2027-02 - Road Salt and Treated Road Salt_1.pdf

Town of Wethersfield 505 Silas Deane Highway

Wethersfield, Connecticut 06109

Michael J. O’Neil Finance Director

2027-02

ROAD SALT AND TREATED ROAD SALT

The Town of Wethersfield will be accepting bid proposals for ROAD SALT AND TREATED ROAD SALT at the following location:

Finance Office, Second Floor Wethersfield Town Hall 505 Silas Deane Highway Wethersfield, Connecticut 06109

Proposal specification packages may be downloaded at www.wethersfieldct.com under the Departments/ Finance/Open Bids link, on or after October 1, 2026.

Sealed bid proposals must be submitted as two hard copies, and one electronic copy on designated forms and in designated envelopes clearly marked with the bid title and opening date. Bids will be received by the Town of Wethersfield, Finance Department, 2nd Floor, Wethersfield Town Hall, 505 Silas Deane Highway, Wethersfield, CT 06109, until 12:00 p.m. on October 16, 2026 at which time they will be publicly opened. Bids received after the date and time specified will not be accepted.

The Town of Wethersfield, after review of all factors, including the terms and conditions, qualifications and price, reserves the right to accept or reject any and all bids, or any part thereof, or waive defects in the same, or accept any proposal or combination of proposals deemed to be in the best interest of the Owner. All bid documents must be completely filled out when submitted. Bids must be firm for a period of 90 days following the bid opening date. Bid withdrawal may be made only with the consent of the Town of Wethersfield.

Michael O’Neil Finance Director Town of Wethersfield

Town of Wethersfield Road Salt & Treated Road Salt Bid #2027-02 http://www.wethersfieldct.com/

INSTRUCTIONS TO BIDDERS

TOWN OF WETHERSFIELD, CONNECTICUT 06109

ROAD SALT AND TREATED ROAD SALT

The following instructions and specifications shall be observed by all Bidders:

I. GENERAL CONDITIONS

INTENT

The purpose of these specifications is to obtain a vendor or vendors to supply Road Salt and Treated Road Salt for the 2026-2027 Winter Season. The Treated Shall include a mixture of Sodium Chloride (road salt) treated with Liquid Magnesium Chloride or Liquid Calcium Chloride and Organic Based Performance Enhancer (LMC/LCC/OBPE). The liquid treatment is intended to enhance the performance of the road salt by reducing corrosiveness, improving low temperature performance, reducing bounce and scatter, preventing clumping, salt pile freezing and enhancing flowability. The Town will not be obligated to purchase any set amount, but will purchase as requirements dictate.

1. Bid Opening Sealed bids will be accepted by the Finance Office, Town Hall, 505 Silas Deane Highway, Wethersfield, Connecticut 06109 until 12:00 pm October 16, 2026 at which time they shall be publicly opened. Bids received by the Town after the date and time specified will not be accepted.

2. Withdrawal of Bid

Bids may be withdrawn 60 days after bid opening if no award has been made.

3. Award of Bid The Town reserves the right to award Contract or Contracts to any of Contractors bidding on work regardless of amount of Bid. It is the Town’s intent to award this Contract to the lowest responsible and qualified bidders. The Town reserves the right, for any reason or for no reason, to reject any Bid or all Bids, to negotiate with any or all Bidders, to waive any informalities, irregularities or omissions in any Bids received or to afford any Bidder an opportunity to remedy any informality or irregularity if in the opinion of the Town it is in the best interest of the Town to do so.

Failure to completely fill out the bid form (labeled as Page C-1) could result in rejection of bid submission. If an option is not available, it should clearly be stated on the bid form.

4. Bid Return Envelope

Town of Wethersfield Road Salt & Treated Road Salt

Bids are to be submitted in an envelope clearly marked with the bid title and opening date so as to prevent opening a sealed bid prior to the date specified. Any bids not so marked and opened by the Town prior to the date specified shall be rejected.

5. No Bid

Failure to return a bid will result in the removal of your firm’s name from the Bid List. No Bids and responsive bids will result in your firm’s retention on the Bid List.

6. Bid Security

No Bid Bond required. Bids from vendors that have previously failed to satisfactorily complete performance on a contract with the Town, will not be considered.

7. Acceptance of Subcontractor

Submission of name of Subcontractor in Bid shall be deemed to constitute an acceptance by Contractor, if awarded the Contract, of Bid of such Subcontractor. Any alteration therein, after award of contract, shall be subject to approval of Owner.

8. Substitution for Named Brands

Should brand name items appear in this bid, before submitting a bid on any item that is considered equal to or better than the named item, the bidder shall get approval from the Purchasing Office for the substitution.

