2026097 Solicitation.pdf

Notice of Solicitation

Request for Bid:

TRAFFIC SIGNAL LED REPLACEMENT SERVICES

Solicitation Number: 2026097

RFB Issue Date: July 30, 2026

RFB Due Date and Time: August 19, 2026 – 3:00 P.M. Local Arizona Time

Online Submittals: City of Mesa Vendor Self Service (VSS) –https://vendor.mesaaz.gov/ See enclosed submitta l instruct ions

Last Day for Questions: August 11, 2026 – 12:00 P.M. Local Arizona Time

Pre-Bid Conference: None

Notice is hereby given that sealed Bids will be received by the Procurement Services Division, City of Mesa, until the date and time cited above. Responses received by the correct date and time will be opened publicly and read aloud by the Procurement Services Procurement Administrator (or designated representative).

To join the response reading at 4:00 P.M. local Arizona time on the due date via Microsoft Teams, please use the following link: 2026097 - Response Reading | Join meeting in Teams | Microsoft Teams

Teleconference Number: 480-535-7460; Conference ID: 796 464 932#

Questions concerning this Solicitation should be submitted in writing through the City of Mesa’s Procurement Services Website Vendor Self Service portal at https://vendor.mesaaz.gov/ or by email to the following Procurement contacts or their designees:

Michael Gale, CPPB Camille Ashcroft Procurement Officer II Procurement Specialist Phone: 480-644-6426 Phone: 480-644-2179 Michael.Gale@MesaAZ.gov Camille.Ashcroft@MesaAZ.gov

NOTE: THE CITY OF MESA PUBLISHES ITS SOLICITATIONS, ATTACHMENTS, AND ADDENDA ONLINE AND THEY ARE AVAILABLE FOR VIEWING AND/OR DOWNLOADING AT THE FOLLOWING INTERNET ADDRESS: https://vendor.mesaaz.gov/

Current contracts and related information are available for viewing and/or downloading at:

http://apps.mesaaz.gov/purchasingcontracts/Search

All vendors wishing to conduct business with the City are required to register and maintain all information used for the notification of Solicitation opportunities and issuance of payment in the Vendor Self Service (VSS) system. To register and view additional vendor information, go to https://vendor.mesaaz.gov/ https://vendor.mesaaz.gov/ https://teams.microsoft.com/meet/29768794128467?p=rRafLsnkokKYGO2BLF https://vendor.mesaaz.gov/ mailto:Michael.Gale@MesaAZ.gov mailto:Camille.Ashcroft@MesaAZ.gov https://vendor.mesaaz.gov/ http://apps.mesaaz.gov/purchasingcontracts/Search https://vendor.mesaaz.gov/

2026097

TABLE OF CONTENTS

PAGE

NOTICE

TABLE OF CONTENTS

SECTIONS:

SECTION 1: ADMINISTRATIVE REQUIREMENTS / INSTRUCTIONS

SECTION 2: SCOPE OF WORK

SECTION 3: FORMAT AND SUBMITTAL REQUIREMENTS

SECTION 4: BID ATTACHMENTS

ATTACHMENTS:

ATTACHMENT A – PRICING

ATTACHMENT B – REQUIRED RESPONSE FORMS

ATTACHMENT C – RESPONDENT QUESTIONNAIRE

SECTION 5 – EXHIBITS:

EXHIBIT 1 – DRAFT AGREEMENT

EXHIBIT 2 – PROPOSED INTERSECTIONS

SECTION 1

ADMINISTRATIVE OVERVIEW /INSTRUCTIONS

1.1 OVERVIEW

The City of Mesa (hereinafter “City”) has issued this Request for Bid (“RFB”) to solicit responses from qualified and experienced Vendors (hereinafter “Respondent”) that can provide Traffic Signal LED Replacement Services.

Please read the entire Solicitation package and submit the response in accordance with the instructions. This document (less this invitation and the instructions) and any required response documents, attachments, and submissions will constitute the bid.

Responses must be in the actual possession of the Procurement Services Division Office and submitted electronically, on or before the exact date and time indicated. Late submittals shall not be considered under any circumstances.

1.2 INSTRUCTIONS FOR PREPARING AND SUBMITTING RESPONSE

Respondents must submit their responses electronically. Any Respondent needing assistance or guidance using the online Vendor Self Service (VSS) portal may contact the Procurement Officer/Supervisor. Do not wait until the last day to submit a response. Start early so we can fix any issues before trying to submit a response. ALL RESPONDENTS ARE ENCOURAGED TO REVIEW INSTRUCTIONS FOR HOW TO RESPOND TO A SOLICITATION available under Download Vendor Forms in the online VSS portal. Respondents shall provide their Responses in accordance with the following form and content requirements:

a. Responses shall be submitted through the City of Mesa’s Procurement Services Website at https://vendor.mesaaz.gov under the appropriate Solicitation opportunity. Submissions submitted elsewhere or under the wrong Solicitation will not be considered.

b. Responses must be signed by an authorized representative of Respondent with the authority to bind Respondent to make such commitments to the City set forth in the Response.

c. Responses should be specific to the Solicitation and present details on all requested information in a concise manner.

