2026 Waste Removal Refuse RFP 9-11-26.docx

HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN

INVITATION FOR BIDS (IFB)

Waste Management and Removal Services

Pre-bid Walk-thru September 22, 2026, 10:00 AM

Direct General Inquiries To: Lisa Laluna llaluna@nbhact.org By September 25, 2026, NO LATER THAN 3:00 PM All Answers and Addendums to the Solicitation will be posted on NBHA’s website: WWW.nbhact.org

NBHA must receive sealed submittals of the RFP and a fee proposal. Submit one (1) unbound original, three (3) bound copies. Deliver to the address above. No electronic submittals will be accepted. Use this page as your Cover Page for your submission.

Date Submitted: _____________________________________________

Company: ________________________________________________________________

Address: __________________________________________________________________

City/State/Zip Code: ________________________________________________________

Contact Person and Email: __________________________________________________

Phone/Fax Number: ________________________________________________________

NBHA- REFUSE REMOVAL SPECIFICATION

February 2022

Housing Authority of the City of New Britain – John T. Hamilton, Executive Director

TABLE OF CONTENTS

Invitation to Bid...................................................................................………….................…

Narrative........................................................................................................…………......…

Federal Family & Federal elderly Dwelling Units Roster…………………………………….

Instructions to Offerors, Non-Construction, HUD Form 5369-B………………………………

Supplemental Instructions to Bidders...................................................................………

Compliance with Equal Opportunity Compliance Provisions.............................…….

Section 3 Requirements………………………………………………………………………

Bid Documents…………………………………………………………………………………

General Contract Conditions, Non-Con-Construction, HUD Form 5370-C……………

Detailed Specifications…………………………………………………………………….

ARTICLE A: DEFINITIONS………………………………………………………………

ARTICLE B: SPECIAL REQUIREMENTS……………………………………………

b. Performance Bond

ARTICLE C: SERVICE REQUIREMENTS…………………………………………………

1. Collection, Transportation and Discharge of Acceptable Solid Waste

2. Collection, Transportation and Discharge of Scrap Metal

ARTICLE D: CONTRACTOR PENALTITIES

Appendix A: Invoicing………......................................………………………….………….

Appendix B: Locations, Container Size and Frequency of Collection Appendix C: Schedule of Holidays………………………………………………………….

Table 5.1 Mandatory Contract Clauses for Small Purchases……………………………

Contract Documents...........................................................................……………….

ATTENTION: REFUSE REMOVAL COMPANIES

***INVITATION TO BID***

CENTRAL CONNECTICUT AREA

1. THE HOUSING AUTHORITY of the CITY OF NEW BRITAIN (Authority) will receive sealed bids, in TRIPLICATE, for the collection of solid waste at all of its low- and moderate-income developments within the City of New Britain.

2. All bids shall be clearly marked “Refuse Removal Bid”, delivered to the Authority offices by mail or courier, and time and date stamped upon receipt. Bids will be received until October 07, 2026 at 2:00 PM at the office of the Authority, 16 Armistice Street, New Britain, CT 06053, at which time they will be publicly opened and read aloud.

3. There will be a pre-bid walk-thru on September 22, 2026 at 10:00 AM at the Authority’s offices. Interested bidders should attend this meeting to understand and clarify the scope of work and intent of bid documents. Any bidder, who is not in attendance at this meeting, will be held responsible for the understanding and extent of the scope of work and the contract.

4. Bid forms and contract documents are on file as of 10:00 A.M., September 11, 2026 at the Authority Office. Copies of these documents may be obtained by contacting Lisa Laluna at llaluna@nbhact.org or 860 / 225-3534 ext. 205. You may fax your request to Lisa Laluna at 860 / 832-6079.

5. The Authority reserves the right to reject any or all bids or to waive any informality in the bidding. No bid shall be withdrawn for a period of 90 days subsequent to the opening of bids without the consent of the Authority.

The Housing Authority of the City of New Britain is an Equal Opportunity / Affirmative Action Employer and conducts its business in accordance with all Federal, State and Local laws, regulations and guidelines. Small, Minority, Women Business Enterprises and Disabled are encouraged to participate in this process.

