.

3. Preferences:

• 900 sf office space (contiguous space for exclusive use by lessee)

• Key entry to building and Keypad Passcode for entry into rented space with standard key and lock for individual doors within space

• Camera security

V. CHECKLIST FOR PROPOSERS

Each Proposer should read carefully to ensure that he or she has included all required forms and documents with the Proposal. The minimum requirements which must be included are:

1. Official Proposal Form, signed and dated (RPM-2)

2. Photos of the Interior and Exterior of the Building

3. Proposed Floor Plan / Sketch of layout

4. Proposed security measures, if any

5. Signed RPM-5 Lease Contract

Attached: RPM-2 (Attachment 1) RPM-5 (Attachment 2)

BUREAU OF BUILDING GROUNDS AND REAL PROPERTY MANAGEMENT

STATE AGENCY LEASING IN NON-STATE-OWNED SPACE

RPM-2

CONDITIONS FOR SUBMITAL OF LEASE PROPOSAL

This section filled in by agency representative requesting proposal (prior to receipt of Proposals).

DEADLINE FOR SUBMITTING PROPOSAL: TIME 10:00 am. DAY Friday, March 13,2026________DATE 03/13/2026

ADDRESS TO RECEIVE PROPOSAL: ______239 N. Lamar Street., Suite 1001, Jackson, MS 39201 AGENCY REQUESTING PROPOSAL: __MS Department of Metal Health __________

AGENCY CONTACT FOR PROPOSAL: _______MarQuaita Lampkin______________

PROPOSER CERTIFICATION

NOTE: THIS LEASE PROPOSAL IS NOT A BID AND IS NOT SUBJECT TO THE BID LAWS OF THE STATE OF MISSISSIPPI.

As the owner/agent of the property offered for lease by this proposal, I understand that acceptance of my proposal is not contingent solely on the contact rent quoted herein. The costs for utilities, janitorial services, parking, remodeling, moving expense, telephone hook-up, etc. will all be considered in determining the TOTAL COST of the lease. Building condition, location, adaptability, and accessibility for the handicapped will all be factors in determining the most SUITABLE space for the agency requesting this proposal.

I understand that my building must meet the minimum requirements for accessibility as described by the Americans with Disabilities Act of 1990. If my building does not meet the minimum requirements for accessibility determined necessary by the agency, my proposal may be declared unacceptable.

As owner/agent of the property offered for lease by this proposal, I have examined the proper authority for the agency requesting this proposal to obtain all the specifications the agency has determined as necessary to qualify as SUITABLE space. I understand that the agency has possession of the manual which states the policy and procedures all state agencies must follow when procuring leased space and that the agency can provide me a copy of this manual at my request. I have discussed these procedures with a member of the agency and I understand these procedures for leasing property.

As owner/agent of the property offered for lease by this proposal, I understand that having delivered this proposal to the agency prior to the deadline the agency has imposed, my proposal of rent cannot be changed or amended in any manner, unless the agency, by written notice to me, has informed me that all proposals received were determined to be unacceptable, and that the agency is again requesting proposals for leases.

The space offered for lease by submittal of my proposal should be held available to the agency for a period not less than 60 days from the date listed herein as the deadline for receiving lease proposals. As owner/agent of the property offered for lease by this proposal, I understand that if I cannot hold this property available for this 60 day period the agency may consider my proposal as unacceptable.

Only those proposals submitted to the requesting agency by completion of pages 1-4 of this form will be considered. All proposals are to be submitted in a sealed envelope addressed to the agency requesting this proposal to the attention of the agency contact, and identified on the front of the envelope as "PROPOSAL FOR LEASE".

By evidence of my signature, I acknowledge that I have read the conditions stated above before submittal of my proposal and that I fully understand these conditions. I warrant that the owner(s) of this property will not be in violation of Sections 25-4-103 and 25-4-105 of the Mississippi Code by leasing this property to a state agency.

NOTE: FAILURE TO SIGN CERTIFICATION WILL CAUSE PROPOSAL TO BE REJECTED AS NON-RESPONSIVE.

