22-S-5001 Kirtland DC MicroGrid BAA (010).pdf

1-Step Broad Agency Announcement

Overview Information

NAICS Code: The NAICS Code for this acquisition is 541715 (Research and Technology in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology), and the small business size standard is

1,000 employees.

Federal Agency Name: Air Force Research Laboratory, AFRL/RXS Materials and

Manufacturing Directorate.

Broad Agency Announcement Title: Kirtland AFB DC Microgrid

Broad Agency Announcement Type: This is the Initial Announcement.

Broad Agency Announcement Number: FA8650-22-S-5001

Catalog of Federal Domestic Assistance (CFDA) Number(s): N/A

Intent to Propose: Offerors that anticipate submitting a proposal are requested to submit an e-mail to Michael Corbett, at (michael.corbett.13@us.af.mil) containing the name of the contractor, the POC, and the contractor’s intent to submit a proposal. This “Intent to Propose” is requested by 12 March 2022, 3:00 p.m. E.D.T.

Proposal Due Date and Time: 12 April 2022, (2:00PM) Wright-Patterson AFB, OH E.D.T. NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3).

Delivery Instructions: Due to COVID 19, the AF requests electronic proposals be submitted using BOTH DoD SAFE (primary method) and email (backup method) to the following addresses:

michael.corbett.13@us.as.mil joshua.ortiz.3@us.af.mil

The maximum email file size the Government can receive is 20 MB.

If the contractor needs a DoD SAFE drop-off invite from the AF, please send that request to michael.corbett.13@us.af.mil and joshua.ortiz.3@us.af.mil no later than 7 days prior to the due date of proposals to ensure a drop off code is provided in a timely manner.

Proposals sent via facsimile or hard copy will not be accepted.

Solicitation Request: Air Force Research Laboratory, RXSC, Wright Patterson Air Force Base is soliciting technical and cost proposals on the research effort described mailto:michael.corbett.13@us.af.mil mailto:michael.corbett.13@us.as.mil mailto:joshua.ortiz.3@us.af.mil mailto:michael.corbett.13@us.af.mil mailto:joshua.ortiz.3@us.af.mil below.

Type of Contract/Instrument: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the

Government may award any appropriate contract type under the FAR or Other Transaction (OT) for Prototype, grant, cooperative agreement, or OT for Research.

The Air Force may also consider award of an appropriate technology transfer mechanism if applicable. It is anticipated that awards under this BAA will generally be Cost Plus Fixed Fee. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Estimated Program Cost: $4.788M

Anticipated Number of Awards: The Air Force anticipates awarding one award for this announcement. However, the Air Force reserves the right to award zero, one, or more contracts for all, some or none of the solicited effort based on the offeror’s ability to perform desired work and funding fluctuations.

Brief Program Summary: The Air Force Research Laboratory (AFRL) Advanced Power Technology Office (APTO) has a need to improve the U.S. Air Force’s ability to provide energy resiliency at Kirtland AFB. This program shall enhance the use of Direct Current (DC) Microgrid capability at the Kirtland AFB as well as offer learning/innovation/solutions to installations across the Air Force and DoD enterprises. The DC Microgrid will be made up of a grid that includes some set of DC on-site generation, DC distribution, DC energy storage, and enable DC consumption. It will also interface with the existing Alternating Current (AC) grid/systems. This APTO program will demonstrate through testing of the DC Microgrid energy system’s ability to interface with the current utility AC grid.

Communication Between Prospective Offerors and Government Representatives:

Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. However, questions related to the objectives of the effort or prior similar efforts may be answered. Only Contracting Officers are legally authorized to commit the Government. If there is any doubt as to whether a response provides a competitive advantage, the answer will be posted publicly via an amendment to this BAA.

Address technical questions to the Technical POC: Mr. Allan Hartong, AFRL/RXSC, 2179 12th St, WPAFB OH, (937) 255-0156, allan.hartong.1@us.af.mil

After submittal of proposals, all questions should be specifically addressed to the Contracting Officer and Contract Negotiator:

Address contracting questions to the Contracting POC:

michael.corbett.13@us.af.mil or joshua.ortiz.3@us.af.mil mailto:allan.hartong.1@us.af.mil mailto:joshua.ortiz.3@us.af.mil

Full Text Announcement

I. Program Description: Air Force Research Laboratory, Materials and Manufacturing Directorate, Systems Support Division, Acquisition Systems Support Branch (AFRL/RXSC) is soliciting technical and cost proposals on the following research effort:

1. Statement of Objective/Description of Technical Area(s):

The objective is to research advanced energy technology by expanding and enhancing the use of DC Microgrids on Kirtland AFB. Specifically, the Air Force is interested in enhanced energy resiliency at Kirtland AFB. An electrical DC Microgrid is defined as a system made up of some or all of the following:

DC generation

DC distribution

DC energy storage DC consumption

Interface (inverters) with AC systems as and if needed

This new DC Microgrid demonstration will provide enhanced capability to the Kirtland AFB mission set and to perform research and development (R&D) to better understand how DC Microgrids can benefit the Air Force and DoD. An

AFRL demonstration should include the installation and testing of hardware and or software that, if approved, will be transferred to Kirtland AFB after the demonstration.

