2027-021 Snow Plowing.pdf

PDF 2 MB Posted Sep 30, 2026

Attached to: Annual Requirements for Snow Plowing Operations
Solicitation number: 2027-021
Issued by: Hartford County, Connecticut

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Written by GovTribe AI · Oct 1, 2026

This is a Request for Submissions issued by the City of Bristol, Connecticut Purchasing Department for snow plowing operations during the 2026-2027 winter season. The City seeks submissions from contractors and individuals with appropriate plowing equipment to provide snow plowing services. The City intends to contract for forty-four trucks with operators, consisting of up to eighteen small four-wheel drive trucks (Ford F350 or equivalent) with a Gross Vehicle Weight Rating (GVW) of less than 23,999 lbs. and twenty-six or more large dump or tractor-type trucks with a GVW of at least 24,000 lbs. A maximum of four 3-or-4 axle dump trucks may be accepted if necessary to meet the needed number of large trucks. Submissions must be received by 1:30 p.m. on October 7, 2026, at the City of Bristol Purchasing Department, 111 North Main Street, Third Floor, Bristol, Connecticut 06010. All required documentation except the Snow Plow Vehicle Data Sheet must be submitted by November 9, 2026. All selected operators must attend a mandatory Snowplow Operators Meeting on Monday, November 9, 2026, at 7:00 p.m. at the Public Works Yard on Vincent P. Kelly Road. If more responses than needed are received, a reserve list of at least five smaller trucks and five larger trucks will be established. Assignment to the Active List will be made in sequence of date and time of receipt, with preference given to larger trucks. The contract term is for the 2026-2027 winter season, with guaranteed minimum payments provided under specified conditions.

Payment for snow plowing services is based on actual hours worked at the following rates as of September 17, 2026: trucks with GVW between 8,000-9,999 lbs. at $120.00 per hour; trucks with GVW between 10,000-17,999 lbs. at $190.00 per hour; trucks with GVW between 18,000-23,999 lbs. at $200.00 per hour; and trucks with GVW greater than 24,000 lbs. at $255.00 per hour. These rates include a Fuel Adjustment Factor based on Connecticut Procurement Services Division fuel costs and may be adjusted based on actual diesel and gasoline prices on the day of service. Trucks selected for the active list are guaranteed minimum payments of $1,000.00 for trucks between 8,000-17,999 lbs. GVW and $1,500.00 for trucks greater than 18,000 lbs. GVW for the entire winter season, provided the vehicle meets conditions outlined in Attachment B, including vehicle inspection, insurance requirements, cellular phone availability, and responsive availability during storm operations. Contractors must provide Acord certificates of insurance naming the City of Bristol as additional insured with Automobile Liability of $1,000,000 combined single limit, and Workmen's Compensation as defined in Connecticut General Statutes. Invoices must be submitted within thirty days of service provision, and invoices received after June 15th will not be considered for payment. Reserve trucks do not qualify for guaranteed minimum payments. All trucks must be road-worthy and suitably equipped with appropriate plows, flashing yellow lights, fuel, ballast, and tire chains provided by the owner at no cost to the City.

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Date issued: September 17, 2026

City of Bristol

BRISTOL, CONNECTICUT 06010

The City of Bristol is accepting submissions on the following:

2027-021 Annual Requirements for Snow Plowing Operations

All submissions must be submitted on forms and in accordance with specifications supplied by

The City of Bristol Purchasing Department 111 North Main Street

Bristol, CT 06010

Submissions will be received until 1:30 pm, on October 7, 2026.

Nancy Haynes Purchasing Agent Tel. (860) 584-6195 purchasing@bristolct.gov https://www.bidnetdirect.com/connecticut/cityofbristol September 17, 2026

City of Bristol, Connecticut

Request for Submissions 2027-021

The City of Bristol is seeking submissions from contractors and/or individuals with appropriate plowing equipment interested in supporting snow plowing operations for the 2026-2027 season. Documents may be obtained at no charge from the City of Bristol Purchasing Department, 111 North Main Street, Third Floor, Bristol, CT 06010, between the hours of 8:00 am and 4:30 pm Monday through Thursday or at the web address noted below.

