230000000988.pdf

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 14 to

Contract Number MA230000000988

C O

N

TR

AC

TO

R

AGATE SOFTWARE INC

2214 University Park Dr.

okemos MI 48864

Jeff Claeys

517-336-2540 jclaeys@agatesoftware.com

CV0037712

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Brandon Samuel DTMB

517-249-0439 samuelb@michigan.gov

CONTRACT SUMMARY

Grant Management System

INITIAL EFFECTIVE DATE

June 12, 2023

INITIAL EXPIRATION DATE

June 11, 2028

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE BEFORE

June 11, 2028

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION

REVISED EXP. DATE

CURRENT VALUE

$5,552,251.13

VALUE OF CHANGE NOTICE

$37,500.00

ESTIMATED AGGREGATE CONTRACT VALUE

$5,589,751.13

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective July 6, 2026, the contract is amended to incorporate the attached SOW for MDARD to add Craft Beverage applications to the MiAgGrants application listing. Additionally, $37,500 is being added to the Contract for the cost of this amendment.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

CHANGE NOTICE NO. 14 TO CONTRACT NO. MA230000000988

Program Managers for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDOC Douglas Clark 517-219-2370 ClarkD15@michigan.gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

MDE Drew Finkbeiner 517-284-6984 FinkbeinerD@michigan.gov

DTMB Sean Strom 517-512-3110 StromS@michigan.gov

MSP Emily Shinevar 517-275-1024 ShinevarE@michigan.gov

DNR Leah Babcock 517-388-6216 BabcockL5@michigan.gov

MDHHS Nicholas Sekmistrz 517-241-5265 SekmistrzN2@michigan.gov

DTMB Jim Coggin 517-243-5265 CogginJ@michigan.gov

MDOS Sean Green 517-216-8643 GreenS31@michigan.gov

DTMB Dan Klodt 517-930-6368 KlodtD@michigan.gov

DTMB Craig Weaver 517-243-7826 WeaverC1@michigan.gov

Michigan.gov/MiProcurement

Version 2026-1 1 of 21

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

Grants Management System – Craft Beverage

Period of Coverage:

7/1/2026 - 11/23/2026

Requesting Department:

MDARD

Date:

07/01/2026

MDARD Program Manager:

Eric Hearld

Phone:

517-897-2755

DTMB Program Manager:

Laura Brancheau

Phone:

517-618-9646

Brief description of services to be provided:

BACKGROUND:

The Michigan Craft Beverage Council is a 10-member, governor-appointed board that is advisory to the Michigan Department of Agriculture and Rural Development. The Council represents a unified craft beverage industry and coordinates research, promotion, and agricultural business development efforts. The council offers a research grant and an education grant.

PROJECT OBJECTIVE:

The objective of the project is to develop a new grants system to help in managing MDARD grant programs from Request for Proposal to closing out a grant award. The system will help manage applicants, grant and grantee information. The system will help with data management, financial review assistance, and active grant monitoring. The system will support the development of an electronic grant application submission, competitive application review process, and management of awarded grant projects.

SCOPE OF WORK:

High level – Add Craft Beverage applications to the MiAgGrants application listing.

Appendix A has detailed requirements.

1. Configuration: Application Process Attributes of the deliverable

- Design and configuration of the application process including electronic signature capability.

- Design and configuration of the application document templates for the Craft Beverage grant program including the following:

Version 2026-1 2 of 21 o Automatic user assignment properties o Document creation agreement language.

o Document identification number format.

o Program description.

o Document form template configuration including the following:

2. Configuration: Application Review Process

- Design and configuration of the application review components within the existing application document template(s) including the following:

o Reviewer Conflict of Interest language o Configuration of the review questions, answers and scores using the IntelliGrants review functionality

3. Configuration: Agreement Process

- Design and configuration of the agreement components within the existing application document template(s) including the following:

o Electronic signature capability

Design of one (1) pdf agreement

4. Configuration: Performance Report Process

- Design and configuration of the performance report process.

- Design and configuration of the performance report document template including the following:

o Electronic signature capability o Automatic user assignment properties o Document creation agreement language.

o Document identification number format.

5. Configuration: Expenditure Report Process

- Design and configuration of the expenditure report process.

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- Design and configuration of the expenditure report document template including the following:

o Electronic signature capability o Automatic user assignment properties o Document creation agreement language.

o Document identification number format.

6. Configuration: Amendment Process

- Design and configuration of the amendment components within the existing application document template(s) including the following:

o Electronic signature capability

7. Configuration: Closeout Process

- Design and configuration of the closeout components within the existing application document template(s) including the following:

o Document form template configuration

TASKS:

Technical support is needed to assist with the following tasks:

● DTMB technical staff will be responsible for coordinating the extracts from the MDARD data warehouse.

DELIVERABLES:

Deliverables will not be considered complete until the MDARD Program Manager has formally accepted them. Deliverables for this project include:

Project Deliverables:

● Release UAT Completion (SEM-0185, SEM-0607 Test Closure Report)

● Release to Production/Go-Live

All existing SUITE documentation used for MiAgGrants will be updated to include appropriate references and information pertaining to the additional scope herein. These documents include:

● SEM-0401 Requirements Traceability Matrix

● SEM-0402 Requirements Specifications

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● SEM-0501 Functional Design Document

● SEM-0603 Detailed Test Plan

● SEM-0604 System Design Document

● SEM-0703 Training Plan

ACCEPTANCE CRITERIA:

DTMB and MDARD Program Managers will approve all completed deliverables.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the MDARD and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice.