Targeted areas for research and development include:

DC Microgrid efficiencies, security, and resiliency compared to current AC grid technologies

The ability of a DC Microgrid to function independently in an autonomous fashion (islanded mode)

The ability of a DC Microgrid to connect and operate with the existing AC utility grid, and other distributed energy resources and equipment

The ability to expand the DC Microgrid in a plug and play open architecture fashion

The maintenance instructions and or policies to operate and maintain a DC Microgrid compared to the existing AC grid

The environmental impact of a DC Microgrid

The economic impact of a DC Microgrid The capability for a black start

Adherence to the Tactical Migrogrid Standard to the greatest extent practicable

Kirtland AFB has approved the following locations and potential loads for this project:

Facilities served by the DC Microgrid may include 20684, 20685, 20686, and 20687

The parking lot west of B20687 is the primary area for solar shades

The parking lot north of B20684/5/6 is the secondary area for solar shades (the southern part of the parking lot south of the central driveway)

Building Service

Transformer (kVA)

Emergency

Generator (kW)

Air Condition Load

20684 150 40 Mostly evap

20685 2x150 N/A 30 tons

20686 150 N/A Mostly evap

20687 300 N/A 60 tons

These loads should be considered as part of this new DC Microgrid. The installation will provide siting for equipment/storage once size requirements are provided. The DC Microgrid is intended to complement a set of strategies that increase the installation’s energy resilience posture beyond those measures already in place. This program will demonstrate how to create a DC

Microgrid on an Air Force installation. This program will need to address any needed changes to maintenance instructions and or policies of a DC grid as compared to the existing maintenance instructions and or policies of the AC grid.

All construction is to be accomplished using applicable national codes, standards and UFC requirements.

2. Within Scope Modifications: Potential offerors are advised that due to the inherent uncertainty of research and development efforts, awards resulting from this announcement may be modified during performance to make within scope changes, to include but not limited to, modifications which increase overall contract ceiling amount.

3. Deliverable Items:

a. Data Items: Specified on individual CDRL(s)

b. Software: TBD

c. Hardware: TBD

d. Other: TBD

4. Schedule:

a. Overall effort: 24 Months Technical +3 Months reporting

b. Data Items: Specified on individual CDRL(s)

c. Software: TBD

d. Hardware: TBD

5. Other Requirements:

a. This announcement incorporates FAR and supplement provisions and clauses by reference. The full text of provisions and clauses can be found at Acquisition.gov.

b. Program security classification: UNCLASSIFIED -- If a DD254 is applicable, offerors must verify their Cognizant Security Office information is current with Defense Counterintelligence and Security Agency (DCSA) at www.dcsa.mil.

c. TEMPEST requirements: Not Applicable

d. OPSEC: See attached SOO for OPSEC guidance.

e. Export Control: Information involved in this research effort is subject to Export Control (International Traffic in Arms Regulation (ITAR) 22 CFR 120-131, or Export Administration Regulations (EAR) 15 CFR 710- 774).

This effort is subject to export control, therefore, a Certified DD Form

2345, Militarily Critical Technical Data Agreement, will be required to be submitted with proposal.

f. Export-Controlled Items: As prescribed by DFARS 225.7901-4, DFARS 252.225-7048, “Export-Controlled Item (JUN 2013)” is contained in this solicitation. This clause shall be contained in ALL resulting contracts.

g. Contractor Performance Assessment Reporting System (CPARS) will apply to contract awards resulting from this BAA. Interim and final evaluations of contractor performance for contract awards will be prepared in accordance with AFFARS 5342.1503. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluation(s) will be prepared annually (at a minimum). Awardees will be requested to provide a POC to receive notifications of the opportunity to provide feedback. The contractor will be permitted 14 days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the assessments, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions for other procurements.

6. Other Information:

a. Government Furnished Property (GFP) availability: GFP is not anticipated to be made available under any resulting contract.

b. Government Furnished Information and/or Software: Not Anticipated.