Submissions will be accepted until October 7, at 1:30 pm. Submissions received after the opening date and time will not be considered for award. Assignment of vehicles to the Active List will be made in sequence of date and time received, for 26 or more large vehicles greater than 24,000 GVW and up to 18 vehicles 8,000 to 23,999 GVW. Vehicles accepted after fulfillment of the Active List will be listed as reserve vehicles. The City reserves the right to waive any informalities in the submission, to reject any or all submissions, and to accept the submission(s) that in its judgment is in its best interest. The City of Bristol is an Equal Opportunity Employer.

Each submission shall be in a sealed envelope addressed to the City of Bristol Purchasing Department, identified as “Contract 2027-021 Snow Plowing Operations."

Nancy Haynes Purchasing Agent Tel. (860) 584-6195 purchasing@bristolct.gov http://www.bristolct.gov/bids

2026-007 Snow Plowing Operations

TABLE OF CONTENTS

SECTIONS PAGE

1. Time and Place of Submission Opening 1

2. Intent 1

3. Scope of Services 1

4. Requirements 4

5. Active List 4

6. Insurance Requirements 5

7. Indemnification 5

8. Termination 5

9. Equal Employment Opportunity / Affirmative Action 5

10. Award Considerations 6

11. Addenda 6

12. Independent Contractors 7

ATTACHMENTS

Attachment A General Rules and Regulations 2 pages

Attachment B Guaranteed Minimum Payments 2 pages

Submission Form – Snow Plow Vehicle Data 2 pages

Non-Collusion Affidavit 1 page

W-9 Identification Number Certification 1 page

Form PUR-010 Confirmation of Independent Contractor Status 1 page

2027-021 Snow Plowing Operations Specifications - Page 1 of 7

INSTRUCTIONS TO BIDDERS

CITY OF BRISTOL, CONNECTICUT 06010

The following instructions and specifications shall be observed by all Interested Contractors:

1. Time and Place of Submission Opening Submissions will be received until 1:30 pm, October 7, 2026, at the Purchasing Department, with an office at 111 North Main Street, Third Floor, Bristol, CT 06010. Submissions may be withdrawn 90 days after opening if no award has been made.

The owner/operator shall furnish for the City of Bristol Purchasing Department a completed Snow Plow Vehicle Data Sheet (2026-2027 Season) for EACH vehicle to be considered on or before October 7, 2026, at 1:30 pm. All other required documentation must be submitted on or before November 9, 2026.

Please note that all information is required to consistently reflect the vehicle owner information; i.e. if a vehicle is owned by an individual, LLC, or corporation, then corresponding registration and insurance shall be secured by the named vehicle owner, and payment for services rendered will be made to the named vehicle owner.

No bid bond is required for submission. Failure of a contractor to perform services as specified will constitute authority for the City of Bristol to pursue the services on the open market. The contractor shall agree to promptly reimburse the City for excess cost of such services.

2. Intent This document intends to secure submissions from individuals and/or companies desiring consideration for assisting the City of Bristol in snow plowing operations for the 2026-2027 Winter Season.

ALL OPERATORS OF VEHICLES SELECTED FOR THE ACTIVE AND RESERVE LISTS MUST ATTEND A

SNOWPLOW OPERATORS MEETING THAT WILL BE HELD ON MONDAY, NOVEMBER 9, 2026 AT THE

PUBLIC WORKS YARD, VINCENT P. KELLY ROAD AT 7:00 PM. Active and/or reserve list contractors who, for legitimate business reasons, cannot send drivers and trucks to this meeting must send a responsible representative.

Be advised that purchase orders as issued by the Purchasing Agent, together with these specifications, shall serve as the entire contract between the City and any entity engaged in snow plowing operations.

3. Scope of Services The City of Bristol Public Works Department is seeking the services of qualified individuals and/or companies to assist in snow plowing operations for the 2026-2027 Winter Season. The City intends to contract for forty-four (44) trucks with operators, consisting of up to eighteen (18) small four-wheel drive trucks, Ford F350 or equivalent, with a Gross Vehicle Weight (GVW) of less than 23,999 lbs.; and twenty-six (26) or more large trucks, dump or tractor type with a GVW of at least 24,000 lbs. The

City of Bristol, Connecticut 2027-021 Snow Plowing Operations Purchasing Department Specifications - Page 2 of 7 number of trucks with operators to be assigned to the active list will be limited, with preference given to larger trucks (i.e., if more than 26 large truck submissions are received, the Public Works Department reserves the right to accordingly reduce the number of small trucks contracted). A maximum of four (4) 3-or-4 axle dump trucks may be accepted only, if necessary, to reach the needed number of large trucks.