9. Taxes

Prices bid shall not include any taxes, Local, State or Federal, as the Town is not liable. Tax Exemption certificates will be provided to seller upon request.

10. Guarantees Provided

The bidder shall state the time period and conditions involved in any guarantees to be furnished with the items bid.

11. Pricing

All prices bid shall be delivered prices and include all discounts. Prices shall be firm for the period October 16, 2026 to June 30, 2027.

12. Quantities

It is anticipated that the Town will use approximately 3,000 tons of Road Salt and Treated Road Salt. However, the Town will in no way be obligated to purchase any specific quantity under this bid. Quantities ordered will be determined by actual need and budgetary limitations and will be in truck loads.

Town of Wethersfield Road Salt & Treated Road Salt

13. Changes and/or Additions

All changes or additions to these specifications shall only be done by a written change order with the signature of the Director of Finance or his designee.

14. Term of Contract

The term of the contract shall be through June 30, 2027.

15. Questions Relating to Specifications

Any request from prospective bidders for interpretation of meaning of specifications or other contract documents shall be made in writing to the Purchasing Office, 505 Silas Deane Highway, Wethersfield, Connecticut 06109, and to be given consideration must be received at least seven (7) days prior to date fixed for opening of bids. Interpretations will be made in the form of written Addenda to Bid Documents, which Addenda shall become a part of Contract.

Not later than four (4) days prior to date fixed for opening of Bids, Addenda will be mailed to all persons who obtained Bid Documents. Failure of any Bidder to receive any such Addenda shall not relieve bidder from any obligation under this bid as submitted.

16. Equal Opportunity – Affirmative Action – Appendix VI

The successful contractor shall comply in all aspects with the Equal Employment Opportunity Act. Each contractor with 50 or more employees shall be required to have an Affirmative Action Plan which declares that it does not discriminate on the basis of race, color, religion, sex, national origin or age, and which specifies goals and target dates to assure the implementation of equal employment. Each contractor with fewer than 50 employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate on the basis of race, color, religion, sex, national origin or age. All bidders must fill out the Fair Employment Practices for Qualifications of Bidders form that follows. Findings of non-compliance with applicable State and Federal regulations could be sufficient reason for revocation or cancellation of this contract.

17. Insurance Requirements

The contractor shall procure and maintain at its own expense, the following insurance: (See Appendix I for a more detailed explanation of the Town’s Insurance and Indemnification requirements).

Note: Insurance Certificates in accordance with the requirements contained herein must be submitted to the Town prior to the signing of an agreement.

18. Non-collusive Affidavit

See attached Appendix V - Required Non-collusive Affidavit of Proposer form.

19. Local Bidder Preference

Town of Wethersfield Road Salt & Treated Road Salt

See Appendix II for Town Ordinance and Appendix III for Local Bidder Affidavit Form.

20. Severability

If any terms or provisions of this bid shall be found to be illegal or unenforceable, then such term or provision shall be deemed stricken and the remaining portions of this bid shall remain in full force and effect.

21. Compliance with Law

Bidders agree to comply with all applicable federal, state and local laws, ordinances, regulations and orders respecting all goods provided under this bid. In the event of violations, bidder shall pay all fines and penalties, including legal costs.

22. Governing Law

This bid shall be governed by and construed in accordance with the laws of the State of

Connecticut.

II. TECHNICAL SPECIFICATIONS/ADDITIONAL REQUIREMENTS

1. Quantity

Estimated annual purchase: 3,000 tons total, comprised of 1,000 road salt and 2,000 treated road salt. This number is given for the purpose of competitive bidding. Actual quantity is contingent upon weather.

***Road Salt & Treated Salt GUARANTEE- Bidders must supply written certification from their salt supplier that the bidder has access to sufficient amounts of road salt and treated road salt. Bidders are expected to provide up to 100% of the Town’s initial estimate.

2. Storage Capacity

1,200 tons

3. Material Safety Data Sheets

Awarded vendor must provide material safety data sheets prior to delivery; sent to:

Physical Services Division 100 Marsh Street Wethersfield, CT 06109

4. Material Quality

Road Salt & Treated Road Salt

The quality of the material being delivered under the terms of this award shall be in accordance with the State of Connecticut Department of Transportation, Specifications for Sodium Chloride, Reference File 139L, issued July 7, 1955, revised June 12, 1995. Penalties will be assessed as stated in the reference file. Results of the State DOT testing of materials will apply to this bid as well.

5. Delivery

Routine delivery is defined as receipt of requested quantities within a maximum of 72 hours.

Routine delivery times are from 7:30 a.m. to 3:00 p.m., Monday through Friday. Emergency delivery is defined as within 24 hours.

***If delivery is not made within delivery guidelines, a 1% discount per ton will be assessed on each ton of salt for every day late.