NOTE: Additional information regarding technical information for this effort is only available by requesting an Unclassified Distribution D Supplemental Package (via email only). The Supplemental Package can be requested by contacting the Technical Point of Contact, Allan Hartong, Allan.Hartong.1@us.af.mil and the Contracting Officer, Michael Corbett, michael.corbett.13@us.af.mil.

http://www.dcsa.mil/ mailto:Allan.Hartong.1@us.af.mil

The request should include your company name, a company Point Of Contact, address, and a copy of a current/valid DD Form 2345 “Military

Critical Technology Data Agreement.” This Supplemental Package with the full text technical description will be necessary to understand the effort and provide a good technical and cost proposal for each.

Additional information that may be needed to secure a DD Form 2345 can be found in Section III(5)(b) (copied below).

c. Base Support / Network Access: Available Base Facilities: Contractor access to the installation and associated work sites on Kirtland Air Force Base to support the contract agreement entitled “Kirtland AFB DC

Microgrid” FA8650-22-S-5001, lasting 27 months from time of contract award (planned for 29 July 2022). Kirtland AFB will not be providing office space, billeting, or network access.

d. Multiple awards subject to Fair Opportunity are not anticipated.

e. Data Rights Desired:

(1) Noncommercial Technical Data: Unlimited Rights

(2) Noncommercial Computer Software (NCS): Unlimited Rights

(3) NCS Documentation: Unlimited Rights

(4) Commercial Computer Software Rights: Customary Commercial License consistent with Federal statutes and regulations

The Air Force Research Laboratory is engaged in the discovery, development, and integration of warfighting technologies for our air, space, and cyberspace forces. As such, rights in noncommercial technical data and NCS developed or delivered under this contract are of significant concern to the Government. The Government will therefore evaluate any restrictions on the use of noncommercial technical data, NCS, and NCS documentation which could result in transition difficulty or less-than full and open competition for subsequent development of this technology.

In accordance with DFARS 252.227-7013(b)(1) and 252.227-7014(b)(1), the Government shall receive unlimited rights in all noncommercial technical data and computer software developed exclusively with Government funds.

In accordance with DFARS 252.227-7013(b)(2) and DFARS 252.227- 7014(b)(2), the Government shall receive Government Purpose Rights (GPR) in all noncommercial technical data and computer software developed with mixed funding. “Developed with mixed funding” means, “development was accomplished partially with costs charged to indirect cost pools and/or costs not allocated to a government contract, and partially with costs charged directly to a government contract. Offerors that propose delivery of noncommercial technical data, NCS, or NCS documentation subject to Government Purpose Rights should fully explain how a portion of the data was developed at private expense. Specifically, offerors must explain what noncommercial technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the program, and address whether those portions or processes are segregable.

Offerors that propose delivery of noncommercial technical data with Limited Rights, NCS with Restricted Rights, or NCS documentation with

Limited Rights will be considered. Proposals should fully explain what noncommercial technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a

Government contract will be incorporated and how the incorporation will benefit the program and whether those portions or processes are segregable.

Offerors shall include the data rights assertions as required by DFARS 252.227-7017, Identification and Assertion of Restrictions on the

Government’s Use, Release, or Disclosure of Technical Data or Computer Software. The assertions list is included in Section K and due at time of proposals. Assertions must be completed with specificity. Each assertion must identify the technical data or computer software to be delivered and the associated item, component, or process developed exclusively or partially at private expense to which it pertains. Nonconforming data rights assertion lists will not be accepted until submitted in accordance with DFARS 252.227-7017.

Terms used in this section are defined in the clauses at 252.227-7013, Rights in Technical Data-Noncommercial Items, and 252.227-7014, Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation.

THIRD PARTY SOFTWARE (COMMERCIAL AND NONCOMMERCIAL):

If any such software, noncommercial or commercial, is not reasonably identifiable at proposal submission, it must still be approved by the contracting officer prior to incorporation. This obligation to obtain pre-approval by the contracting officer, as described above, continues throughout contract administration.

Noncommercial Computer Software:

DFARS 252.227-7014(d) describes requirements for incorporation of third party noncommercial copyrighted computer software and computer software documentation and is incorporated as follows:

The Contractor shall not, without the written approval of the

Contracting Officer, incorporate any copyrighted computer software or computer software documentation in the software or documentation to be delivered under this contract unless the Contractor is the copyright owner or has obtained for the Government the license rights necessary to perfect a license or licenses in the deliverable software or documentation of the appropriate scope set forth in DFARS 252.227-

7014(b), and prior to delivery of such—

(1) Computer software, has provided a statement of the license rights obtained in a form acceptable to the Contracting Officer;

or

(2) Computer software documentation, has affixed to the transmittal document a statement of the license rights obtained.

