213-18543-000_NSU_Fine Arts Building_RFQ--Construction-Services_final.pdf

DGS-30-466

(Rev. 07/22) Page 1 of 15

REQUEST FOR QUALIFICATIONS (RFQ)

Delivery Method: Construction Management at Risk (Step 1 of 2)

Issue Date: July 10, 2026

Due Date: August 10, 2026

Project Name: Renovate/Replace Fine Arts Building

Project Code: 213-18543-000

Commodity/Service: Construction Services

Owner: Commonwealth of Virginia

Issuing Agency & Address: Norfolk State University Facilities Management – Capital Planning and Improvements 700 Park Avenue Norfolk, Virginia 23504

Location of Work: Norfolk State University Campus Existing Hamm Fine Arts Building and adjacent field

Owner’s Architect: Hanbury Architects, located in Norfolk, Virginia

Norfolk State University is seeking a Construction Manager at Risk (referred to as CM, Offeror and Contractor) for construction of the New Fine Arts Building, as described in the attached Request for Qualifications (RFQ). The intent of this solicitation is to select between three (3) and five (5) Offerors, including at least one (1) Virginia Department of Small Business and Supplier Diversity (DSBSD) – Certified Small Business, that meets the prequalification requirements and as deemed best suited by Norfolk State University selection committee. The CM/Offeror would provide pre-construction services and, at the Owner’s sole discretion, provide construction phase services for the proposed project. Upon completion of the RFQ process, the prequalified Offerors will receive a copy of the Request for CM Proposals (RFP).

All inquiries for information regarding this RFQ shall be directed to:

Libbie L. Hudson Capital Procurement Manager llhudson@nsu.edu cc a copy to:

Richard Law Interim Director for Capital Planning and Improvements ralaw@nsu.edu

Email questions regarding this RFQ no later than 5:00 PM (EST) on July 30, 2026. Reference the RFQ number 213-18543-000 and name in the subject field. Responses to questions and any changes to this RFQ will be available as addenda posted to the eVA website as an addendum.

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp

(Rev. 07/22) Page 2 of 15

NO QUESTIONS WILL BE ANSWERED BY PHONE

PRE-QUALIFICATION CONFERENCE: A Mandatory, In-Person Pre-Qualification Conference will be held on Thursday, July 23, 2026, at 10:00 a.m. Location to be provided by addendum.

Sealed qualification packages for furnishing the Work and Services described herein will be received until 2:00 p.m. Eastern Standard Time (EST) on Monday, August 10, 2026. Qualification Packages must be uploaded to eVA (Virginia’s Electronic Procurement System) at eVA - Virginia's eProcurement Marketplace - eVA (eva.virginia.gov).

ALL QUALIFICATION PACKAGES SENT SHALL BE SENT ELECTRONICALLY VIA eVA.

QUALIFICATIONS PACKAGES MUST BE RECEIVED BY ABOVE STATED DEALINE.

In compliance with this Request for Qualifications, including all provisions and attachments referenced herein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described. It is understood that this proposal may be modified by mutual agreement in subsequent negotiations.

Name and Address of Submitting Firm:

Date:

By

(Signature in Ink) Typed Name:

Zip: Title:

FEIN/SSN # Telephone No.( )

Virginia Contractor License Number:

https://eva.virginia.gov/index.html

(Rev. 07/22) Page 3 of 15

1. Project Description:

The Fine Arts Building project includes the renovation of the existing three-story wing of E.L. Hamm Fine Arts Building and the construction of a significant expansion to create a modern facility that supports the university's visual and performing arts programs. As part of the project, the existing lobby, art gallery, music and band instructional spaces, and six-story tower will be demolished to accommodate the new addition while preserving and renovating the three-story portion of the existing visual arts wing of the building.

2. Purpose of RFQ:

Norfolk State University (the Owner) wishes to retain the services of a (CM), to provide pre-construction services with the intent of negotiating a guaranteed maximum price (GMP) for Construction Management at Risk (CM at Risk) construction services for the project, at the Owner’s sole discretion. This will occur when pre-construction services are complete and at the end of the Preliminary Design phase, however, it is possible a phased GMP will be considered, due to early release and phased construction needs. The purpose of this RFQ is to establish a short-list of qualified CMs to receive the RFP.

The owner intends to issue the RFP only to those offerors determined to be qualified by the owner’s Building Committee.

