2027-012 Aquatics Center Scorboard and Timing System.pdf

CITY OF BRISTOL CONNECTICUT

PURCHASING DEPARTMENT

SPECIFICATIONS FOR:

2027-012 AQUATICS CENTER SCOREBOARD AND TIMING SYSTEM RENOVATIONS

Proposal Submitted by: _____________________________

Date issued: August 14, 2026

Date Due: September 3, 2026

2027-012 AQUATIC CENTER SCOREBOARD AND TIMING SYSTEM RENOVATIONS

INDEX TO BID DOCUMENTS

STANDARD BIDDING DOCUMENTS Number of Pages

001100 PUBLIC NOTICE 1

002100 INSTRUCTIONS TO BIDDERS 9

003100 BID PROPOSAL 6

004100 SPECIAL PROVISIONS 2

005100 TECHNICAL SPECIFICAIONS 4

ATTACHMENTS:

-standard details (18 pages)

INVITATION TO BID

001100-1

The City of Bristol is seeking proposals for the renovation of the Dennis Mallone Aquatics Center’s scoreboard and timing system. Bid documents may be obtained at no charge by downloading from the

City of Bristol website via the following link:

https://www.bristolct.gov/Bids.aspx?BidID=1274

Bids will be accepted by the City of Bristol Purchasing Department via electronic submission through the

City of Bristol’s designated procurement portal until September 3, 2026 at 9:00 am. Bids received after the opening date and time will not be considered for award.

Bidders are solely responsible for ensuring that their proposals are fully uploaded, complete, and successfully transmitted prior to the bid opening time. For a submission to be considered complete, bidders must upload all required bid documents and complete all electronic line items within the portal.

The City reserves the right to waive any informalities in the bid, to reject any or all bids, and to accept the bid that in its judgment is in its best interest.

The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, or national origin.

Nancy Haynes

Purchasing Agent

Tel (860) 584-6195

002100-1

The following instructions and specifications shall be observed by all Bidders:

1. Submission of Proposals

All bids shall be submitted electronically through the City of Bristol’s designated procurement portal:

https://www.bidnetdirect.com/connecticut/cityofbristol

Bidders are responsible for ensuring that their proposals are fully uploaded, complete, and successfully transmitted prior to the bid opening time.

2. Bidder Responsibility for Technical Issues

The bidder is solely responsible for resolving any technical difficulties encountered during the electronic submission process. The City is not liable for connectivity problems, system delays, or user errors that prevent timely submission.

Techincal support for the bid portal is available from BidNet’s Support Team. For assistance call 1-800-835-

4603 and select option two.

3. Deadline for Submission

Only proposals received through the BidNet Direct portal before the stated opening time will be considered.

Late submissions, partial uploads, or proposals submitted by any other method (including email, fax, mail, or hand delivery) will be rejected as non-responsive.

4. Bid Opening

Electronic bids will be opened by the City of Bristol Purchasing Department at 9:00 a.m. on September 3, 2026. The opening will occur within the BidNet Direct platform. Bid results will be made available in accordance with City procedures.

5. Pre-Bid Meeting

There will not be a formal pre-bid meeting scheduled for this project. Bidder who wish to request an appointment to view the exsisting equipment and conditions may do so by emailing the Aquatics Coordinator at:

Danielstowe@bristolct.gov

All such requests must include the following:

002100-2

Subject line: “2027-012 Site Walk Appointment Request”

Contact information: Name, phone number, and email address of the requestor.

Availability: Two proposed dates and times when the requestor is avaible to view the site.

Such requests will be accepted until August 26, 2026 at 4:30 pm.

6. Availability of Bid Documents

The prospective bidder must register its name and contact details with the Purchasing Department when securing the plans and specifications. Bidders are advised that all bid documents relative to this project are available online at the following web address:

7. Fee for Bid Documents

Documents and specifications related to this project are available at no charge.

8. Bid Addenda

If additional information or change shall present itself, the Purchasing Department will send such change in a written addendum not later than three days prior to the date fixed for the opening of bids to the address given by the Contractor at the time of securing the Proposal document. All addenda so issued shall become a part of the Contract Documents.

Bidders are responsible for monitoring the portal and incorporating all addenda into their proposals.

Notice of any addendum issued shall be will be posted on the BidNet Direct portal at:

Bidders are requested to acknowledge receipt of any addendum to ensure proper notification of changes to the published specifications. Failure of any bidder to receive any such addendum shall not relieve it of the obligations under its bid as submitted. The City does not assume responsibility for any bidder that does not receive any addendum.

9. Bid Instructions

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(a) All bids shall be submitted electronically through the City of Bristol’s designated procurement portal:

(b) Bidders are solely responsible for ensuring that their proposals are fully uploaded, complete, and successfully transmitted prior to the bid opening time. For a submission to be considered complete, bidders must upload all required bid documents and complete all electronic line items within the portal. The City of Bristol will not be responsible for incomplete uploads, missing line-item entries, technical issues, or late submissions.

10. Sales and Use Tax

Bidders are reminded that the Connecticut State Sales and Use Tax, and associated Federal taxes are not applicable under this contract, and therefore these taxes are not to be included in the bid price(s).