Each bi-weekly progress report must contain the following:

1. Issues/Risks: Indicate the open issues and/or risks during the past two weeks for the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

MDARD standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

Payment will be made on satisfactory acceptance of Full implementation Go Live! – Post Closeout Completion. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order. DTMB Accounts Payable area will coordinate obtaining MDARD and DTMB Project Manager approvals. All invoices should reflect the actual work completed by payment date and must be approved by the MDARD and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) calendar days after submitted invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

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PROJECT CONTACTS:

The designated DTMB Program Manager:

Laura Brancheau Deborah A. Stabenow 525 W. Allegan St.

Lansing, MI 48933 517-618-9646 BrancheauL@michigan.gov

The designated MDARD Program Manager:

Eric Hearld Geagley Laboratory 1615 S. Harrison Rd.

East Lansing, MI 48823 517-897-2755 hearlde2@michigan.gov

The designated MDARD Product Owner:

Jenelle Jagmin Deborah A. Stabenow 525 W. Allegan St.

Lansing, MI 48933 517-930-0696 JagminJ@michigan.gov

The designated DTMB EPMO Project Manager:

Jill Cullen Deborah A. Stabenow 525 W. Allegan St.

Lansing, MI 48933 248-212-8274 cullenj@michigan.gov

The designated DTMB Technical Owner:

Ajay Singh Deborah A. Stabenow 525 W. Allegan St.

Lansing, MI 48933 517-855-0133 singha6@michigan.gov

The designated Agate Project Manager:

Andrew Reid Agate Software, Inc.

2214 University Park Drive Okemos, MI 48864 517.336.2500 areid@agatesoftware.com

MDARD RESPONSIBILITIES:

MDARD Product Owner, Project Manager, and Subject Matter Experts (SMEs) will be required to assist with the following project activities:

● Provide subject matter expertise as needed

● Review and approve deliverables and SUITE documentation

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at a combination of State of Michigan offices, primarily Deborah A Stabenow building in Lansing, MI, Agate offices in Okemos, MI and Agate remote office locations.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

This Statement of Work is hereby made part of and incorporated by reference into that certain Contract Number 230000000988 executed by and between Contractor and the mailto:hearlde2@michigan.gov mailto:cullenj@michigan.gov

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State, the terms of which remain unchanged except as may be expressly provided herein

PROJECT PLAN AND PAYMENT SCHEDULE:

IntelliGrants Initial Configuration Unit Cost

Hours Extended Cost 1 1 Craft Beverage Grant Application Build $125.00 per hour 300 $37,500.00

Total $ 37,500.00

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Table 1: Project Plan and Payment Schedule

ID Task Name Duration Start Finish

1 MDARD Craft Beverage IGX Implementation days

Wed 7/1/26

Mon 11/23/26

2 Project Authorization/Purchase Order Received 1 day 7/1/2026 7/1/2026 3 Application Process 45 days 7/2/2026 9/3/2026 4 Requirements Gathering 5 Days 7/10/2026 7/9/2026 5 Design Review & Approval 5 Days 7/17/2026 7/16/2026 6 Configuration & Build 10 Days 7/31/2026 7/30/2026 7 Process & Template Testing 5 Days 7/31/2026 8/6/2026 8 Client Template Testing 10 Days 8/7/2026 8/20/2026 9 Agate Defect Resolution 5 Days 8/21/2026 8/27/2026

10 Client Testing 4 Days 8/28/2026 9/2/2026 11 Client Approval 1 Days 9/3/2026 9/3/2026 12 Application Review Process 45 days 7/10/2026 9/11/2026 13 Requirements Gathering 5 Days 7/10/2026 7/16/2026 14 Design Review & Approval 5 Days 7/17/2026 7/23/2026 15 Configuration & Build 10 Days 7/24/2026 8/6/2026 16 Process & Template Testing 5 Days 8/7/2026 8/13/2026 17 Client Template Testing 10 Days 8/14/2026 8/27/2026 18 Agate Defect Resolution 5 Days 8/28/2026 9/3/2026 19 Client Testing 4 Days 9/4/2026 9/10/2026 20 Client Approval 1 Days 9/11/2026 9/11/2026 21 Agreement Process 45 days 7/17/2026 9/18/2026 22 Requirements Gathering 5 Days 7/17/2026 7/23/2026 23 Design Review & Approval 5 Days 7/24/2026 7/30/2026 24 Configuration & Build 10 Days 7/31/2026 8/13/2026 25 Process & Template Testing 5 Days 8/14/2026 8/20/2026 26 Client Template Testing 10 Days 8/21/2026 9/3/2026 27 Agate Defect Resolution 5 Days 9/4/2026 9/11/2026 28 Client Testing 4 Days 9/14/2026 9/17/2026 29 Client Approval 1 Days 9/18/2026 9/18/2026 30 Performance Report Process 45 days 7/24/2026 9/25/2026 31 Requirements Gathering 5 Days 7/24/2026 7/30/2026 32 Design Review & Approval 5 Days 7/31/2026 8/6/2026 33 Configuration & Build 10 Days 8/7/2026 8/20/2026 34 Process & Template Testing 5 Days 8/21/2026 8/27/2026 35 Client Template Testing 10 Days 8/28/2026 9/11/2026 36 Agate Defect Resolution 5 Days 9/14/2026 9/18/2026 37 Client Testing 4 Days 9/21/2026 9/24/2026 38 Client Approval 1 Days 9/25/2026 9/25/2026

