246-2016-Q-0041 _X-Ray_Room_Renovation_(Final).pdf

246-2016-Q-0041

PAGE OF PAGES

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF. RATING

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5A. ISSUED BY 6. DELIVER BY (Date)

5B. FOR INFORMATION CALL: (No collect calls) 7. DELIVERY

NAME TELEPHONE NUMBER FOB DESTINATION (See Schedule)

OTHER

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE ON

OR BEFORE CLOSE OF BUSINESS (Date)

This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

a. 10 CALENDAR DAYS % b. 20 CALENDAR DAYS % c. 30 CALENDAR DAYS % d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. Name (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

IMPORTANT:

11. SCHEDULE (Include applicable Federal, State and local taxes)

12. DISCOUNT FOR PROMPT PAYMENT

(THIS IS NOT AN ORDER)

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

1 48

X

07/12/2016 IHS1296962

Oklahoma City Area Indian Health Service 701 Market Drive Oklahoma City, OK 73114

120 Days after Award

Shaun McGinnis Fax (405) 951-3932 shaun.mcginnis@ihs.gov 405 951-3929

(To Prospective Offerors)

Claremore Indian Hospital

101 South Moore Ave.

Claremore

OK 74017

COB 12 August 2016

Contractor shall provide X-Ray Room Renovation at Claremore Indian Hospital IAW the SOW.

Additional Provisions and Conditions;

(9 pages; 3-11, are attached hereto).

Scope of Work, dated 31 May 2016;

(10 Pages; 12-21).

Attachments A-E – Drawings;

(21 Pages; 22-42).

General Wage Decision OK160052 07/01/2016;

is hereby incorporated. (6 Pages; 43-48).

FAR Clauses 52.213-4, Terms and Conditions – Simplified Acquisitions, are incorporated herein.

FAR Clause, 52.204-7, System for Award Management, does apply.

A Site Visit is scheduled for:

Date: Thursday, 21 July 2016 Time: 10:30am - 12:00pm Location: Claremore Indian Hospital, 101 South Moore Avenue, Claremore, Oklahoma 74017

See Attached Bid Schedule

X

BID SCHEDULE

SERVICES AND PRICES

Item # Description Total Price

X-Ray Room Renovation – Claremore Indian Hospital 1 Demo (all materials including HVAC, electrical, plumbing, etc.) includes dumpster for entire project

2 New Electrical 3 New Plumbing 4 New HVAC: ducting, grills, electronic damper 5 New walls, doors, floor, ceiling, cabinets, and other building materials

6 Millwork

7 Door Installation

8 Medical gas outlets installation

9 Fire Suppression

10 Mobilization

11 Bonds & Insurance

TOTAL Price (items 1-11) $_________________

ADDITIONAL PROVISIONS/TERMS AND CONDITIONS

A.1 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. FAR 52.252-2 contains the internet address for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS MAY 2014