Under terms of Regulation 16, referring to Contractors and Subcontractors, issued by the State Tax

Commission in administration of the State Sales and Use Tax, the Contractor may purchase materials and supplies to be consumed in the performance of the Contract without payment of the tax and shall not include in his bid nor charge any sales or use tax thereon.

11. Definitions

The word "City" as used throughout these documents shall refer to the City of Bristol, Connecticut acting through its Purchasing Department.

The word "Bidder" as used throughout these documents refers to the party or parties submitting a bid to perform the work to be done or materials to be furnished under the Contract; the legal representatives of such party or parties.

The word "Contractor" as used throughout these documents refers to the party or parties contracting to perform the work to be done or materials to be furnished under the Contract; the legal representatives of such party or parties.

12. Subcontractors

The Contractor shall not sublet any portion of the work.

13. Project Location

All work, services, and equipment furnished under this Agreement shall be performed and installed at the

002100-4 following facility:

Dennis Malone Aquatics Center

325 Mix Street

Bristol, CT 06010

14. Intent

The intent of this solicitation is to engage a qualified and experienced Contractor to perform the complete removal, disposal, replacement, installation, testing, commissioning, and training associated with the deployment of a new, LED, multi-lane, timing system and integrated scoreboard for the City of Bristol Parks and Recreation Department aquatics events.

The Contractor shall furnish all labor, materials, equipment, tools, transportation, and incidentals necessary to deliver a fully operational system that conforms to all manufacturer specifications and meets the functional requirements of the City.

The scope of work includes, but is not limited to, the removal and lawful disposal of existing scoreboard equipment and components; receipt, inspection, and transport of new equipment; installation and mounting of all scoreboard, timing, touchpad, start system, radio receiver, and deck cabling components; programming, calibration, and functional testing of all system elements; and verification of complete operational readiness.

Upon successful installation and commissioning of the system, the Contractor shall provide a full day of on-site training for City of Bristol staff, to be conducted on a mutually agreed-upon date and time. This training shall encompass all operational, programming, calibration, troubleshooting, and routine maintenance procedures necessary to ensure competent and safe use of the system. The City shall further retain the option to procure one additional full-day training session, to be scheduled and completed within one (1) year of the initial training date.

15. Work Schedule

Since the contract is for on call services, Contractors shall start work within two weeks of issuance of a purchase order. and work continuously until the work is complete.

The Contractor shall call the Raelynne Andrews, Aquatics Supervisor or her designated representative at (860)

584-3837, prior to the start of any work associated with this Contract.

No work will be performed at night, on weekends, or legal holidays except in case of emergency and only to the extent necessary to make the work safe.

The normal work day shall be considered as any eight (8) hour period falling between 7:00 am and 5:00 pm, Monday through Friday. Special clearance will be required for work outside these times.

002100-5

16. Bid Evaluation and Basis of Award

(a) Evaluation

Bids will be compared on the basis of the estimated quantities multiplied by the unit prices and/or lump sum prices stated in the Proposal. In the event of a discrepancy between prices written in words and prices written in figures, the price written in words shall govern.

It is the intent of the City of Bristol to make award to the lowest responsible qualified bidder, in accordance with C.G.S. 4a-59.

In the event of a discrepancy between (1) the Total Amount of the bid as recorded on the bid form by the bidder, and (2) the Total Amount calculated by the Purchasing Agent based on lump sum line items and/or unit prices extended by designated quantities, the Purchasing Agent’s tabulated total shall prevail.

(b) Project Schedule Compliance

As part of determining bidder responsiveness, the City will evaluate each bidder’s ability to meet the required project schedule.

The successful contractor must be able to mobilize and begin work within two (2) weeks of receipt of the purchase order, and must complete demolition, installation, and commissioning of all new equipment within two (2) business days.

A bidder’s inability to meet these mandatory schedule requirements may be deemed cause to classify the bidder as non-responsive and disqualify their proposal from consideration.

17. Estimate of Work

The estimate of work and material by which the bids will be compared, are as shown in the Proposal and are solely for the purpose of comparing proposals received and are approximate only and are not guaranteed to be in encompassing. The parts of the work have been divided into items in order to allow the bidder to bid for the different portions of the work in accordance with his estimate of their cost. In the event of an increase or decrease of the quantities of any item of work, the actual quantity executed may be paid for at the price bid for that particular item of work.

18. Contractor Qualifications

Bidders, if requested, must be able to present satisfactory evidence that they are capable and fully prepared with necessary capital, personnel, materials and equipment to do the work to be contracted for under this

002100-6

Proposal.

The three lowest bidders may be required to complete information on their qualifications as outlined in an additional set of forms, identified as “Contractor Qualification Application”, available for inspection within the Purchasing Department. Such application shall be submitted in its entirety within three (3) working days of receipt of written request by the City of Bristol. Any such application is not required to be submitted at the time of bid opening.

Please note that financial information submitted with such application may remain confidential, if provided in a separate envelope clearly marked “Confidential.”