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39 Expenditure Report Process 45 days 7/31/2026 10/2/2026 40 Requirements Gathering 5 Days 7/31/2026 8/6/2026 41 Design Review & Approval 5 Days 8/7/2026 8/13/2026 42 Configuration & Build 10 Days 8/14/2026 8/27/2026 43 Process & Template Testing 5 Days 8/28/2026 9/3/2026 44 Client Template Testing 10 Days 9/4/2026 9/18/2026 45 Agate Defect Resolution 5 Days 9/21/2026 9/25/2026 46 Client Testing 4 Days 9/28/2026 10/1/2026 47 Client Approval 1 Days 10/2/2026 10/2/2026 48 Amendment Process 45 days 8/7/2026 10/9/2026 49 Requirements Gathering 5 Days 8/7/2026 8/13/2026 50 Design Review & Approval 5 Days 8/14/2026 8/20/2026 51 Configuration & Build 10 Days 8/21/2026 9/3/2026 52 Process & Template Testing 5 Days 9/4/2026 9/11/2026 53 Client Template Testing 10 Days 9/14/2026 9/25/2026 54 Agate Defect Resolution 5 Days 9/28/2026 10/2/2026 55 Client Testing 4 Days 10/5/2026 10/8/2026 56 Client Approval 1 Days 10/9/2026 10/9/2026 57 Closeout Process 45 days 8/14/2026 10/16/2026 58 Requirements Gathering 5 Days 8/14/2026 8/20/2026 59 Design Review & Approval 5 Days 8/21/2026 8/27/2026 60 Configuration & Build 10 Days 8/28/2026 9/11/2026 61 Process & Template Testing 5 Days 9/14/2026 9/18/2026 62 Client Template Testing 10 Days 9/21/2026 10/2/2026 63 Agate Defect Resolution 5 Days 10/5/2026 10/9/2026 64 Client Testing 4 Days 10/12/2026 10/15/2026 65 Client Approval 1 Days 10/16/2026 10/16/2026 66 End to End Testing 25 Days 10/19/2026 11/20/2026 67 Client Testing 10 Days 10/19/2026 10/30/2026 68 Agate Defect Resolution 10 Days 11/2/2026 11/13/2026 69 Client Testing 4 Days 11/16/2026 11/19/2026 70 Client Approval 1 Days 11/20/2026 11/20/2026 71 Go Live Preparation 56 Days 9/4/2026 11/23/2026 72 Soonest possibly Go Live! - Post Application Completion 1 Days 9/4/2026 9/4/2026 73 Full Implementation Go Live! - Post Application Completion 1 Days 11/23/2026 11/23/2026

WARRANTY:

Warranty will begin at the successful production go-live and continue for 90 calendar days afterward. This warranty will only cover County Fairs specific functionality developed, tested, and released as part of this change notice for 90 calendar days, post-go-live

Version 2026-1 9 of 21 according to the “Warranty Period” as defined in custom software development definitions within the contract no. 230000000988. Additionally, there is no maintenance and support coverage under this change notice after the included 90 calendar-day warranty expires.

DATA MIGRATION WARRANTY CONDITIONS:

N/A

Appendix A - Requirements

SOW

ID

Functional Area Business Requirement Description

CBG-

Agreement The user needs the ability to update the Grant Agreement.

CBG-

Agreement The user needs the ability to delete the Grant Agreement within the GMS.

CBG-

Agreement The user needs the ability to create the Grant Agreement within the GMS.

CBG-

Agreement The user needs the ability to generate reporting reminders.

CBG-

Agreement The user needs the ability to send notification that the grant agreement can be reviewed and signed electronically based on requirements for an official signature.

CBG-

Agreement The user needs the ability to auto-generate signature notifications reminders based on setting a "predetermined date generator" for a grantee.

CBG-

Agreement The user needs the ability to electronically sign my grant agreement.

CBG-

Agreement The user needs the ability to create report templates within the system so that reports and spreadsheets include required information.

CBG-

Agreement The user needs the ability to auto populate an online form from the approved grant agreement for report templates.

Version 2026-1 10 of 21

CBG-

Agreement The user needs the ability to create payables within the system so that reports and spreadsheets can have accurate information.

CBG-

Agreement The user needs the abilityto have the division or bureau director electronically sign the grant agreement for finalization.

CBG-

Agreement The user needs the ability to electronically send the final signed copy of the agreement to the grantee.

CBG-

Agreement The user needs the ability to have the grantee electronically sign the grant agreement.

CBG-

Agreement The user needs the ability to cancel the current grant agreement

CBG-

Agreement The user needs the ability to send a 30-day grant agreement cancellation letter to the grantee

CBG-

Agreement The user needs the ability to create and update a 30-day grant agreement cancellation letter

CBG-

Amendments The user needs the ability to submit an amendment to my grant agreement.

CBG-

Amendments The user needs to be notified when a amendment request is submitted.

CBG-

Amendments The user needs the ability to review an amendment request.

CBG-

Amendments The user needs the ability to electronically notify Grantee that the amendment is executed.

CBG-

Amendments The user needs the ability to amend amendments

CBG-

Amendments The user needs the ability to grant deliverables (Work output - how many tasks have been done throughout the year) or other items that need to be amended

CBG-

Amendments The user needs the ability to have the grantee to electronically sign the amendment

CBG-

Amendments The user needs the ability to have the division director to electronically sign the final amendment

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CBG-

Application The user needs the ability to pre-populate a new application from a previous application to reuse existing data.

