2027_06 GRAPPLE TRAILER 2_0.pdf

Office of County Commissioners 130 Jacobs Way, Suite 302, Clarkesville, GA 30523

706-839-0200 www.habershamga.com

Request for Quotes 2027-06 Grapple Dump Trailer 2.0

Submission Packet

Habersham County Board of Commissioners is soliciting proposals for:

RFQ 2027-06, Grapple Dump Trailer 2.0 RFQ Release Date: September 30, 2026 Deadline for Questions: October 8, 2026, at 10:00 AM Response Due Date/Time: October 14, 2026, at 10:00 AM Tentative Award date: October 21, 2026

SUBMIT RESPONSES TO:

Habersham County, Finance Department “RFQ 2027-06 Grapple Dump Trailer 2.0”

130 Jacobs Way, Suite 302 Clarkesville, GA 30523 purchasing@habershamga.com 706-839-0200

Office of County Commissioners 130 Jacob’s Way, Suite 301, Clarkesville, GA 30523

706-839-0200 Fax: 706-839-0209 www.habershamga.com https://www.habershamga.com/ mailto:purchasing@habershamga.com

RFQ 2027-06 Grapple Trailer 2.0

Instructions to Submitters

Habersham County is seeking to purchase a new, commercial-grade Grapple Dump Trailer. The trailer will be used for storm debris. Trailer and grapple unit must meet or exceed the following criteria.

Trailer:

1. 18’-20’ dump bed

2. Deck-over style trailer

3. Bumper pull

4. 8’ wide

5. 60” walls

6. Hydraulic dump bed

7. Dual axle

8. 22,000 lb. GVWR

Hydraulic Grapple Arm:

1. Minimum 21’ reach

2. Minimum 3,000 lb. capacity

3. Self-contained power unit

4. Hydraulic outriggers

Desired Timeline of Events

October 21, 2026 Habersham County contracts with dealer and issues Purchase Order.

December 1, 2026* Habersham County takes possession and remits payment.

*Alternative delivery dates may be considered

Questions and Interpretations

No inquiries or interpretation of meaning concerning this Request for Quotes will be made to any interested party orally. Every inquiry or request for interpretation should be made in writing via e-mail. All inquiries and requests for interpretation should be sent via e-mail to purchasing@habershamga.com. All questions and all answers will be posted on the website https://www.habershamga.com/bids. It will be the responsibility of interested parties to periodically check the website for any new information.

Submittal Requirements

Each bidder must submit their Submission Packet and completed Vendor Packet, enclosed in a sealed envelope or box, and marked with the bidders’ name, address and labeled: “2027-06 Grapple Dump Trailer 2.0” and addressed to:

Habersham County Finance Dept.

130 Jacobs Way, Suite 302 Clarkesville, GA 30523

Submissions shall be received no later than 10:00 AM October 14, 2026, at Habersham County’s Administration Building at 130 Jacobs Way, Clarkesville, GA 30523, at which time and place all quotes will be publicly opened and acknowledged.

All proposals shall constitute, for a period of 90 calendar days, an irrevocable offer to provide the goods/services set forth in the specification and proposal.

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 AM and 5:00 PM, Monday through Friday, to the Board of Commissioners Office, Suite 302 located on the top floor, excluding holidays observed by the Habersham County Board of Commissioners. For a complete listing of holidays, please visit www.habershamga.com.

Pricing Sheet 2027-06 Grapple Dump Trailer 2.0

General info:

Quoting Company Name:

Company Representative:

Company Address:

Company Phone Number:

Representative Phone:

Representative Email:

Please provide Price breakdown as indicated below:

Trailer Cost:

Freight:

Other:

Total:

Warranty Description:

I agree to all terms and expectations of the above quote specification and hereby submit this as our official proposal.

Signature of Authorized Company Representative Date

BIDDERS DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the requirements.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That the bidder has liability insurance and a declaration of insurance form will be provided before the commencement of any work.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to bid opening.

That Habersham County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Habersham County reserves the right to waive any technicalities and formalities in the bidding.

That by submission of this bid the bidder acknowledges that Habersham County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

Name:____________________________ Title:_____________________________

Name:____________________________ Title:_____________________________

AFFIX CORPORATE SEAL (If Applicable)

NON-COLLUSION AFFIDAVIT

STATE OF________________________________

COUNTY OF______________________________

Owner, Partner or Officer of Firm ________________________________________________ Company Name, Address, City and State___________________________________________ Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of Habersham County or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between bidders and any official of Habersham County or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME_________________________________________

SIGNATURE _________________________________________

TITLE ______________________________________________

Subscribed and sworn to before me this_____ day of 20___

NOTARY PUBLIC______________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Habersham County. The bidders may be declared, by Habersham County, ineligible for further contracts with Habersham County until satisfactory proof of intent to comply shall be made by the vendor. The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER_______________________________________________________

SIGNATURE___________________________________________________

TITLE_________________________________________________________