2131962PWSFinal15April2020.pdf

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1670

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

AC-130J LiteHUD Repair

FD2060-21-31962

15 April 2020

Prepared by:

AFLCMC/WIUAA

235 Byron Street, Suite 19A Robins AFB, GA 31098-1670

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their Contractors (Administrative or Operational Use; 17-08-18). Other requests for this document shall be referred to AFLCMC/WIUAA, Robins AFB, GA 31098-1670.

PR: FD2060-21-31962 PWS REVISION: 0, Distribution Statement: C

TABLE OF CONTENTS

SECTION TITLE PAGE

SECTION 1 DESCRIPTION OF SERVICES 3

SECTION 2 SERVICES SUMMARY 3

SECTION 3 GOVERNMENT FURNISHED PROPERTY 4

SECTION 4 TECHNICAL REQUIREMENTS 5

SECTION 5 GENERAL INFORMATION 9

SECTION 6 APPENDICES 12

1.0 Description of Services:

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to sustain the Lite Heads-Up Display (LiteHUD) Pilot Display Unit (PDU) that is currently being installed on the AC-130J as part of the SideHUD. These services include training, equipping and initial set up of a Depot Level (D-Level) repair facility of the LiteHUD in the Continental United States (CONUS).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by supporting Air Force Special Operations Command (AFSOC) AC-130J aircraft flying missions.

The LiteHUD allows the Gunship pilots to positively identify and monitor friendly forces, armed enemy personnel and civilian bystanders during combat operations. This enables crews to accurately assess ground and maritime situations while maintaining battle space awareness for precision fire support missions.

1.3 Background: The LiteHUD is a small and compact Heads-Up Display (HUD), offering space and weight advantages paired with the latest optical waveguide technology. Its modular and lightweight design improves flight safety, reducing fatigue and increasing situational awareness day or night. Providing seamless operation with Night Vision Goggles, LiteHUD allows for incremental capability upgrades with minimal impact to helmet and aircraft installation. The AC-130J specific unit is the original Display Electronics Unit (DEU) design modified without the camera capability, relocated the control panel and a rotated three (3) position combiner. The AC-130J configuration was developed specifically to meet the Warfighters needs. The LiteHUD is 60% smaller by volume and up to 50% lighter than a conventional HUD. Integrated with Large Area Display, modular design, and packaging concept allows for easy integration into both existing and future aircraft flight decks. It has a significantly larger eye motion box, high-resolution navigation, sensor imagery display under all flight conditions, high brightness, and an all-digital display system giving high reliability. BAE Systems, the Original Equipment Manufacturer is currently providing support through the production installation contracts FA8620-15-G-4054 and FA8620-17-F-4124.

2.0 Services Summary (SS):

Performance Objective PWS Ref Performance Threshold

Quality of Contract Data Requirement List (CDRL) Deliverable

4.2.1 There shall be no more than one (1) rejection of

any deliverable. There shall be no more than three

(3) total rejection(s) of deliverables per quarter.

The Government will reject a deliverable if three

(3) or more technical errors or five (5) or more minor errors are found within the deliverable.

The Contractor will re-submit corrected deliverable within five (5) business days of notification of Government rejection.

Receipt of CDRL Deliverable

4.2.2 There shall be no more than three (3) late

submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Accomplish Prompt Repairs

4.3.3 D-Level repair turn-around times shall be no

greater than 45 days.

Quality Management System (QMS)

5.8 100% compliance with the QMS is required.

3.0 Government Property:

3.1 Government Property: The Contractor shall be responsible for Government property in their possession in accordance with Federal Acquisition Regulation (FAR), Part 45, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.2 Government Property to be Provided: The Government will supply Government Furnished Property (GFP), to include the LiteHUD reparables included on the GFP attachment incorporated into the contract.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property, in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.4 Loss of Government Property:

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. http://www.dcma.mil/aboutetools.cfm

3.5 Return/Retention of Government Property:

3.5.1 All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. With the exception of assets sent in for repair, all Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO.