Signature Owner/Agent Date Submitted

AGENCY CERTIFICATION

This section filled in by agency representative (following receipt of Proposals):

The building described in this proposal was inspected by__________________________(Name) for the agency and accompanied by_____________________________(Name) for the owner on _____________(Date). As a result of this inspection, I have found the information submitted by this proposal to be correct or in error as described by attachment.

Signed (Agency Representative)

RPM-2 (Page 1 of 4)

RPM-2

PROPERTY DETAILS

This proposal form must be completed by the owner/agent of the property.

NOTE: FAILURE TO RESPOND COMPLETELY AND/OR INCLUDE/ATTACH ALL INDICATED INFORMATION MAY CAUSE

PROPOSAL TO BE REJECTED AS NON-RESPONSIVE.

NAME OF PROPERTY OWNER

ADDRESS

NAME OF PROPERTY AGENT

ADDRESS

SUBMITTED TO __________________

STATE AGENCY/DEPARTMENT ___________________________________________

DIVISION ___________________

TYPE OF SPACE OFFICE STORAGE/WAREHOUSE OTHER ___

SPACE IS: EXISTING TO BE RENOVATED UNDER CONSTRUCTION TO BE CONSTRUCTED

DATE OF EXSPECTED COMPLETION:

ADDRESS OF SPACE OFFERED:

DESCRIPTION OF BUILDING: GROSS SQUARE FEET AGE TYPE OF CONSTRUCTION

ORIGINAL USE PRESENT USE

LAST DATE REMODELED/REPAIRED SCOPE OF LAST MAJOR WORK

ROOF TYPE AGE LAST DATE SERVICED

A/C TYPE AGE LAST DATE SERVICED

HEAT TYPE AGE LAST DATE SERVICED

CEILING HEIGHT ACOUSTIC TILE DRYWALL PLASTER OTHER

INTERIOR WALLS: DRYWALL PLASTER PANEL OTHER

LAST DATE PAINTED AND/OR WALLPAPERED

FLOOR COVERING: CARPET TILE OTHER LAST DATE INSTALLED

ELECTRICAL OUTLETS: # PER ROOM (Average)

DATA/TELEPHONE OUTLETS: # PER ROOM (Average)

LIGHTING: TYPE

NUMBER OF BATHROOMS: PUBLIC RESERVED AGE OF FIXTURES:

ACCESSIBLE TO HANDICAPPED: YES NO

IF NO: I WILL MAKE THE NECESSARY IMPROVEMENTS TO THE SPACE AS REQUIRED BY THE AGENCY TO MEET THE MINIMUM

REQUIREMENTS AS DESCRIBED BY THE AMERICANS WITH DISABILITIES ACT 1990. YES NO

DOES THIS BUILDING CONTAIN ASBESTOS? YES NO IS THE ASBESTOS NON-FRIABLE? YES NO

IF YES, DESCRIBE BY LOCATION: _

TOTAL RENTABLE SQUARE FEET (OFFERED FOR LEASE)

1ST FLOOR SQ. FT. OTHER SQ. FT.

NET USABLE SQ. FT.: OFFICE

(Measured per RPM STORAGE

Policy, Page 11 in Manual) WAREHOUSE

OTHER

COMMON AREA (Halls, public restrooms, elec./jan. closet, elevator, stairwell, etc.)

TOTAL NET USABLE SQ. FT.: (Do not include common areas or areas not reserved exclusively for agency's business.)

RPM-2 (Page 2 of 4)

FINANCIAL DETAILS (years terms can be altered as needed to best suit offer)

5 YEAR TERM:

ANNUAL $ AMOUNT: $ To be paid on a MONTHLY QUARTERLY YEARLY basis.

(Attach Rent Schedule if Annual Amount proposed increases over the proposed lease term)

$ AMOUNT PER SQ. FT.: (Annual Rent - Square Feet Leased)

ANNUAL RENT - TOTAL AREA $ per SF per YR.

ANNUAL RENT - NET USABLE AREA $ per SF per YR.

(Measured per RPM Policy)(Utilize proposed Year 1 rent for these calculations)

10 YEAR TERM:

ANNUAL $ AMOUNT: $ To be paid on a MONTHLY QUARTERLY YEARLY basis.