In addition, all noncommercial computer software will receive the appropriate level rights set forth in DFARS 252-7014(b), which could include: Unlimited rights, GPR, Restricted Rights, or specifically negotiated license.

Commercial Computer Software:

For commercial computer software, the Government will neither accept nor execute a DD Form 250 for such software deliverables until the Contractor obtains from all third party software suppliers and/or vendors (Licensor) licenses for any commercial computer software to be delivered that are consistent with Federal Statutes, Federal Case Law, and Federal Regulations.

The following is a non-exhaustive list of terms and conditions which are inconsistent with Federal law and shall not be included in the commercial computer software license agreement between the Licensor and the

Government:

1. The license shall not subject the Government to a contingent liability or a liability that is indefinite or indeterminate, including but not limited to: indemnification clauses, unilateral price increases, the right to attorney fees, automatic assessment of charges, or automatic renewal provisions. These provisions constitute obligations in advance or in excess of an appropriation and violate the Anti-Deficiency Act.

2. The license shall be governed by Federal Statutes, Federal Case

Law, and Federal Regulations, and shall not be subject to the laws or jurisdiction of any municipality, state, or foreign country. The license shall not bind the Government to litigation in a particular forum or venue or require the Government to participate in arbitration.

3. The license shall not include non-substitution language that would preclude or limit the Government from using another vendor/reseller and/or product to fulfill Government requirements.

4. The Licensor shall not have the authority to unilaterally terminate the license. All remedies available shall be consistent with the

Disputes and Termination Clauses in the underlying basic contract.

5. The Licensor shall not have the right to enter the premise or monitor Government networks for the purpose of auditing the use of the license.

6. The Licensor shall not have the authority to control or otherwise influence any litigation between a third party and the Government. The

United States Department of Justice has the sole authority to represent the Government in all litigation matters.

7. The Licensor shall not use the fact that the Government is using the

Licensor's products in any notification or advertisement to the public

(e.g., no publicity rights permitted).

8. The license shall not require automatic updates or give Licensor the authority to unilaterally replace the software.

[IF APPLICABLE] Additionally, the Contractor may be required to obtain licenses that comply with the following terms and conditions, based on the Government’s needs:

1. [IF APPLICABLE] The license shall not disclaim all warranties through use of an “as is” provision.

2. [IF APPLICABLE] The license shall neither restrict the Government from using the product at various sites nor limit use of the product by various Government agencies or third parties performing work on behalf of the Air Force under the [PROGRAM NAME]. In performance of the [PROGRAM NAME], Government personnel as well as

Government contractors may use the software, subject to any negotiated limits on number of users, as applicable.

3. [IF APPLICABLE] [The license shall not limit the Government’s use of the software at other Government and Government contractor sites.]

[The license shall authorize the Government to use the software at the following sites: [list].

4. [IF APPLICABLE] The license shall not restrict the Government from copying or embedding elements of accessible code into other applications (e.g., nesting code, derivative works).

The Contractor may obtain agreement from the Licensor to insert the clause below in its respective software licenses intended to be transferred to the Government:

“In the event that any of the provisions of the [Software License] are determined to be inconsistent with Federal law or do not otherwise satisfy the Government's needs, the parties to the [Software License] hereby agree that such provisions shall be null and void as they pertain to the Government. Specifically, the following sections are hereby deleted from the [Software License] [and/or amended as indicated below]:

[Section X: deleted; Section Y: amended as follows […]”

If the Licensor will not agree to the terms and conditions cited herein and/or as contained in DFARS 227.72, the Contractor shall retain the current license on behalf of and for the benefit of the US Government if permissible under its license and such use will not subject the

Government to the terms of the license. If the software in question is required to be delivered to the Government, the Licensor must grant the

Government a sublicense that allows the Government to use the software to meet its requirements.

The Contractor shall provide documentation to clearly correlate or map any commercial computer software to be delivered to:

a) Contract Line Item Numbers (CLINS);

b) Contract Deliverables (CDRLS);

c) Paragraphs in the statement of work (SOW); and

d) Portions of any functional block diagrams and/or system architecture diagrams, so that it can be readily determined where certain commercial computer software corresponding to certain software license agreement(s) are physically located on the system to be delivered under the contract.

II. Award Information

1. Anticipated Award Date: 29 July 2022

2. Anticipated funding for the program (not per contract) FY21, $4.788M

3. This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that due to unanticipated budget fluctuations funding in any or all areas may change with little or no notice.