19. Acceptance/Rejection of Bids

The City of Bristol may reject bids which are incomplete, conditional, obscure, contain additions not called for, erasures not properly initialed, or which contain alterations or irregularities of any kind. The City may rightfully waive informalities. The Purchasing Agent reserves the right to reject any or all bids; or the bids for any one or more commodities; or contractual services included in any or all bids; and/or to waive any informality in bids; and unless otherwise specified, to buy any part or the whole from one or more bidders when it is to the City's best interest to do so. The City also reserves the right to reject any or all bids, or to accept any bid whether the lowest or not, should the City deem it for their best interest to do so.

Determination of the best interests of the City shall include consideration of active or pending civil litigation between the City and any firm (or its subcontractor or supplier) submitting a bid to the City.

Bidders are advised that the City of Bristol has established and maintains information relative to vendor debarment. Guidelines and regulations relative to debarment may be viewed online via the following web link:

http://www.bristolct.gov/DocumentCenter/View/11910

20. Withdrawal of Bid Submitted

Any bid may be withdrawn prior to the designated closing time for receiving bids. Bids may be withdrawn 90 days after the bid opening, if no award has been made. If the City does not award a contract within ninety

(90) days after the opening of bids, all bid proposals will be null and void except on mutual agreement of the

City and the lowest qualified bidder, this time may be extended.

21. Failure to Submit Bid

Failure to return a bid may result in the company's name being removed from the Bid List. "No Bids" and responsive bids will result in Bid List retention.

22. Execution of Agreement

002100-7

The person or persons whose Proposal is accepted will be required to furnish all insurance certificates in amounts as hereinafter specified, within five (5) days from the date of notice of the award; and prior to issuance of a purchase order granting the Contractor permission to provide goods and services under this agreement.

23. Inclusion of Provisions

The bidders' attention is directed to the form of this agreement, which includes as a part of it in addition to the Instructions to Bidders, Bidders Proposal, Standard Terms & Conditions, and Special Provisions.

24. Contractor Provisioning of Required Documents

Adequate Insurance Certificates and federal W9 forms shall be submitted to the Purchasing Agent. In case of failure or refusal on the part of the bidder to enter into a contract or to furnish the required insurance certificates, within the set time periods, the bidder shall forfeit offer of contract award.

25. Acceptance of Alternate Materials or Methods

When alternate bids are asked for, the City at time of the awarding or prior to issuance of a purchas order, will select which type of material or construction shall be used.

26. Indemnification

The Contractor, in contracting for goods, services, materials, labor and the like with the City of Bristol and its respective officers, agents and servants, does hereby agree that the Contractor will indemnify and save harmless the City of Bristol, its respective officers, agents and servants from and against any and all claims, damages, losses, litigation expenses, counsel fees and compensation arising out of any injuries (including death) sustained by, or alleged to have been sustained by, the servants, employees or agents of the City of

Bristol, or of the Contractor or of any participant or spectator, and from injuries (including death) sustained by, or alleged to have been sustained by, the public or any persons on or near the site, or on any other person or damage to property, real or personal, including property of the City of Bristol and their respective officers, agents and servants, caused in whole or in part by the acts or omission of the Contractor or any participant or spectator or anyone directly or indirectly employed or working for the bidder while engaged in the activity in the City of Bristol.

27. Equal Opportunity - Affirmative Action

The successful contractor shall comply fully with the Equal Employment Opportunity Act and with Title VI of the Civil Rights Act of 1964, including all subsequent amendments. These laws require that the contractor does not discriminate on the basis of race, color, religion, gender, national origin, or age, and that the contractor establishes and follows measurable goals and target dates to ensure the implementation of equal

002100-8 employment practices.

Findings of noncompliance with applicable State or Federal equal opportunity laws or regulations may constitute sufficient cause for the revocation or cancellation of this contract.

28. Contractor's Insurance

The awarded Contractor shall provide a certificate of insurance naming the City of Bristol as an "additional insured" in the minimum amounts as specified herein. Said insurance shall be provided at the sole expense of the Contractor with an insurance company which is licensed to do business in the State of Connecticut.

a. General liability - $1,000,000 (combined single limit) bodily injury/property damage coverage per occurrence and $2,000,000 aggregate coverage.

b. Auto liability - $1,000,000 (combined single limit). Property damage and bodily injury coverage.

In addition to the above, the awarded contractor shall provide a certificate of insurance in the minimum amounts as specified herein. Said insurance shall be provided at the sole expense of the Contractor with an insurance company which is licensed to do business in the State of Connecticut.

c. Owners & Contractors Protective Insurance policy to be provided in the name of the City of Bristol, with no deductible payable by the City, with the same limits required for the General Liability Insurance. A copy of the declaration page must be included with the certificate of insurance.

d. Worker's Compensation as required by Connecticut Law.

The City of Bristol reserves the right to modify and/or change the insurance requirements. All individual modifications to the insurance limits require prior approval of the Comptroller's Office of the City of Bristol.

Certificates of coverage on motorized equipment, cars and trucks, including non-ownership and hired vehicles shall also be filed.

All policies and/or certificates shall have a ten (10) day written notice to the City of Bristol of expiration or cancellation.

29. Permits

The Contractor shall at its own expense take out and possess all necessary permits if required and licenses required by law and necessary for the prosecution of the work under this Contract; including the posting of all bonds and payment of all fees and charges incidental to the due and lawful prosecution of the work covered by the Contract.