3. Statement of Needs

Upon completion, the expanded and renovated facility will encompass approximately 151,411 gross square feet. The new Fine Arts Building will provide a comprehensive learning, performance, and creative environment to support the University's visual and performing arts programs. The facility will include administrative offices, faculty offices, classrooms, flexible instructional spaces, computer laboratories, art studios, digital media laboratories, graphic design studios, sculpture facilities, photography studios, music rehearsal rooms, recital hall, dedicated band rehearsal space, recording studios, individual practice rooms, performance support spaces, student collaboration and lounge areas, support spaces, storage and an art gallery.

The anticipated construction budget is $95,000,000 based upon the original 2022 funding for the project. The budget is subject to adjustment pending future funding authorizations and project approvals; however, no increase has been approved at this time.

Anticipated Construction Duration:

Demolition / Renovation of Existing Building: May 27, 2027 Early Sitework: September 24, 2027 Building Construction Start: April 10, 2028 Substantial Completion, ready for occupancy: July 11, 2030

4. Justification for CM at Risk method:

The CM will provide real world advice throughout all phases on value engineering, cost estimating and constructability for this project. Value engineering and constructability analysis will enhance the project greatly. If requested by Owner, the CM will also provide a GMP to ensure the project budget is maintained. Having a CM onboard early in the design process to evaluate for constructability and value engineering possibilities is extremely important.

(Rev. 07/22) Page 4 of 15

The Fine Arts Building presents a complex design and construction challenge, requiring the integration of diverse academic disciplines, specialized teaching environments, performance spaces, and advanced building systems within a cohesive facility. The building will be equipped with complicated and specialized systems, such as complex mechanical, electrical and fire protection systems. The CMAR will work closely with the designers and NSU to determine the desired bid packages for all aspects of the project - ranging from items such as equipment, furniture, landscaping, finishes, and infrastructure systems. The building will accommodate studios which will include fume hoods, gas burners and complex HVAC systems to accommodate unique environmental conditions for studio space and equipment. Experience in studio air recirculation and airflow construction will be significant. The facility will require stringent acoustical construction.

The studio and student spaces will require extensive power and data networking requirements to support academic needs.

The building will also have complex fire and life safety requirements. The project will pursue a minimum LEED Silver designation, however, strategies for achieving LEED Gold designation will benefit from CMAR constructability and budget reviews.

The selected Construction Manager (CM) shall provide comprehensive planning and coordination services related to temporary swing space required to facilitate construction activities while maintaining uninterrupted campus operations.

The CM shall work collaboratively with the Owner, design team, end users, and other stakeholders to develop and implement a comprehensive swing space strategy that minimizes operational disruptions and supports the University's academic and administrative mission.

The site also has many constraints and unknowns, which includes utility lines which extend through the site, which may drive the need for alternative foundation systems and below grade investigations. The site will be tightly constrained with minimal laydown areas, which will require just-in-time material deliveries to be coordinated. The builder will be required to manage a dynamic project with high volume of pedestrian and vehicular traffic flow surrounding the site. Risk to the institution will need to be minimized. This is an expansion and renovation project, which will interfere with academic functions. Phasing and sequencing are a way to help the University maintain operations while onsite construction takes place.

There is a need for quality control - subcontractors need to have experience with a building of this type and complexity.

The CM, AE and Owner will have to work together on the costs, taking into consideration cost saving construction means and methods, construction knowledge on reducing costs of systems, the CM will need to draw from recent experience to present valid VE recommendations. The AE and CM working together on design and constructability are required to assure a successful project.

5. Request for Qualifications Process:

The RFQ is the initial step in the process, allowing CMAR to qualify for submitting proposals for construction services on this project. An evaluation committee appointed by NSU will review responses to this RFQ based on the information submitted and any other relevant information.

(Rev. 07/22) Page 5 of 15

Submission Requirements:

The RFQ should be as thorough and detailed as possible to allow proper evaluation of the firm’s capabilities to provide the required goods/services.

a. Submissions shall include the following documents in this order:

1. The completed signature page of this request

2. The completed CO-16 with referenced and required attachments (i.e., bonding letter, project listings, organizational chart, key personnel resumes, the completed “CO-16 Crosswalk of Firm and Key Personnel Experience,” etc.).

3. If submitting a joint venture, joint venture documents shall comply with the requirements of the Virginia Office of the Attorney General and the Code of Virginia. It is important to note that the bonding shall match the joint venture percentages.