All trucks must have a body suitable for carrying a ballast load (furnished by owner) or shall have other suitable ballast, such as securely attached concrete blocks.

If the City receives more responses than needed for operations, a reserve list of at least five (5) smaller trucks (less than 23,999 lbs.) and five (5) larger trucks (at least 24,000 lbs.) will also be established to fill in when vehicles from the active list are unavailable. Reserve trucks are required to conform to the same specifications required of trucks selected for the active list.

Please note that in selection of vehicles for use within this program, preference is given to vehicles with GVW weights as follows:

1. between 24,000 and 55,000 lbs.

2. between 18,000 and 23,999 lbs.

3. greater than 55,000 lbs.

4. between 10,000 and 17,000 lbs.

5. between 8,000 and 9,999 lbs.

Notwithstanding the above provision, assignment of vehicles to the Active List will first be made in sequence of date and time of receipt of submission to the Purchasing Department; vehicles accepted after fulfillment of the Active List will be included on the list of reserve vehicles. In establishing the active and reserve lists for trucks, additional consideration will be given to past performance and experience in City snow plowing operations. Payment for snow plowing services rendered will be for only those hours actually worked based on the following rates as established by the Board of Public Works:

Current Rates as of September 17, 2026:

Trucks with GVW between 8,000 lbs. and 9,999 lbs. --- $120.00/hour

Truck with GVW between 10,000 lbs. and 17,999 lbs. --- $190.00/hour

Truck with GVW between 18,000 lbs. and 23,999 lbs. --- $200.00/hour

Truck with GVW greater than 24,000 lbs. --- $255.00/hour

3-yard pay loaders with angle plow not less than 12 ft. --- $255.00/hour

3-yard pay loaders with a 3-yard bucket --- $255.00/hour

Please note that the rates posted above include a Fuel Adjustment Factor (Gas and Diesel) that is subject to change based on actual fuel cost as reported by the State of Connecticut Procurement Services Division (“CPSFP”) via the website below.

Purchasing Department Specifications - Page 3 of 7

Fuel Adjustment Factor

(Factor based on CPSFP Fuel Cost posted on 09/16/2026: Gas $5.4533/gal and Diesel $5.4990/gal) Gas Fuel Adjustment Factor = CPSFP New Haven Harbor Gasoline Prices - 5.4533 Diesel Fuel Adjustment Cost = CPSFP New Haven Harbor Diesel Fuel Prices – 5.4990

CPSFP New Haven Harbor Costs are indicated on the website below:

https://biznet.ct.gov/fuelprice/

Please note that the price contained within the Connecticut Fuel Cost Report is wholesale cost, not the cost at the pump, and is used by the City of Bristol for comparative purposes. For example, the above database cost on September 16, 2026 was $5.4990 per gallon for diesel and $5.4533per gallon for gasoline, and the cost at the pump was $6.34 per gallon for diesel and $4.49 per gallon for gasoline.

The purpose of the adjustment factor is to compensate contractors if the cost of fuel increases.

No adjustment will be made if the price decreases below the index.

Calculated rates are determined based on the following

The rate for trucks between 8,000 lbs. and 9,999 lbs. will be

120.00 + (6.74 x (CPSFP{day of storm} minus CPSFP{Sept 6 price})) = 8,000 to 9,999 lb. rate

The rate for trucks between 10,000 lbs. and 17,999 lbs. will be

190.00 + (7.86 x (CPSFP{day of storm} minus CPSFP{Sept 6 price})) = 10,000 to 17,000 lb. rate

The rate for trucks between 18,000 lbs. and 23,999 lbs. will be

200.00 + (7.85 x (CPSFP{day of storm} minus CPSFP{Sept 6 price})) = 18,000 to 17,000 lb. rate

The rate for trucks greater than 24,000 lbs. will be

255.00 + (7.85 x (CPSFP{day of storm} minus CPSFP{Sept 6 price})) = greater than 24,000 lbs.

and loaders

A representative example is shown as follows:

1. The hourly rate paid for a 20,000 GVW vehicle will in part be based on the fuel cost on the day of snow plowing. For example, if the price of diesel on the index increases fifty cents from $4.999/gal to 5.4990, the diesel fuel adjustment factor will be 0.50 and the hour rate paid for a 20,000 GVW would be $206.60 per hour.