002100-9

Additional permiting information can be obtain by contacting Richard Brown, Chief Building Official at 1-860-

584-6215.

30. Safety

All work done and equipment used shall comply with all pertinent O.S.H.A., Federal, State, Municipal, and

Local regulations, laws, ordinances and Regulations affecting those employed and any affecting the conduct of the work.

31. Personnel Requirements

All work under the contract shall be performed by competent and proficient tradesman employed by the

Contractor and under his supervision. Helpers and Apprentices may be used, but only under direct supervision of the job Foreman.

32. Warrenty Requirements

The Contractor shall warrant all labor, installation work, materials, components, and equipment furnished under this Contract to be free from defects in workmanship and materials for a minimum period of one (1) year from the date of final acceptance by the City of Bristol. This one-year warranty shall include, at no additional cost to the City, all replacement, repair, recalibration, adjustment, correction of deficiencies, and any other services necessary to maintain the equipment and installation in proper working order.

In addition, all equipment provided under this Contract shall carry a manufacturer’s warranty of not less than two (2) years. The Contractor shall furnish all manufacturer warranty documentation to the City upon delivery and installation of the equipment.

During the warranty periods described above, the Contractor shall respond promptly to all service requests and shall correct any defects, failures, or performance issues at no cost to the City, including all associated labor, travel, materials, and equipment.

Failure to provide or honor the required Contractor warranty or manufacturer’s warranty may be deemed a material breach of contract and may result in remedies available to the City, including withholding payment, requiring corrective action, or pursuing other contractual or legal remedies.

BIDDER PROPOSAL

003100-1

Purchasing Department

111 North Main Street

To The City of Bristol:

The undersigned hereby declares that no person or persons other than members of their own organization are interested in this Proposal or in the contract proposed to be taken; that it is made without any connection with any other person or persons submitting a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the City of

Bristol is directly or indirectly interested in this Proposal, or in the supplies or work to which it relates, nor will any such person receive any portion of the profit or any commission therefrom in any manner that is unethical or contrary to the best interests of the City of Bristol.

It is understood that the City, its agents, and its employees are not, in any manner, to be held responsible for the accuracy of, or bound by, any estimates relative to the work; all such estimates are to be considered solely for the purpose of completing and comparing the several proposals.

The undersigned further declares that they have examined the site of the work, the general information, and the specifications, and will contract to provide all necessary tools, apparatus, freight, cartage, and expense, and to perform all work and furnish all materials required to construct the proposed work in the manner and under the conditions specified herein.

The undersigned also agrees to furnish a satisfactory Acord-format certificate of insurance naming the

City of Bristol, Connecticut as an additional insured, along with a completed federal W-9 form, to be submitted to the Purchasing Department within three (3) days after notice of award. Upon receipt, a purchase order shall be issued, formally contracting with the City of Bristol for fulfillment of this

Proposal. It is agreed that, in the event of failure or neglect on the part of the undersigned to comply, the City may deem the contract abandoned and declare the Proposal and acceptance null and void. No bid may be withdrawn for a period of ninety (90) days following the bid opening.

The undersigned agrees to construct, complete, and deliver in place, including all labor, materials, and equipment, the project titled “2027-012 Aquatic Center Scoreboard and Timing System Renovations” according to the attached specifications for the unit prices and/or lump sum prices listed hereinafter.

003100-2

The undersigned declares that the bidder is:

(a) A CORPORATION

Organized under the laws of the State of:

Principal office located at:

Principal officers, with their respective titles and addresses, are as follows:

Name Title Address

(b) A PARTNERSHIP

List all individuals, with their addresses, who comprise the partnership:

Name Address

Name Address

(c) AN INDIVIDUAL

Name:

Doing business as:

Address:

003100-3

In accordance with the attached specifications entitled "2027-012 Aquatic Center Scoreboard and Timing

System Renovations"; the undersigned agrees to perform work and provide equipment, at the following costs:

A. SCOREBOARD EQUIPMENT

Item Description UOM Qty Price Extn.

1 LED 8-digit scoreboards Ea 6 ______ ______

2 LED Home/Guest display Ea 1 ______ ______

3 LED Event/Heat display Ea 1 ______ ______

B. TIMING SYSTEM COMPONETS

4 Modular timer with carrying case Ea 1 ______ ______

5 Timing interface computer Ea 1 ______ ______

6 USB to USB timer to computer connector Ea 1 ______ ______

C. TOUCHPADS & MOUNTING

7 Touchpads Ea 7 ______ ______

8 Touchpad caddy Ea 1 ______ ______

9 Touchpad brackets Ea 7 ______ ______

D. ON-DECK CABLE SYSTEM

10 Eight-lane primary deck cable Ea 1 ______ ______

11 Push buttons Ea 7 ______ ______

E. START SYSTEM

12 Intergrated start system for timing and scoring systems Ea 1 ______ ______

13 Flag pole mount Ea 1 ______ ______

14 Twentyfive-foot start jumper cable Ea 7 ______ ______

003100-4

F. LABOR & SERVICES

Removal and disposal of existing scoring/time equipment Ea 1 ______ ______

Site preparation, including repairing of damage cause by removal of previous equipment, uncrating new equipment, and installation of all required mounting hardware for new equipment.