III. Eligibility Information

1. Eligible Offeror: This is an unrestricted solicitation. Small businesses are encouraged to propose.

2. Cost Sharing or Matching: Cost Sharing is not required.

3. Federally Funded Research and Development Centers: The following guidance is provided for Federally Funded Research and Development Centers (FFRDCs) contemplating submitting a proposal, as either a prime or subcontractor. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC (with exceptions stated in DFARS 235.017-1(c)(4)). There is no regulation prohibiting an FFRDC from responding to a solicitation. However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the

FFRDC, and that determination must be included in the FFRDC’s proposal.

In addition, AFRL must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry.

Only after these determinations are made, would a determination be made concerning the FFRDC’s eligibility to receive an award.

4. Government Agencies: If a Government agency is interested in performing work, contact the Program Manager identified in the BAA. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

5. Other:

a. Foreign participation: Foreign participation may not be permitted.

i. Notice to Foreign-Owned Firms: Such firms are asked to immediately notify the Contracting Officer before deciding to respond to this announcement. Foreign contractors should be aware that restrictions might apply which could preclude their participation in this acquisition.

b. This acquisition involves data that are subject to export control laws and regulations. Only contractors who are registered and certified with the

Defense Logistics Agency and have a legitimate business purpose may participate in this solicitation. Contact the U.S./Canada Joint Certification

Program Office, Defense Logistics Agency, Logistics Information Services

J34, HDI Federal Center, 74 Washington Avenue N., Battle Creek, Michigan 49037-3084, (1-800-352-3572) or the Joint Certification

Program Office (JCO) at JCP-Helpdesk@dla.mil for further information on the certification process. You must submit a copy of your approved DD

Form 2345, Militarily Critical Technical Data Agreement, with your proposal.

c. There are no limits on the number of proposals an offeror may submit.

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/SpecificDD2345Instructions.aspx mailto:JCP-Helpdesk@dla.mil

d. You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date as identified above.

IV. Proposal and Submission Information

1. Overview: Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. The Government intends to review proposals and award some, all, or none of the proposals received without negotiation/discussion;

however, the Government reserves the right to negotiate with those offeror(s) whose proposal is selected for funding.

Offerors should be alert for any BAA amendments that may change proposal requirements or permit extensions to the proposal submission date.

For additional information, a copy of the Broad Agency Announcement (BAA) Guide for Industry is located at https://www.afrl.af.mil/Portals/90/Documents/HQ/BAA%20Ind%20Guide%2 02020.pdf?ver=7AivkWvoUoptKgypgCuIvw%3d%3d

2. Content and Form of Proposal Submission: The paragraphs below identify proposal format and content.

a. General Instructions:

i. Offerors should apply the restrictive notice prescribed in FAR 52.215- 1(e) Instructions to Offerors—Competitive Acquisition. Offerors should consider proposal instructions contained in the Broad Agency Announcement (BAA) Guide for Industry, which can be accessed on line at https://www.afrl.af.mil/Portals/90/Documents/HQ/BAA%20Ind%20Gui de%202020.pdf?ver=7AivkWvoUoptKgypgCuIvw%3d%3d

This guide is specifically designed to assist the offeror in understanding the BAA proposal process.

ii. Technical/management and cost/business volumes should be submitted in separate volumes and must be valid for 180 days.

iii. Proposals must reference the announcement number FA8650-22-S-

a) The cost file(s) spreadsheets must be in Microsoft Excel and include the formulas for calculating cost element bases (i.e., G&A, O/H, etc.)

iv. Offerors are advised that only Contracting Officers are legally authorized to contractually bind or otherwise commit the Government.

https://www.afrl.af.mil/Portals/90/Documents/HQ/BAA%20Ind%20Guide%202020.pdf?ver=7AivkWvoUoptKgypgCuIvw%3d%253 https://www.afrl.af.mil/Portals/90/Documents/HQ/BAA%20Ind%20Guide%202020.pdf?ver=7AivkWvoUoptKgypgCuIvw%3d%253 https://www.afrl.af.mil/Portals/90/Documents/HQ/BAA%20Ind%20Guide%202020.pdf?ver=7AivkWvoUoptKgypgCuIvw%3d%3d https://www.afrl.af.mil/Portals/90/Documents/HQ/BAA%20Ind%20Guide%202020.pdf?ver=7AivkWvoUoptKgypgCuIvw%3d%3d

v. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

vi. No classified technical proposals or cost volumes are expected.