--SECONDARY SITE OF THE

WORK

52.222-6 CONSTRUCTION WAGE RATE REQUIREMENTS MAY 2014

52.222-7 WITHHOLDING OF FUNDS MAY 2014

52.222-8 PAYROLLS AND BASIC RECORDS MAY 2014

52.222-9 APPRENTICES AND TRAINEES JUL 2005

52.222-10 COMPLIANCE WITH COPELAND ACT FEB 1988

REQUIREMENTS

52.222-11 SUBCONTRACTS (LABOR STANDARDS) MAY 2014

52.222-12 CONTRACT TERMINATION - DEBARMENT MAY 2014

52.222-13 COMPLIANCE WITH WAGE RATE REQUIREMENTS MAY 2014

AND RELATED REGULATIONS

52.222-14 DISPUTES CONCERNING LABOR STANDARDS FEB 1988

52.222-15 CERTIFICATION OF ELIGIBILITY MAY 2014

52.222-27 AFFIRMATIVE ACTION COMPLIANCE APR 2015

REQUIREMENTS FOR CONSTRUCTION

52.222-42 STATEMENT OF EQUIVALENT RATES FOR MAY 2014

FEDERAL HIRES

52.222-50 COMBATING TRAFFICKING IN PERSONS MAR 2015

52.225-2 BUY AMERICAN ACT CERTIFICATE MAY 2014

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN JUN 2008

PURCHASES

52.228-1 BID GUARANTEE SEPT 1996

52.228-5 INSURANCE-WORK ON A GOVERNMENT JAN 1997

INSTALLATION

52.228-15 PERFORMANCE & PAYMENT BONDS- OCT 2010

CONSTRUCTION

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION MAY 2014

CONTRACTS

52.233-4 APPLICABLE LAW FOR BREACH OF OCT 2004

CONTRACT CLAIM

52.236-5 MATERIAL AND WORKMANSHIP APR 1984

52.236-7 PERMITS AND RESPONSIBILITIES NOV 1991

52.236-8 OTHER CONTRACTS APR 1984

52.236-9 PROTECTION OF EXISTING VEGETATION, APR 1984

STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

52.236-10 OPERATIONS AND STORAGE AREAS APR 1984

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION APR 1984

52.236-26 PRECONSTRUCTION CONFERENCE FEB 1995

52.237-1 SITE VISIT APR 1984

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, APR 1984

EQUIPMENT, AND VEGETATION

52.242-14 SUSPENSION OF WORK APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.243-1 CHANGES--FIXED-PRICE AUG 1987

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

52.246-21 WARRANTY OF CONSTRUCTION MAR 1994

352.270-2 INDIAN PREFERENCE APR 1984

A.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $36.5M

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for

Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[_] (i) Paragraph (d) applies.

[_] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vi) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any

Federal Law. This provision applies to all solicitations.

(viii) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(ix) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(x) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xi) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvi) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xvii) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xviii) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.)

This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $79,507 or more but is less than $100,000, the provision with its Alternate III applies.

(xix) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xx) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxi) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certification. This provision applies to all solicitations.

(xxii) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

___ (i) 52.204-17, Ownership or Control of Offeror.

___ (ii) 52.204-20, Predecessor of Offeror.

___ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

___ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

___ (v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-

-Certification.

___ (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated

Products (Alternate I only).

___ (vii) 52.227-6, Royalty Information.

___ (A) Basic.

___ (B) Alternate I.

___ (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM Web site accessed through https://www.acquisition.gov . After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision)

A.3. 52.213-4 Terms and Conditions, Simplified Acquisitions (Other Than Commercial Items) (Jun 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(ii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(iii) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(iv) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(v) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(vi) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78 (19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Jul 2013).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

(vi) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

(vii) 52.233-1, Disputes (May 2014).

(viii) 52.244-6, Subcontracts for Commercial Items (Jun 2016).

(ix) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at $30,000 or more).

(ii) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O.

13126). (Applies to contracts for supplies exceeding the micro-purchase threshold).

(iii) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 (May 2014) (41 U.S.C. chapter 65) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iv) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(v) 52.222-36, Equal Employment for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, “United States” includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(vii) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf.)

(viii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627) (Applies to all solicitations and contracts).

(B) Alternate I (Mar 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices: Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

(ix) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia)).

(x) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

(xi) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693) (Applies to contracts for products as prescribed at FAR 23.804(a)).

(xii) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693) (Applies to maintenance, service, repair, or disposal of refrigeration equipment and air conditioners).

(xiii) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP) will be—

(A) Delivered;

(B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

(C) Furnished by the Contractor for use by the Government; or

(D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance).

(xiv) 52.223-20, Aerosols (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons as a propellant or as a solvent; or contracts for maintenance or repair of electronic or mechanical devices).

(xv) 52.223-21, Foams (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons as a foam blowing agent; or contracts for construction of buildings or facilities).

(xvi) 52.225-1, Buy American —Supplies (May 2014) (41 U.S.C. chapter 83) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition--

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792) (Applies to contracts greater than $25,000 that provide for the provision, the service, or the sale of food in the United States).

(xviii) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the System for Award Management (SAM) database as its source of EFT information.)

(xix) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (Applies when the payment will be made by EFT and the payment office does not use the SAM database as its source of EFT information.)