HOUSING AUTHORITY of the CITY OF NEW BRITAIN

John T. Hamilton, Executive Director

NARRATIVE

The Housing Authority of the City of New Britain is a public agency located in New Britain, a city of 70,000 people situated on approximately 13.1 square miles in central Connecticut. The Housing Authority manages 804 low-income housing units at seven developments throughout the City, half of which house the elderly and/or disabled with the remainder reserved for use by families. In addition, the Authority administers Section 8 Tenant Based Assistance Vouchers which provide rental assistance to families residing in the private market.

The mission of the Housing Authority is to provide decent, safe and sanitary housing to eligible residents of the City of New Britain. We are committed to improving the social, as well as material well-being of the residents we serve and strive to be our community’s affordable housing of choice.

The Housing Authority of the City of New Britain received its funding primarily through grants provided by the U. S. Department of Housing & Urban Development (HUD).

The Housing Authority is under the direction of an Executive Director who is responsible for its daily operations. A five-member Board of Commissioners appointed by the City’s Mayor provides oversight and assistance in establishing Authority policy.

The intent of this solicitation is to obtain bids for removal of collection and transportation of all refuse collected at the public housing complexes listed below. All refuse removal involves dumpsters/containers and does not involve curbside pick-up.

The seven (7) project sites and education center are the responsibility of the Housing Authority, City of New Britain and represent a combination of Programming Centers and senior and family rental properties.

FEDERAL FAMILY AND FEDERAL ELDERLY DWELLING UNITS and EDUCATION CENTER

CFCF Center of Excellence 57 Fern St.

September 2026

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

1. Special Notice to Bidders:

A. These Specifications contain a complete set of bidding and general contract forms; said forms are for the convenience of bidders and are not detached from the Specifications or filled out as formal documents.

2. Bid Forms:

A. All bids shall be submitted on the separate bid forms attached to the documents and shall be subject to all requirements of the Specifications. Erasures or other changes must be explained or noted over the signature of the bidder.

B. ALL BIDDERS MUST SUBMIT THREE (3) SETS OF COMPLETELY EXECUTED BID FORMS AND DOCUMENTS TO THE HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN.

A. Bids will be received by the Authority until October 07, 2026 at 2:00 PM at which time they will be publicly opened and read aloud.

4. Receiving and Modification of Bids:

A. Bids received prior to the time established herein for the receipt and opening of same, will be securely kept, unopened. The person whose duty it is to receive and open all bids will decide when the specified time has arrived for the opening of same. No responsibility will be attached to any employee of the Authority for premature openings of a bid not properly addressed and identified.

B. The Authority will neither accept nor consider any bid which is received after the time established herein for the opening of same; regardless of the cause for delay in the arrival of a bid, the same will be returned unopened.

C. Telegraphic bids or similarly transmitted bid documents will not be considered.

5. Interpretations or Correction of Bidding Documents:

A. No oral interpretations will be made to any bidder as to the meaning of the Specifications. Every request for such an interpretation shall be made in writing by a bidder and forwarded to Lisa Laluna, Procurement and Modernization Coordinator, Housing Authority of the City of New Britain, 16 Armistice Street, New Britain, CT 06053, Telephone number (860) 225-3534, ext. 205.

September 2026

B. No inquiry, received within seven (7) days of the date fixed for opening of bids will be given consideration.

C. Any interpretation, correction or change of the Bidding Documents will be in the form of an Addendum to the Documents. Said addendum will be sent as promptly as is practicable to all persons to whom the Specifications have been issued. All such addenda shall become a part of the Contract Documents.

6. Site Conditions:

A. At the date fixed for opening of Bids, it will be presumed that each Bidder has made an examination of all locations and sites; has been satisfied as to actual conditions, requirements and quantities of work; and has read and become thoroughly familiar with Contract Bidding Documents. A pre-bid walk-through will be conducted on September 22, 2026 at 10:00 AM, at the Authority Offices, 16 Armistice Street, New Britain, Connecticut.

7. Bidder's Qualifications:

A. The Authority may make such investigation as deemed necessary to determine the ability of the Bidder to discharge the Contract. The Authority reserves the right to reject any Bid or portion thereof if the Bidder fails to convince the Authority that it is properly qualified by experience and that he has adequate resources to carry out the obligation of the Contract and to satisfactorily complete the work called for herein. The Authority further requires each Bidder to provide a recent financial statement and to provide all information requested under the "Bidder Qualification" portion of the Bid Forms.