3.5.2 All material generated under the contract becomes the property of the Government and shall be returned to the Government upon completion of the contract unless the PCO directs the Contractor to retain the material for continued use under a successor contract. All Department of Defense (DD) Form 1423-1, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

4.0 Technical Requirements:

4.1 Period and Place of Performance:

4.1.1 Period of Performance: The period of performance for the contract will be a one (1) year basic period with four (4) 12 month annual option period for a total of five (5) years.

4.1.2 Place of Performance: These repair services will be performed at the Contractor’s facility in Rochester, UK.

4.2 Contract Data Requirements List (CDRL):

Document Identifier DID Title PWS Reference(s) A001 DI-MGMT-80368A Status Report 4.4, 4.4.1, 5.4.2

A002 DI-ADMN-81249B Conference Agenda 4.4.2, 4.5.1 A003 DI-ADMN-81250B Conference Minutes 4.4.3, 4.5.1 A004 DI-SESS-80255A Failure Summary and Analysis Report 4.3.4, 4.3.5, 4.3.6, 4.4.1 A005 DI-QCIC-81722 Quality Program Plan 5.8 A006 TM-86-01Q Technical Manuals 4.4.4 http://www.dcma.mil/aboutetools.cfm

4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable. There shall be no more than three (3) total rejections of deliverables per quarter. The Government will reject a deliverable if three (3) or more technical errors or five (5) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error.

The Contractor will re-submit corrected deliverable within five (5) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Work (WAWF)flow and be submitted directly to the USG member identified on the CDRL.

There shall be no more than three (3) late submissions of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair:

4.3.1 I-Level Maintenance: I-Level maintenance will not be performed on this contract.

4.3.2 O-Level Maintenance: O-Level maintenance will not be performed on this contract.

4.3.3 D-Level Maintenance: The D-level turn-around time shall be no greater than 45 calendar days. All repair/ turn-around times will be calculated from completion of Teardown, Test and Evaluation (TT&E) and finalized negotiations of repair.

4.3.4 Teardown, Test, and Evaluation (TT&E): Upon receipt of each asset, the Contractor shall evaluate the asset(s) to determine the cause of failure. All testing will be completed in the current BAE approved software version. The build standard of the Test Equipment will be maintained and approved for use by the Contractor. The Contractor will provide a detailed teardown and evaluation deficiency report and Firm Fixed Price proposal/quotation within 10 working days for all items submitted for repair to the PCO and Program Manager. The repair proposal will then be evaluated and negotiated prior to funding the repair line item within 10 working days. The 10 working days will commence from acceptance of the TT&E Report and Repair Estimation by the Contractor and may be dependent upon parts availability. The Contractor shall not begin repairs until a notice to proceed has been recommended and accompanying modification to fund the repair work from the USG Contracting Office. Working days exclude UK Bank Holidays, Factory Shut Down days, and weekends. (CDRL A004, Failure Summary and Analysis Report, DI-SESS-80255A)

4.3.5 No Fault Found (NFF): When situations occur where an asset is provided to the Contractor for repair, but the Contractor cannot duplicate the fault, then the asset is deemed as No Fault Found (NFF). The Contractor shall notify the PCO via email within five (5) working days of these instances, and provide a detailed narrative report to the Program Manager and PCO within 10 working days. The five (5) and 10 working days will commence from acceptance of the contract by the Contractor and is dependent upon internal process and resource availability.

The Contractor shall not charge the full repair cost, but only the TT&E amount for items that are

NFF actions. Working days exclude UK Bank Holidays, Factory Shut Down days, and weekends. (CDRL A004, Failure Summary and Analysis Report, DI-SESS-80255A)

4.3.6 Condemnation/Beyond Economic Repair (BER): Condemned or BER reparable are those items which are faulty to an extent where the cost to repair would exceed more than 75% of the cost to replace the item with an identical new production item (calculated by the cost to produce the item at the time of condemnation/BER). (CDRL A004, Failure Summary and Analysis Report, DI-SESS-80255A)

4.3.6.1 In order to determine if condemnation or BER are applicable for a reparable item, the Contractor shall provide the Government with a detailed analysis in Contractor format (standard TT&E report), at a level which allows the Government to perform a technical evaluation of the proposal, to include all costs necessary to repair the item and to replace the item with a new production item.