6.a. Sodium Chloride (Road Salt) Specifications

This specification covers sodium chloride intended for use as a deicer.

6.b. Treated Road Salt Specifications (SPECS FROM THE CRGOG BID)

SPECIFICATIONS (Treated Road Salt):

Salt: Road salt shall conform to the “Specification for Road Salt- Sodium Chloride, REFERENCE FILE NO. 139R, Issued July 7, 1955, Revised June 1, 1998” by the Connecticut Department of Transportation, Bureau of Engineering and Highway Operations.

Bidder shall state what anti-caking agent or agents are used in the road salt on the Bid Information Sheet provided.

Liquid Magnesium Chloride/Liquid Calcium Chloride/Organic Based Performance Enhancer (LMC/OBPE): Material used for this component of the finished product shall be a blend of liquid magnesium chloride or liquid calcium chloride and OBPE sufficient to allow the material to meet the specification requirements and performance criterion listed below.

Bids may not be accepted on any product that contains constituents in excess of the following established total concentration limits as tested in accordance with generally accepted industry standard analytic procedures. Results are stated as Parts Per Million (ppm). If the product exceeds any of the following concentrations then the bidder shall identify the exception(s) and explain any mitigating circumstances.

CRPC members reserve the right to evaluate these exceptions and make a determination of product eligibility based on their best interests.

Phosphorus 250.00 ppm Chromium 0.50 ppm Cyanide 0.20 ppm Cadmium 0.20 ppm Arsenic 5.00 ppm Barium 10.00 ppm Copper 4.00 ppm Selenium 5.00 ppm Lead Mercury

1.00 ppm

0.05 ppm

Zinc 10.00 ppm

Town of Wethersfield Road Salt & Treated Road Salt

The pH of the submitted liquid chemical products shall be 3.2 – 9.0. The pH limit of the liquid chemical products may be waived by CRPC members. CRPC members’ decisions to waive the pH requirement shall be in their best interests and shall be final.

The material shall contain a minimum of 13.0% MgCl2 by weight.

The material shall contain sufficient OBPE to produce a final material having a eutectic (freezing) point of - 20ºF or lower.

Bidder shall provide a table showing the Freezing Point vs. Specific Gravity for varying dilutions of product in water, starting at 5% and continuing up to and including the percentage needed to reach the eutectic (freezing) point.

A 3% solution of the product shall have a corrosion value of at least 70% less than that of a 3% solution of sodium chloride (determined by NACE (National Association of Corrosion Engineers) Standard TM-01-69 as modified by PNS (Pacific Northwest Snowfighters).

This chemical product shall not contain greater than 4.0% (V/V) Total Settleable Solids after being stored at 0 degrees F for 168 hours. If any solids are observed, 99% of those solids must mass through a #10 sieve.

An independent certified analysis conducted within the last three years, showing compliance with all of the above requirements, must be submitted with the bid along with an intended use statement for the product. Exceptions to these requirements must be stated and CRPC members reserve the right to reject the product.

Mixing the Salt and Liquid Magnesium Chloride/Liquid Calcium Chloride/OBPE The salt and magnesium chloride or salt and calcium chloride/OBPE shall be mixed as described in this section to produce the finished product.

CRPC members reserve the right to take samples from the contractor’s stockpile or transfer point before the salt is mixed with the LMC/LCC/OBPE. Samples of both the salt and the LMC/OBPE may be taken.

The contractor will thoroughly mix a minimum of 8 gallons of LMC/LCC/OBPE per ton of salt. The contractor shall ensure a consistent thorough mix (e.g. spray system, pug mill, conveyor) so there is maximum coverage of the liquid on the salt crystals (loader mixing and stockpile injection methods are not acceptable) and will specify the mix method on the bid.

Trucks must be weighed on a certified scale with printout after loading the final product and prior to delivery. The weight ticket shall contain the net weight of the final product and the stockpile source. The certification must bear the weighmaster’s signature. Handwritten weights are not acceptable. All shipments of the product shall be accompanied by a ticket indicating the amount of LMC/LCC/OBPE mixed in with the finished product. This amount will be indicated on the tickets in gallons and may be machine printed or handwritten.

Town of Wethersfield Road Salt & Treated Road Salt

Final Product: Road Salt treated with Liquid Magnesium Chloride/Liquid Calcium Chloride/OBPE The delivered product shall be uniform in appearance, free flowing and free from visual evidence of foreign matter including but not limited to dirt, stone, trash or any other material that could be reasonably expected to interfere with the use, handling or storage of the material.

The properly stored product (covered or inside storage) shall be uniform and free flowing in a manner consistent with its intended use and shall show no objectionable clumping or caking. The product shall show no indication of objectionable leaching or separation of components to the extent that such condition produces adverse effects in the handling or usage of the product or routine maintenance of the storage facility.