Ea 1 ______ ______

Mount and secure new scoreboards; install touchpads at pool deck.

Ea 1 ______ ______

Mount radio receiver(s), calibrate radio frequencies, and test signal reception.

Ea 1 ______ ______

Test all scoreboard, timing, start system, and deck cable functions.

Ea 1 ______ ______

Additional on-site owner training for operation and basic troubleshooting, within one-year.

Ea 1 ______ ______

The TOTAL AMOUNT of this Bid, based upon the listed above for Items 1 through 20, as computed by the

Bidder is:

DOLLARS and CENTS.

BID PROPOSAL

003100-5

The undersigned is familiar with the conditions surrounding this call for bid and is aware that the City reserves the right to reject any and all bids or to accept any bids whether lowest or not if deemed for the best interest of the

City, and is submitting this bid without collusion with any other person, individual or corporate.

Witness Signature

Printed Name Printed Name

Date Title

Company/Name of Firm

Business Address Mailing Address

City/Town State City/Town State

Company Telephone Number

Dated at __________________________,_________________________ this

________________________ day of ____________________________, 2026

BID PROPOSAL

003100-6

REFERENCES FOR SIMILAR WORK:

1.

COMPANY REPRESENTATIVE

ADDRESS PHONE NUMBER

2.

3.

LICENSES:

1.

2.

3.

SPECIAL PROVISIONS

004100-1

The Requirements of Special Provisions shall supersede all other contract provisions, General & Technical

Specifications.

No separate payment for Special Provisions shall be made unless otherwise noted. All costs associated with implementing or completing the Special Provisions shall be incorporated into payment items in this contract.

1. Contractor Coordination

The Contractor shall contact the Aquatics Division of the Parks and Recreation Department at (860)

584-6125 at a minimum seventy two (72) hours prior to the start of any work associated with this

Contract.

2. Work Schedule

No work shall be performed at night, on weekends, or on legal holidays, except in the case of an emergency and only to the extent necessary to make the work safe. The normal workday is defined as any eight (8)-hour period occurring between 7:00 a.m. and 5:00 p.m., Monday through Friday. Special clearance will be required for any work performed outside these hours.

The removal and disposal of the existing equipment, as well as the installation of the replacement equipment, must be fully completed within one (1) working day. Any associated programming and calibration of the replacement equipment must be completed within two (2) working days.

If the Contractor fails to satisfy these requirements, liquidated damages shall commence on the third

(3rd) day and shall accrue at a rate of Two Hundred Dollars ($200.00) for each calendar day thereafter.

All or a portion of such liquidated damages may be abated for cause upon mutual agreement between the City and the Contractor. Liquidated damages will be deducted from monies due to the Contractor prior to final payment.

2. Payment

No partial payments shall be made. Full payment will be issued only upon completion of all work associated with the purchase order and after the Parks and Recreation Department has received a

Certificate of Approval obtained by the Contractor from the City Building Department.

3. Driveway Access

SPECIAL PROVISIONS

004100-2

Driveway acess for the Dennis Malone Aquatics Center is share with Edgewood Elemetry School. The

Contractor not block access or impede acess to this facility in anyway.

Delivery of materials and removal of refuse shall be executed in such a way to least impact the operations of the Dennis Malone Aquatics Center, their patrons and without impedeing access of emergency personel including law enforcement, fire and medical personel.

TECHNICAL SPECIFICATIONS

005100-1

SPECIFIED EQUIPMENT: COLORADO TIME SYSTEMS & SCOREBOARD EQUIPMENT

PART 1 – GENERAL

1.1 SUMMARY

This section covers the furnishing, delivery, installation, testing, and commissioning of Colorado Time

Systems (CTS) scoreboard, timing, touchpad, start system, and related accessories for an indoor aquatic facility.

1.2 REFERENCES

Colorado Time Systems manufacturer specifications

Applicable electrical codes and low‑voltage communication standards

Competitive swimming timing and start system requirements (NFHS/USA Swimming)

1.3 DELIVERY, STORAGE, AND HANDLING

A. Deliver equipment in original factory packaging.

B. Store indoors, protected from moisture and physical damage.

C. Handle per manufacturer recommendations.

PART 2 – PRODUCTS

2.1 SCOREBOARD EQUIPMENT

A. LED‑R 8‑Digit Scoreboard (Qty 6)

High‑brightness LED numeric display, 8‑digit format, indoor‑rated enclosure with moisture‑resistant electronics CTS wireless or wired communication protocol. Visibility range

50–75 meters. Low‑voltage DC power supply included. Manufacturer‑approved mounting brackets and hardware. Fully compatible with Gen7 timing architecture.

B. LED6‑EH Home/Guest Display (Qty 1)

Dual‑team scoring display (Home/Guest). High‑visibility LED alphanumeric characters.

Indoor‑rated housing with glare‑reduction faceplate. CTS communication interface. Mounting

005100-2 hardware included.

C. LED6‑EH Event/Heat Display (Qty 1)

LED alphanumeric display for event and heat numbers. CTS protocol communication.

Indoor‑rated housing. Mounting hardware included.