CBG-

Application The user needs the ability to update an application for an Applicant.

CBG-

Application The user needs the ability to delete an application for an Applicant.

CBG-

Application The user needs the ability to upload supporting grant documents.

CBG-

Application The user needs the ability to delete supporting grant documents.

CBG-

Application The user needs the ability to update a supporting grant document.

CBG-

Application The user needs the ability to receive notification that the application was received.

CBG-

Attachments The user needs the ability to upload attachments in support of their grant.

CBG-

Attachments The user needs the ability to request missing documentation from Grantee.

CBG-

Attachments The user needs the ability to submit missing documentation.

CBG-

Attachments The user needs the ability to submit .pdf, xls(x),.doc(x)

CBG-

Award The user needs the ability to be able to update comments on an assigned application.

CBG-

Award The user needs the ability to be able to delete comments on an assigned application.

CBG-

Award The user needs the ability to electronically sign all documents so that the grant approval process is more efficient.

CBG-

Budget The user needs the ability to have the MiAgGrants auto-calculate the budget categories going down and across.

CBG-

Budget The user needs the ability to enter required budget information so that the application can be submitted.

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CBG-

Budget The user needs the ability to update budget information so that the application can be submitted

CBG-

Dashboard The user needs a dashboard to track grantee deliverables, costs, reporting status, when documentation is missing and or delinquent

CBG-

Grant Administration

The user needs the ability to notify GMS account holders of grant opportunity.

CBG-

Grant Administration

The user needs the ability to update an existing program grant.

CBG-

Grant Administration

The user needs the ability to have the ability to enter program wide level goals that is established by the program manager

CBG-

Grant Progress Review

The user needs the ability to review grants once a year

CBG-

Grant Progress Review

The user needs the ability to set the two review dates for grants

CBG-

Grant Progress Review

The user needs the ability to have a report on the grantee performance information

CBG-

Grant Progress Review

The user needs the ability to have a report on the multiple performance program level information

CBG-

Grant Progress Review

The user needs to have a grant review screen to evaluate a grantee

CBG-

Grant Progress Review

The user needs the ability to update the grant review screen to evaluate a grantee

CBG-

Grant Progress Review

The user needs the ability for the grantee to be able to view the grant review

CBG-

Grantee Payment

The user needs the ability to receive an invoice to Michigan Craft Beverage Council from grant awardee for interim and final payments

CBG-

Grantee Payment

The user needs the ability to submit to MDARD Financial Liaison for approval on partial payment (GG, updocs)

CBG-

JEC The user needs the ability to reset a deadline for the scoring to be completed.

CBG-

JEC The user needs the ability to add a JEC Member user to the JEC Member list.

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CBG-

JEC The user needs the ability to update a JEC Member user on the JEC Member list.

CBG-

JEC The user needs the ability to delete a JEC Member user from the JEC Member list.

CBG-

JEC The user needs the ability to view the JEC Member list.

CBG-

JEC The user needs the ability to create the scoring sheet for the JEC Member user.

CBG-

JEC The user needs the ability to update the scoring sheet so that it is easy to maintain the scoring evaluation.

CBG-

JEC The user needs the ability to delete the scoring sheet.

CBG-

JEC The user needs the ability to set a deadline for the scoring to be completed.

CBG-

JEC The user needs the ability to assign an application to a JEC Member user.

CBG-

JEC The user needs the ability to delete my scoring to an application.

CBG-

JEC The user needs the ability to modify a JEC Member score on an application.

CBG-

JEC The user needs the ability to delete a JEC Member score on an application.

CBG-

JEC The user needs the ability to be able to create comments on an assigned application.

CBG-

JEC The user needs the ability to be able to update comments on an assigned application.

CBG-

JEC The user needs the ability to be able to delete comments on an assigned application.

CBG-

JEC The user needs the ability to have the GMS to auto-calculate the JEC score for each application.

CBG-

JEC The user needs the ability to view the auto-calculated JEC score for each application.

CBG-

JEC The user needs the ability to view a list of application scores by grants

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CBG-

JEC The user needs the ability to view a list of application scores by JEC Reviewer

CBG-

JEC The user needs the ability to reassign an application to a JEC Member user.

CBG-

JEC The user needs the ability to export a list of application scores by grants

CBG-

JEC The user needs the ability to export a list of application scores by JEC Reviewer

CBG-

JEC The user needs the ability to be able to create comments on an assigned application.

CBG-

JEC The user needs the ability to send a Conflict-of- Interest Form to a JEC Member user.

CBG-

JEC The user needs the ability to send a notification to a JEC Member user that the Conflict-of- Interest Form is overdue.

CBG-

JEC The user needs the ability to submit a Conflict-of-Interest Form.

CBG-

JEC The user needs the ability to update a Conflict-of-Interest Form.

CBG-

JEC The user needs the ability to generate JEC reports based off assignments and scoring.

CBG-

JEC The user needs the ability to add my scoring to an application.

CBG-

JEC The user needs the ability to modify my scoring to an application.

CBG-

Letter The user needs the ability to update a Yes/No letter template.

CBG-

Letter The user needs the ability to generate the Yes/No letter for notification to the applicants.

CBG-

Reporting The grantee needs to enter in grant feedback from their research or education projects

CBG-

Reporting The grantee needs to send in interim and final report, invoice, and reconciliation of all payments

CBG-

Searching Capabilities

The user needs the ability to see a list of applications for a grant.

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CBG-

Searching Capabilities

The user needs the ability to see my grant information.