Offerors are encouraged to keep all elements of the proposal package unclassified. In the rare case where an offeror has a need to submit a classified appendix, please contact the technical POC for delivery instructions.

b. Technical/Management Proposal:

i. Page Limitations: The following describes proposal page limitations:

a) The Technical/Management Proposal shall be limited to 15 pages.

Technical/Management proposals and Statements of Work must be provided in Microsoft Word. Signed pages may be submitted in Adobe.

b) Font shall be standard 10-point business font Arial.

c) Character spacing must be “normal,” not condensed in any manner.

d) Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom.

e) All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

f) Pages shall be numbered starting with the cover page being Page 1, and the last page being no greater than Page 15. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc.

g) The proposal page limit does not include the offeror’s proposed Statement of Work (SOW); however, the same formatting rules apply to the SOW, which is limited to a maximum of 10 pages.

h) Please Note: The Government will check the proposal and SOW for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will not be considered for review purposes.

ii. The Technical/Management proposal(s) shall include a discussion of the nature and scope of the research and the technical approach.

Additional information on prior work in this area, descriptions of available equipment, use of base support (if desired), data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. This volume shall include a SOW detailing the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOW. Refer to the BAA Guide for Industry referenced above to assist in SOW preparation. In addition to the contractor proposed SOW, a Government generated SOW attachment containing additional contracting requirements will be included in any resulting contracts. The SOW attachment is included as Attachment 01 to this BAA.

iii. Any questions concerning the technical proposal or SOW preparation shall be referred to the Technical POC.

c. Cost/Business Proposal:

i. Separate the proposal into a business section and cost section.

Adequate price competition is anticipated.

a) See Attachment 1 for the Model Contract. Note that the document awarded may include contract line items (CLINs)/clauses/articles in addition to those in the model(s), and/or some of the CLIN/clauses/articles in the model may be deleted, depending on the specific circumstances of the individual award. Any additions or deletions will be negotiated with the offeror prior to award.

b) The business section should contain all business aspects to the proposed contract, such as type of contract, any exceptions to terms and conditions of the announcement including the model contract, any information not technically related, etc. Provide rationale for exceptions.

c) Associate Contractor Agreements: Associate Contractor Agreements (ACAs) are agreements between contractors working on

Government contracts that require them to share information, data, technical knowledge, expertise, or resources. The contracting officer may require ACAs when contractors working on separate Government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. Prime contractor to subcontractor relationships do not constitute ACAs.

For each award, the contracting officer will identify associate contractors with whom agreements are required.

d) Identify any technical data that will be delivered with less than unlimited rights.

e) Subcontracting Plans: For efforts to exceed $750,000, Subcontracting Plans shall be submitted in the cost/business proposal. Reference FAR 19.704 and DFARS 219.704 for subcontracting plan requirements. Small business concerns are exempt from this requirement. If an IDIQ contract arrangement is http://www.afrl.af.mil/contract/default.htm anticipated, the basis for the subcontracting plan should reflect the entire IDIQ ceiling amount.

f) Limitations on Pass-Through Charges: As prescribed in FAR 15.408(n)(1) & 15.408(n)(2), provisions 52.215-22, “Limitations on Pass Through Charges- Identification of Subcontract Effort (Oct

2009),” apply.

g) Completed Certifications and Representations (Section K) are due with the proposal. Certifications and Representations (Section K) can be found in Section K of the model contract. Offerors may also be required to submit updated or supplemental Certifications and Representations based on the specifics of their proposal.

h) If an offeror proposes the use of Government Furnished Property (GFP), other than GFP identified in the BAA, the offer must specifically identify each piece of GFP in the Cost/Business Proposal and propose and substantiate a rental cost for evaluation purposes in accordance with FAR 45.202. Include the following information in the proposal:

(i) A list describing all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

(ii) The dates during which the property will be used and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

(iii) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

(iv) The voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

ii Cost Element Breakdown: Clear, concise, and accurate cost proposals reflect the offeror's financial plan for accomplishing the effort contained in the technical proposal. As a part of its cost proposal, the offeror shall submit the information outlined below, together with supporting breakdowns. All direct costs (labor, material, travel, computer, etc.) as well as labor and overhead rates should be provided by contractor fiscal year (CFY). Detailed cost element breakdowns by

Government Fiscal Year or calendar year are not required. The supporting schedules may include summary level estimating rationale used to generate the proposed costs. The cost element breakdown(s) should include the following if applicable.

a) Direct Labor: Direct labor should be detailed by number of labor hours by category of labor.