The finished product shall not be less than 91.2% sodium chloride determined as follows: Apparent total % sodium chloride shall be determined in accordance with ASTM-D-632. Magnesium and calcium content shall be determined in accordance with ASTM E-534 and computed as % magnesium chloride and % calcium chloride, respectively. % sodium chloride shall then be computed as follows:

% sodium chloride = % apparent sodium chloride – (% magnesium chloride + % calcium chloride)

Moisture content shall not exceed 4.8% when determined as follows and in accordance with procedures of the AWWA B200-88, Section 4.3:

% moisture = (W1 – W2) / (W1 X 100) where:

W1 = initial weight of sample W2 = weight of sample after drying to a constant weight at 110ºC +/- 5ºC

Sampling shall be done in accordance with current ASTM D-632. The treated salt may be rejected if it fails to conform to any of the requirements of this specification.

If the moisture content of the treated salt is found to be above 5.3%, a deduction for moisture content will be made from the delivered bid price based on the following formula: Reduced price per ton = delivered contract price/ton X (1.106 – 2x) where: x = moisture content of sample (expressed as the decimal equivalent of the percentage of the original sample weight to the nearest 1%)

A non-complying product price deduction will not be assessed unless the proper analysis and test procedures are followed. If the contractor consistently delivers salt found to be above 2% moisture content, the contract shall be subject to cancellation either in whole or in part.

Calculations performed relative to this specification shall be made using the rounding off method of

“ASTM

Recommended Practice E-29 for Designating Significant Places in Specified Limiting Values”.

7. Prohibition on Natural Gas and Oil Waste from Extraction Activities

Pursuant to Section 7-148 of the Connecticut General Statutes, the Town has passed an ordinance prohibiting the presence of fracking waste in materials applied within Town and purchased for municipal projects. The Affidavit provided in Appendix IV must be signed and returned with the bid. Failure to return the signed form with the bid will render the bid invalid

ATTACHMENTS:

C-1 Bid Form APPENDIX I Insurance Requirements APPENDIX II Local Bidder Ordinance APPENDIX III Local Bidder Affidavit APPENDIX IV Natural Gas and Oil Waste Ordinance Affidavit APPENDIX V Non-Collusive Affidavit of Proposer APPENDIX VI Fair Employment Qualifications of Bidders

Town of Wethersfield Road Salt & Treated Road Salt

C–1

BID FORM

TOWN OF WETHERSFIELD, CONNECTICUT 06109

ROAD SALT AND TREATED ROAD SALT

Opening: 12:00 p.m., October 16, 2026

Finance Office Wethersfield Town Hall 505 Silas Deane Highway Wethersfield, Connecticut 06109

In accordance with Town Specifications, the undersigned agrees to supply Road Salt under the following terms:

$_________________________per ton

Location of stockpile:__________________________________________________

In accordance with Town Specifications, the undersigned agrees to supply Treated Road Salt under the following terms:

$_________________________per ton

Location of stockpile:__________________________________________________

Route delivery will be made within seventy-two (72) hours of request by the Town. Emergency delivery will be made within twenty-four (24) hours of request by the Town.

Price to remain firm for the period October 16. 2026 to June 30, 2027.

Terms:_________________________________________________________________

The undersigned is familiar with the conditions surrounding this call for bids, is aware that the Town reserves the right to reject any and all bids, and is submitting this bid without collusion with any other person, individual or corporation.

Signature Witness

Printed Name & Title of Signer Date

Company Name Phone

Address Fax

Town/City State Zip Email address

Town of Wethersfield Road Salt & Treated Road Salt

APPENDIX I

TOWN OF WETHERSFIELD

INSURANCE AND INDEMNITY REQUIREMENTS

The Contractor shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure the Contractor’s obligations under this contract with an insurance company or companies with an AM Best Rating of A-: VII or better licensed to write insurance in Connecticut and acceptable to the Town of Wethersfield. Where no insurer so licensed in Connecticut will provide the required coverage, the insurer shall, at minimum, be approved to do business in Connecticut (listed on the current “White List” of the Connecticut Insurance Department).

As to all insurance required, the insurer shall provide the Purchasing Agent, Town of Wethersfield, with Certificates of Insurance prior to the execution of this contract, describing the coverage and providing that the insurer shall give the Town of Wethersfield written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage.

Deductibles and self-insurance shall be declared in the Certificate of Insurance and are subject to the approval of the Town of Wethersfield.

Such insurance or renewals or replacements thereof shall remain in force during the Contractor’s responsibility under this Agreement. The kinds and amounts of such insurance coverage shall not be less than the kinds and amounts designated herein, and the Contractor agrees that the stipulation herein of the kinds and minimum amounts of insurance coverage, or the acceptance by the Town of Wethersfield of Certificates of Insurance indicating the kinds and limits of coverage shall in no way limit the liability of the Contractor to any such kinds and amounts of insurance coverage.