(Attach Rent Schedule if Annual Amount proposed increases over the proposed lease term)

$ AMOUNT PER SQ. FT.: (Annual Rent - Square Feet Leased)

ANNUAL RENT - TOTAL AREA $ per SF per YR.

ANNUAL RENT - NET USABLE AREA $ per SF per YR.

(Measured per RPM Policy)(Utilize proposed Year 1 rent for these calculations)

15 YEAR TERM:

ANNUAL $ AMOUNT: $ To be paid on a MONTHLY QUARTERLY YEARLY basis.

(Attach Rent Schedule if Annual Amount proposed increases over the proposed lease term)

$ AMOUNT PER SQ. FT.: (Annual Rent - Square Feet Leased)

ANNUAL RENT - TOTAL AREA $ per SF per YR.

ANNUAL RENT - NET USABLE AREA $ per SF per YR.

(Measured per RPM Policy)(Utilize proposed Year 1 rent for these calculations)

UTILITIES:

Elec. INCLUDED NO

Gas INCLUDED NO

Water INCLUDED NO

Sewer INCLUDED NO

Trash INCLUDED NO

ESTIMATED COST FOR ANY UTILITY/UTILITIES NOT INCLUDED: $ YR.

(Previous year's cost is acceptable)

JANITORIAL COST: (Labor, Supplies) INCLUDED NOT INCLUDED

(Attach a schedule of services, days, time, who furnishes supplies.)

OTHER COST NOT INCLUDED IN RENT:

TAXES: Owner/agent shall include any applicable taxes in base rent amount. For purposes of reporting only, identify:

PROPERTY TAXES: $ YR.

OTHER AD VALOREM TAXES: $ YR.

SECURITY:

Access Control System INCLUDED NOT INCLUDED MONITORED

ESTIMATED COST FOR MONITORING IF NOT INCLUDED: $ YR

Building Receptionist YES NO

Building Security Officer INSIDE OUTSIDE BOTH

DAYS OF WEEK INCLUDED IF PROVIDED Monday thru Friday Weekends

HOURS INCLUDED IF PROVIDED Regular Working Hours 24/7

ESCALATIONS / EXPENSE STOPS:

Inclusion of escalations or expense stops will not be considered by Agency in this Lease.

RPM-2 (Page 3 of 4)

PROPERTY CONDITIONS

Owner/agent proposes existing property “as is” and represents that this meets all Agency’s requirements without any modifications required prior to occupancy.

NOTE: IF PROPOSED “AS IS” AND AGENCY CANNOT CONFIRM EXISTING PROPERTY COMPLIES WITH ALL NOTED

REQUIREMENTS, PROPOSAL MAY BE REJECTED AS NON-RESPONSIBLE.

Owner/agent includes in Proposal any/all modifications to existing property required to meet the Agency’s requirements prior to occupancy.

RPM-2A form must be included with Proposal to be considered responsive. Such modifications required to comply with the Agency’s requirements and/or proposed by owner/agent as a part of his Proposal will include:

Revisions to interior layout to comply with space needs: YES (Attach proposed floor plan layout) NO

Revisions to comply with ADA: YES NO

New paint (Inside): YES NO PARTIAL ONLY (Explain on attachment)

New paint (Outside): YES NO

New floor covering: YES NO TYPE(S): PARTIAL ONLY (Explain on attachment)

New Roof: YES NO

New A/C unit (Inside): YES NO

New A/C unit (Outside): YES NO

New heating equipment: YES NO

FLOODPLAIN:

Owner/agent represents existing property is not in a “A” or “V” flood zone

Owner/agent represents existing property is in an “A” or “V” flood zone, but will provide flood insurance as required.

PARKING:

NUMBER OF SPACES RESERVED FOR AGENCY USE ONLY:

SPACES ON SITE SPACE ADJACENT/NEAR TO SITE (EXPLAIN)

PARKING OWNED BY: LESSOR OTHER

COST OF PARKING: INCLUDED NOT INCLUDED

COST FOR PARKING IF NOT INCLUDED: $ /YEAR.= $ PER SPACE

NOTE: ONLY THE STATE'S STANDARD LEASE FORM WILL BE ACCEPTED FOR OFFICE SPACE.

