209079 GCCM RFQ AE.pdf

Last Revised: January 17, 2024

Request for Qualifications For Architectural/Engineering Services

209079 – UWMC ML 4NN/4EE Acute Care Expansion https://university-of-washington.public-portal.us.Workdayspend.com

Submittal Deadline: Friday September 25, 2026, at 3:00 p.m.

University of Washington (UW) through UW Facilities (UWF) is soliciting Statements of Qualifications

(SOQ) from Architectural / Engineering firms to provide design services fora renovation of the 4th floor of the Pacific Tower at the University of Washington Medical Center Montlake campus to create approximately 24 additional medical/surgical acute patient care beds/bays. The project delivery method/form-of-contract is General Contractor Construction Manager (GCCM).

Background: This project is driven by the need to increase the number of acute patient care beds/bays on the UWMC-Montlake campus to support medical care in the region. The North and East wings of the

4th floor of the Pacific Tower encompass 18,500 square feet. The wings were originally designed and constructed as patient care space but were later converted to administrative use. Due to space constraints on the medical campus, UWMC plans to convert these areas back to support acute care capacity.

The conversion of 4NN/4EE to patient care will provide a minimum of 24 acute patient care beds/bays within the existing footprint. The space will be designed to support a flexible, acuity-adaptable care model that enables use across general medical/surgical and post-surgical short-stay populations. This approach allows care delivery to shift in response to changes in patient volume, case mix, and length of stay, without requiring physical modification. The intent is to provide a durable, standardized care environment that aligns with current inpatient standards while maintaining the ability to adapt to evolving clinical practices.

This flexibility supports efficient utilization, and ensures the space remains responsive to ongoing changes in care delivery.

Project Goals:

• Renovate the North and East Wings of the 4th floor of the Pacific Tower to create approximately 24 additional medical/surgical acute patient care beds/bays.

• Ensure patient safety throughout the design and construction of the project.

• Create a welcoming and safe environment for patients, staff, and visitors.

• Design and construct the renovation with thought toward future flexibility for UWMC hospital clinical needs.

• Look for opportunities to address deferred maintenance needs when synergy with the project scope align.

• Minimize disruption to hospital operations, patients, staff, and visitors in the building.

• Design to meet UWMC Facilities and Sustainability Requirements.

Scope of Services: The work of this project will be performed using Lean principles, which may include

Building Information Modeling, Target Value Design, and other Lean approaches. The scope of services shall include:

• Programming and medical planning in collaboration with owner and GCCM

• Development of construction documents, including bid documents

• Permit drawings, assistance/coordination

• Review of equipment and product specifications

• Construction administration services, including, but not limited to, sufficient quality and quantity of inspections to certify the project, review of shop drawings and other submittals, and a CADD/electronic file Record Set of Final As-Built drawings.

• Assistance with GCCM selection, oversight of Mechanical Electrical and Plumbing design

• Structural engineering

• Coordination with the GCCM and early selected subcontractors (per RCW 39.10)

• Coordination with DOH in conjunction with UWMC ML staff.

The University intends to utilize the General Contractor Construction Manager (GC/CM) contracting method for this project, and may also utilize the early selection process for mechanical and electrical subcontractors (EC&MC/CM), as authorized under RCW 39.10.

The selected firm will work under the direction of the Project Delivery Group and will work closely with appropriate University stakeholders including University of Washington Medical Center – Design &

Construction Management.

Pre-Submission Meeting: Those interested in responding to this Request for Qualifications (RFQ) are encouraged to attend a Pre-Submission Meeting at 11:00 AM on Wednesday, September 9, 2026, on Microsoft Teams at the following URL:

https://teams.microsoft.com/meet/243884475932507?p=6azpYCYwjqW2aoaI3n.