CBG-

Research committee to access the interim and final report. Structured like the other grant programs

CBG-

The user needs the ability to identify receipt of interim and final reports to permit payment/reimbursement

CBG-

The user needs the ability to confirm that financial review has taken place authorizing payment/reimbursement

CBG-

System The system must include an interface that is fully web-enabled so that it is current with the latest software technology.

CBG-

System The system must have the hardware and software environment required for the software, including future versions, so that it allows MDARD/MDTMB a reasonable amount of time to upgrade and coordinate infrastructure changes without impacting other MDARD/MDTMB systems and be in compliance with the DTMB Roadmap

CBG-

System The system must be backward compatible and support independent upgrades to the infrastructure so that the software can be installed on an earlier version of software and hardware.

CBG-

System The system must support a Recovery Point Objective of a minimum of prior day's backup or better so that the system can be restored at any point.

CBG-

System The system must be a web-oriented architecture (WOA) so that all current code base is on an application/web server.

CBG-

System The system must support a Recovery Time Objective of less than 4 hours from confirmation of an incident so that if needed the system can be restored at any point.

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CBG-

System The system must comply with ADA requirements as identified by MDTMB look and feel standards so that the system Adherence to ADA requirements will be reviewed by eMichigan ADA quality assurance analysts for all web user interfaces.

CBG-

System The system must be scannable using SOM AppScan application for security compliance.

CBG-

System The system must include a gateway-to-gateway so that there is virtual private network (VPN) by the vendor between the vendor’s supplied hosting environment and the State of Michigan network (vendor hosted).

CBG-

System The system must be able to purge records based on retention schedule so that older records can be physically deleted from the system.

CBG-

System The system must record all data changes using audit tables.

CBG-

System The system must include a web application solution so that the system can be accessed through a web browser.

CBG-

System The system must have reports that are table driven for standard language for reports so users can modify standard report language.

CBG-

System The system must meet Enterprise Architecture (EA) assessment standards by completing and submitting and Enterprise Architecture Solution Assessment (EASA) document so that the Grants Management System complies with State of Michigan Standards.

CBG-

System The system must be compatible with multiple hardware platforms (e.g. laptop, tablet, etc.) so that it complies with current DTMB version standards

CBG-

System The system must be compatible with different operating systems (e.g. Windows 10+) so that it complies with current DTMB version standards

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CBG-

System The system must be compatible with all SOM supported internet browsers so that it complies with current DTMB version standards

CBG-

System The system must use an open architecture so that the State may use a variety of hardware and clustering solutions to increase capacity and throughput without having to modify the system.

CBG-

System The system must support a user role-based security solution so that the system allows role-based access to screens, buttons, functions and reports (e.g., no access, read only, update).

CBG-

System The system must interface with MiCaRS and SIGMA so that grant information can be seen in the system.

CBG-

System The system must interface with MiCaRS and SIGMA so that financial information can be seen in the system.

CBG-

System The system must interface with the State of Michigan email software so that there is one form of communication for any notifications.

CBG-

System The system must use a framework as part of the main solution so that a set of components, wizards, classes, and libraries that minimize programming required to modify or customize the system.

CBG-

System The system must be able to create and maintain templates so that we can manage documentation

CBG-

System The system must be able to select the type of communications (email/text/notifications) for workflow items.

CBG-

System The user needs the ability to run a grants eligibility report for deletion so that grants can be deleted manually based on the retention policy.

CBG-

System The user needs the ability to run monthly grant closed report so that the report can be sent to the grants management team

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CBG-

System The system must use a relational database and application architecture so that there should be one database, one application layer, and one presentation layer.

CBG-

System The system must have structured development so that it must be possible to make use of version control and a fully scriptable build and deployment process.

CBG-

System The system must have hardware and software which meet all applicable legal and policy requirements so that it is defined by State law, DTMB policy and systems policies including those concerning system integrity, response time, physical and data security, user and administrator clearances, dissemination restrictions, and others.

CBG-

System The system must be aligned with SOM hardware and software guidelines.

CBG-

System The system must have an internal Development environment, a UAT environment, a Production environment, and a Training environment (if hosted externally).

CBG-

System The system must have all tools, compilers, libraries, etc. used in the development of the software so that it is available to MDARD/MDTMB and licensable on reasonable terms as a site license and referenced on the DTMB Roadmap.

CBG-

Prepare for annual grant cycle

Research Committee recommends research priorities

CBG-

Prepare for annual grant cycle

Research Committee chair recommends funding amount for upcoming fiscal year

CBG-

Prepare for annual grant cycle

Annual timeline created

CBG-

Prepare for annual grant cycle

Research priorities and funding timeline published to website

Version 2026-1 19 of 21

CBG-

Prepare for annual grant cycle

Joint Evaluation Committee (JEC) members identified

CBG-

Prepare for annual grant cycle

Press release for grant application approved through executive office

CBG-

Announce Request for Proposals

Request for Proposals for education and research grants published

CBG-

Announce Request for Proposals

Proposals due

CBG-

Receive applications and Joint Evaluation Committee review

Proposals are distributed to JEC members

CBG-

Receive applications and Joint Evaluation Committee review

Proposal evaluations due back to MCBC staff from JEC members

CBG-

Receive applications and Joint Evaluation Committee review

MCBC staff compiles, ranks, and organizes JEC evaluations

CBG-

Receive applications and Joint Evaluation Committee review

JEC meets to discuss proposals and provide funding recommendations to Director of MDARD