1.3 PROCUREMENT CONTACT

The individual(s) listed on Page 1, Notice (referred to as the “Procurement Contact”) is responsible for the conduct of this procurement. The individual(s) is the only person who is authorized to speak or act on behalf of the City with respect to this RFB. Throughout this RFB process, Respondents shall NOT contact or communicate with any other City employees regarding this procurement. Any violation of these requirements by a Respondent may constitute grounds for immediate disqualification from this procurement.

1.4 PROCUREMENT SCHEDULE

The City will make every effort to adhere to the schedule below. All times are local Arizona time.

Note: This schedule is subject to change by the City at any time.

ACTIVITY DATE & TIME

Solicitation Issued July 30, 2026

Deadline for Submitting Questions (by Respondent) August 11, 2026

12:00 PM

Solicitation Response Due Date August 19, 2026

3:00 PM

Anticipated Intent to Award September 16, 2026

Anticipated Start Date of Contract September 28, 2026

1.5 QUESTIONS AND COMMUNICATION

Respondents are expected to promptly review this RFB document, including all exhibits, appendices, attachments, submittals, and any addenda. If a Respondent finds discrepancies, errors, or omissions, or should there be any doubt as to the true meaning of anything in the RFB, the Respondent shall submit a question to clarify this information. The City shall not be responsible for any misunderstanding on the part of the Respondent concerning this RFB.

All questions or clarifications shall be submitted in writing through the City of Mesa’s Procurement Services Vendor Self Service portal at https://vendor.mesaaz.gov/. Questions or clarifications shall be submitted no later than the date and time set out in Section 1.4. Questions received less than seven (7) calendar days before the due date may be answered at the discretion of the City. The question(s) submitted should specify the RFB section, page number, and topic to be clarified.

1.6 AMENDMENTS

The Procurement Contact may issue addenda or amendments to this RFB, respond to Respondents’ questions, or provide clarification to information stated within this RFB. All amendments will become part of this RFB and will be deemed to have been considered by the Respondent in its Response. Respondents shall not rely upon any statements made by any person, other than statements issued through an amendment. It is the responsibility of the Respondent to ensure all amendments are received and considered in the Response.

Amendments will be posted online at the City’s Procurement Services Website or the Self-Service portal. Contractors are cautioned to check the Procurement Services Website or the Self-Service portal for addenda before submitting their Response. The City will not be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officers of the City and Respondents are cautioned not to rely on any such changes. Verbal clarifications shall not be binding. Failure to acknowledge receipt of an addendum may result in disqualification of a Response.

1.7 DISCLOSURES

a. RESPONSE FIRM TIME: Responses shall remain firm and unaltered after opening for one hundred eighty (180) Days unless the time is extended or amended as agreed upon by Respondent and the City. Examples of where an extension or amendment may be necessary include but are not limited to: (i) contract negotiations with selected Respondent; (ii) submission of a Best and Final Offer by Respondent; (iii) City needing additional time to review responses. The City may accept the Response, subject to successful contract negotiations, at any time during this period.

b. LOBBYING PROHIBITION: Any communication regarding this Solicitation for the purpose of influencing the process or the award, between any person or affiliates seeking an award from this Solicitation and the City including, but not limited to, City Council, City employees, and consultants hired to assist the City in the Solicitation, is prohibited.

This prohibition is imposed from the time of the first public notice of the Solicitation until the City cancels the Solicitation, rejects all Responses, awards a contract, or otherwise takes action that ends the Solicitation process. This section shall not prohibit public comment at any City Council meeting, study session, or City Council committee meeting.

This prohibition shall not apply to Respondent-initiated communication with the contact(s) identified in the Solicitation or City-initiated communications for the purposes of conducting the procurement including, but not limited to, vendor conferences, clarification of Responses, presentations if provided pursuant to the Solicitation, requests for Best and Final Responses (as set forth in the City Procurement Rules), contract negotiations, protest/appeal resolution, or surveying non-responsive vendors.

Violations of this provision shall be reported to the Procurement Administrator. Persons violating this prohibition may be subject to a warning letter or rejection of their Response depending on the nature of the violation.

c. LAWFUL PRESENCE IN THE UNITED STATES: Arizona Revised Statutes § 1-501 and § 1-502 require all persons who will be awarded a contract (a Public Benefit as defined in 8 U.S.C. § 1621) must demonstrate they are lawfully present in the United States. A person under the statute is defined as a natural person and therefore excludes Limited Liability Companies, Corporations, Partnerships, or other similar types of business entities as indicated on a W-9 form.

Individuals (natural persons) or Sole Proprietorships must complete the affidavit in the “Required Response Forms” section of this Solicitation. Respondents who fail to provide a completed affidavit and fail to provide the necessary documentation may be deemed non-responsive.