I warrant that this building will be in good repair on the 1st date of occupancy and that it meets or exceeds all state and local building codes, fire and safety regulations, and zoning ordinances. YES NO (If “No”, explain on attachment)

DISCLOSURE of ALL owners, partnerships, or corporate members holding an interest in this property other than the owner/agent listed herein:

The owner(s) of this property warrant that the leasing of this property to a state agency will not be in violation of Sections 25-4-103 and 25-4-105 of the Mississippi Code.

The owner(s) of this property have identified themselves as belonging to one or more of the following categories:

American Indian Hispanic Black Asian Female Small Business

The owner(s) of this property understand that the purpose of identification by one or more of the above categories is to provide the agency with information concerning minority/small business status. This information will not be used in the analysis of the proposal. If none of the above categories are marked, the owners will not be identified as a minority/small business.

This proposal is submitted by the OWNER AGENT of the property offered for lease by this proposal.

Signature Owner/Agent Date

Address Phone Number

Attach or otherwise include with your Proposal responses to all indicated information. For existing properties, include two exterior photos and two interior photos of the building. For new properties or properties where interior layout modifications are proposed, include a sketch of the floorplan with dimensions as measured by RPM policy (Page 17 of the Policy and Procedure Manual.)

RPM-2 (Page 4 of 4)

RPM-2A

CONDITIONS OF LEASE PROPOSAL FOR NEW CONSTRUCTION OR MAJOR ALTERATION

As builder/contractor/owner, I understand that the submittal of my proposal to lease space to a state agency in a building I intend to build/renovate/remodel will be considered by the agency in the same manner as lease proposals for existing buildings.

I understand that no agency of the state, or employee of the state, without the prior approval of the Public Procurement Review Board and the Office of General Services, has the authority to approve terms of a lease which involves remodeling of a building for use by an agency of the state. Also, the construction/renovating of a building for a state agency requires specific legislation to do so. Neither the Public Procurement Review Board nor the

Office of General Services can provide the necessary legislation.

I understand that the agency, when considering my proposal for a lease in a building I intend to construct/remodel/renovate, will view this building as if completed and available for lease to parties other than the state agency receiving my proposal, whether the specifications used for the building were designed by the builder/contractor/owner or other party.

I understand that if the building I intend to construct/remodel/renovate is not completed per the specifications listed in my proposal by the date specified in the lease, the state agency that executed the lease will have the option to (1) reduce the rent proportionately by the number of days after the date specified in the lease that the agency occupies the building, or, (2) terminate the lease. Should the lease be terminated, neither the state agency that executed the lease, nor any other state agency will be liable to pay any of the rent or the cost incurred by the builder/contractor/owner of the building for construction/remodeling/renovation.

I understand that should my proposal be accepted by the agency that it was submitted to, and should my proposal be approved by the Public Procurement

Review Board, neither the agency executing the lease, nor other agency of the State, will be obligated to occupy this space for any term beyond the dates specified in the lease.

I understand that neither the agency executing the lease, not other agency of the State, will be obligated to pay the builder/contractor/owner of the building any amount other than the rent specified in the lease for the term of their occupancy of the building, whether or not this amount fully reimburses the builder/contractor/owner for the cost of the construction/remodeling/renovations of the building.

I understand that no condition of the lease can provide for any lump-sum payment for construction/remodeling/renovation or any payments in advance other than for rent, which shall be prorated in equal payments through the term of the lease.

I understand that should I elect not to sign this agreement, either the agency to which my proposal was submitted or the Division of Real Property

Management may refuse to accept my proposal for lease.

By evidence of my signature, I acknowledge that I have read the conditions stated above before submittal of my proposal, and that I fully understand these conditions.

Signature Owner/Agent Date

RPM2A (Page 1 of 1)

STANDARD LEASE AGREEMENT

Bureau of Building, Grounds and Real Property Management

RPM-5

RPM Lease Number:

PPRB Approval Date:

This Lease Agreement entered into on this the day of , , which is on or after the date the Public Procurement Review Board approved this Lease by and between , whose address is , (hereinafter referred to as “Lessor”), and , whose address is , (hereinafter referred to as “Lessee”). The terms “Lessor” and “Lessee” shall include, whenever the context admits or requires, singular or plural, the heirs, legal representatives, successors and assigns of the respective parties.