4.3.6.2 If the Government concurs, the Administrative Contracting Officer (ACO) or PCO will negotiate an amount, not to exceed the respective CLIN price for the item listed in the contract and based on the incurred actuals, for the work performed by the Contractor prior to the condemnation or BER. Approved condemnations/BERs shall be funded via the Over and Above CLIN prior to closing the funded order.

4.3.6.3 Condemnation/BER is applicable to the funded contract line item only. The Contractor shall obtain written concurrence or non-concurrence from DCMA for all units determined by the Contractor to be condemnation/BER. The system Program Manager and PCO will provide concurrence via the ACO

4.3.6.4 The Contractor shall not proceed with the repair until notification to proceed is received from the PCO. Any disposal ordered shall be performed by the Contractor as follows:

Condemned items shall be disposed of and demilitarized IAW Department of Defense (DoD) Publication 4160.21-1-M-1 “Defense Demilitarization Manual”. With authorization from the system Program Manager, the Contractor shall be authorized to retain a condemned item(s) for cannibalization and reuse to effectively reduce further repair costs when cannibalized parts are serviceable and available.

4.3.7 Over and Above

4.3.7.1 If an item is inducted and evaluation reveals that the item has missing components due to cannibalization in the field or has been modified by the field from the OEM’s current configuration, the Contractor will advise the Government on a case-by-case basis and recommend the item be placed in an Over and Above status. Initial notification regarding the significant missing components shall be provided within five (5) business days. The Contractor shall request that the ACO inspect and verify these instances prior to initiating a request to the PCO to place in an Over and Above status. No further action will be taken until the PCO provides direction and funding for induction into the Over& Above contract line item.

4.3.7.2 The Contractor shall not proceed with repairs until the additional effort has been negotiated with the PCO and the appropriate contract modification with required funding under the Over& Above contract line item has been executed.

4.3.7.3 If, during the course of the repair, it is determined that the cost to repair will exceed 75% of the unit’s replacement cost shown in the contract schedule, the item will be placed in an Over and Above status. Notification will be provided to the PCO within five (5) working days of this action. The PCO will provide direction on whether or not to process a condemnation request or to provide a firm fixed price quotation for the completion of the repair. No further work shall be performed until a funding modification has been executed.

4.3.7.4 If, during the course of the repair, an asset is deemed Beyond Physical Repair (BPR), the Contractor shall send its request for determination to the PCO and Program Manager for the purpose of requesting direction from the Government. The Contractor’s determination of BPR shall be verified by the ACO. The item will be placed in an Over and Above status pending negotiation with the ACO for the settlement of its costs incurred, which shall not exceed the Firm-Fixed Price CLIN.

4.4 Reporting Requirements: The Contractor shall report to the Government the technical, support and cost aspects of the service activities throughout the period of performance of the contract. This is limited to repair reporting. With the exception of the Contractors Proprietary Cost Data, when a report format is specified, all data elements called out in that format shall be captured in the Government or Contractor allowed report format. All data to be delivered from this PWS shall be in accordance with the CDRL. (CDRL A001, Status Report, DI-MGMT- 80368A)

4.4.1 Status Report: The Contractor shall prepare and submit a summary of activities/status for the previous month to the Government on a monthly basis. This report shall include, but not limited to, the number of repairs, extent of repairs, any failure trends, funding status and detailed tear down and deficiency reports. . (CDRL A001, Status Report, DI-MGMT 80368A; CDRL A004, Failure Summary and Analysis Report, DI-SESS-80255A)

4.4.2 Conference Agenda: The Contractor shall prepare an agenda for each Program Management Review (PMR) and/or site visit that provides a brief description of the items that need to be discussed. (CDRL A002, Conference Agenda, DI- ADMN-81249B)

4.4.3 Conference Minutes: The Contractor shall prepare and provide the minutes from each PMR and/or site visit to include a brief outline of items discussed and action items, if any.