Additionally, Arizona Revised Statutes Section 1-504 requires the City, for Respondents who are natural persons or Sole Proprietorships and not United States citizens or nationals, use the systematic alien verification for entitlements program that is maintained by the United States Citizenship and Immigration Services, or any successor program that is designated by the United States Department of Homeland Security, in order to verify the validity of the necessary documentation and to verify the person’s eligibility for benefits.

d. COMMENCEMENT OF WORK: If a Respondent begins any billable work before the City’s final approval and execution of the contract, Respondent does so at its own risk.

e. RESPONSIBILITY TO READ AND UNDERSTAND: Failure to read, examine, and understand the Solicitation and any of its addenda will not excuse any failure to comply with the requirements of the Solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. The City is not responsible for and will not pay any costs associated with the preparation and submission of a Response. Respondents are cautioned to verify their Responses before submission, as amendments to or withdrawal of Responses submitted after the time specified for the opening of Responses may not be considered. The City will not be responsible for any Respondent errors or omissions.

f. SPECIFICATIONS: Technical specifications define the minimum acceptable standard. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. If a Respondent wishes to provide a material or service that is not the brand name, the equivalent material or service must meet the standard of quality of the brand name product, which is determined at the City’s sole discretion. Equivalent products will be considered upon showing the other product meets the stated specifications and is equivalent to the brand-name product in terms of quality, performance, and desired characteristics. Products that are substantially equivalent to those brands designated will qualify for consideration.

Minor differences that do not affect the suitability of the supply or service for the City’s needs may be accepted. Burden of proof that the product meets the minimum standards or is equal to the brand name product is on the Respondent. The City reserves the right to reject Responses that the City deems unacceptable for any reason.

g. MODIFICATION/WITHDRAWAL OF RESPONSE: Written requests to modify or withdraw a Response received by the City before the scheduled opening time for Responses will be accepted and will be corrected after the Response due date and time. No oral requests will be allowed. Requests must be addressed and labeled in the same manner as the Response and marked as a MODIFICATION or WITHDRAWAL of the Response. Requests for withdrawal after the Response Due date and time will only be granted upon proof of undue hardship and may result in the forfeiture of any Response security. Any withdrawal after the Response due date and time shall be allowed solely at the City’s discretion.

h. DEBARMENT DISCLOSURE: If the Respondent has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government or agency, or if any such preclusion from participation from any public procurement activity is currently pending, the Respondent shall include a letter with its Response identifying the name and address of the governmental unit, the effective date of the suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances must be provided by the Respondent, including the details enumerated above. A Response from a Respondent who is currently debarred, suspended, or otherwise lawfully prohibited from any public procurement activity may be rejected. Failure of a Respondent to disclose a debarment or suspension in accordance with this Section may result in the Respondent being disqualified for an award of the Solicitation.

i. RESERVATIONS: The City reserves the right to reject any or all Responses or any part thereof;

to re-issue the Solicitation; to reject non-responsive or non-responsible Responses; to reject unbalanced Responses; to reject Responses where the terms, prices, or awards are conditioned upon another event; to reject individual Responses for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; to make multiple awards; to waive minor irregularities, defects, omissions, informalities, technicalities or form errors in any Response; to conduct exclusive or concurrent negotiations of any terms, conditions, or exceptions taken by a Respondent or the terms of any agreement/document a Respondent would require the City to sign should Respondent be awarded a contract; and to reject Responses that are outside the City’s budgeted amount for the materials or services that are the subject of the Solicitation. The City may seek clarification of the Response from Respondent at any time, and failure to respond is cause for rejection. Submission of a Response confers no right to an award or a subsequent contract. The City is charged by its Charter to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms, and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the Respondent and the City until the City executes a written contract or purchase order.

j. EXCEPTIONS TO A SOLICITATION: Changes to the Solicitation document requested by a

Respondent may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition, or specification in the Solicitation unless specifically acknowledged and agreed to by the City. The copy of the Solicitation, including all addenda maintained and published by the City, shall be the official Solicitation document. Any exception to the Solicitation must be set forth in the “Exceptions” portion of the Response; any exceptions not indicated in the “Exceptions” portion of the Response will be deemed rejected by the City, void and of no contractual significance. The City reserves the right to: (i) reject any or all exceptions requested by a Respondent; (ii), determine a Response non-responsive due to the exception(s) made by Respondent; (iii) enter into negotiations with a Respondent regarding any of the Respondent’s exceptions, or (iv) accept any or all of a Respondent’s exceptions outright.

k. COPYING OF RESPONSES: The Respondent hereby grants the City permission to copy all parts of its Response, including, without limitation, any documents and/or materials copyrighted by the Respondent. The City’s right to copy shall be for internal use in evaluating the Response.

l. CONTRACTOR ETHICS: Contractors doing business with the City shall adhere to the

Procurement Ethics Standards, Article 7 of the Procurement Rules. It is the policy of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the Procurement process, including Respondents and Contractors. The failure of a Respondent or Contractor to meet the ethical standards may result in the disqualification of an award under the Solicitation or the termination of a contract with the City.

