Summary of ECE TA Rate Base Cost Form

This is a Cost Proposal Form issued by the State of Maine Department of Health and Human Services for RFP #202605084, Early Care and Education (ECE) Technical Assistance. The procurement includes a five-year contract period consisting of an initial period of performance from January 1, 2027, through December 31, 2028, followed by two renewal periods: Renewal Period #1 from January 1, 2029, through December 31, 2030, and Renewal Period #2 from January 1, 2031, through December 31, 2031. Bidders are required to submit detailed cost proposals covering all five years of the contract term across all three scheduled periods.

The cost proposal form requires bidders to itemize costs by category across all contract periods, including salaries for proposed positions with hourly rates and total hours, subcontractor and consultant costs, travel expenses (including mileage, lodging, and airfare in accordance with state travel policies), and supplies and other expenses. All salary rates must be all-inclusive of costs associated with the proposed scope of services. Bidders must complete budget forms by entering data in designated white spaces and must exercise caution when adding additional lines to ensure existing formulas calculate correctly. The form structure allows for cumulative total cost calculations across the initial period and both renewal periods, with individual period costs rolling up to the total five-year contract cost.