2.02 TIMING SYSTEM COMPONENTS

A. GEN7‑TMR‑L Gen7 Legacy Timer (Qty 1)

Multi‑lane timing processor. Integrated meet management interface. USB and CTS network communication ports. Ruggedized carrying case. Supports touchpads, push buttons, and start system inputs.

B. Timing Interface Computer (Qty 1)

Pre‑configured CTS timing computer. Required ports: USB, ethernet. Solid‑state drive.

CTS‑supported Windows operating system

C. USB2USB Gen7‑to‑Laptop Interface (Qty 1)

CTS‑approved USB interface. Provides secure communication between Gen7 timer and laptop.

Plug‑and‑play driver support.

2.03 TOUCHPADS & MOUNTING

A. TP‑60G Touchpads (Qty 7)

60" wide competition‑grade touchpads. Non‑skid surface with reinforced perimeter.

CTS‑sensitive plate technology. Waterproof connectors. Suitable for indoor pools.

B. CAD‑TP Touchpad Caddy (Qty 1)

Heavy‑duty storage and transport system. Rolling casters. Capacity for multiple TP‑series

005100-3 touchpads.

C. 4000‑0040 Touchpad Brackets (Qty 7)

Stainless‑steel or corrosion‑resistant brackets. Designed for TP‑series touchpads. Secure pool‑wall attachment.

2.04 ON‑DECK CABLE SYSTEM

A. CH41‑8 Primary Deck Cable (Qty 1)

8‑lane deck cable. Waterproof, chlorine‑resistant jacket. CTS‑standard connectors. Supports touchpads and push‑button inputs. Lane‑number labeling included.

B. PB‑6 Push Buttons (Qty 7)

High‑sensitivity lane backup buttons. Waterproof housing. CTS‑standard connectors. Compatible with Gen7 timing system.

2.05 START SYSTEM

A. INF‑SSM Infinity Start System (Qty 1)

Integrated start speaker and strobe. High‑clarity audio output. CTS wireless or wired communication. Meets competitive swimming start standards. Includes power supply and mounting hardware.

B. EVI‑FPM Flag Pole Mount (Qty 1)

Corrosion‑resistant mounting bracket. Compatible with CTS Infinity Start System accessories.

C. INF‑SJ25 (Qty 1)

Accessory module for enhanced signal routing for Infinity Start System. Fully

005100-4 compatible with Gen7 timing architecture.

PART 3 – EXECUTION

3.01 EXAMINATION

A. Verify existing conditions and compatibility with CTS equipment.

B. Report any conditions that may impede installation.

3.02 REMOVAL AND DISPOSAL

A. Remove existing scoring/timing equipment.

B. Dispose of removed equipment per local regulations.

3.03 INSTALLATION

A. Receive, inspect, and transport CTS equipment to installation location.

B. Uncrate and stage all new equipment and mounting hardware.

C. Mount and secure LED‑R scoreboards and displays.

D. Deliver touchpads to pool deck and install brackets.

E. Install radio receiver(s), calibrate frequencies, and verify signal integrity.

F. Install and connect timing system components, start system, deck cabling, and interface computer.

G. Perform full functional testing of all components.

3.04 FIELD QUALITY CONTROL

A. Test all system functions per manufacturer procedures.

B. Correct deficiencies and retest until fully operational.

3.05 TRAINING

A. Provide on‑site owner training for operation, troubleshooting, and maintenance.

B. Provide training materials.

3.06 CLEANING

A. Remove packaging and installation debris.

B. Leave installation area clean and ready for use.

PUR-007 STANDARD BID

TERMS AND CONDITIONS

Rev. May 2026

City of Bristol Connecticut Telephone Number:

(860) 584-6195

111 North Main Street

Standard Bid and Contract Terms and Conditions https://www.bidnetdirect.com

/connecticut/cityofbristol

All Invitations For Bids issued by the City of Bristol (“City”) will bind Bidders to the terms and conditions listed below, unless specified otherwise in any individual Invitation For Bids.

The contractor agrees to comply with the statutes and regulations as they exist on the date of this contract and as they may be adopted or amended from time to time during the term of this contract and any amendments thereto.

Section I. Submission of Bids

1. Bids must be submitted on forms supplied by the City Purchasing Department. Telephone or facsimile bids will not be accepted in response to an Invitation For Bids.

2. Bidders shall bear any and all costs associated with response to this invitation to bid, including the costs for any presentation and/or demonstrations (if applicable).

3. The time and date bids are to be opened is given in each bid issued. Bids received after the specified time and date of bid opening given in each bid proposal shall not be considered. Each Invitation For Bids will designate acceptable methodology for delivery of a bid proposal, which may permit submission of a bid via digital format

(e.g. email); the delivery format identified in the Invitation For Bids shall govern. If mailed or physically delivered bid responses are required, bid envelopes shall clearly indicate the bid number as well as the date and time of the opening of the bid. The name and address of the Bidder shall appear in the upper left hand corner of the envelope.