(xx) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App.1241) (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) (Applies to contracts when the contractor of a subcontractor at any tier may have Federal contract information residing in or transiting through its information system.)

(ii) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (Applies to contracts over $35,000).

(iii) 52.211-17, Delivery of Excess Quantities (Sep 1989) (Applies to fixed-price supplies).

(iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin).

(v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b.

destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights --

(1) Within a reasonable period of time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(f) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall http://farsite.hill.af.mil/vffara.htm immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

End of Clause

A.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) Site visit will be held on 21 July 2016 at 10:30am.

Shawn Chopper Claremore Indian Hospital

101 S. Moore Ave.

Claremore, OK 74107

Telephone: (918) 342-6020

Claremore Indian Hospital Indian Health Service

US PHS Indian Hospital 101 South Moore Avenue

Claremore, Oklahoma 74017 Phone: (918) 342-6020 Fax: (918) 342-6217

SCOPE OF WORK

X-ray Room 346 Renovation into EKG & Echocardiogram Rooms Project

Project # OK6CAS01H4 May 31, 2016

I. Objective:

The objective of this project is to remodel X-ray Room 346 in the Radiology Department into two rooms for EKG and Echocardiogram services at the US PHS Indian Hospital located in Claremore, Oklahoma. The hospital is a 110,000+ ft2 hospital building that consists of outpatient services such as OB/GYN, Behavioral Health, Pediatrics, Medical/Urgent Clinics, Contract Health, Dental, WIC, Pharmacy, Diabetes Education, and Public Health, as well as in-patient services that includes ER, OB, in-patient, OR, and ICU.

II. Background:

The X-ray room 346 was originally constructed for a 1970’s era x-ray unit that was replaced with a leased unit in the early 1990’s. The entire x-ray unit that was leased has been removed from the room and is currently being utilized for echocardiogram services. The room information is as follows:

1. Smooth finished lead-lined drywall is used throughout the room along with lead-lined doors leading to the interior Radiology hallway. The 9’ drywall ceiling is not lead-lined.

2. The East wall is shared with corridor 269 is a 2 hour fire-smoke barrier with two layers of 5/8” Type X drywall on each side of the wall. The wall extends from the floor to the bottom of the roof.

3. The South wall is shared with corridor 008 and extends from the floor to the bottom of the roof.

4. The West and North walls extend from the floor to just above the 9’ ceilings and are open to the rest of the Radiology Department suite.

5. Room 346 and the entire Radiology Department is located in the healthcare occupancy section of the hospital.

6. The X-ray room 346 has 394 ft2 with an additional 40 ft2 bathroom.

7. The X-ray room 346 floor consists of original 1” blue tile circa 1977 with silicone for grout.

8. Electrical conduit, exposed junction boxes, and track for the x-ray unit have been removed but are still present under the floor and above the ceiling. Wiring has been removed from all x-ray unit conduits with the exception of the two feeder lines coming in from electrical room 302 480 VAC 3 PH disconnect from distribution panel.

9. The existing X-ray room 346 layout is shown in the following attachment:

• A. Current X-ray Room 346 Layout & Conditions

III. Scope of Work:

A. General:

1. The contractor shall be responsible for all aspects of verifying the layout and design of the proposed renovations, including the material to be installed in the existing X-ray room 346. Any photos and/or sketches are for reference use only. If any clarification or additional information is required, the IHS contracting officer shall be notified with a written Request for Information (RFI).

2. Contractor shall provide all labor, materials, supplies, tools and equipment, transportation, supervision and all other necessary items for remodeling X-ray Room 346.

3. The Claremore Indian Hospital is a tobacco free campus. No smoking is permitted on the campus grounds.

4. The Contractor shall provide their own Personal Protective Equipment (PPE), LOTO equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment.

5. The Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

6. Contractor shall reuse data drops (2 in wall, 5 new rolled up above) and install new data drop conduit in the required locations in the renovated areas shown on the layouts. All new data outlet locations shall have ¾” EMT installed and protrude out of the same side of the wall 1’ above the 9’0”H drop-in ceiling. Data connections and drops are to be coordinated with the IT department.