To achieve the purpose of this Section, it is essential that Respondents and Contractors doing business with the City observe the ethical standards prescribed herein and in the City Charter, Code Procurement Rules, and Management Policy 200. It shall be a breach of ethical standards to:

i. Exert any effort to influence any City official, employee, or agent to breach the standards of ethical conduct.

ii. Intentionally invoice any amount greater than provided in a contract or invoice for materials or services not provided.

iii. Intentionally offer or provide sub-standard materials or services or intentionally not comply with any term, condition, specification, or other requirements of a City contract.

m. GIFTS: The City will accept no gifts, gratuities, or advertising products from Respondents or prospective Respondents and affiliates. The City may request product samples from Respondents solely for the purpose of product evaluation.

n. COST JUSTIFICATION: In the event that only one Response to the Solicitation is received, the City may require the Respondent to submit a cost offer in sufficient detail for the City to perform a cost/price analysis to determine if the Response price is fair and reasonable.

o. CONTRACT NEGOTIATIONS AND ACCEPTANCE: Respondent must be prepared for the City to accept the Response as submitted. If Respondent fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject the Response or revoke the award and may begin negotiations with another Respondent. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the Respondent and the City until the City executes a written contract or purchase order.

SECTION 2

SCOPE OF WORK

This Scope of Work will be compiled into any resulting contract as Exhibit A.

2.1 OVERVIEW / INTENT

The City of Mesa is soliciting Request for Bids from qualified and experienced vendors to provide Traffic Signal LED Replacement Services.

2.2 MINIMUM QUALIFICATIONS

- Experience in traffic signal installation and maintenance for at least 10 years

- Understand standards and specifications related to traffic signal systems including the Manual on Uniform Traffic Control Devices.

- Qualified personnel are defined in City Standard Details and Specifications as IMSA certified

Level I & Level II Traffic Signal Technicians.

2.3 TERM & RENEWALS

This Solicitation is for awarding a firm, fixed-price purchasing contract to cover a three (3) year term and may be renewed up to a maximum of two (2) years.

2.4 SCOPE OF WORK

Contractor shall provide Traffic Signal LED Replacement Services for the City of Mesa Transportation Department (City) on an “as-needed, where-needed” basis. These services include LED Replacement Services for traffic signal poles and associated equipment.

The Contractor shall include all necessary and appropriate labor and equipment required to properly perform the following services: Traffic Signal LED Replacement Services, as specified in this Request for Bid (RFB) and all other referenced documents. All work shall be per Maricopa Association of Government (MAG) Standard Specifications identified in this RFB. MAG Specifications and Details

The City will supply all LED modules.

The service(s) will be performed at various locations within the City of Mesa. Location(s) will be specified in the notice to proceed issued by the City.

The unit bid price shall be full compensation and will cover all necessary items of work such as, but not limited to: tools, equipment, forms, incidental materials and labor. The unit bid price shall also include but not be limited to: all landfill disposal, county permits, all required barricading and traffic control costs, and customer notification where needed. All clean-up will be at no additional cost to the City and shall be included with the unit bid price for each bid item.

Contractor must bid ALL items in order to be considered responsive.

2.5 GENERAL SPECIFICATIONS

Construction: The City will use the most current version of MAG and/or City of Mesa Standards and Specifications for inspection and quality assurance of any work being performed under this https://azmag.gov/Programs/Public-Works/Specifications-and-Details https://azmag.gov/Programs/Public-Works/Specifications-and-Details agreement. The Contractor shall be responsible for ensuring workmanship; materials, equipment, and site preparation meet or exceed these requirements. A City Representative will inspect all phases of work and any unsatisfactory work or preparation will be redone at no additional cost to the City. A City Representative must give approval prior to the Contractor continuing onto the next work site.

2.5.1 License Requirements: The Contractor shall have a Class A, General Engineering license issued by the Arizona Registrar of Contractors in order to perform traffic signal work in the Public Right of Way.

2.5.2 Job Procedures:

2.5.2.1 Date Code: The Contractor shall use a gold “Sharpie” permanent paint marker to write the installation date on the back of the LED indication prior to installation.

2.5.2.2 Signal Head Inspection: The signal head assembly shall be checked and corrected for:

• Loose visors, back plates & mounts

• Alignment

• Plumb

Contractor shall supply proper screws/hardware for existing signal heads as needed to correct any deficiencies.

2.5.2.3 Replacement: The Contractor shall not provide service to more than one (1) signal indication in the same direction at one time, as it may put the intersection into flash. All indications shall be completed at one intersection before moving onto the next. Contractor is to verify that each signal face is functioning after the new LED indication is installed. All non-working LED indications are to be reported and returned to the City for warranty replacement. All arrows shall be installed perfectly horizontal. LED’s with the word TOP shall be installed with the word at the top position.

2.5.2.4 Flash: If the intersection is placed in flash, the Contractor shall call the ITS

Operations contact immediately, finish the work on the head that caused the fault and move out of the intersection until it is reset to normal operation in order to minimize driver confusion.

2.5.2.5 Accidents: If an accident occurs while the Contractor is in the intersection, the

Contractor shall notify Police, Fire, and their ITS Operations contact immediately.