4. The completed Virginia State Corporation Commission (SCC) form (See CO-16) and Attachment.

5. eVA registration info (See Attachment A)

b. The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements. Any requested information that is considered to be confidential between the Offeror and a previous client shall be marked proprietary by the Offeror.

c. The Owner reserves the right to visit the office(s) of an Offeror to verify any claim(s) made by an Offeror regarding staff, facilities, capabilities, qualifications and any other reasonable concerns that may arise on the part of the Owner. In such an event, the Offeror must make every reasonable attempt to clarify any concerns expressed by the Owner.

d. The Owner will not be responsible for any costs incurred by an Offeror in response to this RFQ.

e. In the event the Offeror discovers an error in its submission, attention may be drawn to the error by providing a written amendment to the initial Qualifications submission. All amendments shall be received by the Owner on or before the date and time fixed for receipt of Qualifications. The Offeror shall define who is authorized to approve amendments/changes. If an error is discovered after the time and date of receipt of the RFQ response, the Offeror may withdraw from consideration, but the error correction will not be accepted by the Owner.

f. As noted above, Offerors may contact, in writing, the designated Owner point of contact for any required clarifications on this RFQ. Offerors are to refrain from contacting the Owner personnel for purposes of requesting tours or for any other purpose relating to the project.

6. Evaluation of Qualifications:

Bidders’ and Offerors’ qualifications (as submitted on the attached CO-16) will be evaluated against the criteria specified herein.

i. The Owner selection committee will thoroughly review the offerors’ Qualifications submissions using the evaluation criteria defined in this RFQ. The committee will determine which Offerors’ submissions demonstrated the greatest conformance with the requirements set forth in this RFQ;

(Rev. 07/22) Page 6 of 15 the committee will identify a “short list” of no fewer than three (3) and no more than five (5) Offerors to proceed to “Step 2” of the selection process, which is the receipt of the RFP.

ii. The owner will provide written notice to all firms which are not “short-listed” to allow for a 10-day appeal period.

iii. After the ten (10) day period has passed, the short-listed firms will be notified of their selection to move to the RFP stage and will be provided the RFP

Attachments:

1. Attachment A: Vendor eVA Registration Requirements

2. Attachment B: CO-16 (to be completed by Bidders/Offerors in response to the RFQ and the qualification criteria provided herein – Separate Attachment in eVA and CO-16 Crosswalk of Firm and Key Personnel Experience - Separate attachment in eVA)

3. Attachment C: Virginia State Corporation Commission (SCC) form

4. Attachment D: Schedule

(Rev. 07/22) Page 7 of 15

QUALIFICATION CRITERIA

I. BONDING:

A. STANDARD BONDING:

Contractor can secure bonding for this project in an amount equal to or greater than the estimated construction cost from a surety company (1) listed in the United States Department of Treasury, Federal Register, Circular 570: Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies; and (2) licensed to transact surety business in the Commonwealth of Virginia.

B. CAPACITY:

The capacity the organization must meet the project schedule and demands given its current workload.

II. EXPERIENCE AND PERFORMANCE ON PROJECTS OF SIMILAR SIZE AND SCOPE:

This includes consideration of references and client feedback from past and ongoing projects and a demonstrated ability to maintain project schedule and budget.

Firm Experience:

The contractor or contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope within the last ten years. The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project described herein.

Project Team/Staffing:

1. The successful organization shall provide and maintain an experienced, professional project team that is tailored to the size, complexity and scope of work of the Project. It is recognized that the composition of the team will vary in response to the particular phases and needs of the Project. However, the Proposer is obligated to provide sufficient staffing with the qualifications required to expertly manage all construction activities relating to the Project at all times.

2. By submitting a response, the Proposer agrees that no individual assigned to the Project shall be removed from the Project without the prior consent of the Owner.

3. If the Proposer wishes to reassign an individual from the team assigned to the Project to another Project, the Proposer must make a formal, written request to the Owner and must verify that the Owner has received the request not later than ten (10) working days prior to the intended date of reassignment.

4. The Owner will make the final, binding decision on the release from the Project of a member of the team not later than five (5) working days from the intended date of reassignment.

5. The above process may be waived in cases of personal emergency or extreme personal hardship or duress.

The burden of proving such conditions to the Owner remains with the Proposer. In cases in which the Owner requests the removal of a member of the team for the remainder of the duration of the Project, the Proposer’s Project Manager or Principal-in-Charge will act upon such cases promptly and will, within 72 hours, propose a replacement to the Owner.