B. The Bidder is required to state that he has done work of a similar character to that included in the proposed Contract and give references that will enable the Owner to judge his experience, ability to meet completion date, skill and business standing.

C. The Bidder is further required to complete the attached "Summary of Work History" listing all projects for which he has signed a municipal or state contract within the past 60 months, providing the name and address of the Client and Contract amount.

8. Bid Security:

A. The bid must be accompanied by a Security Bond, Certified Check or Letter of Credit, in an amount not less than five percent (5%) of the bid. No bid will be considered unless it is so secured. The surety on the bond must be a corporation authorized and qualified to act as a surety in the State of Connecticut. The Letter of Credit shall be from a banking institution registered to do business in the State of Connecticut by the State Banking Commission. Said Bid Security, Letter of Credit shall be in the guide form outlined in the Specifications. The successful bidder upon contract award shall furnish a Performance, Labor and Material Bond or Completion Assurance Agreement with a Letter of Credit as specified in the Contract Documents.

B. Should any bidder on any such proposed work, to whom an award is made, fail to enter into a contract therefore within seven (7) days after the notice of the award has been mailed or otherwise delivered to him, as specified herein; or fail within such time to furnish a Performance Bond, Labor and Material Bond, or an executed Completion Assurance Agreement with a Letter of Credit as required, the amount of the bid security so received shall become the property of the Authority as liquidated damages for such failure.

B. Bid Security will be held by the Authority during the time stipulated for the execution of contracts and the submission of Performance Bonds or the Completion Assurance Agreement and may then be disposed of in such manner as to accomplish the purpose for which they are submitted. After the expiration of such period, bid guarantees not disposed of, or the amounts thereof, will be returned to the respective bidders.

9. Withdrawal of Bid:

A. This bid shall be irrevocable for a period of ninety (90) days from the date of submission and may be accepted by the Authority at any time within such period or thereafter unless withdrawn or revoked by the bidder after the expiration of said period of ninety (90) days.

10. Form of Non-Collusive Affidavit

A. Bidder declares that the bid is not made in connection with any other Bidder submitting a bid for the same commodity, commodities, or services and that the bid is bona fide and is in all respects fair and without collusion or fraud. Abstracts of bids received are not prepared for distribution by the Authority. All bidders shall submit with their bids an affidavit (see Bid Form) stating that the bidder has not colluded with any other person regarding any bid submitted. The quality of the articles and services to be supplied, their conformity with the specifications, their suitability to the requirements of the Authority and the terms of delivery.

11. Right of Authority to Waive Bid Informalities and/or Defects

A. The Authority reserves the right to award by item, groups of items or total bid; to reject any and all bids in whole or in part; and to waive any informality or technical defects if, in its judgment, it is in the best interests of the Housing Authority.

12. Exclusion of Bidder(s) Owing Monies

A. The Authority shall not accept the bid of a bidder who is in default on the payment of taxes, licenses or other monies due the City of New Britain.

13. Bidder to be Bound

A. Each bid is received with the understanding that the acceptance in writing by the Authority of the offer to furnish any or all of the commodities and/or services described therein shall constitute a contract between the bidder and the Authority, which shall bind the bidder on his part to furnish and deliver the articles and services quoted on, at the prices stated and in accordance with the conditions of said accepted bid; and the Authority on its part to order from such contractor, except for causes beyond reasonable control; and to pay for, at the agreed upon price, all articles and services specified and delivered.

14. Award of Contract:

A. The Contract will be awarded by the Authority to the lowest responsible Bidder whose Bid will be most advantageous to the Authority, price and other factors considered. The Bidder to whom the award is made will be notified at the earliest possible date and no later than thirty-(30) days after the bid opening. The successful Bidder shall execute with the Authority within seven (7) days after notification of the award, a Contract, and in three (3) copies.

15. Performance Bond, Labor and Material Bond and Insurance:

The successful bidder will be required to furnish, at the time of the execution of the contract, on forms included, Labor, Material and Performance Bonds with surety acceptable to the Authority in the amounts set forth in detailed specifications and shall provide evidence of insurance coverage as set forth in the detailed specifications.