Meeting ID: 243 884 475 932 507 Passcode: b62ws6zz https://teams.microsoft.com/meet/243884475932507?p=6azpYCYwjqW2aoaI3n

A. Submittal Requirements and Evaluation Criteria: The SOQ should be concise and shall be done in

A3 format, consisting of three (3) single sided, 11x17 pages. Each side of a sheet of paper that includes text shall be counted as one (1) page for purposes of the page limit. Font size shall be no less than 10 point. This page limit does not include the cover letter, table of contents, BEE Past Performance and

Outreach Plan, resumes, letters of reference, and/or any tabs/dividers used in the submission.

Take note of specific requests for information. The submittals shall be organized in a manner so the selection committee may quickly access pertinent information. In consideration of the reviewer’s time, every effort should be made to avoid duplicating information presented in the SOQ. Firms should avoid generalized qualifications and/or marketing material.

Only an Architectural / Engineering firm will be selected at this time. Joint ventures or teamed firms may respond to this solicitation. If responding as a joint venture; teamed firms must clarify their contractual relationship in their SOQ.

Information provided in response to this RFQ shall be limited to information related only to the firm

(inclusive of an internal or external medical planner), that is submitting a response. A medical planner must be part of the proposed project personnel; which may include joint venture firms. All other subconsultants, including but not limited to, the Engineering Consultants, and specialty consultants, will be selected in consultation with the University during design. Therefore, information regarding subconsultants should not be included in the firms’ responses to this RFQ.

Each firm’s SOQ must include an index and be organized by discrete sections corresponding to the criteria and in the same order as listed below. SOQ’s will be evaluated based on the following requirements with the highest points given to firms with responses most relevant to the criteria stated below.

1) Cover Letter: A cover letter explaining your firm’s interest in this project, addressing, at a minimum, the following:

A. A high-level summary of your firm’s relevant qualifications, including a summary of relevant expertise, experience, and practice.

B. Acknowledge that you have reviewed any addenda issued to the RFQ, as posted on Workday

Strategic Sourcing.

C. Outline the size and organization of your firm and discuss your capability to successfully manage and complete a project of this size and scope within the identified schedule and budget, relative to your expertise and other workload.

D. Identify the office location(s) that will manage and administer this project, as well as the office that will develop the design and construction documents. Information regarding the office that will manage this project and be responsible for developing and designing the construction documents should be featured prominently in your SOQ.

E. The name and contact information of the individual in your firm that the University should contact regarding questions about your SOQ and scheduling a potential interview. The contact information should include the following: name of individual, firm name, address (city, state, zip code), telephone number, and e-mail address.

F. Please indicate in your cover letter if there are any company principals, officers, or employees that are 1) current or former employees of the University of Washington and/or 2) have business interest or family relationship with a UW employee who would be involved with this

Work? If yes, please provide relevant information. The UW will make a determination on how the conflict of interest will be resolved.

G. OMWBE Certification. Please indicate if you identify as a small business, minority-owned business, women-owned business, disadvantaged business, and other historically marginalized businesses, herein referred to as Business Equity Enterprises (BEE).

2) Relevant Experience of the Firm: Demonstrate expertise, experience, and design excellence of the firm relating to university, higher education academic, campus facilities, and/or medical projects.

This RFQ is intended to seek firms who have specific design experience in highly sensitive medical facilities, and demonstrate experience managing considerations such as patient care, infection control, privacy and patient confidentiality, specialized equipment, medical treatment and testing protocols, along with high standards for safety, health and cleanliness. Relevant experience and design excellence examples should be specifically tailored for this project, and should include project characteristics that are easily discernable and related to this project. In response to this criterion, higher points will be awarded to firms featuring projects executed by the office and/or individuals that are proposed to be performing work on this project. For each showcased project, identify the staff proposed for this project that worked on the showcased project. .