CBG-

Receive applications and Joint Evaluation Committee review

Michigan Craft Beverage Council meets and provides a motion for grant program funding

CBG-

Receive applications and Joint Evaluation

Grant winners are announced

Version 2026-1 20 of 21

Committee review

CBG-

Creating Grantee documents and encumbering funds

MCBC and MDARD staff create grant agreements and enter GG information into

SIGMA

CBG-

Creating Grantee documents and encumbering funds

Final executed copies of grant agreements are emailed to funding recipients and work on grant begins

CBG-

Creating Grantee documents and encumbering funds

Fully executed grant agreements attached to GG in SIGMA

CBG-

Payments and Reports

MCBC/MDARD staff email prior year's recipients that final reports, supporting documentation, and invoices are due August 1, including report templates

CBG-

Payments and Reports

Grant period closes for final reports

CBG-

Payments and Reports

Final reports, invoices, and supporting documentation due from grantees

CBG-

Final Reports, documentation and invoices are reviewed by MCBC and MDARD staff and payments are distributed (CPA)

CBG-

Payments and Reports

Email current year grant recipients with template for interim reports, documentation, and invoice

CBG-

Payments and Reports

Interim year grant period closes

CBG-

Payments and Reports

Interim report, invoice, and supporting documentation due from current year grantees

CBG-

Payments and Reports

Interim Reports, documentation and invoice are reviewed by MCBC and MDARD staff and payments are distributed (CPA)

CBG-

Extensions Grantee may at any time ask for an extension to complete the work outside of the originally planned grant cycle

CBG-

Extensions MCBC and MDARD staff review the extension request

Version 2026-1 21 of 21

CBG-

Extensions MDARD staff prepares an extension document for signature by MDARD and grantee organization

CBG-

Extensions Finalized extension document is entered in SIGMA and dates for the final project are amended

Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 13 to

Contract Number MA230000000988

C O

N

TR

AC

TO

R

AGATE SOFTWARE INC

2214 University Park Dr.

okemos MI 48864

Jeff Claeys

517-336-2540 jclaeys@agatesoftware.com

CV0037712

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Brandon Samuel DTMB

517-249-0439 samuelb@michigan.gov

CONTRACT SUMMARY

Grant Management System

INITIAL EFFECTIVE DATE

June 12, 2023

INITIAL EXPIRATION DATE

June 11, 2028

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE BEFORE

June 11, 2028

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

$5,544,751.13

VALUE OF CHANGE NOTICE

$7,500.00

$5,552,251.13

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective May 1, 2026, the Contract is amended for the following attached SOW for the Division of Victim Services (DVS) of MDHHS for the tracking of additional collection fees information from the courts.

Additionally, $7,500 is being added to the Contract for the cost of this amendment.

CHANGE NOTICE NO. 13 TO CONTRACT NO. MA230000000988

for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDOC Douglas Clark 517-219-2370 ClarkD15@michigan.gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

EGLE Lisa VanOstran 517-599-7680 VanOstranL@michigan.gov

DTMB David Enslin 517-930-6332 EnslinD@michigan.gov

MDE Drew Finkbeiner 517-284-6984 FinkbeinerD@michigan.gov

DTMB Sean Strom 517-512-3110 StromS@michigan.gov

MSP Emily Shinevar 517-275-1024 ShinevarE@michigan.gov

DNR Leah Babcock 517-388-6216 BabcockL5@michigan.gov

MDHHS Nicholas Sekmistrz 517-241-5265 SekmistrzN2@michigan.gov

DTMB Jim Coggin 517-243-5265 CogginJ@michigan.gov

MDOS Sean Green 517-216-8643 GreenS31@michigan.gov

Version 2026-1 1 of 4

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

MDHHS Agate IntelliGrants™ IGX (additional tracking of collection fees information)

Period of Coverage:

5/1/2026 – 9/30/26

Requesting Department:

DTMB AS MDHHS ENT-ADS

Date:

4/21/2026

Agency Program Manager:

Nicholas Sekmistrz

Phone:

517-230-3549

DTMB Program Manager:

Duane Kerkstra

Phone:

248-660-0132

Brief description of services to be provided:

BACKGROUND:

The State of Michigan (hereinafter referred to as “State”) is under Contract 230000000988 with Agate Software Inc (“Contractor”) to provide Hosting, Maintenance and Operations support for the Grant Management System titled IntelliGrants™ IGX. This Statement of Work (“SOW”) amends the MDHHS use of the IntelliGrants™ IGX software and the support services as described in the Contract Change Notice (CN) 2. Unless otherwise identified within this SOW, all Contract Terms and Conditions remain in full effect.

PROJECT OBJECTIVE:

The Division of Victim Services (DVS) sees a need to track additional information from the courts on collection of these fees. DVS needs for this monthly data to be reconciled not only by the total dollar amount of fees, but to include in this data in line-item detail of each defendant ordered to pay into the fund each month. Inclusion of this data will eliminate the highly labor-intensive work of manually reconciling partial payment data, increasing program accuracy, and reducing time on these efforts to allow staff to focus on their primary duties.

This system will provide the following:

• Automate data entry based on user profiles.

• Ensure required fields are completed for first-time submissions.

• Support multiple victims, defendants, and payments per case.

• Enable approval workflows and notifications.

• Generate reports and letters based on payment status.

• Handle both claimed compensation and unclaimed restitution scenarios.

Version 2026-1 2 of 4

SCOPE OF WORK:

The following information outlines the project scope assumptions that apply to the requested enhancements to the electronic grants management system. This document serves as the framework for the configuration of the IntelliGrants™ IGX system.