7. As-built prints for plumbing, sewer, medical gas lines & outlets, building construction, etc. are available for review.

8. Signing in/out and scheduling of contractors and sub-contractors shall be coordinated with the Project Manager or his designee in his absence in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

9. The Contractor shall, at all times on the hospital campus including storage areas and work sites, keep the work area and public access areas free from accumulations of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory according to IHS Facilities Management.

10. Work performed shall minimize interruptions to the hospital by performing work after normal business hours or weekends when required.

11. Contractor shall abide by all following codes concerning work performed on-site:

a. International Building Code

b. FGI 2014 Guidelines for Design & Construction of Healthcare Facilities

c. NPFA 13 Standard for the Installation of Sprinkler Systems

d. NFPA 70 National Electrical Code

e. NFPA 99 Healthcare Facilities

f. Medical Gas Codes & References (including CGA)

g. NFPA 72 National Fire Alarm Code

h. NFPA 80 Standard for Fire Doors and Other Opening Protectives

i. NFPA 101 Life Safety Code 2012 edition

j. NFPA 105 Standard for Smoke Door Assemblies and Other Opening

Protectives

k. OSHA and EPA regulations

l. Other associated or referred NFPA and building guidelines for healthcare construction as noted in the IHS 2013 A/E Design Guide http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/docum ents/AEDesignGuide2013.pdf

12. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. At least 50% of recyclable materials shall be recycled. Location of the dumpster(s) shall be coordinated with the Facility Engineer/Manager.

B. Demolition

1. Ceiling:

a. Remove drywall ceiling, ceiling grid, supply and return grills, two 2x4 light fixtures, two small single light fixtures, old speaker, and x-ray unit electrical enclosures. Includes all items attached to the ceiling. Ceiling suspension wires may be reused for the new suspended ceiling.

b. Remove double unistrut from both sides on the bottom of the x-ray steel support structure. Steel support structure to remain.

c. Remove sprinkler heads and install flex lines with new sprinkler heads for use in the new ceiling.

http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGuide2013.pdf http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGuide2013.pdf

2. Walls & Floor:

a. Remove 14’6” linear feet of lead-lined walls for the control room including lead-lined glass, electrical, and data. Leave data cables and electrical wiring rolled up above ceiling for later reuse.

b. Remove both lead-lined doors and door frames on the West wall.

c. Remove portions of West corridor wall by the North door for a 1’ wider and 4” taller 4’Wx7’H door assembly.

d. Remove portion of West corridor wall to relocate the new 4’Wx7’H South door down according to the print.

3. Electrical:

a. Remove two electrical enclosures in the North and South walls. Leave conduits abandoned in wall and seal around conduits and inside conduits where it comes out of the walls. Repair walls where the two electrical enclosures were removed.

b. Remove all x-ray unit empty electrical conduits and enclosures above the ceiling and under the sub-floor crawlspace. The two electrical enclosures in the floor with cover plates can remain.

c. Remove two main disconnects from the North wall and remove the conduit up to 2’ above the 9’ ceiling. Install two electrical enclosures/junction boxes to roll up wiring into from the two disconnects to be removed. Upstream feeder disconnects are located in Electrical Room 302.

d. Electrical to be removed from the walls being demolished include two light switch locations, two receptacles, one dimmer switch, and two data drops (do not cut!) in the control room walls to be demolished.

C. Installation

1. New walls:

a. Install 12’ 3” linear feet of new 9’H smooth-finished walls according to the print.

b. Install 10’4” linear feet acoustic accordion wall with a header built to support the accordion wall’s weight (Woodfold Series 2100 or equivalent specifications with vinyl covering, no woodgrain covering). Accordion wall to be opened and pushed back to the East side wall and latched on the West side new wall when closed.

c. Patch and/or replace areas on all remaining walls where conduit, walls, and electrical were removed and where damaged walls exist.

d. Install 1’4” new wall along the Radiology corridor for the new South 4’W x 7’H door and door frame.

e. Install two new 4’W x 7’H wooden doors and steel door frames at the described locations with keyed locksets.

f. Install new electrical and data outlets according to the layout. Provide separate

¾” conduit and 2”x4” boxes for data drops at the same height as the electrical drops. Electrical outlet for the treadmill is to be rated at 208 VAC 1-phase

2. New sink and plumbing:

a. Install a new wall-mounted porcelain sink equivalent to existing style in hospital.