2.6 EQUIPMENT

The Contractor shall supply all equipment and tools for the completion of work under this contract. All equipment used for work under this contract shall meet or exceed all maintenance, inspection, safety and operating requirements of the State of Arizona and Federal government.

Operators assigned by the Contractor must be familiar with the safe and efficient operation of each piece of equipment and shall be experienced in the use of the specific piece of equipment required to complete the assigned work. All vehicles and equipment used by the Contractor shall be clearly identified with the name of the company, and phone number of local office on each side of the equipment. All equipment shall be equipped in accordance with State laws and with amber lens flasher visible for one (1) mile in a three hundred sixty (360) degree pattern and six (6) inch diameter hazard lights visible from the rear that operate independently of the brake lights. The Contractor shall provide a listing of all equipment to be used in the performance of the contract, as part of the bid submittal.

All equipment shall meet minimum standards as described as follows:

a) Bucket Truck: The Contractor shall have a bucket truck with a minimum working height of thirty (30) feet available.

b) Arrow Board: The arrow board shall be mounted on a vehicle, a trailer, or other suitable support. Minimum mounting height should be seven feet from the roadway to the bottom of the board, except on vehicle mounted boards, which should be as high as practical. The size and operation of the arrow board shall meet the requirements as noted in Chapter 6 of the MUTCD and the City of Mesa Temporary Traffic Control Manual

2.7 SUPPLY OF MATERIAL

The Contractor is advised that the City will supply all traffic signal LED modules for this agreement.

The City will not supply any other supplies needed to perform work under this agreement. The Contractor shall be responsible for ensuring that arrangements have been made with the City Inspector for pick-up of material. The Contractor shall be responsible for arranging all material loading and delivery to the job site(s). Any loss, damage or misuse of materials provided by the City to the Contractor, shall be replaced by the Contractor with the exact quantity and quality item at no cost to the City. Contractor shall provide a minimum twenty-four (24) hour notice before picking materials up from the City. All material shall be counted and inspected jointly by the City Inspector and the Contractor when pick-up is made. The City Inspector will monitor material usage and material usage shall correspond to the work performed. The Contractor shall pick material up from the City Transportation yard at 300 E. 6th St. Mesa, AZ 85201 or 6935 E. Decatur, Mesa, AZ 85207, whichever is indicated by the City at the time work order is placed.

2.8 WORK SCHEDULE

The City Inspector shall approve all workdays and working hours during this service agreement.

Bidders are advised that an alternate work week has been implemented by the City and the City’s work week is Monday through Thursday. Requests made to do any work at night must be approved by the City, prior to beginning any work. The Contractor will not be allowed to work on non-workdays without specific written approval by the City Inspector. Contractors are not allowed to work on weekends or any holiday recognized by the City as a legal holiday without written permission. Contractor access to the City offices and yard facilities is limited to regular work hours and only when escorted by City personnel.

2.9 WORK INSPECTION

The City will assign an Inspector to this project that will inspect and make final approval of all completed work. A City Representative will inspect all phases of work and any unsatisfactory work or preparation shall be removed and replaced at no additional cost to the City.

2.10 WORK AREA

The Contractor shall clean up the work area daily and maintain the site during and after construction until accepted, and shall perform all work and pay all cost(s) incidental thereto.

Excess or unsuitable material shall not be left on site and shall be removed from the project and disposed of by the Contractor. All parts of the work area shall be left in a condition equal to or better than it was prior to the start of the project. This task shall be accomplished to the satisfaction of the City Inspector. Upon completion of the work, the Contractor shall remove all temporary construction facilities, debris, and unused materials provided for in the work, and leave the work site and public right-of-way in a neat and clean condition. No special payment will be made for this item and it is to be included in the unit bid price(s). Contractor shall restore any damaged City property or private property to its original conditions as determined by the City. The Contractor is responsible for the legal disposal of all waste products, debris, etc. and shall make necessary arrangements for such disposal and all associated costs shall be included in the unit bid price(s).

2.11 PERMITS

The Contractor is advised that a dust control permit may be required by the Maricopa County

Environmental Service Department. The Contractor shall be responsible for obtaining this permit, if necessary, and complying with its requirements. The Contractor shall provide a copy of a dust control plan for wok under this agreement to the City Representative prior to the start of work.

The Contractor shall obtain a Temporary Traffic Control (TTC) Permit, if necessary, per Section 2.17.

2.12 NOTIFICATION

The Contractor shall notify property owners, or the property owners’ representative, prior to beginning any work. Contractor shall respond to all Customer/Citizen calls or complaints resulting directly or indirectly from this project within two (2) hours of receipt, and shall resolve any issue within forty-eight (48) hours. This shall be at no additional cost to the City.

2.13 WORK CREW QUALIFICATIONS AND SUPERVISION

The Contractor shall provide qualified supervision of each crew at all times while performing work under this contract. Each supervisor must be able to converse in the English Language and shall be authorized by the Contractor to accept and act upon all directives issued by the City. Failure of the supervisor to act on said directives shall be sufficient cause to give notice that the Contractor is in default of the contract unless such directives would create potential personal injury or safety hazards or are contrary to the intent of these specifications.