WITNESSETH

FOR AND IN CONSIDERATION of the rental, covenants and conditions hereinafter stipulated to be paid and performed by Lessee, Lessor does hereby demise and let unto Lessee and Lessee does hereby accept and let from the Lessor, premises for the purposes of conducting the business activities of [Enter name agency, department or division thereof] the following described property situate in the City of , County of

, State of Mississippi, described as follows, to-wit:

Rentable Square Feet at [Physical Address of the Property to be Leased] and as depicted on floor plan(s) or diagram(s) attached as appendix to this Lease.

SECTION 1. The Base Term of this Lease (defined for the purpose of this Lease as that period of time for which rent is to be paid) shall be for [Enter Number] [Enter “Years” or “Months”], commencing on , and ending at 12:00 midnight on . The Lessor agrees that should the above described space not be prepared for occupancy per the specifications agreed between Lessor and Lessee by the first day of the Base Term of this Lease, the rent will be prorated accordingly, or the Lease may be voided at the option of the Lessee.

SECTION 2. The Lessee agrees to pay Dollars ($ ) over the course of the entire Base Term to the Lessor for the demised premises, pursuant to the following schedule: [Leases may be “Flat Rate” or “Graduated Rate”, eliminate portion that does not apply]

FLAT RATE: $ per [Enter “Month”, “Quarter” or “Year”), which is based upon a rate of $ per Rentable Square Foot

GRADUATED RATE: [Add / Delete Lines as required to reflect actual Base Term years]

Year 1: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 2: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 3: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 4: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 5: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

SECTION 3. The Lessor hereby grants the Lessee the right and option to extend this Lease for additional terms of years each commencing at the expiration of the initial term or subsequent renewal term where applicable; provided, however, that written notice of intent to exercise such option shall be given by Lessee to Lessor at least one hundred twenty (120) days before the expiration of such term of this Lease or subsequent extension thereof. Such extension shall be at the same annual rental rate as the year proceeding the extension term unless otherwise noted below. All other terms and conditions set out herein shall be in effect during the term of the extension. No such renewal term shall become valid and binding until approved in writing by the Department of Finance and Administration acting through the Real Property Division of the Bureau of Building, Grounds and Real Property Management, and the Public Procurement Review Board where applicable.

1st RENEWAL TERM (FLAT RATE): $ per [Enter “Month”, “Quarter” or “Year”), which is based upon a rate of $ per Rentable Square Foot

2st RENEWAL TERM (FLAT RATE): $ per [Enter “Month”, “Quarter” or “Year”), which is based upon a rate of $ per Rentable Square Foot

1st RENEWAL TERM (GRADUATED RATE): [Add / Delete Lines as required to reflect actual Renewal Term years]

Year 1: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 2: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 3: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 4: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 5: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

2st RENEWAL TERM (GRADUATED RATE): [Add / Delete Lines as required to reflect actual Renewal Term years]

Year 1: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 2: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 3: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 4: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

Year 5: $ per [Enter “Month”, “Quarter” or “Year”] which is based upon a rate of $ per Rentable Square Foot

SECTION 4. The Lessor shall furnish and pay for as part of Base Rent, as and when due so as to prevent any disruption in provision thereof, all utilities consumed or used incidentally to the demised premises, such as electricity, gas, water, sewer, trash and all other public utilities of every nature, kind and description except as specifically EXCLUDED below. The Lessee will, at all times, attempt to act in a prudent manner to conserve the amount of utilities consumed. Any utility excluded from Base Rent shall be the responsibility of the Lessee, however; the ability to meter the usage of any such excluded utility solely within the leased Occupant Area must be provided by Lessor. Utilities that are excluded from Base Rent shall not be permitted to be billed to the Lessee by the Lessor as additional or pass-thru charges by means of pro-rated values or calculations derived from bills from utility providers in the name of the Lessor. In no instance shall Lessee be responsible for additional charges for utility usage of Building

Amenity Areas or Building Service Areas.

