22913_PROCUREMENT_LOWBID_BIDDOCS.pdf

University Form 1a – Standard Low Bid, 11.5.24

SOLICITATION FOR

CONSTRUCTION SERVICES

STANDARD LOW BID PROJECT

(PROJECT BUDGETS UP TO $3.5M)

8/21/2025

310 - Landscape

University Project # 22913

Voda Landscape and Planning 159 West Broadway, #200

Salt Lake City, UT 84101

University Standard Low Bid, 11.5.2024 2

TABLE OF CONTENTS

PAGE

TITLE PAGE………………………………………………………………………………………………………………………. 1

TABLE OF CONTENTS………………………………………………………………………………………………………. 2

INVITATION TO BID…………………………………………………………………………………………………………. 3

PROJECT DESCRIPTION………………………………………………………………

BIDDING PROCESS…………………………………………………………………………………………………………… 5

PROJECT SCHEDULE………………………………………………………………………………………………………… 9

BUYER’S ATTACHMENTS WITHIN BIDNET DIRECT SOLICITATION:

-SUBCONTRACTOR LIST FORM & INSTRUCTIONS

-UNIVERSTIY SAMPLE CONTRACTS

-CERTIFICATE OF SUBSTANTIAL COMPLETION

-CONTRACTORS PAST PERFORMANCE RATING EVALUATION FORM

-APPROVED DRAWINGS

-APPROVED SPECS

The University of Utah U Facilities Office is located at:

Turpin University Services Building (Bldg #350) 1795 E South Campus Drive Salt Lake City, UT 84112

USPS Mailing Address 1795 E South Campus Drive Salt Lake City, UT 84112

Visitors, FedEx, UPS and Amazon deliveries:

Turpin University Services Building (Bldg #350) 1795 E South Campus Drive Salt Lake City, UT 84112

BidNet Direct Contact Information:

● Project Specific Questions: Refer to Selection Schedule for deadline. All questions are to be submitted on the BidNet Direct Website at www.bidnetdirect.com//universityofutah-ufacilities

● BidNet Direct Technical/Bidding Questions: 1-800-835-4603, Option 2 or support@bidnet.com

The current General Conditions (“General Conditions”) and all Supplemental General Conditions (“also referred to a General Conditions”) of the University of Utah are available on the U Facilities website and are hereby made part of these contract documents by reference.

http://www.bidnetdirect.com/universityofutah-ufacilities mailto:support@bidnet.com https://pdc.utah.edu/contractors/ https://pdc.utah.edu/

University Standard Low Bid, 11.5.2024 3

INVITATION TO BID

Sealed bids will be received by the University of Utah (U Facilities) for:

University PROJECT #22913

Project Description: See Project Description and contact information on page 4.

Construction Cost Estimate: $200,000

The bid documents will be available 3:00 PM on August 21, 2025 on the BidNet Direct website .

A MANDATORY pre-bid meeting and site visit will be held at 2:00 PM on August 27, 2025. Please meet at the 310 Wakara west parking lot. All contractors wishing to bid on this project must attend this meeting.

Bids are to be submitted electronically until 2:00 PM on September 3, 2025 through the BidNet Direct website. It is the sole responsibility of the contractor to ensure their bid reaches the BidNet Direct website before the closing date and time. There is no cost to the contractor to submit electronic bids the BidNet Direct website.

Bids may require the uploading of attachments. The submission of attachments containing embedded documents (i.e., zip files, .mov, wmp, and mp3 files, etc.) is prohibited. All documents should be attached as separate files. For questions relating to BidNet Direct, please call 1-800-835-4603, Option 2 or email them at support@bidnet.com.

Any bids over $100,000 will require a 100% Payment and Performance Bond to be included with the cost of your bid. Failure to provide this cost information may result in being deemed non-responsive.

The University of Utah reserves the right to reject any or all bids or to waive any formality or technicality in any bid in the interest of the University.

https://bidnetdirect.com/universityofutah-ufacilities https://bidnetdirect.com/universityofutah-ufacilities mailto:support@bidnet.com

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PROJECT DESCRIPTION

Contact Information:

o Project Specific Questions: Refer to Project Schedule for deadline. All questions are to be submitted through the BidNet Direct website.

University Project Manager: Amanda Kirk | 801-213-7304 | amanda.kirk@utah.edu

Project Description/Base Bid: Remove sod and replace with waterwise seed mix as well as waterwise/native plants. clean up current native plant area and refresh the ground cover materials.

Additive Alternates: N/A

Notes/Additional Information: N/A

Construction Cost Estimate: $200,000

Liquidated Damages: $100.00

Tax Exempt: Yes

☐THIS PROJECT WILL HAVE AN ENERGY INCENTIVE.

Energy Incentive: This project has been identified as having potential energy incentive(s) to be collected from the public utility.