The Contractor shall provide a cellular telephone for the supervisor and/or foreman. The Contractor shall be responsible for payment of all charges relating to its use. All communication equipment shall be kept in proper working condition at all times. The Contractor is to provide the City with a twenty-four (24) hour emergency phone number.

The Contractor shall submit a list containing names and qualified status (including copies of IMSA certifications) of personnel that will be on the immediate job site during all phases of work. This list shall be submitted to the City as part of the solicitation. Qualified personnel are defined in

City Standard Details and Specifications as IMSA certified Level I & Level II Traffic Signal Technicians. At least one of the individuals on the job site during all phases of construction must be a Level II Traffic Signal Technician. The Contractor shall immediately notify the City of any changes to the list. Certifications must also be provided to the City for any new employees prior to beginning any work.

2.14 MULTIPLE CREWS

If multiple crews are used by the Contractor under this agreement, all work performed by the additional crew(s) shall be within a reasonable distance of the other crew and shall be approved by the City Inspector.

2.15 MEASUREMENTS

All work by the Contractor will be inspected and approved by the City Inspector prior to processing any pay requests. Payments shall be based on the unit bid price and counted/measured jointly by the City Inspector and the Contractor. Any questions relating to quantities or measurements will be resolved prior to invoice submittal. The City will endeavor to make payment for approved work within thirty (30) business days of invoice being received by the City.

2.16 TRAFFIC CONTROL AND BARRICADES

All costs for traffic control and barricades shall be included in the bid price for those items requiring traffic control and barricades.

The Contractor shall be responsible for complying with the current City of Mesa Temporary Traffic Control Manual and the current Manual on Uniform Traffic Control Devices (MUTCD).

All signs, cones, traffic control devices, and equipment necessary for the control of traffic shall be furnished by the Contractor in accordance with the current City of Mesa Temporary Traffic Control Manual and the MUTCD. All traffic control devices must be compliant with the AASHTO Manual for Assessing Safety Hardware “MASH”.

http://safety.fhwa.dot.gov/roadway_dept/policy_guide/road_hardware/nchrp_350/ Traffic control devices already certified under the National Cooperative Highway Research Program (NCHRP) Report 350, are accepted.

2.17 TEMPORARY TRAFFIC CONTROL (TTC) PERMIT

The Contractor shall obtain a Temporary Traffic Control (TTC) Permit from the City of Mesa

Transportation Department prior to restricting or closing any street, sidewalk, pedestrian pathway or alley within the City. Individual approval is needed for each unique traffic control configuration.

This can be done with multiple Traffic Control Permits or with one (1) permit under which multiple configurations are defined and approved. There is no fee for Temporary Traffic Control Permits for this project.

The Contractor shall submit a traffic control plan for review and approval for all projects allowed to have traffic restriction, showing placement of all traffic control devices and proposed temporary striping during all phases of construction, including all conflicting signs to be covered/removed or relocated, or other features that may conflict with the placement of temporary signage. This plan shall be professionally drawn and shall be submitted to the City (through the standard Shop http://safety.fhwa.dot.gov/roadway_dept/policy_guide/road_hardware/nchrp_350/

Drawing submittal process) no later than fourteen (14) calendar days prior to the Notice to Proceed and fourteen (14) calendar days prior to any proposed changes thereto.

2.18 DESIGNATED PERSON

The Contractor shall employ a “designated” person who will be responsible for ensuring that all barricades, signs, warning lights, signals, and other traffic control devices are established and maintained in strict compliance with the current City of Mesa Temporary Traffic Control Manual the contract requirements and, the MUTCD. This designated person shall have completed training and be certified in temporary traffic control by the American Traffic Safety Services Association (ATSSA). Proof of certification must be submitted as part of this solicitation and must be available at the Work site.

In addition to this certification, all supervisors are required to complete a Traffic Control Training course conducted by the City of Mesa. Participants must achieve a minimum passing score of 80% on the course exam, and recertification is required every two years.

The designated person shall:

a) Maintain all barricading and traffic control devices in compliance with the Traffic Barricade

Manual and the MUTCD and submit a daily (including weekends and holidays) report, in writing, to the City Inspector of maintenance activities the next workday;

b) Ensure that traffic signals within the project limits do not conflict with barricades and signs or give misleading indications to pedestrians and motorists. He/she shall immediately bring conflicting conditions to the attention of the City Inspector. The City Inspector will coordinate changes with Mesa’s Intelligent Transportation Systems (ITS) Group (480-644- 2160) for any required changes to Mesa operated traffic signal sequencing, timing, or outages. The designated person shall make arrangements with any entity having ownership or responsibility of traffic signals that are not City of Mesa owned or operated to ensure that there are no conflicts with barricades and signs and that signals do not provide misleading indications to pedestrians and motorists;

c) Ensure that flagmen, when employed, are trained in accordance with O.S.H.A. regulations.