4. If it becomes necessary to revise any part of this request or if additional data is necessary to enable interpretation of provisions of this document, revisions or addenda will be provided to all prospective firms who receive this document; such revisions or addenda will additionally be posted on the following website:

5. This document may include an acknowledgement page; this page is to be returned to the Purchasing

Department as soon as practical, to ensure proper notification of changes to the published documents. The City of Bristol does not assume responsibility for any vendor that does not receive revisions or addenda, where the vendor has not acknowledged receipt of any portion thereof.

6. Incomplete bid forms may result in the rejection of the bid. Amendments to bids received by the City after the time specified for opening of bids, shall not be considered. Bids shall be computer prepared, typewritten or handwritten in ink. All bids shall be signed by a person duly authorized to sign bids on behalf of the bidder.

Unsigned bids shall be rejected. Errors, alterations or corrections on both the original and copy of the proposal schedule to be returned must be initialed by the person signing the bid proposal or their authorized designee. In the event an authorized designee initials the correction, there must be written authorization from the person signing the bid proposal to the person initialing the erasure, alterations, or correction. Failure to do so shall result in rejection of bid for those items erased, altered or corrected and not initialed.

7. Conditional bids are subject to rejection in whole or in part. A conditional bid is defined as one which limits, modifies, expands or supplements any of the terms and conditions and/or specifications of the invitation for bids.

8. Alternate bids will not be considered, unless specifically authorized in the invitation to bid. An alternate bid is defined as one which is submitted in addition to the bidder’s primary response to the invitation for bids.

9. Prices should be extended in decimal, not fraction, to be net, and shall include transportation and delivery charges fully prepaid by the Contractor to the destination specified in the bid (FOB Destination).

City of Bristol, Connecticut

Form PUR-007

Standard Bid Terms and Conditions

Rev. May 2026

10. Pursuant to Chapter 219 Section 12-412 of the Connecticut General Statutes, municipalities are exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State.

Such taxes must not be included in bid prices.

11. By its submission the Bidder represents that the bid is not made in connection with any other Bidder submitting a bid for the same commodity or commodities and is in all respects fair and without collusion or fraud.

12. All bids will be opened and read publicly and upon award are subject to public inspection, subject to the provisions of Section 1-210 of the Connecticut General Statutes (Freedom of Information). Copies of information resulting from any bid opening are generally not available until a contract has been formally awarded.

Section II. Guaranty or Surety

13. The City requires that any awarded contractor providing materials, equipment or services to the City, must provide to the City a certificate of insurance (Acord or other approved format) naming the City of Bristol as additional insured on a primary, non-contributing basis, for the following:

General Liability insurance (including Completed Operations coverage) from all contractors doing business with the City, in the amounts of $1,000,000 (combined single limit) Bodily Injury-Property Damage Coverage per occurrence, and $2,000,000 aggregate coverage;

Where the use of a vehicle is used in the performance of this contract, Automobile Liability insurance in the amount of $1,000,000, with Property Damage and Bodily Injury coverage;

14. Additionally, for any contract for which labor is performed within the State of Connecticut, evidence of workers compensation as defined in the Connecticut General Statutes must be provided.

15. Said insurance shall be provided at the sole expense of the contractor with an insurance company which is licensed to do business in the State of Connecticut. Any subcontractor to a contracted firm shall be likewise covered, and shall furnish certificates of coverage acceptable to the City before starting work.

16. In the event that bid and/or performance bonds are specifically required within the specifications, said bonds must meet the following requirements:

Signing Authority:

Corporation - must be signed by an official of the corporation above their official title and the corporate seal must be affixed over the signature;

Firm or Partnership - must be signed by all the partners and indicate they are “doing business as”;

Individual - must be signed by the owner and indicated as “Owner”.

Surety Requirements

The surety company executing the bond or countersigning must be licensed in Connecticut, and the bond must be signed by an official of the surety company with the corporate seal affixed over their signature.

Signatures of two witnesses for both the principal and the surety must appear on the bond. Power of attorney for the official signing the bond for the surety company must be submitted with the bond.

Section III. Samples

17. Accepted bid samples do not supersede specifications for quality unless sample is superior in quality. All deliveries shall have at least the same quality as the accepted bid sample. Samples are furnished free of charge.

Samples may be held for comparison with deliveries.

Section IV. Award Considerations

18. It is the intent of the City of Bristol to make award to the lowest responsive and responsible qualified bidder

(reference C.G.S 4a-59. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the City, and delivery terms will be taken into consideration in making award.

19. In the event of a discrepancy between the unit price and the extension, the unit price shall govern.

20. Cash discounts may be offered by bidder for prompt payment of invoices. Such discount will not be taken into consideration in determining the low bidder, but will be taken into consideration in awarding tie bids.

21. Any contract resulting from this solicitation shall be governed by the laws of the State of Connecticut.

22. Award will be based on quality of the articles or services to be supplied, their conformance with specifications, delivery terms, price, administrative costs, past performance, and financial responsibility. The Purchasing

Department may correct inaccurate awards resulting from clerical or administrative errors.

23. Review of proposals may include assessment of proposer's financial capacity, and status of current and/or past taxes or liens due.

24. The City of Bristol reserves the right to accept or reject any and all bid responses, in whole or in part, to waive technical defects, irregularities and omissions if, in its judgement, the best interests of the City will be served.