(CDRL A003, Conference Minutes, DI-ADMN-81250B)

4.4.4 Technical Manuals The Contractor will provide technical manuals to enable troubleshooting breakdown and repair for the Lite HUD sufficient to maintain future repair capabilities. Technical data and drawings will be provided at a level sufficient for provisioning to any reparable replaceable parts of the Lite Hud. (CDRL A006, Technical Manuals, TMCR

TM-86-01Q)

4.4.4.1 In-Process Review (IPR) of Technical Orders: Periodic IPRs ensure TOs are being developed according to the contract requirements and that open discrepancies are cleared prior to publication. IPRs typically consist of reviews at 40% and 80% completion stages, as well as a

Verification and Final review. IPRs are set up at the discretion of the TOMA and will be addressed at the Guidance Conference (if required)

4.5 Meetings/Reviews/PMRs/Site Visits: The Contractor shall prepare for and participate in meetings, reviews, PMR’s and/or site visits to be held at Contractor Site. There shall be no more than two (2) visits per year, duration shall be no more than three (3) working days each. The Contractor shall support these meetings through telecommunications as required by the Government to discuss status and/or any issues. Meetings will be between the Contractor and USAF. Sub-contractor support to meetings is outside the scope of this contract.

4.5.1 PMR’s/Site Visits: The Contractor shall prepare for a semi-annual PMR/Site Visit by the Government to the Contractor’s facility to discuss status and/or issues, if required. Duration shall be no more than three (3) working days. (CDRL A002, Conference Agenda, DI-ADMN- 81249B; CDRL A003, Conference Minutes, DI-ADMN-81250B)

4.6 Packaging: The Contractor shall package and mark material in accordance with the basic contract and/or options as applicable in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns. The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination.

In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.7 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory.

The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.8 Travel: Travel to Robins Air Force Base, Georgia will be required to train the CONUS USAF depot personnel upon availability.

4.9 Training: The Contractor shall provide Familiarization & Orientation training to Government personnel in support of repair of the LiteHUD PDU. This training shall include but not limited to; teardown, test and evaluation. Training shall include use of, and maintenance required, for the ADICTS3 Test Solution and Optical Test Bench.

4.10 Test and Support Equipment: The contractor shall provide to the Government, test equipment used in support of repair of the LiteHUD PDU. This test equipment shall include, but not limited to, ADICTS3 Test Solution and Optical Test Bench.

4.11 Depot Stand Up: The contractor shall provide support used to stand up the Government CONUS depot. This support shall include, but not limited to, training, technical data, test and support equipment; teardown, test and evaluation in repair of the LiteHUD PDU.

4.12 Reachback and Technical Support: The contractor shall provide reachback and technical support to the Government in support of repair of the LiteHUD PDU. This support shall include, but not limited to, LiteHUD PDU, ADICTS3 Test Solution and Optical Test Bench.

5.0 General Information:

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure Contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: UNCLASSIFIED

5.2.2 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.3 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Safety Requirements:

5.4.1 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.4.2 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps including damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the http://www.osha.gov/dcsp/vpp/index.html

Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within four (4) business hours. The Contractor shall cooperate with Government safety investigations. (CDRL A001, Status Report, DI-MGMT-80368A)

5.4.3 Safety and Health Plan: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the PCO within eight (8) hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) workdays for any damage to Government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information if requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

Contractors will not dispose of contract data related to a mishap until notified to do so by the PCO.

5.5 Contractor Manpower Reporting:

In accordance with 10 United States Code 2330(a), the Contractor shall provide a Service Contract Report for each contract that meets the DoD Contract Reporting criteria and is in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The reporting period for contractors is open from mid-October to mid-December for reporting against the prior fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.6 Inspection of Supplies/Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract, the Government reserves the right to inspect Contractor performance.

5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.8 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor.

100% compliance with the QMS is required. (CDRL A005, Quality Program Plan, DI-QCIC- 81722)

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR Part

22.1703 and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A: References

Publication

Title of Publication

Date of Publication Section(s)

That Apply

DoDD 4715.1E

Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005

Entire

DoDD 5205.02E

DoD Operations Security (OPSEC) Program

June 20, 2012

DoD Manual 5205.02- M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004

MIL-STD-2073-1E

Standard Practice for Military Packaging

15 Dec 99, Notice 1 10 May 02

AFI 91-204

Safety Investigations and Reports

5 Aug 11, Chg 1 20 Mar 12 http://www.state.gov/j/tip