[List any excluded Utility]

SECTION 5. The Lessee will, at all times, take good and ordinary care and precaution for the preservation of the demised premises.

The Lessor shall furnish the following janitorial services (boxes left unchecked shall not apply):

Janitorial Services, as defined below:

(1) The following general services are to be provided in areas such as offices, corridors, conference rooms, work rooms, stairwells, elevators, etc:

a. Daily – The following shall be performed on a daily basis each working day:

i. Dust and/or spot clean furniture and furnishings;

ii. Empty wastebaskets, trash cans and recycling bins and install new liners as needed;

iii. Vacuum and spot clean all carpeting;

iv. Clean entrance doors, push/kick plates and glass at all other doors and sidelights;

v. Spot clean walls and light switch covers;

vi. Dust mop and wet mop non-carpeted floors;

vii. Clean and disinfect water fountains; and,

viii. Wipe chairs and tables and straighten magazines.

b. Weekly – The following shall be performed on a weekly basis:

i. Polish all surfaces, such as desktops, credenzas, tables, bookcases, filing cabinets, etc;

ii. Vacuum upholstered furniture and spot clean;

iii. Dust wall décor;

iv. Damp wipe stairwell railings;

v. Wet mop stairwells, stair treads and landings; and,

vi. Clean elevator doors, handrails and switch panels.

(2) The following general services are to be provided in all toilet rooms:

a. Daily – The following shall be performed on a daily basis each working day:

i. Clean and disinfect toilets, urinals and lavatories;

ii. Empty waste receptacles and install new liners as needed;

iii. Clean and polish all mirrors;

iv. Spot clean walls, partitions, doors and push/kick plates;

v. Sweep and wet mop floors with disinfectant;

vi. Replenish paper supplies as needed;

vii. Refill all dispensers as needed; and

viii. Clean and polish bright metal finished items.

(3) The following general services are to be provided in all break rooms and kitchens:

a. Daily – The following shall be performed on a daily basis each working day:

i. Empty wastebaskets, trash cans, and recycling bins and install new liners as needed;

ii. Clean all chairs and tables;

iii. Sweep and wet mop floors;

iv. Spot clean walls, doors and push/kick plates;

v. Clean and disinfect water fountains;

vi. Clean tops of trash receptacles;

vii. Replenish napkin holders; and,

viii. Clean appliances and fixtures.

(4) The following tasks shall be provided in all areas:

a. Monthly – The following shall be performed on a monthly basis:

i. Clean the interior of all windows;

ii. Dust and vacuum vents and grilles;

iii. Remove spider webs;

iv. Spot clean exterior entrance walls; and,

v. Buff and polish all non-carpeted floors.

b. Annually – The following shall be performed each year:

i. Deep clean (strip, wax, seal, buff, steam clean as appropriate to floor type) all non-carpeted flooring; and,

ii. Deep extraction cleaning of all carpeted areas.

Janitorial Supplies to include toilet paper, paper towels and handwashing soap to be provided on a regularly scheduled basis.

SECTION 6. The Lessor shall pay, during the initial term of this Lease and any renewals or extensions thereof, all state, county and city ad valorem taxes and special assessments assessed against the property herein demised excluding any such taxes as may be assessed against the

Lessee’s fixtures and equipment used in said demised premises.

SECTION 7. The Lessee shall not be responsible for any increased costs incurred by the Lessor during the term of the Lease. Escalation and Expense Stop provisions are prohibited from inclusion in the Lease.

SECTION 8. Any notice required to be given by either party to the other party under the terms of this Lease shall be served upon such party by United States Certified Mail, as follows:

To Lessor:

To Lessee:

SECTION 9. It is expressly understood and agreed that the Lessee’s assumption of occupancy and the payment of rent is conditional on the receipt of Federal and/or State funds, and in the event of a discontinuance or decrease in Federal and/or State funds, and in the event of a discontinuance or decrease in Federal and/or State for any cause necessitating a reduction in the Lessee’s staff or need for space, the Lessee’s obligation for the payment of rent shall be diminished in proportion to a reduction in space without penalty or interest or the Lease may be terminated by Lessee.