A. The successful bidder shall furnish a Performance Bond and a Labor and Material Payment Bond in the penal sum of one hundred percent (100%) of the total amount of the contract. The surety on the bond for the performance of the contract must be a corporation authorized and qualified to act as surety in the State of Connecticut. Said bond shall be in the form outlined in the Specifications.

B. At the discretion of the Authority, a Completion Assurance Agreement with a Letter of Credit may be accepted in lieu of the Performance and Labor and Material Payment Bond. The Letter of Credit shall be from a Banking Institution registered to do business in the State of Connecticut by the State Banking Commission.

C. The Letter of Credit shall be valid for the term of the contract plus sixty-one (61) calendar days minimum and shall be renewed at the request of the Authority. The Contractor and Authority will sign a Completion Assurance Agreement. Said agreement will clearly explain the duties and responsibilities of all parties to the agreement and set the guidelines for establishing a Completion Assurance Fund. The Completion Assurance Fund will be in the form of an unconditional, renewable, irrevocable Letter of Credit issued to the Authority and the Department of Housing & Urban Development, as dual obliges.

Failure to furnish required bonds or failure to furnish acceptable evidence of insurance coverage shall, at the sole discretion of the Authority, constitute grounds for revocation of the award and forfeiture of the bid bond or check.

16. Exclusive Right and Assignment:

A. The Contractor shall be the only person allowed to provide solid waste services as described herein within the City and within the boundaries prescribed by the limitations of this contract. The contract pursuant to this solicitation shall not be assigned, transferred or pledged without the prior consent of the Authority. The Authority reserves the right to require prior approval of subcontractors.

B. The Contractor shall provide to the Authority, where approved by the Authority, Subcontractor/Supplier Releases on forms supplied by the Authority stating all Subcontractors/Suppliers have no payment disputes.

17. Condition of Equipment

A. Any equipment delivered must be standard new equipment – free from rust or equal to new and latest model, except as otherwise specifically stated in bid. Where any part or nominal appurtenances of equipment is not described, it shall be understood that all the equipment and appurtenances which are usually provided in the manufacturer's stock model shall be furnished. Container is to be kept in “new like” condition by the Contractor. All doors, hinges and hardware will be fully operational.

18. Contract Implementation

A. The Contractor must agree to provide refuse collection and disposal services in accordance with the Contract Documents, beginning November 1, 2026, or on such other date(s) being referred to herein as the "agreed upon date(s)".

B. The Authority reserves the right to delay commencement of the contract for services or to elect not to award a contract for any and all of the various components of the solid waste services.

19. Contractor to Identify Key Personnel

A. The Contractor shall identify a contact person for complaints and a person to issue required reports. The Authority shall be notified within 24 hours of the Contractor changing the contact person.

20. Non-Discrimination:

A. No employee or applicant for employment qualified by training and experience for work to be performed under this contract shall be discriminated against in such employment by reason of race, color, religion, sex, national origin or physical handicap. The undersigned shall include the foregoing provision in all subcontracts for any part of the work to be performed hereunder.

21. Prevailing Wages:

A. The bidder shall pay to his employees who are engaged under this contract in work on or about the site of the project not less than the wages or fees prevailing in the locality for their respective classifications, as applicable.

22. Contractor Default

A. In the event of default by the Contractor, the Authority reserves the right to procure the commodities and/or services from other sources and hold the Contractor liable for any excess cost occasioned thereby. If, however, public necessity requires use of materials or supplies not conforming to the specifications, they may be accepted and payment therefore shall be made at a proper reduction in price.

23. Right of Termination

A. If the Contractor fails to perform the work or is otherwise guilty of any of the following items noted below, the Authority may, without prejudice to any right or remedy, terminate the employment of the Contractor upon five (5) days written notice. Upon termination, the Authority shall take possession of any materials or supplies purchased under the Agreement and have the right to contract with another qualified service provider.

The Authority may terminate the Agreement if:

1. The Contractor is adjudged bankrupt or makes an assignment of the benefit of creditors.

2. The Contractor refuses or fails to supply enough properly skilled workmen or proper materials.

3. The contractor refuses or fails to prosecute the work or any part thereof to ensure its completion within the period specified, or fails to complete the work within said period.