b) Labor and Overhead Rates: Direct labor hours, with their applicable rates, must be broken out and the bases used clearly identified. The source of labor and overhead rates and all pricing factors should be identified. For instance, if a Forward Pricing Rate Agreement (FPRA) is in existence, that should be noted, along with the Administrative Contracting Officer’s (ACO's) name and telephone number. If the rates are based on current experience in your organization, provide the historical base used and clearly identify all escalation, by year, applied to derive the proposed rates. If computer usage is determined by a rate, identify the basis used and rationale used to derive the rate.

c) Material/Equipment: List all material/equipment items by type and kind with associated costs and advise if the costs are based on vendor quotes, data and/or engineering estimates; provide copies of vendor quotes and/or catalog pricing data.

d) Subcontractor Costs: Submit all subcontractor proposals and analyses with your cost proposal (See FAR 15.404-3(b)). If the subcontractor will not submit cost and pricing information to the offeror, this information must be submitted directly to the

Government for analysis. On all subcontracts and interdivisional transfers, provide the method of selection used to determine the subcontractor and the proposed contract type of each subcontract.

An explanation shall be provided if the offeror proposes a different amount than that quoted by the subcontractor. The offeror’s proposal must:

(i) Identify principal items/services to be subcontracted.

(ii) Identify prospective subcontractors and the basis on which they were selected. If non-competitive, provide selected source justification

(iii) Identify the type of contractual business arrangement contemplated for the subcontract and provide rationale

(iv) Identify the basis for the subcontract costs (e.g., firm quote or engineering estimate, etc.).

(v) Identify the cost or pricing data submitted by the subcontractor.

(vi) Provide an analysis of the proposed subcontract in accordance with FAR 15.404-3(b). Provide an analysis concerning the reasonableness, realism and completeness of each subcontractor’s proposal. If the analysis is based on comparison with prior prices, identify the basis on which the prior prices were determined to be reasonable. The analysis should include, but not be limited to, an analysis of: materials, labor, travel, other direct costs and proposed profit or fee rates.

e) Special Tooling or Test Equipment: When special tooling, and/or test equipment is proposed, attach a brief description of items and indicate if they are solely for the performance of this particular contract or project and if they are or are not already available in the offeror's existing facilities. Indicate quantities, unit prices, whether items are to be purchased or fabricated, whether items are of a severable nature and the basis of the price. These items may be included under Direct Material in the summary format.

f) Consultants: When consultants are proposed to be used in the performance of the contract, indicate the specific project or area in which such services are to be used. Identify each consultant, number of hours or days to be used and the consultant's rate per hour or day. State the basis of said rate and give your analysis of the acceptability of the consultant's rate.

g) Travel: Travel costs must be justified and related to the needs of the project. Identify the number of trips, the destination and purpose. Travel costs should be broken out by trip with number of travelers, airfare, per diem, lodging, etc.

h) Computer Use: Detail the amount and kind of computer usage, the cost, and how the costs were derived.

i) Facilities Capital Cost of Money: If Facilities Capital Cost of Money is proposed, a properly executed DD Form 1861 is required.

j) Project Funding Profile: Offerors should include a project funding profile by Government Fiscal Year (GFY) (1 Oct through 30 Sept) for budgetary purposes. This will enable the Government to easily identify program funding needs by GFY.

k) If an offeror takes exceptions to the requirements called out in the announcement (e.g., base support, Government-furnished property (GFP), CDRLs), the exceptions should be clearly stated in the cost proposal.

l) Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

m) Cost/Business proposals have no page limitations.

e. Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

3. Funding Restrictions: N/A

V. Proposal Review Information

1. Peer or Scientific Review Criteria: Proposals will be reviewed using the criteria listed below. The technical aspect, which is ranked as the first order of priority, shall be reviewed based on the following criteria that are of equal order of importance.

a. Technical:

i. Unique and innovative approach to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

ii. The offeror’s understanding of the scope of the core technical areas and ability to integrate these.

iii. Soundness of the offeror’s technical approach including whether the proposal identifies major technical risks, clearly defines feasible mitigation efforts, and demonstrates related experience and qualifications of technical personnel. Availability of qualified technical personnel and experience related to the applicable technology.

iv. The potential to transition the research and development deliverables to future Government needs.

v. Ability of offeror to demonstrate technology, perform analysis, and provide results.

b. Cost/Price: The cost/price criterion includes the realism of the proposed cost. Cost/Price is a substantial factor, but ranked as the second order of priority. (If an offeror proposes the use of GFP other than any GFP identified in this BAA, and that proposed GFP provides the offeror an unfair competitive advantage, then FAR 45.202 requires rental equivalent be applied to the Cost Factor for evaluation purposes only).