Purchasing Department Specifications - Page 4 of 7

200.00 + (7.86 x (6.34 –5.4990)) = 200.00 + (7.85 x 0.841) = 200.00 + 6.60 = 206.60

4. Requirements A copy of the City's Rules and Regulations for Hired Plows and Drivers for snow plowing operations is included for reference in Attachment A. Drivers must conform to all requirements outlined in Attachment A, and must have all documentation on file with the Purchasing Department. Failure to supply required documentation may result in the contractor being removed from consideration of service.

All work shall be performed in a professional manner, consistent with trade standards. The City shall be sole judge in determining the acceptability of all work performed under this contract. Failure to maintain an acceptable level of quality and responsive service will be documented by the Public Works Department; one (1) or more documented instances shall be grounds for termination of this agreement, and will result in the contractor being debarred from provision of service for a period of up to two years.

The City of Bristol debarment policy is available via the following link:

http://www.bristolct.gov/DocumentCenter/View/11910

All trucks will be required to have either a cellular telephone or two-way radio communication to another vehicle that can be contacted by phone. Trucks must also have an operational auxiliary 12V plug [cigarette lighter type receptacle] for a portable GPS system to be plugged into if/when a truck is assigned a GPS unit. As a trial this year, the City may periodically and randomly assign a GPS unit to one or more trucks during a contracted storm

Vehicles being considered for the active or reserve lists may require an inspection by the City.

Arrangements for vehicle inspections shall be made through the Public Works Superintendent of Equipment Maintenance James Divirgilio at 1-860-584-7792 x 3, if notification is made by the City that the vehicle is being considered for either the active or reserve lists.

All owners and/or operators are also reminded of the FHWA drug testing rules for all drivers subject to CDL requirements. Companies with 50 or more drivers shall have implemented these rules on or before January 1, 1995. Companies with less than 50 drivers shall have implemented the rules on or before January 1, 1996.

All permits, licenses and insurance necessary for prosecution of work shall be secured by Contractor.

All work done and equipment used shall comply with all pertinent O.S.H.A., Federal, State, and Local regulations.

5. Active List Trucks selected for the active list will be guaranteed a minimum total payment for the entire winter season of 2026-2027 based on the following: $1,000.00 for selected trucks between 8,000 lbs. and 17,999 lbs. (GVW), and $1,500.00 for selected trucks greater than 18,000 lbs. (GVW); provided that each vehicle on the active list satisfies the conditions outlined in Attachment B. Please note that trucks selected for the reserve list will not qualify for the guaranteed minimum payment.

Purchasing Department Specifications - Page 5 of 7

6. Insurance Requirements The City of Bristol requires that any contractor providing materials, equipment or services to the City, must provide to the City an Acord certificate of insurance naming the City of Bristol as additional insured, for the following:

Automobile Liability in the amount of $1,000,000 (combined single limit); Property Damage and Bodily Injury coverage.

Additionally, submissions made by a sole proprietor, LLC or corporation, or submissions made by an individual wherein a driver other than the vehicle owner is the designated driver, shall provide evidence of the following coverage:

Workmen’s Compensation as defined in the Connecticut General Statutes

Snow plow liability must be included on automobile liability. Bidders are required to confirm compliance with this section with their insurance carrier, prior to submission of any bid response. Any subcontractor to a contracted firm shall be likewise covered, and shall furnish certificates of coverage acceptable to the City before starting work.

If a certificate indicates that only scheduled vehicles are covered, then the vehicle(s) must be specifically included on said certificate.

7. Indemnification The Bidder requesting the use of city facilities, of the City of Bristol; or contracting goods, services, materials, labor and the like with the City of Bristol; its respective officers, agents, and servants, does hereby agree that the bidder will indemnify and save harmless the City of Bristol, its respective officers, agents and servants from and against any and all claims, damages, losses, litigation expenses, counsel fees and compensation arising out of any injuries (including death) sustained by, or alleged to have been sustained by, the public or any persons on or near the site, or on any other person or damage to property, real or personal, including property of the City of Bristol and their respective officers, agents and servants, caused in whole or in part by the acts or omission of the bidder or any participant or spectator or anyone directly or indirectly employed or working for the bidder while engaged in the activity in the City of Bristol.

