202605084 ECE TA Provider Packet Template.xlsx

This is a Provider Packet Template document issued by the Maine Department of Health and Human Services, Office of Child and Family Services (DHHS/OCFS) for Early Care and Education (ECE) Technical Assistance providers. The packet requires providers to report quarterly performance metrics and program data for a two-year contract period spanning from January 1, 2027 through December 31, 2028. Quarterly reports are due within 30 days of quarter completion, with specific due dates of April 30th, July 30th, October 30th, and January 30th for Years 1 and 2. Additionally, providers must submit monthly data reports by the 15th of each month detailing services delivered, and an annual marketing outreach and engagement plan due July 30th. The contract encompasses two primary performance measures: contacting 95% of child care providers or early childhood educators requesting technical assistance within two business days of Department referral, and ensuring 95% of coaching and consultation services include completion of a Classroom Assessment Scoring System (CLASS) observation or Department-approved assessment tool.

The packet requires providers to maintain comprehensive staff information including new hires, departures, and completed training, reported quarterly alongside monthly service delivery data. Providers must attest under electronic signature that all reported information is accurate and that their agency maintains compliance with all Federal and State regulations and established agency policies. Submissions are directed to the assigned Program Manager and Program Administrator, with copies sent to OCFS-PMR.DHHS@maine.gov. The template does not specify contract pricing, funding amounts, or award information, indicating this is a standardized reporting mechanism for existing or newly awarded ECE technical assistance providers operating under DHHS/OCFS agreements.