1. Contractor agrees to indemnify and save harmless the Town from loss, expense, damage or injury caused or occasioned, directly or indirectly, by its failure to comply with any of the following:

a. The furnishing and paying for all necessary permits, licenses and inspection fees as called for in the plans, specifications and addenda as being his responsibility.

b. The payment of all royalty and license fees and the defense of all suits or claims for infringement of any patent rights pertaining to work furnished by the Contractor.

c. The payment of any loss or damage arising from any defects in materials or workmanship for a period, and to the extent, as set forth in the plans, specifications and addenda, or for a period of one year from date of acceptance, whichever is greater.

The Contractor agrees that, to the fullest extent permitted by law, it shall hold harmless and indemnify the Town and all of its officers, agents and employees (hereinafter collectively called the “Indemnitees”) and shall defend and protect the Indemnitees from and against any and all loss, cost, liability, claim, damage and expense including, without limitation, reasonable attorney’s fees and expenses, incurred in connection with or arising from or alleged to have occurred in connection with or arisen from (1) any injury, illness or death to any person or damage to any person or property occurring with respect to, in connection with or as a result of and to the extent caused by the negligent acts or omissions of the Contractor, its employees, subcontractors or any other person or entity for whose acts the Contractor may be liable, and

(11) any litigation, whether material or immaterial, with respect to any negligent act or omission of the Contractor, its employees, subcontractors or any other person or entity for whose acts the Contractor may be liable, or with respect to or in connection with Contractor’s performance or non-performance of it obligations under this agreement. As used above, the Contractor’s duty to “defend and protect” shall be by counsel reasonably acceptable to the Town and “attorneys fees and expenses” shall include both reasonable attorney’s and paralegals’ fees and expenses. In case any action or proceeding be brought against any of the Indemnitees by reason of any such claim or liability, the Contractor, upon notice from the Town, shall protect and defend at the Contractor’s sole expense such action or proceeding by counsel reasonably satisfactorily to the Town and the Town agrees to cooperate in such defense. The Contractor will pay any judgments entered against the Indemnitees or any of them after exhaustion of all appeals thereof as the Contractor shall reasonably determine to

Town of Wethersfield Road Salt & Treated Road Salt undertake. The Contractor will also pay all amounts payable in settlement or compromise of any such action or proceeding, and the Town agrees not to settle any such action or proceeding without the Contractor’s consent, which will not be unreasonably withheld. In the event the Contractor shall fail to protect and defend any of the Indemnitees, the Town may undertake to protect and defend such Indemnitees and the Contractor shall pay to the Town, upon demand, all reasonable costs and expenses incurred by the Town in connection therewith, including, without limitation, all reasonable attorneys fees and expenses.

2. The Contractor shall procure and maintain, at its own expense, the following insurance:

a. Worker’s Compensation with minimum statutory limits on Employer’s Liability Part B and Occupational Disease. Workers Compensation shall include waiver of subrogation in favor of the Town and alternate employer endorsement.

b. General Liability Insurance on an occurrence basis with minimum limits of:

$1,000,000 Bodily Injury Per Occurrence

$1,000,000 Property Damage or $1,000,000 Combined Single Limit

The Town shall be listed as an additional insured as regards both premise operations and products/completed operations.

Coverage shall include Broad Form Property Damage, Contractual Liability and Completed Operations coverage, Professional Liability where applicable and such other insurance as the Town may require. The Town requires that these aggregate limits be maintained by the Contractor as required. Contractors insurance shall be primary and non-contributory and include waiver of subrogation. It is the responsibility of the Contractor or his representative to notify the Town if ever or whenever the policy limits go below those required above. If the aggregate limits include defense costs, the Town should be so notified. It is the responsibility of the Contractor and his insuring agent to provide the Town with current certificates throughout the contract period, keeping the required limits in full force and effect. The Town of Wethersfield reserves the right to modify or change the requirements at any time if it is in the best interest of the Town to do so.

c. Auto Liability Insurance with minimum limits of:

$1,000,000 Bodily Injury

$1,000,000 Property Damage or $1,000,000 Combined Single Limit

All insurance shall be evidenced by a certificate of insurance showing the Contractor’s insurance is in force and the carrier shall notify the Town that the policies will not be canceled with less than 30 days written notice to the Contractor. Contractors Insurance shall be primary and non-contributory and include waiver of subrogation.