This will require some additional information be filled out and provided back to the University for submission to the utility company. Please reference the incentive information available on the Rocky Mountain Power and Dominion Energy websites.

mailto:amanda.kirk@utah.edu

University Standard Low Bid, 11.5.2024 5

BIDDING PROCESS

1. Drawings and Specifications, Other Contract Documents Drawings and Specifications, as well as other available Contract Documents, may be obtained as stated in the Notice to Contractors.

2. Bids Before submitting a bid, each contractor shall carefully examine the Contract Documents, shall visit the site of the Work; shall fully inform themselves as to all existing conditions and limitations; and shall include in the bid the cost of all items required by the Contract Documents. If the bidder observes that portions of the Contract Documents are incompliant with applicable laws, building codes, rules, regulations or contain obvious erroneous or uncoordinated information, the bidder shall promptly notify the University Representative and the necessary changes shall be accomplished by Addendum.

Bids are to be submitted electronically through the BidNet Direct website until the date and time in this document. It is the sole responsibility of the contractor to ensure their bid reaches the BidNet Direct website before the closing date and time. There is no cost to the contractor to submit electronic bids via the BidNet Direct website. Electronic bids may require the uploading of electronic attachments. The submission of attachments containing embedded documents (i.e., zip files, .mov, wmp, and mp3 files, etc.) is prohibited. All documents should be attached as separate files.

By submitting a bid, in any format, the Bidder / Offeror / Vendor certifies that: (1) no product to be supplied by the Bidder / Offeror / Vendor in connection with this Solicitation is a “forced labor product” as that term is defined in Utah Code 63G-6a-121; and (2) to the extent, if any, that this Solicitation involves technology, or technology services, networks or systems, the Bidder / Offeror / Vendor is not a “restricted foreign entity” as that term is defined in Utah Code 63G-6a-121.

A bid bond properly signed by the contractor and a qualified surety, on the AIA Document A310 – 2010 Bid Bond, or equivalent, in the amount of 5% of the bid, shall accompany the bid submission and uploaded in the BidNet Direct website. If the bid bond is not furnished with the bid through the BidNet Direct website, the BID is NONRESPONSIVE. THIS BID BOND MUST BE ON THE AIA DOCUMENT A310 – 2010 BID BOND, OR EQUIVALENT IN ORDER TO BE CONSIDERED AN ACCEPTABLE BID unless only one bid is received by the University, or the failure to comply with the bid bond requirements is determined by the Director of U Facilities to be non-substantial based on the following:

(a) the bid bond is submitted on a form other than the University’s required Bid Bond form and the bid bond meets all other requirements including being issued by a surety firm authorized to do business in the State of Utah and be listed in the U.S. Department of the Treasury Circular 570, Companies Holding Certificates of Authority as Acceptable Securities on Federal Bonds and as Acceptable Reinsuring Companies for an amount not less than the amount of the bond to be issued. A co-surety may be utilized to satisfy this requirement; and

(b) the contractor provides a bid bond properly signed by a qualified surety and on the required Bid

Bond form by the close of business of the next succeeding business day after the University notifies the bidder of the defective bid bond.

A CASHIER’S CHECK CANNOT BE USED AS A SUBSTITUTE FOR A BID BOND.

3. Contract and Bond

A copy of the Contractor's Agreement can be found on the U Facilities website. The Contract Time will be as indicated in the bid. The successful bidder, simultaneously with the execution of the Contract Agreement, will https://bidnetdirect.com/universityofutah-ufacilities https://bidnetdirect.com/universityofutah-ufacilities https://bidnetdirect.com/universityofutah-ufacilities https://bidnetdirect.com/universityofutah-ufacilities https://bidnetdirect.com/universityofutah-ufacilities https://bidnetdirect.com/universityofutah-ufacilities https://pdc.utah.edu/

University Standard Low Bid, 11.5.2024 6 be required to furnish a performance bond and a payment bond on the AIA Document A312 - 2010 Performance and Payment Bond, or equivalent. These fully executed/signed bonds are to be uploaded to the BidNet Direct website.

The performance and payment bonds shall be for an amount equal to one hundred percent (100%) of the contract sum and secured from a company that meets the requirements specified in the requisite forms. Any bonding requirements for subcontractors will be specified in the Supplementary General Conditions.

4. Listing of Subcontractors Listing of Subcontractors shall be as summarized in the “Instructions and Subcontractor’s List Form”, which are included as part of these Contract Documents. The Subcontractors List shall be e-mailed to PDCContracts@utah.edu within 24 hours of the bid opening. Requirements for listing additional subcontractors will be listed in the Contract Documents.

The University retains the right to audit or take other steps necessary to confirm compliance with requirements for the listing and changing of subcontractors. Any contractor who is found to not be in compliance with these requirements is subject to a debarment hearing and may be debarred from consideration for award of contracts for a period of up to three years.