8. Termination The Contract may be terminated by the city if at any time, work is unnecessarily delayed, willful violations of Contract conditions exist, the contractor fails to follow direction provided by the Streets superintendent or his designee, or the conditions are being executed in bad faith. The city's written termination notice to the Contractor will allow five (5) days thereafter to commence corrective measures satisfactory to the City. In the event of non-compliance, the City shall notify the Contractor in writing to immediately discontinue any further work. Subsequently, the City shall take the necessary action to complete the remaining contract work.

Please note that any contract executed by the City of Bristol is subject to the appropriation of funds.

9. Equal Opportunity-Affirmative Action The successful contractor shall comply in all aspects with the Equal Employment Opportunity Act. Each contractor with 15 or more employees shall be required to have an Affirmative Action Plan which

Purchasing Department Specifications - Page 6 of 7 declares that the contractor does not discriminate on the basis of race, color, religion, gender, national origin or age and which specifies goals and target dates to assure the implementation of equal employment. Each contractor with fewer than 15 employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate on the basis of race, color, religion, gender, national origin or age. Findings of non-compliance with applicable State and Federal equal opportunity laws and regulations could be sufficient reason for revocation or cancellation of this contract.

10. Award Considerations The Purchasing Agent reserves the right to reject any or all submissions, to waive any informality in submissions and unless otherwise specified to buy any part or the whole from one or more bidders when it is to the City's best interest to do so.

Determination of the best interests of the City shall include consideration of active or pending civil litigation between the City and any firm (or its subcontractor or supplier) submitting a bid to the City.

Additionally, the City shall take into consideration tax debt obligations that are in arrears for more than one year. The City further reserves the right to garnish amounts due, for the purpose of resolving said tax obligations.

The individual signing this submittal hereby declares that no person or persons other than members of his/her own organization are interested in this Project or in the contract proposed to be taken; that it is made without any connection with any other person or persons making a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the City of Bristol is directly or indirectly interested therein, or in the supplies or works to which it relates or will receive any part of the profit or ant commission therefrom in any manner which is unethical or contrary to the best interest of the City of Bristol.

All employees, elected officials, and appointed officials shall be subject to the Code of Ethics as outlined in Article V, Sections 2-124 through 2-131 inclusive, of the City of Bristol Code of Ordinances. Such persons shall not engage in any business or transaction that is incompatible with the proper discharge of his/her official duties.

City employees may not engage in the provision of services to the City outside of their normal employment functions as an independent contractor, unless their normal employment functions bear no relevance to other special services (e.g. a City accountant providing basketball referee services to the Board of Education).

11. Addenda If it becomes necessary to revise any part of this request or if additional data is necessary to enable interpretation of provisions of this document, revisions or addenda will be provided to all prospective firms who receive this document; such revisions or addenda will additionally be posted on the following website:

https://www.bidnetdirect.com/connecticut/cityofbristol

This document includes an acknowledgment page; this page must be faxed back to the Purchasing Department, to ensure proper notification of changes to the published documents. The City of Bristol

Purchasing Department Specifications - Page 7 of 7 does not assume responsibility for any vendor that does not receive revisions or addenda, where the vendor has not acknowledged receipt of any portion thereof.

Questions regarding this document should be referred to Nancy Haynes at (860) 584-6195 or at nancyhaynes@bristolct.gov.

12. Independent Contractors Individuals providing services under this program are considered to be independent contractors and not operating as employees of the City. Persons making submissions as an individual (i.e. not as a corporation or LLC) are required to execute form PUR-010 to confirm their status as an independent contractor.

Please note that this form is not required for businesses providing submissions under this program.

All entities are required to include with their submission a completed W-9 form that reflects their tax status; said form must be consistent with form PUR-010 (if required) as well as vehicle ownership records.