Sink shall have a manually operated commercial-grade gooseneck faucet.

b. Install healthcare grade mirror above new sink.

c. Plumb new hot and cold water lines to existing lines running over the room.

Insulate the hot water line back to the South wall. Provide proper support for all water lines including the existing water lines above the room.

d. Plumb new sewer line from sink to existing sewer line in the crawl space below the room. Access is available in room 521 to the West by Lab.

3. New Ceiling:

a. Install new Armstrong suspended ceiling with 2’x2’ ceiling tiles Armstrong

Ultima Heath Zone 1935(A) ceiling tiles. Reuse existing ceiling support wire where possible and install new support wires where needed.

b. Install four new Lithonia 2’x4’ LED Volumetric Troffer 6000 Lumens 5000K light fixtures with dimmer switch and occupancy controls, or equivalent according to the print. Install support wires where needed.

c. Install new flex line sprinkler heads in the ceiling where required for proper coverage.

4. New Cabinetry Room 345:

a. Install a 9’0” wall-mounted solid-surface countertop 30” D along the new wall at

32”H according to the print. Provide a 2’W x 28”D x 30”H laminated open-faced lower cabinet with adjustable middle shelf and no backing under the east side of the new countertop. Connect lower cabinet to bottom of the countertop.

Install foot pads on bottom of lower cabinet to keep cabinetry off of floor.

b. Install a 9’0 upper laminated cabinet with three sets of opposing swinging doors with adjustable middle shelves. Match existing door handles in Radiology.

5. New Cabinetry Room 346:

a. Install a 6’0”L x 30”D x 2”H (thickness) wall-mounted solid-surface countertop along the new wall at 32”H according to the print. Provide a 1’6”W x 28”D x 30”H laminated open-faced lower cabinet with adjustable middle shelf and no backing under the east side of the new countertop. Connect lower cabinet to bottom of the countertop. Install foot pads on bottom of lower cabinet to keep cabinetry off of floor.

b. Install a 9’0 upper laminated cabinet with three sets of opposing swinging doors with adjustable middle shelves. Match existing door handles in Radiology.

6. Flooring:

a. Patch holes in floor where needed and where conduit was removed from floor.

Provide a level floor in order for the new floating flooring to lay on by filling in low spots and leveling high spots where needed.

b. Install floating luxury vinyl plank in both new rooms and provide transition strips where new floor meets the bathroom door and both corridor doors. Seal off transition strip with silicone at the bathroom door.

c. Install new cove base along all perimeter walls in rooms 345 and 346, and in the corridor where needed.

B. Materials

1. All commercial vinyl wall material shall be Koroseal “Desert Sand” texture, “Oyster” #5821-10 vinyl wall covering or equivalent, and shall apply the manufacturer’s recommended wallpaper adhesive. Walls to be covered shall be primered before covering with vinyl wallpaper.

2. All cove base shall be Roppe 100 black rubber cove base in matching heights or equivalent.

3. All paint shall be Sherwin Williams low or zero VOC, satin/eggshell for walls, semi-gloss latex enamel for metal door frames with colors selected by COR/project officer. New drywall installed shall have primer applied before painting.

4. All electrical duplex receptacles and light switches shall be hospital grade, 120 VAC, 20 amp rated. Receptacles within 6’ of wet location areas shall be of the same type but GFCI.

5. All drywall installed shall be 5/8” Type X fire-rated unless matching existing drywall.

6. All applied joint compound and taping shall be provided with a smooth finish for painting or applying commercial vinyl wall paper.

7. All 2’x4’ lighting installed shall be brand name (GE, Sylvania, Lithonia, Philips, etc.), flat-panel edge-to-edge, volumetric, or recessed where noted, 5000K, 120 VAC, LED light fixture rated at the comparable wattage of existing light fixtures in the exam rooms.