Key Personnel Experience:

The Project Manager, most likely to be assigned to this project, has served as Project Manager on at least three

(3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

(Rev. 07/22) Page 8 of 15

The Superintendent, most likely to be assigned to this project, has served as Superintendent on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years. Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

III. JUDGMENTS:

Any judgment(s), whether one or several, entered against the contractor for breach of contract for construction within the past ten (10) years may be grounds for denying prequalification, at the agency's sole discretion, after due consideration of the date(s), amount(s), facts and circumstances.

IV. SUBSTANTIAL NON-COMPLIANCE:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances.

The contractor:

1. in the last three (3) years has received a final order for failure to abate or for a willful violation by the US OSHA or by the Virginia Department of Labor and Industry or any other government agency; or

2. has paid liquidated damages for failure to complete a project by the contracted date on more than two

(2) projects in the last five (5) years; or

3. has paid actual damages resulting from failure to complete a project by the contacted date on more than two (2) projects in the last five (5) years; or

4. has been terminated for cause on a contract in the last five (5) years; or

5. was more than thirty (30) days late, without good cause, in achieving the contracted substantial completion date where there was no liquidated damage provision on more than two (2) projects in the last three (3) years; or

6. has received more than two (2) cure notices on a single project in the past two (2) years and/or more than one (1) cure notice on five (5) separate projects in the past five (5) years; or

7. has had repeated instances on a project of installation and workmanship deviations which exceed the tolerances in the standards referenced in the contract documents. Documentation of such instances shall be the written reports and records of the owner's representatives on the project; or

8. has finally completed a project more than 90 days after achieving substantial completion on two (2) or more projects in the last three (3) years, for reasons within the contractor's control. Documented delay of delivery of material necessary to perform remaining work or seasonal conditions that bear on performing the work or operating specific equipment or building systems shall be considered in mitigation; or

9. has had Performance or Payment Bond claims paid on its behalf in the last three (3) years.

(Rev. 07/22) Page 9 of 15

V. CONVICTIONS:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances.

The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years:

a) has been convicted on charges relating to conflicts of interest;

b) has been convicted on charges relating to any criminal activity relating to contracting, construction, bidding, bid rigging or bribery;

c) has been convicted on charges relating to employment of illegal aliens on construction projects.

d) has been convicted: (i) under Va. Code Section 2.2-4367 et seq. (Ethics in Public Contracting); (ii) under

Va. Code Section 18.2-498.1 et seq. (Va. Governmental Frauds Act); (iii) under Va. Code Section 59.1-

68.6 et seq. (Conspiracy to Rig Bids); (iv) of a criminal violation of Va. Code Section 40.1-49.4 (enforcement of occupational safety and health standards); or (v) of violating any substantially similar federal law or law of another state.

e) has been fined or adjudicated of having failed to abate a citation for building code violations by a court or a local building code appeals board.

VI. DEBARMENT & ENJOINMENT:

The following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances:

The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years: has been debarred or enjoined by any agency or political subdivision of the Commonwealth of Virginia, by any agency of the United States or by any agency of another state.

VII. AGENCY QUALIFICATION CRITERIA:

The Owner may also consider other aspects of the qualifications statements as it deems appropriate in evaluating the responses.

VIII. SMALL BUSINESS PARTICIPATION:

CM at Risk only:

1. Target Goal: Under Executive Order 35, July 3, 2019 Cabinet Secretaries and all executive branch agencies have been directed to continue and advance the following on a race and gender-neutral basis: Exceed a target goal of 50% of all capital outlay spending with small businesses certified by DSBSD.

2. At the RFQ stage, offerors will be evaluated based upon small business participation and compliance on previous projects; see the CO-16 for required information.

(Rev. 07/22) Page 10 of 15

3. At the subsequent RFP stage, “short-listed” offerors will be required to submit additional small business information as stipulated in the RFP. This will include a proposed small business participation percentage.

The small business participation percentage is based upon the total of the “cost of the construction work” + the “general conditions fee” components of the Guaranteed Maximum Price (GMP) + the preconstruction services fee. This minimum small business participation level does not include and is not based upon bonding costs, nor the following components of the GMP: the “insurance and taxes fee,” the “CM fee,” nor the “CM contingency.” To be included, the firm must be certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD) as a "small business."

4. Large businesses are encouraged to mentor, partner with, and seek opportunities with small businesses. These opportunities include the subcontracting of both traditional trades (i.e.: mechanical, electrical, plumbing) and management/consulting services (i.e.: project management, site supervision, estimating, scheduling, value engineering, etc.)