Purchasing Department ATTACHMENT A - Page 1 of 2

2027-021 ATTACHMENT A

GENERAL RULES AND REGULATIONS FOR HIRED PLOWS AND DRIVERS

FOR SNOW PLOWING OPERATIONS

1) All trucks hired for snow plowing operations shall be road-worthy and suitably equipped. All plows, flashing yellow lights, fuel, ballast, and tire chains shall be provided by the truck owner or contractor at no additional cost to the City. All trucks and plows more than six years old must be inspected and approved by the City's Garage Superintendent. An up-to-date/valid certificate of insurance and vehicle registration must be on file in the Purchasing Department whenever trucks are called in to plow. Insurance must be in at least the amounts listed in Section 6 of the specifications.

2) Plows on small trucks must be power reverse, at least 8 feet long by 28 inches high. Plows on large trucks must be at least 11 feet long by 34 inches high.

3) Markings identifying hired plow trucks under this contract may be furnished by the City. These signs, if issued, would be issued at the beginning of the plowing season and must be in place and visible at all times during plowing operations.

4) Each driver will report with his/her vehicle to the Public Works Yard on Vincent P. Kelly Road within 30 minutes of being called or at the time designated when they are called out. In the event of an unforeseen circumstance that may delay reporting for duty, drivers shall immediately inform the Supervisor at the City Yard. Repeated failure to report for plowing operations on time may result in removal from the list of active drivers and trucks available for snow plowing operations.

5) No trucks will be allowed to commence snow plowing operations without ID signs, a full ballast load, full fuel tanks, and tire chains in place. Four-wheel drive vehicles equipped with snow tires on all wheels may commence plowing operations without chains with the prior consent of the City Supervisor.

6) All plow trucks must be equipped with flashing yellow lights; preferably trucks should be equipped with a DOT

3 strobe system.

7) All hired drivers and their vehicles will be assigned to a City Supervisor and will follow their direction concerning snow plowing assignments, methods, etc.

8) Upon completion of an assignment, drivers will report to a location designated by their City Supervisor for additional instructions and/or reassignment, and/or to return their sign.

9) Drivers who do not follow the instructions of the City Supervisor will be released from the plowing operations.

Any truck driver/operator, or the entity of which said person is operating under this contract, may be removed from service for the remainder of the season and for a period of up to two years, if issued one (1) or more documented occurrences of failure to follow the instructions of the City Supervisor, or documented occurrences of failure to meet the conditions of this contract, per debarment guidelines outlined in Section 4 of the contract specifications.

10) Drivers who are found not actively working in their assigned area during the snow plowing operation without the knowledge and approval of their City Supervisor will be released from the plowing operation immediately.

Purchasing Department ATTACHMENT A - Page 2 of 2

11) Equipment breakdowns shall be promptly reported to the City Supervisor or the City Yard. All repairs shall be the responsibility of and at the expense of the truck owner or contractor. Equipment breakdowns that extend beyond sixty (60) minutes may result in an adjustment of hours paid and/or release from the plowing operation.

12) Hired plows will be compensated based on the actual hours worked. INVOICES SHALL BE SUBMITTED NO

LATER THAN THIRTY (30) DAYS FROM PROVISION OF SERVICE. The City’s fiscal year ends annually on June 30th, and funds available for payment of snow plowing obligations prior to that date are no longer available on July 1st or thereafter. Invoices received after June 15th will not be considered for payment.

13) A compilation of all hours worked in any particular month shall be reported to the Public Works Department no later than the fifth work day of the following month. The compilation will be checked against departmental records and will be the basis of payment after any differences are resolved.

14) Truck drivers/operators must possess the appropriate/valid State of Connecticut Driver’s License for the size of truck they will be operating. A copy of such current license must be on file with the City of Bristol Purchasing office as well as a copy of the current medical card for CDL drivers.

15) Snow plow trucks must be equipped with a cellular telephone. Contractors providing multiple plow vehicles, which have two-way radios on their Company frequency, will only need to provide one cellular phone number as long as there is one phone-equipped vehicle that can contact, via two-way radio, the other plow vehicles provided by the Contractor.

16) Trucks must have an operational auxiliary 12V plug [cigarette lighter type receptacle] for a portable GPS system to be plugged into if/when truck is assigned a GPS unit. If the City issues/assigns a portable GPS unit to the truck, the operator and/or contracting company/individual will be responsible for ensuring that the GPS unit is plugged in at all times during the contracted time of the storm. Further, the operator and contracting company/individual will be responsible for any damage the GPS unit sustains while the unit is in their possession. An adjustment of hours paid and/or release from the plowing operation may result if the operator and/or contracting company/individual fails to keep an assigned GPS unit plugged in and operational or the GPS unit is damaged while in the possession of the operator and/or contracting company/individual.