8. All steel door frames installed shall have the jointed fill in with the appropriate material, sanded smooth, and painted two coats with zero-VOC latex enamel Sherwin Williams paint.

9. All door locksets shall be Corbin Russwin CL3300 series extra heavy duty commercial lockable lever with 626 NZD finish with D1 keyway. Match existing facility door brackets in hospital (4-1/2” x 4-1/2” ball-bearing hinge heavy duty).

10. All medical gas outlets and piping installation shall be installed according to NFPA 99, CGA, and other applicable codes, purged with nitrogen while piping is exposed to air, and tested/inspected by a third-party. No shark bites are allowed and any non-conforming work will be halted and corrected before continuing.

11. All flooring shall be commercial grade and shall be low-maintenance (no waxing)

MetroFlor Engage Select “Desert Sand” CTN 1541 luxury vinyl plank or equivalent.

12. All flooring surfaces shall be prepped for the new floating flooring to lay flat with no visible low or high spots.

13. All new cabinetry shall be ¾” laminated construction matching existing cabinetry in Radiology.

IV. General Requirements A. Point of Contacts:

All applicable documents shall be distributed as follows:

Contracting Officer:

Judy Perkins, Contract Specialist Oklahoma City Area Indian Health Service Office of Environmental Health and Engineering 701 Market Drive Oklahoma City, Oklahoma 73114 Phone: (405) 951-6023 Fax: (405) 951-3932 Judy.Perkins@ihs.gov

Facility Manager, IHS COR, & Project Officer Shawn Chopper, Facility Engineer/Manager Facilities Management US PHS Indian Hospital-Claremore 101 S. Moore Avenue Claremore, OK 74017 Phone: (918) 342-6020 Shawn.Chopper@ihs.gov

B. Contractor Work Hours:

Monday through Friday, normal business hours of 7:45 am to 4:30 pm, after normal business hours of 4:30 p.m. to 10 pm, and weekends from 7:00 am to 7 pm. Work identified in this scope of work shall be accomplished while the hospital is occupied and fully operational. Coordination and scheduling of work is shall be coordinated with the IHS COR. Work performed shall be planned to minimize the impact to services to the hospital by working after-hours and weekends when needed.

C. Safety Requirements:

1. Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Claremore Indian Hospital.

2. A hard barrier with zipper doors and ante room is required in the Radiology interior hallway in order to meet infection control requirements for this project.

3. Before any construction or services are to be performed within mailto:Judy.Perkins@ihs.gov mailto:Shawn.Chopper@ihs.gov an IHS healthcare facility, The Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract. Initial and periodic inspection will be conducted by the IHS COR, Safety Officer, and Infection Control Officer and any deficiencies will have to be immediately corrected by Contractor. The implementing of all Safety and Infection Control Measures is the sole responsibility of the Contractor to ensure these measures meet OSHA & NFPA Codes and ASHRE & The Joint Commission Standards.

4. All trades must comply with all typical laws and standards. The contractor shall review procedures with respect to Life Safety and Infection Control measures prior to beginning inspection job. A film video will be made available to the contractor to view prior to starting inspection to comply with infection control procedures during hospital construction.

a. Video on “Infection Control during Construction”.

b. OSHA standard 1926.28 Personal Protective Equipment (PPE).

c. ILSM (Interim Life Safety Hospital Measure) Policy-Part A, Chapter 10, Section 4.

d. Guideline for environmental infection control in Health Care Facility 2003.

5. Contractor shall read and agree to all of the health safety regulations needed for this job.

a. Control risk assessment per type of project of activity per matrix of precaution for construction and renovation-Type 1-5. Attached policy “Infection Control during Construction and Renovation (Part H, Chapter 4, Section 7.0).

D. Quality of Workmanship:

1. Contractor shall perform high quality trade & craft workmanship. All work must conform to, and comply with, the latest edition & version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and The Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

E. Project Review, Coordination, Meetings and Submittals:

1. After Contractor receives the Notice to Proceed (NTP) from IHS Contracting Officer, Contractor shall coordinate with the IHS Contracting Officer to schedule a date and time to have a Pre-Construction Conference project review meeting.