(29 CFR 1926.201 Signaling); and have completed training and are certified by a program that meets the training and certification standards of the National Safety Council highway flagger training program, the ATSSA flagger program or an equivalent program that meets the same objectives, such as IMSA certification. Proof of certification must be submitted prior to flagmen beginning wok and must be available at the work site; and;

d) Immediately respond to all call-outs by the City Inspector, the stand-by City Inspector, the

Traffic Control Coordinator, or Base Operations; cooperate with Police and/or Fire Department Investigators; and re-establish barricades and traffic control devices, as necessary, at no additional cost to the City.

2.19 TRAFFIC SIGNALS

The Contractor shall be responsible for all costs associated with any damage to traffic signal equipment (loop detectors, pull boxes, conduit, etc.) Contractor shall perform all repair work to the satisfaction of the City and at no additional cost to the City. Copy of Mesa Standard Details and Specification standards may be obtained from the City’s Transportation Department Website at www.mesaaz.gov/transportation.

If left turn prohibitions at signalized intersections are being requested, the Contractor shall provide the City Inspector a schedule indicating days, times, and specific intersection locations for the prohibitions at least seven (7) days in advance of the need for the left turn prohibition. If the left turn prohibition is approved by Engineering and Transportation, the City Inspector will notify the City of Mesa Transportation – ITS Group (480-644-2160) to make the necessary arrangements regarding the signal operations at the intersection. At intersections with fully protected left turn signals (where a red arrow is part of the signal display), the left turn signals must be reactivated before removing the left turn prohibition. It is important for ITS staff to know when a left turn signal is to be reactivated to avoid a situation where the left turn traffic is faced with a red left turn signal that does not change.

2.20 RESTRICTIONS AND CLOSURES - GENERAL

Any equipment and material not actively being used to perform work under this contract shall not be stored in the right-of-way unless otherwise approved by the City Inspector. Roadway and sidewalk restrictions and closures are limited to construction activities and are not permitted for the purpose of staging or storing equipment or debris.

Restrictions and closures are permitted when necessary considering impact to the traveling public, safety and efficiency. Restrictions shall not be in place when work activities are not being performed. Restrictions shall not be left in place simply for convenience or to avoid the need to remove barricade at the end of the work shift and reset them the following day. Restrictions shall not be left in place solely to accommodate storage of equipment, supplies, debris, etc. Excavations shall be covered with steel plates or backfilled and the lanes opened to traffic at the end of the work day unless it is not feasible to do so, as determined solely by the City.

No flagging of traffic will be permitted on arterial or mid-section collector streets unless approved by the TTC Permit.

Unless otherwise specified in the “Special Traffic Regulations” subsection below, the following general requirements from the Temporary Traffic Control Manual shall apply:

1. Traffic restrictions are not permitted on Major/Collector Streets during the peak hours of 6:30 a.m. to 8:30 a.m. and 4:00 p.m. to 6:00 p.m. weekdays.

2. During off-peak hours, the following number of through lanes must be kept open to traffic:

o If more than four (4) lanes exist – Four (4) lanes (two (2) lanes each way) shall remain open to traffic http://www.mesaaz.gov/transportation o If four (4) or fewer lanes exist – Two (2) lanes (one (1) each way) shall remain open to traffic o On one (1) way streets – One (1) lane shall remain open

The restrictions discussed in this section shall be used only for the active performance of work.

Restrictions shall not be in place unless necessary to perform the work.

2.21 SPECIAL TRAFFIC REGULATIONS

Unless otherwise determined by the City, traffic lane restrictions for the job order shall comply with the specific criteria as outlined in the job order.

If the requirements of this “Special Traffic Regulations” subsection conflict with the requirements of the “Restrictions and Closures-General” subsection, the provisions of the “Special Traffic Regulations” subsection shall govern.

2.22 COORDINATION

The Contractor shall coordinate and schedule work with other Contractors in the vicinity to avoid conflicts, ensure compatibility of traffic controls, avoid duplication of signing, and minimize disruption.

2.23 LOCAL ACCESS REQUIREMENTS

Contractor shall maintain local access to all properties on all side streets, access roads, driveways, alleys, and parking lots at all times unless otherwise approved by the City Inspector, and shall notify the residents a minimum of twenty-four (24) hours in advance of any restrictions which will affect their access. When local access cannot be maintained, the Contractor shall provide satisfactory justification to the City Inspector. It is the responsibility of the Contractor to notify the affected property owner, resident or tenant a minimum of seventy-two (72) hours in advance when local access cannot be maintained. The reasons for the restricted access shall be explained to the affected person(s). Alternative access procedures shall also be explained. The Contractor shall restore full access as soon as possible or as determined by the City Inspector. Area traffic circulation shall be maintained when any local street restrictions are imposed.

Local access shall be maintained at all times on frontage roads. Frontage roads shall not be used for through traffic, equipment parking, material storage, or spoil stockpile area. Frontage roads shall follow the same notification requirements as described above.

2.24 BUSINESS ACCESS REQUIREMENTS

Access shall be maintained to adjacent businesses at all times in a manner acceptable to the City

Inspector. Any business access restrictions shall be coordinated with the affected business in writing at least forty-eight (48) hours prior but no earlier than one (1) week prior to imposing restrictions unless otherwise approved by the City Inspector.