1. Parent Design

a. Form Fields: Includes fields like County, Court Name, Case Number, Crime

Type, Defendant

• Name, Claimant/Victim Name, Amount Paid, Restitution Ordered

Amount, etc.

b. Logic & Validation:

• Auto-population of fields after first submission.

• Mandatory fields for first-time case entries.

• Conditional visibility (e.g., “Crime Type Other” appears only if

“Other” is selected).

c. Workflow:

• Approval process for submitted payments.

• Status tracking (Submitted, Pending, Accepted, Rejected).

• Email notifications for rejected payments.

• Role-based view/edit permissions.

2. Child Design

a. Mirrors the Parent Design but tailored for child records or linked cases.

b. Includes additional fields like “Restitution Owed to” and “Compensation

Balance”.

c. Supports cascading dropdowns based on crime type.

d. Emphasizes data consistency and auto-calculation of balances.

5. Child (Detailed Design)

a. Adds context for dropdown categories:

b. Unclaimed Restitution: e.g., Check Fraud, Retail Fraud, DUI without injury.

c. Crime Victims Compensation: e.g., Assault, Arson with injury, Sexual

Assault.

d. Includes capabilities for:

e. Bulk upload by courts.

f. Data export by DVS staff.

g. Letter generation for various payment scenarios (e.g., overpayment, bounced checks).

Version 2026-1 3 of 4

h. Report generation (e.g., by date range, court, defendant).

6. Reports

a. Payment Details Report: Based on fields 1–17, searchable by case, defendant, victim, and date.

b. Raw Data Report: Comprehensive search criteria including court name, case number, payment date, etc.

PAYMENT SCHEDULE:

Dates of Service Deliverable Cost/Hour

Project Hours to Complete

Total Expected Cost

5/1/2026 - 9/30/2026 Service Enhancements $125.00 60 $7,500.00

Payment will be made on a monthly basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROGRAM CONTACTS:

The designated DHHA Agency Program Manager is:

Nicholas Sekmistrz Department of Health and Human Services Grand Tower 235 S. Grand Ave Lansing, MI 48933

(517) 230-3549

Version 2026-1 4 of 4

Sekmistrzn2@michigan.gov

The designated DTMB Program Manager is:

Duane Kerkstra Department of Technology, Management and Budget Agency Services Grand Tower 235 Grand Ave.

Lansing, MI 48933

(248) 660-0132 kerkstrad@michigan.gov

Work is to be performed at Agate Software, Inc., 2214 University Park Drive Suite 102, Okemos, MI, and State of Michigan facilities in Lansing, Michigan. Requests for alternative work locations must be made to the DTMB and Agency Program Manager.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 12 to Contract Number MA230000000988

C O

N

TR

A C

TO

R

AGATE SOFTWARE INC

2214 University Park Dr.

okemos MI 48864

Jeff Claeys

517-336-2540 jclaeys@agatesoftware.com

CV0037712

ST

A

TE

Pr og ra m

M an ag er

Various Various

C on tr ac t A dm in is tr at or Brandon Samuel DTMB

517-249-0439 samuelb@michigan.gov

CONTRACT SUMMARY

Grant Management System

INITIAL EFFECTIVE DATE

June 12, 2023

INITIAL EXPIRATION DATE

June 11, 2028

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE

BEFORE

June 11, 2028

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

$5,544,751.13

VALUE OF CHANGE NOTICE

$0.00

$5,544,751.13

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective March 16, 2026, the contract is amended for the following: Update of ADA Compliance language and to extend the date for County Fairs & Forestry Grants project out from April 30, 2026 to June 30, 2026 per attached SOW.

Statement of Work, Section 4. ADA Compliance is replaced in its entirety with:

Section 4. ADA Compliance

Accessibility Requirements.

The State is required to comply with the Americans with Disabilities Act of 1990 (ADA) and has adopted standards and procedures regarding accessibility requirements for websites, applications, content, and electronic documents. Due to a change in the law, the State is required to comply with specific accessibility standards for websites, applications, content and documents.

Starting 4/24/2026, throughout the Term, all websites, applications, software, content, and electronic documents, including but not limited to mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet), created, provided, or made available by the Contractor under this Contract, must comply with WCAG 2.1 Level AA.

CHANGE NOTICE NO. 12 TO CONTRACT NO. MA230000000988

for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDOC Douglas Clark 517-219-2370 ClarkD15@michigan.gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

EGLE Lisa VanOstran 517-599-7680 VanOstranL@michigan.gov

DTMB David Enslin 517-930-6332 EnslinD@michigan.gov

MDE Drew Finkbeiner 517-284-6984 FinkbeinerD@michigan.gov

DTMB Sean Strom 517-512-3110 StromS@michigan.gov

MSP Emily Shinevar 517-275-1024 ShinevarE@michigan.gov

DNR Leah Babcock 517-388-6216 BabcockL5@michigan.gov

MDHHS Nicholas Sekmistrz 517-241-5265 SekmistrzN2@michigan.gov

DTMB Jim Coggin 517-243-5265 CogginJ@michigan.gov

STATEMENT OF WORK - IT CHANGE NOTICE

Version 2 (3/2021) 1

Project Title:

County Fairs & Forestry Grants Management System

Period of Coverage:

12/9/2025 - 6/30/2026

Requesting Department:

MDARD

Date:

2/17/2026

MDARD Program Manager:

Zane Stanton Benjamin Schram

Phone:

517-855-0041 517-614-7362

DTMB Program Manager:

Laura Brancheau

Phone:

517-618-9646

Brief description of services to be provided:

BACKGROUND:

This Statement of Work (SOW) is part of a Change Notice to Contract No. 230000000988 (Contract) between the State of Michigan (State or SOM) and Agate (“Contractor” or “Vendor”) under the terms of the Implementation Services Agreement (Contract # 230000000988) (“Agreement” or “Contract”). The Parties agree as follows:

The Michigan Department of Agriculture and Rural Development offers this grant opportunity to county fairs. This program will assist in the promotion of building improvements or other capital improvements on county fairgrounds within the state.