Determination of the best interests of the City shall include consideration of active or pending civil litigation between the City and any firm (or its subcontractor or supplier) submitting a bid to the City.

25. The Purchasing Department may reject any bidder in default of any prior contract or guilty of misrepresentation or any bidder with a member of its firm in default or guilty of misrepresentation.

26. In the event that a local business submits a bid to the City that is within 4% of the lowest qualified bidder and is considered to be in compliance with the requirements set forth in the bid, the local business shall be allowed the opportunity to accept the award of the contract at the amount of the lower bid. Such practice shall apply to all City bids for all City departments, with the following exceptions:

1. Contracts exceeding $1,000,000.00.

2. Professional services, awarded on subjective and objective criteria in addition to cost.

3. Contracts using state, federal or other funds that have governing regulations disallowing such practice.

4. Contracts awarded on behalf of the Bristol Water Department as a separate enterprise fund.

Section V. Contract Considerations

27. Award of a contract is not an order to ship; materials may only be shipped upon receipt of a purchase order as issued by the Purchasing Agent.

28. Please note that any contract executed by the City of Bristol or the Board of Education is subject to the appropriation of funds on an annual basis.

29. The Contractor shall not assign or otherwise dispose of their contract or their right, title or interest, or their power to execute such contract to any other person, firm or corporation without the prior written consent of the

Purchasing Department.

30. Bidders have ten days after notice of award to refuse acceptance of the award; after ten days, the award will be considered binding on the Contractor. If the Contractor refuses to accept the award within the ten day period, the award will be made to the next lowest responsible qualified bidder.

31. Failure of a Contractor to deliver commodities or perform services as specified will constitute authority to purchase said commodities or services on the open market. Contractor agrees to promptly reimburse the City for excess cost of these purchases. The purchases will be deducted from the contracted quantities.

32. The Contractor, in contracting for goods, services, materials, labor and the like with the City of Bristol and its respective officers, agents and servants, does hereby agree to indemnify, defend and save harmless from and against any and all claims, damages, losses, litigation expenses, counsel fees and compensation arising out of any injuries (including death) sustained by, or alleged to have been sustained by, the servants, employees or agents of the City of Bristol and its respective officers, agents and servants, or of the bidder or of any participant or spectator, and from injuries including death) sustained by, or alleged to have been sustained by, the public or any persons on or near the site or on any other person or damage to property, real or personal, including property of the City of Bristol and their respective officers, agents, and servants, caused in whole or in part by the acts or omission of the Bidder or any participant or spectator or anyone directly or indirectly employed or working for the bidder while engaged in the activity in the City of Bristol.

The City, as a sovereign government, cannot indemnify businesses or individuals.

33. Notwithstanding any provision or language in this contract to the contrary, the purchasing agent may terminate this contract whenever he/she determines in his/her sole discretion that such termination is in the best interests of the City. Any such termination shall be effected by delivery to the Contractor of a written notice of termination.

The notice of termination shall be sent by registered mail to the Contractor address furnished to the City for purposes of correspondence or by hand delivery. Upon receipt of such notice, the Contractor shall both immediately discontinue all services affected (unless the notice directs otherwise) and deliver to the City all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Contractor in performing his duties under this contract, whether completed or in progress. All such documents, information, and materials shall become the property of the City. In the event of such termination, the Contractor shall be entitled to reasonable compensation as determined by the Office of

Corporation Counsel for the City of Bristol, however, no compensation for lost profits shall be allowed.

34. The individual signing this submittal hereby declares that no person or persons other than members of his/her own organization are interested in this Project or in the contract proposed to be taken; that it is made without any connection with any other person or persons making a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the City of Bristol is directly or indirectly interested therein, or in the supplies or works to which it relates or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of the City of Bristol.

35. The Contractor shall not be liable for losses or delays in the fulfillment of the terms of the contract due to wars, acts of public enemies, strikes, fires, floods, acts of God or any other acts not within the control of or reasonably prevented by the Contractor. The Contractor will give written notice of the cause and probable duration of any such delay.

36. Contractors may not reference sales to the City for advertising and promotional purposes without the prior specific approval of the Purchasing Department.

Section VI. Delivery

37. All products and equipment delivered must be new, and shall include any and all manufacturer warranties, unless otherwise stated in the bid specifications.

38. Delivery will be onto the specified City loading docks (or other similar receiving locations) by the Contractor unless otherwise stated in the bid specifications.

39. All prices shall include transportation and delivery charges fully prepaid by the Contractor to the destination specified in the bid (FOB Destination).

Section VII. Payment Terms

40. Payment terms are net 30 days after receipt of goods or properly executed invoice, whichever is later, unless otherwise specified. A contractor may quote payment discount terms which may be considered in making the award. The discount period will be computed from the date delivery is accepted at destination, or from date correct invoice is received by the consignee, whichever is later.

41. Charges against a Contractor shall be deducted from current obligations. In the event that monies are due to the

City, money paid to the City by the Contractor shall be made payable to the Treasurer, City of Bristol.

Section VIII. Rights

42. Any and all data collected by the contractor relative to either the performance of services or delivery of materials shall remain the sole property of the City of Bristol. Such data includes historic usage of materials and services as collected by the contractor, as it relates to Bristol purchasing activity.