3) Ability to Manage Schedule and Budget: Show experience and history of successful completion of related projects highlighting the ability of the staff proposed by your firm to perform the work on this project; include management of schedule and budget throughout the project phases, without loss of excellence in design outcomes. Provide narratives of projects describing how Target Value

Design (or a comparable cost management technique) was used to ensure the design remained within budget, and describe how challenges were overcome. Provide specific recent examples of projects where the design duration was established, what tools your firm used to monitor progress against that schedule, and how issues were identified and managed. Provide examples of design schedules developed by your firm which show an established baseline, the progress measured against that baseline, and any adjustments made to maintain schedule. Describe how the bid and construction schedules were affected by this design scheduling process. Use of tables listing project initial and final costs is discouraged.

4) Programming/ Concept Development/Design Expertise Experience: Provide examples relevant to this project that demonstrate experience in the preparation of programming, including building and site programs, concept development, and design expertise for relevant public works projects. Firms should demonstrate their ability, experience and success advancing complex program, design goals, and concepts from a diverse client/stakeholder groups.

5) Project Management Approach: Describe the project management tools utilized by your firm to successfully manage projects, including the management of staff, subconsultants, and communication protocols. Describe your project management approach, including relevant steps and success in achieving the desired scope, schedule, and LEED sustainability goals of an owner, while staying within the project budget.

Firms should include their approach describing a collaborative interactive approach using BIM.

Describe your firm’s experience with the involvement of a General Contractor / Construction Manager and the Mechanical/Electrical Contractor / Construction Managers, or similar construction procurement methodologies. Include project examples of a collaborative design approach using BIM and other project management tools. In addition, describe your firm’s knowledge and experience in preparing and managing CPM schedules.

6) Integrated Design Experience: Demonstrated expertise and experience of the staff proposed to perform the work on this project in integrated design practices. Identify each staff member’s relevant experience in utilizing an integrated design approach, life cycle cost analysis, and other practices used to establish and meet design goals. Identify participating team members with appropriate experience.

7) Staff Experience and Availability: A description of the staff proposed for performing the work outlined in this RFQ that demonstrates relevant experience from other projects. Include a copy of the resume for key staff proposed for this work. Discuss the availability for this project of the specific team members being proposed. A staffing plan, including the percentage of work-hours commitment of individual staff for each phase of the project (pre-design, design, construction), including but not limited to, principal-in-charge, project manager, project designer, project architect, and construction administrator.

Discuss the proposed staff’s capabilities, experience, and knowledge with BIM as a collaborative design model for use by the design and construction teams on projects. Designate which staff identified for this project has BIM experience and describe their specific BIM project experience and roles.

8) Business Equity Enterprises Past Performance and Inclusion Plan

8.1 Past Performance: Provide a summary of your firm’s performance in the state of Washington over the last five (5) years on projects completed of similar size and scope in utilization of small business entities(sbe), disadvantaged business enterprises (dbe), minority business enterprises

(MBE) women’s business enterprises (WBE), and minority women’s business enterprises (WMBE).

For each project include the following:

• Name of Project

• Final contract value

• Owner’s utilization goals for the project (if any)

• The overall percentage of the final contract value paid to business equity enterprises.

8.2 Submit a Business Equity Inclusion Plan: Your plan should:

• Propose business equity enterprises inclusion goals for this project.

• Discuss the opportunities and challenges you have identified relative to engaging business equity enterprises on this project.

• Outline the proactive strategies, resource commitments and specific steps you will take to effectively reach out to and provide the maximum practicable opportunity for business equity engagement, including mentoring programs, participation in outreach events, programs to ensure prompt payment of subconsultants, etc.

• Describe how your firm will monitor its progress towards meeting the voluntary BEE goals, and how your firm will adjust its strategy in order to improve its performance in this area.

9) Permitting and Other Regulatory Knowledge: Knowledge of and experience with the approval and permit processes of the City of Seattle, Department of Health, or other city/county government agencies, other applicable regulatory agencies, and with the administrative review processes and requirements relevant to this project.

10) References: Submit two (2) project owner references for work completed by the project manager and lead designer. References should come from Owners other than UW Facilities, UW Seattle, UW

Bothell, UW Tacoma Campuses, UW Medicine, or Harborview. Work with our teams is known and may already be used in evaluating criteria. References should be selected from projects prominent in your SOQ. Cited references should include project name, reference name, project role, and current contact telephone number. Refer to the Selection Process section of this RFQ for information about how reference checks will be used in the evaluation process.