The Contractor is responsible to provide meeting minutes to the IHS CO and IHS COR within five business days after this meeting.

2. The Pre-Construction project review meeting shall be conducted prior to start of any construction work to ensure that all communication and documentation is in order and approved. At this meeting the Contractor shall also provide the following additional information:

• Gantt Chart Progress Schedule;

• List of Contractor’s on-site staff and, if any, sub-contractor listing;

• Submittal Register for items that will be submitted for this project;

3. Prior to the start of any work, Contractor shall have items above reviewed and approved by the IHS COR and IHS Contracting Officer.

4. Contractor shall provide submittals for IHS COR review and approval. IHS COR shall respond within seven business days with either an approval, return for correction, or disapproval.

5. Contractor shall provide all warranties for installation, craftsmanship, and material to the IHS COR and IHS CO at the completion of the project.

F. Material and Equipment:

1. All supplies, materials, and equipment shall be new and of a type of quality that conforms to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the IHS COR.

a. The contractor shall submit to the IHS COR a listing indicating the name of the manufacturer, the brand name, and the intended use of each of the materials proposed for use in the performance of its work.

b. The contractor shall not use any materials which the IHS COR determines would be unsuitable for the intended purpose.

c. The contractor shall use Green/Environmentally products and material when replacing the flooring where possible.

d. Materials (drywall, ceiling tiles, flooring, cove base, glue, etc.) used by the Contractor shall conform to healthcare construction requirements and all applicable codes.

G. Submittals / Request for Information (RFI):

2. Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision.

Submittals shall be required as follows:

a. The contractor shall submit a layout (sketch, print, AutoCAD drawing, etc.)

for any changes to the proposed layout according to the SOW.

b. Submittals shall be provided where called for in the specifications or on the drawings.

c. For any item the contractor proposes to substitute for a specified item as same “or equal”.

d. For any proposed design change or deviation from the specifications or the drawings.

e. For anything in the plans or specifications found to conflict with applicable codes and standards.

f. Contractor shall provide electronic submittals and any MFG signed & dated warranties

3. Substitutions or deviations not approved by the COR shall risk rejection.

Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until the submittal and SDS is approved.

4. A Request for Information (RFI) document shall be required on this project for anything not understood by the contractor.

5. All chemicals and materials used with SDS information shall be turned in BEFORE use to the Facility Manager/COR for approval.

Current Echocardiogram Room 346 Layout in Green in old X-ray room 346

Overall view of Hospital

Current X-ray Room 346 with Dimensions

Room 346 Showing Current Electrical & Data Locations

Available Electrical Panels for New Circuits Room 521 & 376A

Current X-ray Room 346 Showing Fire and Smoke Rated Walls

Red – 2 hour Fire/Smoke Barrier

Yellow – Suite Boundary (smoke barrier)

Green – 30 minute Smoke Barrier

Current X-ray Room 346 HVAC System

Existing Medical Gas Locations in Room 346 Including Zone Valve for Radiology

Current Fire Sprinkler Locations

New EKG & Echocardiogram Room 345 & 346 Layout

NEW HVAC IN RED

New X-ray Room 346 2’x2’ Ceiling Plan with HVAC, Lighting, & Sprinkler Locations

New Electrical, Data, and Medical Gas Locations

New Sink Location on North Wall

New Cabinetry

CABINETRY FOR ROOM 346

CABINETRY FOR ROOM 345

General Decision Number: OK160052 07/01/2016 OK52

Superseded General Decision Number: OK20150052

State: Oklahoma

Construction Type: Building Building Construction -does not include residential construction consisting of single family homes and apartments up to and including 4 stories. (Including building projects on industrial sites and treatment plants)

County: Rogers County in Oklahoma.

Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.15 for calendar year 2016 applies to all contracts subject to the Davis-Bacon Act for which the solicitation was issued on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.15 (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2016. The EO minimum wage rate will be adjusted annually.