5. In an effort to involve small businesses, the CM and the Subcontractors are to undertake the following actions during pre-construction and construction regarding the procurement of materials and services on the Project:

• The work to be performed by subcontractors to the CM will be procured by publicly advertised competitive sealed bidding to the maximum extent practicable. At a minimum, this includes the requirement for the CM to post invitation for bid notices in appropriate newspapers; CMs will provide a recommendation regarding which newspapers to advertise in.

• During the preconstruction services phase when the detailed small business plan is finalized, also utilize qualified small business solicitation lists prepared by the CM and any other resources engaged for such purposes by DSBSD to identify small business entities with the potential to provide products and services to the Project.

• The CM is required to complete an outreach program; program shall include establishing, scheduling and actively promoting the Project small business participation at meetings, fairs and other events designed to raise awareness of the Project’s desires for securing small business participation. At such meetings, fairs, etc., the CM shall provide adequate representation to provide explanations and instructions to those in attendance regarding the processes to follow for small business participation on the Project.

• When economically and managerially feasible, divide the overall work of the Project into small tasks or quantities to permit increased participation of small businesses.

• Where the requirements of the work permit, establish work schedules to encourage the participation of small businesses.

• The CM shall take reasonable steps to subcontract with small business, small women-owned and small minority owned business should any additional subcontracting opportunities arise during the course of the Project.

6. During project execution, the CM must demonstrate compliance with the small business participation levels proposed by the CM and accepted by the offeror at the RFP stage. Demonstration of compliance may include the following information; however, the offeror may specify other methods of demonstrating compliance for review and acceptance by the Owner:

(Rev. 07/22) Page 11 of 15

• Providing documentation that verifies that organizations are qualified to represent themselves as DSBSD-registered small business organizations.

• At a minimum, a provide a monthly summary of small business subcontracts awarded in the prior month and cumulatively to date on the Project, showing small business, small women-owned and small minority-owned business amounts separately (by firm name). Report shall include the percentage (expressed in terms of dollar value) of subcontracts awarded to small business organizations as a percentage of the total requirement as defined above showing small business, small women-owned and small minority-owned business amounts separately.

(Rev. 07/22) Page 12 of 15

Attachment A eVA Registration Information

DGS-30-384

(Rev. 01/21)

Renovate/Replace Fine Arts Building Project #213-18543-000

Vendor eVA Registration Requirements eVA Business-to-Government Vendor Registration, Contracts, and Order: The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies.

All vendors desiring to provide construction and/or professional services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in their bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued, and the current fees can be found on the eVA website at https://eva.virginia.gov/eva-billing.html.

eVA Orders and Contracts: The solicitation/contract will result in (1) purchase order(s) with the eVA applicable transaction fee assessed for each order.

https://eva.virginia.gov/eva-billing.html

(Rev. 07/22) Page 13 of 15

Attachment B CO-16 (to be completed by Bidders/Offerors in response to the RFQ and the qualification criteria provided herein – Separate Attachment in eVA) and CO-16 Crosswalk of Firm and Key Personnel Experience (Separate Attachments in eVA)

(Rev. 07/22) Page 14 of 15

Attachment C

State Corporation Commission Form

State Corporation Commission Form

Virginia State Corporation Commission (SCC) registration information. The offeror:

is a corporation or other business entity with the following SCC identification number: ____________ -OR-is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the offeror in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from offeror’s out-of-state location)

-OR-

is an out-of-state business entity that is including with this proposal an opinion of legal counsel which accurately and completely discloses the undersigned offeror’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

(Rev. 07/22) Page 15 of 15

Attachment D

Anticipated Project Schedule

NOTE: This schedule is only intended to be a planning tool; dates are projected, and the actual schedule may vary from these projections. Under no condition is the Owner bound by this schedule.

Event/Milestone Anticipated Date Range

● Advertise for qualified contractors in eVA 7/10/2026 - 8/10/2026

● Mandatory Preproposal Meeting 7/23/2026 at 10:00 AM

● Deadline for questions 7/30/2026 at 5:00 PM

● Submissions due 8/10/2026 at 2:00 PM

● Submission evaluations 8/10/2026 - 8/24/2026

● Issue notifications to all firms not short-listed 8/25/2026 - 8/26/2026

● Issue notifications to all firms short-listed; 9/5/2026

● Advance to Step 2 – RFP to Short listed 9/8/2026 – 9/31/2026 https://eva.virginia.gov/register-now.html