3. On purchase orders where the cost of the work, or contract price, exceeds $100,000 or is hazardous in nature, there shall also be a $4,000,000 umbrella or excess liability layer over the underlying described above. In such case there shall also be required an Owners and Contractors Protective Liability policy issued naming the Town as named insured, with a $1,000,000 per occurrence limit.

The wording for both named insured and additional insured shall read as follows:

The Town of Wethersfield, The Wethersfield Board of Education (where appropriate), and its respective officers, agents and servants.

4. Professional Liability, $5,000,000 limit (Architects, Engineers, Attorneys including Town Council, Accountants, Actuaries, Agent of Record).

Additional Coverage and Limits may be required based upon the particular services contracted.

5. Property Insurance

a. Town shall purchase and maintain property insurance upon the Work at the site of the full insurable value thereof (subject to such deductible amounts as may be provided in the Supplementary Conditions or as required by law). This insurance shall include the interests of the Town, Contractor, Subcontractor and Engineer in the Work; shall insure against the perils of fire and extended coverage; shall include “all risk” insurance for physical loss and damage including theft, vandalism and malicious mischief, collapse and water damage, and such other perils as may be specified in the Supplementary Conditions; shall include damages, losses and expenses arising out of or resulting from any insured loss or incurred in the repair or replacement of any insured property (including but not limited to fees and charges of engineers, architect, attorney and other professionals). If not covered under the “all risk” insurance or otherwise provided in the Supplementary Conditions, Contractor shall purchase and maintain similar property insurance on portions of the Work stored on or off site or in transit when such portions of the Work are to be included in an Applications for Payment.

b. Town shall purchase and maintain such boiler and machinery insurance as may be required by the

Supplementary Conditions or by law. This insurance shall include the interest of the Town, Contractor, Subcontractors and Engineer in the Work, but only to the extent required by the Supplementary Conditions or by law.

c. Town shall not be responsible for purchasing and maintaining any property insurance to protect the interests of the Contractor or Subcontractors in the work to the extent of any deductible amounts that are provided in the Supplementary Conditions. The risk of loss within the deductible amount shall be borne by the Contractor, and if Contractor wishes property insurance coverage within the limits of such amounts, Contractor may purchase and maintain it at Contractor’s own expense.

d. If Contractor requests in writing that other special insurance be included in the property insurance policy, Town shall, if possible, include such insurance, and the cost thereof shall be charged to Contractor by appropriate Change Order. Prior to commencement of the Work at the site, Town will in writing advise Contractor whether such other insurance has been procured by the Town.

e. The policies of insurance required shall contain a provision that in the event of payment for any loss under the coverage provided, the insurer will have no rights of recovery against any of the parties enumerated. It is the intention of the Owner and Contractor that the policies shall protect all of the enumerated parties and be primary coverage for any and all losses covered by the insurance described.

6. Waiver of Rights: Town and Contractor waive all rights against each other and the Subcontractors and their agents and employees and against Engineer and separate contractors (if any) and their subcontractors’ agents and employees, for damages caused by fire or other perils to the extent covered by insurance provided, or any other property insurance applicable to the Work, except such rights as they may have to the proceeds of such insurance held by Owner as trustee. Town shall require similar waivers in writing from each Subcontractor; each such waiver will be in favor of all other parties enumerated.

7. Receipt and Application of Proceeds: Town as trustee shall have power to adjust and settle any loss with the insurers. Any insured loss under the policies of insurance shall be adjusted with Owner and made payable to Town as trustee for the insured, as their interests may appear, subject to the requirements of any applicable mortgage clause. Town shall deposit in a separate account any money so received, and he shall distribute it in accordance with such agreement as the parties in interest may reach. If no other special agreement is reached, the damaged Work shall be repaired or replaced, the moneys so received applied on account thereof and the Work and the cost thereof covered by an appropriate Change Order.

Other Conditions

Claims Made Coverage Guidelines - General or Professional Liability

The Town requires that the Certificate of Insurance include the retroactive date of the policy. Retroactive dates must be either before or coincident with the Contract’s inception.

The Town requires prompt and immediate notice of the following:

1. Erosion of any aggregate limits.

2. Advance of any retroactive dates.

3. Cancellation or non renewal. Prior 30 day notice.

The Town requires that any extended reporting period premium be paid by the named insured. The reporting of possible claims to the Town of Wethersfield is necessary and the Town retains the right to require that the extended reporting period be invoked by the Contractor at his/her expense. The Town requires that if any excess coverage is secured to meet the requirements that the retroactive dates be concurrent with the primary policy and that the retro dates be either before or coincident with the inception of the Contract. If the retroactive date is moved, or if the policy is canceled or not renewed, the Contractor must invoke the tail coverage option, at no expense to the Town but rather at the expense of the Contractor, in order to adequately assure that the policy meets the above requirements.