Where return of a portion of space corresponding to reduction in funds is not feasible for Lessor, Lessor may offer a smaller or larger reduction for consideration, or may require termination rather than reduction. The Lessee shall notify the Lessor at least thirty (30) days in advance of any reduction in space or termination of the Lease necessitated by the discontinuance or decrease in Federal and/or State funds.

SECTION 10. It is distinctly understood and agreed by and between the parties hereto that in the event space becomes available to the

Lessee herein in any State-owned building, the Lessee may unilaterally establish a revised end date for this Lease that is not less than thirty (30) days from the date of written notice by the Lessee to the Lessor and that upon such revised end date the terms contained herein shall become null and void without further consideration by Lessee.

SECTION 11. The Lessee shall not, without the previous consent in writing of the Lessor, assign this Lease or sublet the whole or any part of the demised premises or any part thereof to be used or occupied by others, which consent by Lessor shall not be unreasonably withheld. In the event Lessor consents to any such assignment or subletting, Lessee shall remain and continue primarily liable for the performance of the covenants and obligations on his part to be performed under this Lease during the base or any extended term hereof.

SECTION 12. The Lessor agrees to keep the building improvements erected on the demised premises insured against loss or damage by fire and all standard extended coverage perils for the full, fair insurable value thereof in a solvent and responsible company or companies authorized to do business in the State of Mississippi. The Lessor agrees to hold Lessee harmless and indemnified against any liability for injury or death to any person or damage to property in or upon the leased premises not caused directly by an act or omission of the Lessee or employee, agent, or patron of the Lessee. Lessor shall provide proof of insurance policy prior to execution of Lease and shall provide any amendments or changes to such policy throughout the base and any extended term hereof. The Lessor further agrees to provide elevation certificate and proof of flood insurance policy for any properties in zones A, AE, A1-A30, AH, AO, AR, A99, V, VE and V1-V30 prior to execution of Lease and shall provide any amendments or changes to such policy throughout the base and any extended term hereof.

SECTION 13. At the expiration of the tenancy hereby created and any extended term thereof, Lessee shall surrender the leased premises in the same condition as the leased premises were in upon delivery of possession thereto under this Lease, reasonable wear and tear excepted, and damage by unavoidable casualty excepted. Lessee’s obligation to observe or perform this covenant shall extend past the expiration or other termination of this Lease for not more than thirty (30) days. Any claims of Lessor against Lessee under this section must be delivered in writing to the Lessee as specified in Section 8 no later than thirty (30) days after the expiration or termination of this Lease.

SECTION 14. The Lessor covenants to keep and maintain, at Lessor’s expense and with minimal disruption to the Lessee, said demised premises and facilities in a state of tenantable repair during the term of the Lease. Lessor shall not be called upon to make any such repairs occasioned by the acts of negligence of the Lessee, its agents, patrons, or employees, except where covered under Lessor’s fire and extended coverage insurance.

Lessor shall be responsible for moving and/or protecting tenant furniture and equipment as required to maintain space in tenantable condition.

Tenantable condition shall be defined below for the following components and systems:

(1) Flooring:

a. Carpet – Carpeted areas shall be in good condition, free from stains, pulls, fraying and shall be less than 10 years old at start of lease or shall be replaced prior to start of lease term. Throughout the initial term and any/all subsequent renewals, all carpet shall be replaced a minimum of every years from date of last installation.

b. Resilient – Vinyl Composition Tile, Luxury Vinyl Tile or similar resilient tile / plank floors shall be in good condition, free from scratches, chips, blemishes and shall be less than 15 years old at start of lease or shall be replaced prior to start of lease term. Throughout the initial term and any/all subsequent renewals, all resilient flooring shall be replaced a minimum of every years from date of last installation.

c. Other – Wood, Stone, Terrazzo, Ceramic, Porcelain and other similarly durable flooring shall be in good condition, sound, free from scratches, chips and other damage with any re-finishing, re-sealing, or re-grouting completed prior to start of lease or shall be replaced prior to start of term.