B. Acceptance of University’s Standard Agreements: The University intends to utilize the general format of its Agreement for Architectural Services for GC/CM Projects for design services and its standard

Agreement for Professional Services for pre-design work. These Agreements are available for review on the UW Facilities website at https://facilities.uw.edu/projects/business-opportunities/contracts-forms.

Select the ‘Agreement for Architectural Services GCCM OA1’ and the ‘Agreement for Professional Services

– Miscellaneous OA4’ located in the ‘Consultants’ section. Each firm must affirm in this section of the SOQ that the terms and conditions of these agreements are acceptable, or if the firm takes exception to any of the proposed language in the agreements, the firm must specifically describe the reasons for the exceptions and propose in this section of the SOQ alternative language for review and consideration by the University. The University makes no commitment that it will modify any of the terms of these standard https://facilities.uw.edu/projects/business-opportunities/contracts-forms agreements based on the firm’s suggestions. Firms should not comment on the terms of Attachment A to the Agreements that include compensation provisions. Failure to respond to this item will result in the

University eliminating the firm’s SOQ from consideration.

Weighting of Evaluation Criteria: The SOQ will be evaluated based on the following points for each evaluation criterion:

SOQ Evaluation Criteria Weighting (Maximum

Points)

1 Cover Letter No points

2 Relevant Experience of the Firm 5

3 Ability to Manage Schedule and Budget 10

4 Programming and Concept Development Experience 15

5 Project Management Approach 15

6 Integrated Design Experience 10

7 Staff Experience and Availability 35

8 Inclusion Plan for Business Equity Enterprises 10

9 Permitting and Other Regulatory Knowledge 5

10 References No points

11 Acceptance of University’s Standard Agreement Pass/Fail

Total Points: 105

Submittal Deadline: Each firm must submit a Statement of Qualifications responding to the criteria described in this RFQ. Statement of Qualifications and Appendix should be uploaded to the Workday

Strategic Sourcing solicitation event by the date indicated on Page 1 of this RFQ. Submittals received after the deadline will not be considered.

Any addenda issued for this RFQ will be published to the Workday Strategic Sourcing solicitation event.

Firms are responsible for checking the solicitation event for any addenda prior to submission of qualifications.

(Interview by Evaluation Committee)

Interview Selection Process: The SOQs will be scored by an evaluation committee. This committee will be composed of representatives from UW Project Delivery Group, UWMC Design & Construction

Management, and UWMC Operations & Maintenance. The committee’s composition will be reviewed and approved by the PDG Executive Director. The committee will use each firm’s SOQ scores solely to determine a shortlist of the highest scoring firms. The scores from this evaluation will not carry through to the interview evaluation. Each shortlisted firm will be invited by letter to an interview, as well as a mandatory site walk prior to the interview.

In addition to presenting their qualifications, experience, and approach to the project, the firms will be expected to respond to questions from the evaluation committee regarding any elements of their presentation. The firms will be evaluated in the interview based on the following points for each interview evaluation criterion listed below:

Interview Evaluation Criteria Weighting (Maximum

Points)

1 Project: The firm’s understanding of, and approach to, the requirements of the project.

2 Personnel: Experience and knowledge relevant to the project.

3 Communication: Interpersonal communication between team members and the committee.

4 Presentation and Questions: Clarity of expression and thoroughness in the firm’s presentation, and in providing insightful answers to questions asked by the committee. Quality of questions asked by the firm.

The committee will select the shortlisted firm with the highest interview score as the most qualified firm to enter into negotiations with the University. If the University and the most highly qualified firm cannot agree on terms that are fair and reasonable, the University may enter into negotiations with the next most highly qualified firm.

Shortlisted firms will be required to attend a mandatory site walk during the week of October 5-9, 2026.