If, at any time, any of the said policies shall be or become unsatisfactory to the Town, as to form or substance, or if a surety issuing any such shall become unsatisfactory to the Town, the Bidder shall promptly obtain a new policy, submit same to the Purchasing Agent for approval and submit a certificate thereof as hereinabove required. Upon the failure of the Bidder to furnish, deliver or maintain same, this contract, at the election of the Town, may be forthwith declared suspended, discontinued or terminated. Failure of the Bidder in the above shall not relieve same from any/all liability under the contract, nor shall the insurance requirements be construed to conflict with the obligations of the Bidder concerning indemnification.

In the event that claims in excess of these amounts are filed by reason of any operations under this contract, the amount of excess of such claims, or any portion thereof, may be withheld from payment due or to become due the Bidder until such time as the Bidder shall furnish such additional security covering such claims as may be determined by the Town.

Note: Proof of insurance in accordance with these specifications must accompany bid submission.

APPENDIX II

ORDINANCE PROVIDING FOR LOCAL PREFERENCE

TOWN BASED BUSINESS

The term “town based business” shall mean a business with a principal business located within the Town of Wethersfield. A business shall not be considered a town based business, unless evidence submitted with each bid submitted by said business to establish that said business has a bona fide principal place of business in Wethersfield. Such evidence may include evidence of ownership of or a long term lease of the real estate from which the principal place of business is operated, or payment of property taxes on the personal property of the business to be used in performance of the bid.

LOWEST RESPONSIBLE BIDDERS

On any project the lowest responsible bidder shall be determined in the following order:

Provided that such town based resident bidder shall have met all other requirements set forth in this article, any town based resident bidder which has submitted a bid not more than ten (10) percent higher than the lowest most responsible bid may be awarded the bid provided such town based bidder agrees to accept the award of the bid at the amount of the lowest most responsible bid.

If more than one town based resident bidder has submitted a bid not more than ten (10) percent higher than the lowest responsible bid, the lowest responsible bidder shall be that one of the town based resident bidders which had submitted the lowest bid.

IMPLEMENTATION OF LOCAL BIDDER PREFERENCE

Any local vendor meeting the requirements of a local vendor as defined in the above ordinance responding to the solicitation shall be required to submit a signed Local Bidder Affidavit form with their bid submittal.

Failure to submit an affidavit form, approved by the Town of Wethersfield, may result in your disqualification as a local vendor and ineligibility for contract award.

RESTRICTION OF USE OF LOCAL BIDDER PREFERENCE

This section shall not apply in those instances where the bid requested involves a cooperation purchasing arrangement between the town and other municipalities or the State of Connecticut.

APPENDIX III

AFFIDAVIT PURSUANT

TO THE ORDINANCE PROVIDING FOR LOCAL PREFERENCE

(If you are not a Wethersfield “town based business”, there is no need to submit this form)

The undersigned, being duly sworn, disposes and says as follows:

1. That he/she is over the age of eighteen (18) years of age;

2. That he/she believes in and understands the obligations of an oath;

3. That he/she is submitting a bid as a “town based business”, pursuant to those conditions delineated in the Town of Wethersfield’s Ordinance Providing for Local Preference.

Name of Local Bidder Date (Please Print)

Signature of Local Bidder

APPENDIX IV

AFFIDAVIT PURSUANT TO THE

ORDINANCE PROHIBITING NATURAL GAS WASTE AND OIL WASTE FROM NATURAL GAS

EXTRACTION ACTIVITIES OR OIL EXTRACTION ACTIVITIES WITHIN THE TOWN

The undersigned, being duly sworn, disposes and says as follows:

We hereby submit a bid for materials, equipment and/or labor for the Town of Wethersfield. We hereby certify under penalty of perjury that no natural gas waste or oil waste will be used by the undersigned bidder or any contractor, or sub-contractor, agent or vendor agent in connection with the contract; nor will the undersigned bidder or any contractor or sub-contractor, agent or vendor agent thereof apply any natural gas waste or oil waste to any road or real property within the Town of Wethersfield as a result of the submittal of this bid.

Legal Name of Proposer/Firm Business Address

Signature and Title Date

Printed Name of Title Person

Subscribed and sworn to me this _____day of _______________, 20_____.

Notary Public My Commission Expires

APPENDIX V

TOWN OF WETHERSFIELD

Department of Finance

NON COLLUSIVE AFFIDAVIT OF PROPOSER

The undersigned proposer, having fully informed themselves regarding the accuracy of the statements made herein certifies that;

(1) the proposer developed the bid independently and submitted it without collusion with, and without any agreement, understanding, or planned common course of action with any other entity designed to limit independent bidding or competition, and

(2) the proposer, its employees and agents have not communicated the contents of the bid to any person not an employee or agent of the proposer and will not communicate the proposal to any such person prior to the official opening of the proposal.