2. Review and Selection Process

a. Categories: Based on the Peer or Scientific Review, proposals will be categorized as Selectable or Not Selectable (see definitions below). The selection of one or more sources for award will be based on the Peer or Scientific Review, as well as importance to agency programs and funding availability.

i. Selectable: Proposals are recommended for acceptance if sufficient funding is available.

ii. Not Selectable: Even if sufficient funding existed, the proposal should not be funded.

Note: The Government reserves the right to award some, all, or none of proposals. When the Government elects to award only a part of a proposal, the selected part may be categorized as Selectable, though the proposal as a whole may not merit such a categorization.

b. No other criteria will be used.

c. Prior to award of a potentially successful offer, the Contracting Officer will make a determination regarding price reasonableness.

VI. Award Administration Information

1. Award Notices: Offerors will be notified whether their proposal is recommended for award on or about 27 May 2022. The notification is not to be construed to mean that any contract award is assured, as availability of funds and successful negotiations are prerequisites to any award.

2. Administrative and National Policy Requirements: See Section I.

3. Reporting: Exhibit A of the Contract Data Requirements List (CDRL) is applicable as provided in the Model Contract (Attachment 1) to this announcement.

VII. Other Information

1. Acquisition of Commercial Items: Based upon market research, the

Government is not using the policies contained in Part 12, Acquisition of

Commercial Items, in this solicitation. However, interested offerors may identify to the Contracting Officer their interest and capability to satisfy the Government’s requirement with a commercial item within 15 days of this notice.

2. Support Contractors: Only Government employees will participate in Peer or Scientific Reviews. Offerors are advised that employees of commercial firms under contract to the Government may be used to administratively process proposals, monitor contract performance, or perform other administrative duties requiring access to other contractors' proprietary information. These support contracts include nondisclosure agreements prohibiting their contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished.

3. Feedback Sessions:

a. Contracts: When requested, Feedback Sessions will be provided IAW FAR 35.008(d), but that the procedures will be reasonably modified IAW FAR 15.502.The process will follow the time guidelines outlined in the award notice described in Paragraph VI.1.

b. Assistance Instruments: When requested, an informal feedback session will be provided. The process will follow the time guidelines outlined in the award notice described in Paragraph VI.1.

4. Item Unique Identification and Valuation. It is DoD policy that contractors shall be required to identify the Government’s unit acquisition cost for all deliverable end items for which Item Unique Identification applies.

Therefore, proposals must clearly break out the unit acquisition cost for any deliverable items. See DFARS 211.274-3, Policy for Valuation, for more information. (Per DoD, “fully burdened unit costs” to the Government would include all direct, indirect, G&A costs, and an appropriate portion of fee). For more information, see the following website:

http://www.acq.osd.mil/dpap/pdi/uid/index.html.

5. Pre-Award Clearance: Pursuant to FAR 22.805, a preaward clearance must be obtained from the U.S. Department Of Labor, Employment Standards Administration, Office Of Federal Contract Compliance Program’s (OFCCP) prior to award of a contract (or subcontract) of $10,000,000 or more unless the contractor is listed in OFCCP’s National Preaward Registry https://ofccp.dol-esa.gov/preaward/pa_reg.html. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a preaward clearance from the OFCCP.

6. Updates of Publicly Available Information Regarding Responsibility Matters: Any contract or assistance award that exceeds $600,000; and when offeror checked “has” in paragraph (b) of the provision FAR 52.209-7, shall contain the clause/article, FAR 52.209-9 “Updates of Publicly Available Information Regarding Responsibility Matters.”

7. Proposal Reminders: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

a. Proposals are due to the Contracting POC.

b. Proposals are due no later than the due date and time specified in this announcement.

c. Proposal page limits are strictly enforced.

d. The Cost/Business Proposal must contain all information described in the Content and Form of Proposal Submission Section.

e. Offerors other than small businesses must include a subcontracting plan.

http://www.acq.osd.mil/dpap/pdi/uid/index.html https://ofccp.dol-esa.gov/preaward/pa_reg.html

f. Proposals must be submitted in the format specified.

g. Offerors who have Forward Pricing Rate Agreements (FPRA’s) or Forward Pricing Rate Recommendations (FPRR’s) should submit them with their proposal.

h. If a DD254 is applicable, offerors must verify their Cognizant Security Office information is current with Defense Counterintelligence and Security

Agency (DCSA) at www.dcsa.mil.

i. This effort is subject to export control, offerors must submit a Certified DD Form 2345, Militarily Critical Technical Data Agreement, with proposal.

http://www.dcsa.mil/

ATTACHMENTS

List of Attachments:

1. Model Contract