The selected firm will be expected to take part in the interview and selection process for the GCCM. Those interviews are tentatively scheduled for the week of October 19-23, 2026.

August 4, 2026 Early DJC Announcement

September 1, 2026 Post RFQ for Architect / Engineer

September 9, 2026 Pre-Submittal Meeting

September 25, 2026 SOQs Due

October 2, 2026 Shortlist Announcement

October 5-9, 2026 Mandatory Site Walk(s)

October 5-9, 2026 Interviews

October 9, 2026 Finalist Selected

General Information

References: The University reserves the right to conduct reference checks for the highest scoring firm(s) either after qualifications have been evaluated, and/or after interviews have been held. In the event that information obtained from the reference checks reveals concerns about the firm’s past performance or their ability to successfully perform the work of the agreement(s) to be executed based on this RFQ, the

University may, at its sole discretion, determine that the firm is not qualified to move forward in the selection process and/or to enter into negotiations with the University. In conducting reference checks, the University may include itself as a reference if the firm has performed work for the University, even if the firm did not identify the University as a reference. Likewise, the University reserves the right to check references for the firm from other owners and designers even if they were not identified by the firm as references in the SOQs submitted.

Business Equity: In accordance with RCW 39.19 the University is committed to affording the maximum practicable opportunities for Business Equity Enterprises (BEE) certified by the Office of Minority and

Women’s Business Enterprises. Participation may be either on a direct basis in response to this solicitation or on a subconsultant basis.. The University has an organizational Inclusion Goal of 20%, inclusive of 15% minority and women owned business, on all forms of procurement. This organizational goal does not necessarily represent goals on each project. Project specific inclusion goals should reflect an inclusive culture that truly represents opportunities, goes beyond standard efforts, and is authentic practice in any aspect of the project. For information on certified firms, Bidders may contact OMWBE at 360.753.9693 or http://www.omwbe.wa.gov.

Subconsultant Participation Monitoring and Reporting: The selected Architect/Engineer is obligated to complete the vendor registration in Access Equity. Access Equity is a secure online vendor management system (B2GNow). Confidential information (Tax ID, etc.) will not be published. Architects/Engineers that have previously registered with B2Gnow for any public entity, must verify the system has updated information. Architect/Engineer can access the system at https://omwbe.diversitycompliance.com/ or through a direct link on the Office of Minority and Women’s Business Enterprises (OMWBE) website at:

https://omwbe.wa.gov/. Each month during the contract, the Architect/Engineer will report payments to ALL Subconsultants through the Access Equity system. This monthly reporting information includes total payment in dollars made to the Subconsultant, payment dates, and any additional information required to verify payment to Subconsultants. The Prime Architect/Engineer will enter this payment information into the Access Equity system, and the Subconsultants will verify this payment information in the system. Online training is available through the Access Equity/B2Gnow system. This requirement applies to both Prime Architect/Engineer and Subconsultants.

Business Equity Enterprises:

The University’s Business Diversity and Equity Program recognizes all forms of certified and self-identified diverse firms. BEE include any entity licensed to do business in the State of Washington, including a corporation, partnership, sole proprietorship, or other legal entity that meets any of the following:

1. Certified Business Enterprise (CBE): Any business enterprise certified with the Washington State Office of Minority and Women’s Business Enterprises, Great Seattle Business Association, Northwest Minority Supplier Development Council, or the Women’s Business Enterprise Council.

2. Lesbian/Gay/Bisexual/Transgender Business Enterprise (LGBTE): More than 50% owned and controlled by at least one person who is a member of the LGBT community.

http://www.omwbe.wa.gov/

3. Minority Business Enterprise (MBE): More than 50% owned and controlled by at least one person who is a member of one or more of the following minority groups:

• Asian Pacific American

• Black American

• Hispanic American

• Native American

• Subcontinent Asian American

4. Minority Women’s Business Enterprise (MWBE): More than 50% owned and controlled by at least one woman who is a member of one or more of the above minority groups.