2.25 FIRE, POLICE, HOSPITAL, PARKS, AND CHURCH ACCESS REQUIREMENTS

Access to fire stations, police stations, hospitals, City parks and churches shall be maintained at all times unless otherwise approved by the City Inspector. When access restrictions are necessary, Contractor shall notify and coordinate such access restrictions with the responsible person in charge of the affected facility, at least seven (7) days prior to any restrictions for fire stations, police stations, hospitals, churches, and City parks and shall restore access as soon as possible or as directed by the City Inspector. The Contractor shall maintain the emergency entrance to all hospitals by way of a paved lane for emergency vehicles at all times for the duration of the Project.

The contact information for these is as follows:

Access Contact

Fire Station Mesa Fire Department (480-644-3388 or 480-644-2405)

Police Station Mesa Police Department (480-644-2211 or 480-644-4054)

Hospital Hospital Administrators

City Parks Mesa Parks Supervisors (east of Gilbert Road call 480-644- 3238; west of Gilbert Road call 480-644-3097)

Church Church clergy

2.26 PEDESTRIAN ACCESS REGULATIONS - GENERAL

The Contractor shall ensure that all sidewalks on this project remain open and safely usable at all times, or shall provide alternate pedestrian access per the Temporary Traffic Control Manual, Americans with Disabilities Act (ADA), and the MUTCD. Where pedestrian routes need to be temporarily relocated, the relocated routes shall be maintained on the same side of the street as the original route, unless otherwise approved in the TTC Permit. If a traffic lane on a major street is used for a temporary pedestrian route, pedestrians shall be separated from traffic. This separation shall be accomplished by temporary traffic barriers or longitudinal channelizing barricades unless an alternate method is approved in the Temporary Traffic Control Permit.

Audible Information Devices may be required and will be reflected on the approved TTC permit.

2.27 TEMPORARY BARRIER

Any temporary barrier application must be designed and sealed by a Professional Engineer (PE).

Barrier design shall be in accordance with the American Association of State Highway and Transportation Officials (AASHTO) Roadside Design Guide.

2.28 SCHOOL ZONE REQUIREMENTS

The Contractor shall provide safe school zones, crosswalks and walkways for students attending nearby schools during all hours of school use unless otherwise approved in the Temporary Traffic Control Permit. If an existing school bus route is impacted by the project, the Contractor shall notify the school Principal and the school Transportation Director at least seven (7) calendar days prior to the start of work. The Contractor shall restore unrestricted access as soon as possible or as directed by the City Inspector.

2.29 SPECIAL EVENT REQUIREMENTS

When special events are scheduled to take place within or adjacent to the project during the construction of a project, the Contractor shall coordinate and schedule his work to mitigate any impact to the event at no additional cost to the City.

2.30 SOLID WASTE COLLECTION REQUIREMENTS

The Contractor shall ensure sanitation pick-up is not affected by relocating trash containers, or by providing alternate measures acceptable to the Solid Waste Management Department (480-644- 2221).

2.31 SIGNING AND PAVEMENT MARKING REQUIREMENTS

The Contractor shall be responsible for maintaining the necessary traffic control devices until the area where treatment has been applied has been re-striped and re-signed. Coordination of re-striping and re-signing shall be handled by the City Inspector. The Contractor, through the City Inspector, shall notify the Transportation Department (480-644-2160) at least seven (7) days prior to the time the roadway signing and striping is scheduled. No additional payment shall be made to the Contractor for this coordination. Unless otherwise specified on the plans or in these specifications, re-striping and re-signing shall be the responsibility of the Contractor and the cost thereof included in appropriate bid items on the bid schedule.

2.32 PAYMENT

Except as otherwise noted within this section, barricades, traffic control devices, salaries, and other work or materials required by this section are non-pay items. Per M.A.G. Section 401, a non-pay item is an item of work for which no separate payment will be made, the cost of which is to be included as an incidental cost for associated item(s) included on the bid schedule.

2.33 SAFETY

Employees of the Contractor shall use reasonable safety procedures while working on projects under this agreement and follow all OSHA regulations. Reasonable safety procedures shall include, not be limited to the use of: safety hats, gloves, goggles, reflective vests, respirators, footwear and a safety harness when working in an aerial lift device. The Contractor shall adhere to all regulations, rules, ordinances, and standards set forth by Federal, State, County, and City of Mesa governments when providing these services. The Contractor shall be responsible for the training and instruction of all workers, employees and subcontractors on all required job safety standards and traffic safety. Upon request, Contractor shall demonstrate to the City’s satisfaction any programs, procedures, and other activities used to ensure compliance. The Contractor shall be responsible for providing and for the placement of barricades, steel plates, flag tape and any other safety/traffic control equipment, within their work sites, required to protect its employees, the public, surrounding areas, equipment and vehicles. The flow of vehicular traffic shall not be impeded at any time during this project without the prior approval of the City.