5. Interpretation of Drawings and Specifications If any person or entity contemplating submitting a bid is in doubt as to the meaning of any part of the drawings, specifications or other Contract Documents, such person shall submit to the University Project Manager a request for an interpretation thereof. The person or entity submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addenda posted through the BidNet Direct website. Neither the University nor A/E will be responsible for any other explanations or interpretations of the proposed documents. A/E shall be deemed to refer to the architect or engineer hired by the University as the A/E or Consultant for the Project.

6. Addenda Addenda will be posted through the BidNet Direct website. Contractors are responsible for obtaining information contained in each addendum. Addenda issued prior to the submittal deadline shall become part of the bidding process and must be acknowledged when the bid is submitted electronically through the BidNet Direct website. Failure to acknowledge addenda may result in disqualification from bidding.

7. Award of Contract The Contract will be awarded as soon as possible to the lowest, responsive and responsible bidder, based on the lowest combination of base bid and acceptable prioritized alternates, provided the bid is reasonable, is in the interest of the University of Utah to accept and after applying the Utah Preference Laws in U.C.A. Title 63, Chapter 56. the University reserves the right to waive any technicalities or formalities in any bid or in the bidding. Alternates will be accepted on a prioritized basis with Alternate 1 being highest priority, Alternate 2 having second priority, etc.

8. University Contractor Performance Rating As a contractor completes each the University project, the University, the architect/engineer and the using agency will evaluate project performance based on the enclosed “University Contractor Performance Rating” form. The ratings issued on this project will not affect this project but may affect the award on future projects.

mailto:PDCContracts@utah.edu https://bidnetdirect.com/universityofutah-ufacilities

University Standard Low Bid, 11.5.2024 7

9. Licensure The Contractor shall comply with and require all of its subcontractors to comply with the license laws as required by the State of Utah.

10. Permits In concurrence with the requirements for permitting in the General Conditions, it is the responsibility of the Contractor to obtain the fugitive dust plan requirements from the Utah Division of Air Quality and the SWPPP requirements from the Utah Department of Environmental Quality and submit the completed forms and pay any permit fee that may be required for this specific project. Failure to obtain the required permit may result in work stoppage and/or fines from the regulating authority that will be the sole responsibility of the Contractor. Any delay to the project as a result of any such failure to obtain the permit or noncompliance with the permit shall not be eligible for any extension in the Contract Time.

11. Right to Reject Bids The University reserves the right to reject any or all Bids.

12. Time is of the Essence Time is of the essence in regard to all the requirements of the Contract Documents.

13. Withdrawal of Bids Bids may be withdrawn on written request received from bidder prior to the time fixed for opening.

Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened.

14. Product Approvals Where reference is made to one or more proprietary products in the Contract Documents, but restrictive descriptive materials of one or more manufacturer(s) is referred to in the Contract Documents, the products of other manufacturers will be accepted, provided they equal or exceed the standards set forth in the drawings and specifications and are compatible with the intent and purpose of the design, subject to the written approval of the A/E. Such written approval must occur prior to the deadline established for the last scheduled addenda to be issued. The A/E’s written approval will be in an issued addendum. If the descriptive material is not restrictive, the products of other manufacturers specified will be accepted without prior approval provided they are compatible with the intent and purpose of the design as determined by the A/E.

15. Financial Responsibility of Contractors, Subcontractors and Sub-subcontractors Contractors shall respond promptly to any inquiry in writing by the University to any concern of financial responsibility of the contractor, subcontractor or sub-subcontractor.

16. Debarment By submitting a bid, the Contractor certifies that neither it nor its principals, including project nor site managers, have been, or are under consideration for, debarment or suspension, or any action that would exclude such from participation in a construction contract by any governmental department or agency. If the Contractor cannot certify this statement, attach to the bid a detailed written explanation which must be reviewed and approved by the University as part of the requirements for award of the Project.

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17. Verification and Certification of Bids If the lowest responsive and responsible bidder is more than 10% lower than the next highest bidder, the University of Utah reserves the right to request the Low Bid Contractor to verify and certify their bid. If the Low Bid Contractor fails to respond in writing within 48 hours of the request their bid may be deemed non-responsive.

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STANDARD LOW BID PROJECT SCHEDULE

PROJECT #22913

EVENT DATE TIME PLACE

BIDDING

DOCUMENTS POSTED August 21, 2025 3:00 PM BidNet Direct website

MANDATORY

PRE-BID SITE MEETING

August 27, 2025

2:00 PM

310 Wakara West Parking Lot

QUESTIONS DEADLINE August 29, 2025 4:00 PM BidNet Direct website

ADDENDUM DEADLINE September 2, 2025 12:00 PM BidNet Direct website

CONTRACTOR BID

& BID BONDS DUE September 3, 2025 2:00 PM BidNet Direct website

SUBCONTRACTOR LISTS DUE September 4, 2025 2:00 PM EMAILED TO PDCContracts@utah.edu

SUBSTANTIAL

COMPLETION DATE

90 Calendar Days After Notice to Proceed mailto:dfcmcontracts@utah.gov