Building improvements are costs related to making changes to improve buildings which are used for fair purposes and are owned by the fair association or political subdivision. These improvements will extend the useful life of the building.

Capital improvements are costs related to making changes to improve capital assets, increase their useful life, or add to the value of these assets. Capital improvements may be structural improvements or other renovations to a building or enhance usefulness or productivity.

The goal of the Forestry Assistance Program (FAP) is to help family forest owners achieve their goals for woodland ownership. The program provides outreach and technical assistance to help private landowners make good decisions about how to care for their land. A survey conducted by Michigan State University of family forest owners concludes that only 20% of the 11-million-acre resource is actively managed. The Forestry Assistance Program works with local conservation districts to increase the number of family forests that are managed under a sustainable forest management plan.

PROJECT OBJECTIVE:

The objective of the project is to develop a new grants system to help in managing MDARD grant programs from Request for Proposal to closing out a grant award. The system will help manage applicants, grant and grantee information. The system will help with data management, financial review assistance, and active grant monitoring.

The system will support the development of an electronic grant application submission, competitive application review process, and management of awarded grant projects.

SCOPE OF WORK:

Version 2 (3/2021) 2

Extend the project from Dec 9, 2025, out to June 30, 2026 to complete all the Grant application workflow pages.

OUT OF SCOPE:

Any requirement or work requested that is not contained in this statement of work or associated contract will be considered out of scope for this engagement. Pricing for out-of-scope work requests is available upon request.

No Change to the Contract.

ACCEPTANCE CRITERIA:

No Change to the Contract.

PROJECT CONTROL AND REPORTS:

No Change to the Contract.

SPECIFIC DEPARTMENT STANDARDS:

No Change to the Contract.

PAYMENT SCHEDULE:

No Change to the Contract.

EXPENSES:

The designated DTMB Contract Program Manager:

Laura Brancheau Deborah A. Stabenow 525 W. Allegan St.

Lansing, MI 48933 517-618-9646 brancheaul@michigan.gov

The designated MDARD County Fairs Grants Program Manager:

Zane Stanton Deborah A. Stabenow 525 W. Allegan St.

Lansing, MI 48933 517-855-0041 stantonz@michigan.gov

The designated MDARD Forestry Grants Program Manager:

Benjamin Schram Deborah A. Stabenow 525 W. Allegan St.

Lansing, MI 48933 517-614-7362 schramb1@michigan.gov

The designated DTMB Technical Owner:

Ajay Singh Deborah A. Stabenow

The designated DTMB EPMO Project Manager:

Jill Cullen Deborah A. Stabenow

The designated Agate Project Manager:

Jeff Claeys 2214 University Park Dr.

mailto:schramb1@michigan.gov

Version 2 (3/2021) 3

525 W. Allegan St.

Lansing, MI 48933 517-855-0133 singha6@michigan.gov

525 W. Allegan St.

Lansing, MI 48933 248-212-8274 cullenj@michigan.gov

Okemos, MI 48864 517-336-2540 jclaeys@agatesoftware.com

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

No Change to the Contract.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

PROJECT PLAN and PAYMENT SCHEDULE:

No Change to the Contract.

WARRANTY:

No Change to the Contract.

DATA MIGRATION WARRANTY CONDITIONS:

No Change to the Contract.

mailto:jclaeys@agatesoftware.com

Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 11 to Contract Number MA230000000988

C O

N

TR

A C

TO

R

AGATE SOFTWARE INC

2214 University Park Dr.

okemos MI 48864

Jeff Claeys

517-336-2540 jclaeys@agatesoftware.com

CV0037712

ST

A

TE

Pr og ra m

M an ag er

Various Various

C on tr ac t A dm in is tr at or Brandon Samuel DTMB

517-249-0439

SamuelB@michigan.gov

CONTRACT SUMMARY

Grant Management System

INITIAL EFFECTIVE DATE

June 12, 2023

INITIAL EXPIRATION DATE

June 11, 2028

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE

BEFORE

June 11, 2028

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION

0 Years

REVISED EXP. DATE

CURRENT VALUE

$5,519,281.73

VALUE OF CHANGE NOTICE

$25,469.40

$5,544,751.13 this Change Notice.

Effective February 20, 2026, the Contract is amended per the attached Statement of Work (SOW) for DNR - FOD. Funding of $25,469.40 being added for SOW.

CHANGE NOTICE NO. 11 TO CONTRACT NO. MA230000000988

for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDOC Douglas Clark 517-219-2370 ClarkD15@michigan.gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

EGLE Lisa VanOstran 517-599-7680 VanOstranL@michigan.gov

DTMB David Enslin 517-930-6332 EnslinD@michigan.gov

MDE Drew Finkbeiner 517-284-6984 FinkbeinerD@michigan.gov

DTMB Sean Strom 517-512-3110 StromS@michigan.gov

MSP Emily…