5. Small Business Enterprise (SBE): A business entity that:

Can attest that it is owned and operated independently from all other businesses and; Conforms to the U.S. Small Business Administration Size Standards of the North American Industry Classification System (NAICS) Codes in which it is to be engaged at the UW; or is certified with the OMWBE

6. Veteran’s Business Enterprise (VBE): Certified with the Washington State Department of Veteran’s Affairs (DVA), or a certified Disabled Veteran Business Enterprise.

7. Women’s Business Enterprise (WBE): More than 50% owned and controlled by one or more women.

Notification to Proposers The UW will notify the apparent successful firm of their selection in writing upon completion of the evaluation process. Individuals or firms that were not selected will be notified separately by email.

Optional Debriefing of Unsuccessful Firms Firms who submitted an unsuccessful Response may request an optional debriefing conference to discuss the evaluation of their Response. The request must be sent via email to the Project Manager within three business days of the announcement of the Apparent Successful Firm.

The optional debriefing will not include any comparison between the Response and any other Responses submitted. However, UW will discuss the factors considered in the evaluation of the Response and address questions and concerns about the Proposer’s performance with regard to the solicitation requirements. Debriefing conferences may be conducted in person or by phone and will be scheduled for a maximum of one-half (1/2) hour.

Rejection of Qualifications UW reserves the right at its sole discretion to reject any and all Qualifications received without penalty and not to issue a contract as a result of this RFQ.

No Obligation to Contract

This RFQ does not obligate UW to contract for services specified herein.

Addenda UW reserves the right to change the acquisition schedule or cancel the RFQ at any time. UW reserves the right to make corrections or amendments due to errors identified in the RFQ by UW or a Firm. All RFQ corrections and amendments will be posted as an addendum to the Workday Strategic Sourcing

Solicitation Portal. Firms are responsible for checking the website for this information. UW will not send corrections and addendum to Firms directly.

Proprietary Information/Public Disclosure UW is subject to RCW 42.56 (Public Records Act). All Firm Responses and any subsequent Contract will be “public records” as defined in RCW 42.17.

The Firm must clearly specify any specific information that it claims is confidential or proprietary. Marking of the entire Response or entire sections as proprietary will not be honored. UW will not accept Responses where pricing is marked as proprietary.

All Responses received will remain confidential until the Contract, if any, resulting from this RFP is signed by UW and the Apparent Successful Bidder; thereafter, the Responses will be deemed public records.

To the extent consistent with RCW 42.56, UW will maintain the confidentiality of all information marked confidential or proprietary. If a request is made to view the Firm’s information, UW will notify the Firm of the request and the date that such records will be released unless the Firm obtains a court order enjoining that disclosure. If the Firm fails to obtain the court order enjoining disclosure, UW will release the requested information on the date specified.

Protest Procedure Firms will be given 5 business days after notification of the selection decision to file a written protest.

Protests will be based solely on the following:

a. A matter of bias, discrimination, or conflict of interest on the part of an evaluator;

b. Errors in computing the scores; or

c. Non-compliance with the procedures described in the RFQ.

Protests are to be submitted to the Contract Administrator, Jillian Paxton, at jmp62@uw.edu. The

Executive Director for the Project Delivery Group will issue a written response within 10 business days from receipt of the protest, unless additional time is required. The Executive Director’s protest decision is final. If a protesting firm does not accept the protest response, the firm may try to seek relief from superior court.

RFQ Contact and Questions: All questions regarding this RFQ should be addressed to Yannick Mathews, Project Manager, at (206) 221-8988, or by e-mail at ymathews@uw.edu. An official written UW answer will be provided and will be posted as an addendum to this RFQ Documents in Workday Strategic Sourcing for this Sourcing Event. Verbal answers to questions will be considered unofficial and non-bonding.

Questions should be received no later than 4 business days before the submittal deadline. Questions received after that may not be answered.

Publication dates in the Seattle Daily Journal of Commerce: September 01, 2026 and September 03, 2026.