Purchasing Department ATTACHMENT B - Page 1 of 2

2027-021 ATTACHMENT B

PLOWING CONTRACTORS - GUARANTEED MINIMUM

Plowing contractors will be guaranteed a minimum payment for the winter season in the amounts of $1,000.00 for selected trucks between 8,000 lbs. and 17,999 lbs. (GVW), and $1,500.00 for selected trucks greater than 18,000 lbs.

(GVW).

Eligibility for the guaranteed minimum will be based on the following:

1. The vehicle has signed up for the active list.

2. The City of Bristol Public Works Department has accepted the vehicle on the active list.

3. The owner/operator has furnished to the City of Bristol Purchasing Department a completed Snow Plow Vehicle Data (2026-2027 season) sheet (separate sheet for each vehicle to be considered) on or before October 7, 2026, at 1:30 pm.

4. The owner/operator has furnished to the City of Bristol Purchasing Department the required certificates of insurance [separate certificates for each vehicle to be considered] on or before October 7, 2026. Please note that vehicles owned by an individual shall solely be driven by that individual, or by a person specifically authorized within the insurance policy.

5. The owner/operator has furnished to the City of Bristol Purchasing Department the required copy of the vehicle’s valid registration on or before October 7, 2026 (snow plow payment hourly rate will be based on the GVW listed on the valid State of Connecticut vehicle registration form). Vehicle registrations must be in the name of the designated contractor (i.e. personal vehicles cannot be considered for operation by a corporation, and corporate-owned vehicles cannot be considered for operation by an individual).

6. The vehicle passes an inspection by the City Public Works Department [arrangements for an inspection shall be made through James Divirgilio, Public Works Superintendent of Equipment Maintenance;

phone number 1-860-584-7792 x3.

7. The truck is equipped with a cellular telephone. Contractors providing multiple plow vehicles, which have two-way radios on their Company frequency, will only need to provide one cellular phone number as long as there is one phone-equipped vehicle that can contact, via two-way radio, the other plow vehicles provided by the Contractor.

8. The truck has an operational auxiliary 12V plug [cigarette lighter type receptacle] for a portable GPS system to be plugged into if/when truck is assigned a GPS unit; and

9. The contractor has been issued a purchase order for each truck before December 1st and is among the first eighteen (18) small trucks and/or twenty-six (26) large trucks registered. Be advised, purchase orders as issued by the Purchasing Agent and together with these specifications, shall serve as the entire contract between the City and any entity engaged for snow plowing operations.

Purchasing Department ATTACHMENT B - Page 2 of 2

10. The truck responds to every call during said season.

11. The truck has responded within one-half hour after each call.

12. The truck worked continuously each time until released by a supervisor because said truck was no longer needed.

13. The truck is equipped with flashing yellow lights (truck should preferably be equipped with a DOT 3 strobe system).

The guaranteed minimum will be adjusted downward as follows (starting with the first storm after the initial snow plower meeting and ending April 15, 2027) at the applicable hourly rate for all times that the truck was not available, including:

1. Trucks not available at all when called. Time reduction equal to the average number of hours worked by all trucks responding to the call and plowing until released.

2. Trucks not responding within one-half hour of the call. Time reduction is equal to response time minus one-half hour.

3. Trucks not working continuously until released. Time reduction equal to unpaid down time plus time from early release to average release time.

4. If the City issues/assigns a portable GPS unit to a truck and the operator and/or contracting company/individual fails to keep the GPS unit plugged in and operational at all times during the contracted time of the storm.

5. The GPS unit is damaged while in the possession of the operator and/or contracting company/individual.

Payment will be made in May 2027 for the difference between the adjusted guaranteed minimum and the total accumulated payments due for plowing services rendered for the time period from October 7, 2026, through April 15, 2027; provided such total is less than the adjusted minimum.

Purchasing Department SUBMISSION FORM

SNOW PLOW VEHICLE DATA

(2026-2027 season)

Note: this form must be submitted on or before October 7, 2026, at 1:30 pm FOR EACH VEHICLE.