The undersigned proposer further certifies that this statement is executed for the purpose of inducing the Town of Wethersfield to consider the proposal and make an award in accordance therewith.

Legal Name of Proposer/Firm Business Address

Signature and Title Date

Printed Name of Title Person

Subscribed and Sworn to me this _____day of _____________________, 20____.

Notary Public My Commission Expires

APPENDIX VI

FAIR EMPLOYMENT PRACTICES FOR QUALIFICATIONS OF BIDDERS

TOWN OF WETHERSFIELD, CONNECTICUT

THIS QUESTIONNAIRE ON FAIR EMPLOYMENT PRACTICES FOR THE QUALIFICATIONS OF BIDDERS IS PART OF THIS BID DOCUMENT AND MUST BE RETURNED WITH YOUR BID. FAILURE TO COMPLETE THIS FORM MAY BE SUFFICIENT CAUSE FOR REJECTION OF YOUR BID. IT WILL BE NECESSARY TO SUBMIT THIS FORM ON AN ANNUAL BASIS IN ORDER FOR THE TOWN TO MAINTAIN AND UP-TO-DATE FILE ON

YOUR PROGRESS IN EQUAL OPPORTUNITY EMPLOYMENT. AS REQUIRED BY FEDERAL AND STATE

LAWS AND REGULATIONS, THE TOWN MAY REQUEST ADDITIONAL EQUAL EMPLOYMENT

OPPORTUNITY INFORMATION FROM YOU.

“FAIR” OR “EQUAL EMPLOYMENT” MEANS THE PRACTICE OF NOT DISCRIMINATING AMONG PERSONS

ON THE BASIS OF RACE, COLOR, SEX, NATIONAL ORIGIN OR AGE.

THIS QUESTIONNAIRE WILL BE EVALUATED BY THE PURCHASING AGENT AND HIS

RECOMMENDATIONS WILL BE A FACTOR IN DETERMINING WHETHER YOUR FIRM IS TO BE RETAINED

ON THE TOWN’S BID LIST.

SECTION PLEASE ANSWER ALL THE FOLLOWING QUESTIONS:

A NAME OF FIRM ______________________________________________________

ADDRESS____________________________________________________________

TELEPHONE NUMBER ________________________________________________

NATURE OF BUSINESS________________________________________________

NUMBER OF FULL TIME EMPLOYEES___________________________________

PERSON FILLING OUT FORM___________________________________________

TITLE________________________________________________________________

SECTION DO YOU HAVE A WRITTEN EQUAL EMPLOYMENT POLICY? YES___NO___

B IF YES, PLEASE ATTACH COPY

IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___

SECTION DO YOU HAVE A WRITTEN AFFIRMATIVE ACTION POLICY? YES___NO___

C IF YES, PLEASE ATTACH COPY

IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___

SECTION DO YOU UTILIZE AFFIRMATIVE ACTION IN EMPLOYMENT PRACTICES, SUCH AS

ADVERTISING ALL POSITIONS WITH THE EQUAL OPPORTUNITY

D CLAUSE, MAKING SPECIAL EFFORTS TO RECRUIT MINORITY AND FEMALE JOB

APPLICANTS AND REVIEWING JOB-TESTING PROCECURES TO ENSURE THAT NO

DISCRIMINATORY BIASES EXIST.

SECTION PLEASE FILL OUT THE DATA REQUESTED IN THE FOLLOWING TABLE FOR ALL FULL-TIME

EMPLOYEES OF YOUR ORGANIZATION. THE STATISTICS

E USED MUST BE NO OLDER THAN 3 MONTHS FROM THE TIME THIS BID IS SUBMITTED.

EMPLOYMENT STATUS AS OF___________________________________________

MALE FEMALE

W H

IT

E

(N O

N

H

IS

PA

N

IC

B

LA

C K

(N

PA

N

IC

H

IS

PA

IC

A

SI

A N

/P A

C

IF

LA

N D

ER

M

ER

IC

IN

IA

T

T A

L M

A L

E

W

IT

E

(N

PA

N

IC

B

LA

C K

(N

PA

N

IC

H

IS

PA

SI

A N

/P A

C

IF

LA

N

ER

ER

IC

IN

IA

T

T

FE

A

E

OFFICERS/

MANAGERS

PROFESSIONALS

TECHNICIANS

SALES WORKERS

OFFICE/

CLERICAL

CRAFTSMEN

(SKILLED)

OPERATORS

(SEMI-SKILLED)

LABORERS

(UNSKILLED)

SERVICE

WORKERS

SECTION NAME OF OFFICER OF FIRM_____________________________________________

SIGNATURE OF OFFICER________________________________________________

DATE__________________________________________________________________