Vehicle Owner: ______________________________________________________________________

(To Match Payee) (Vehicle registration showing vehicle owner to be provided under separate cover)

Owner's Address: _______________________________________________________________

City: _________________ State: ____________

Phone Number: __________________ Do you have the "City Plow Contractor" sign from last year: Yes ___ No ___

Contracting Company/Individual: _______________________________________________________

Contracting Company/Individual Address: ________________________________________________

Contracting Company/Individual Phone Number: ___________________________________________

Social Security/Tax Identification of Company/Individual contracting with the City to provide the snow plowing services shall be provided on W-9 form (separate attachment).

Type of company [circle one]: Individual Partner Corporation

Name of check payee: ________________________________________________________________

(To match vehicle owner)

Vehicle Registration Number: ____________________ Vehicle Year: ____________________________________

Vehicle Make: ________________________________ Vehicle Model: _____________________________

Gross Vehicle Weight: ___________________ lbs. Insurance Company: ______________________________

Vehicle Snow Plow Length: _______________ ft. Vehicle Snow Plow Height: _________ inches

OPERATOR'S NAME: ______________________________ Vehicle Cell Phone Number: _____________________

Vehicle has an operational auxiliary 12V plug [cigarette lighter type receptacle: ____ Yes ____ No

Operator Driver's License Number: ____________________ [copy of valid license must be attached to form]

License Expiration Date: ____________

Copy of Operator's Medical Certificate submitted: Yes ______ No ______

Name of CDL drug testing agency: _______________________________________

Owner/Operator: _____ yes _____ no

** (FORM MUST BE COMPLETELY FILLED OUT (COPY AS NEEDED FOR ADDITIONAL VEHICLES) **

Purchasing Department SUBMISSION FORM

SNOW PLOW VEHICLE DATA - LOADERS

(2026-2027 season) Note: this form must be submitted on or before October 7, 2026, at 1:30 pm FOR EACH VEHICLE.

Vehicle Owner: ______________________________________________________________________

(To Match Payee) (Vehicle registration showing vehicle owner to be provided under separate cover)

Owner's Address: _______________________________________________________________

City: _________________ State: ____________

Phone Number: __________________ Do you have "City Plow Contractor" sign from last year: Yes ___ No ___

Contracting Company/Individual: _______________________________________________________

Contracting Company/Individual Address: ________________________________________________

Contracting Company/Individual Phone Number: ___________________________________________

Social Security/Tax Identification of Company/Individual contracting with the City to provide the snow plowing services shall be provided on the W-9 form (separate attachment).

Type of company [circle one]: Individual Partner Corporation

Name of check payee: ________________________________________________________________

(To match vehicle owner)

Vehicle Registration Number: ____________________ Vehicle Year: ____________________________________

Vehicle Make: ________________________________ Vehicle Model: _____________________________

Bucket Size: ___________________ Cubic yards Insurance Company: ______________________________

Vehicle Snow Plow Length: _______________ ft. Vehicle Snow Plow Height: _________ inches

OPERATOR'S NAME: ______________________________ Vehicle Cell Phone Number: _____________________

Vehicle has an operational auxiliary 12V plug [cigarette lighter type receptacle: ____ Yes ____ No

Operator Driver's License Number: ____________________ [copy of valid license must be attached to form]

License Expiration Date: ____________

Copy of Operator's Medical Certificate submitted: Yes ______ No ______

Name of CDL drug testing agency: _______________________________________

Owner/Operator: _____ yes _____ no

** (FORM MUST BE COMPLETELY FILLED OUT (COPY AS NEEDED FOR ADDITIONAL VEHICLES) **

Non-Collusion Statement

PUR-006

February 2024

City of Bristol, Connecticut Non-Collusion Certification

The undersigned certifies under penalty of false statement that this proposal or contract has been made, submitted and executed in good faith and without collusion or fraud with any other person, and without any agreement designed to limit independent bidding or competition. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

I further certify that I have not provided or directed to be provided gifts, meals, or gratuities, as defined in Sec. 2-129(b) of the Bristol Code of Ordinances to any official or employee of the City of Bristol responsible for awarding or administering this bid or contract.

Please complete and sign

Legal Name of Bidder: _____________________________________

Business Address: _____________________________________

Name of Authorized Agent _______________ Title: _________________

Phone: _______________ Email: _________________

Signature: __________________________ Date: _________________

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