4. The Contractor fails or refuses to obey laws, ordinances, or the instructions of the Authority personnel or is otherwise guilty of substantial violation of any provisions of this Contract.

5.

24. Liquidated Damages:

A. The Authority shall have the right, in addition to all other remedies, to deduct liquidated damages from payments otherwise due the Contractor.

B. The Contractor must agree to pay as liquidated damages a sum equal to one-two hundred fiftieth (1/250th) of the annual amount of the contract for each calendar day, beginning on the initial commencement date(s) (the initial commencement date(s) being the first date on which the Authority is entitled to receive collection services from the Contractor), that it is unable to provide the total services described in the Contract Documents,

25. Hold Harmless Agreement

A. The contractor guarantees to save the Authority, its agents or employees, harmless from liability of any nature or kind, for use of any copyrighted or non-copyrighted composition, secret process, patented or non-patented invention, articles or appliances furnished or used in the performance of the contract, or which the contractor is not patentee, assignee or licensee.

COMPLIANCE WITH EQUAL OPPORTUNITY PROVISIONS: A LEGAL NECESSITY

1. It is the policy of the United States Government to require that agencies with which it contracts, such as the Housing Authority of the City of New Britain (Authority), as well as subcontractors of these contracting agencies, provide equal opportunity of employment to all qualified persons.

Contractors and subcontractors with the Federal Government must take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action includes, but is not limited to, employment, upgrading, demotion, transfer, recruitment, advertising, layoff/termination, rates of pay and/or other forms of compensation and selection for training including apprenticeship.

The Authority, its contractors and subcontractors must make good faith efforts to comply with this policy because it is required by Federal Law, including the Civil Rights Acts of 1964 and 1968, Executive Order 11246 and regulations pursuant thereto. Procedures and minimum standards for compliance shall conform to the Bid Conditions for Equal Opportunity in Employment (See Paragraph 14, Equal Employment Opportunity of the HUD General Contract Conditions, Non-Construction).

2. The Contractor assumes the affirmative duty of maintaining a good faith effort to achieve the range of minority and female utilization set forth by the Authority for the entire contract. The minimum goals set forth by the Authority under this contract for utilization of females and minorities, expressed in percentage terms for the Contractor’s aggregate work force in each trade on all contracts is as follows:

Females Minorities*

10% 20% *For purposes herein, the term “minorities” includes (1) Blacks and/or African Americans, (2) Hispanics, (3) Asians and/or Pacific Islanders and (4) Native Americans, American Indians or Alaskan Natives.

3. The Contractor assumes the affirmative duty of maintaining a good faith effort to employ businesses certified by the State of Connecticut Department of Consumer Protection as a Small Business Enterprise (SBE), Minority Business Enterprise (MBE) or Women Owned Business Enterprise (WBE) as subcontractors or suppliers of materials for a minimum of 20% of the total dollar value awarded to all subcontractors under the contract.

4. It is the policy of the United States Government to require that agencies with which it contracts, such as the Housing Authority of the City of New Britain, as well as subcontractors of these contracting agencies, provide equal opportunity of employment to all qualified persons.

Contractors and subcontractors with the Federal Government must take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action includes, but is not limited to, employment, upgrading, demotion, transfer, recruitment, advertising, layoff/termination, rates of pay and/or other forms of compensation and selection for training including apprenticeship.

The Housing Authority, its contractors and subcontractors must make good faith efforts to comply with this policy because it is required by Federal Law, including the Civil rights Acts of 1964 and 1968, Executive Order 11246 and regulations pursuant thereto. Procedures and minimum standards for compliance shall conform to the Bid Conditions for Equal Opportunity in Employment (See Paragraph 14, Equal Employment Opportunity of the HUD General Contract Conditions, Non-Construction).

SECTION 3 CLAUSE

THE HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN SECTION 3 CLAUSE

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 Clause):

A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance of HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 75, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 75 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of the contractor’s commitments under this Section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 training positions, the qualifications for each, the name and location of the person(s) taking applications for each of the position and the anticipated date the work shall begin.

D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR 135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 135.

F. Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

BID FORM

REFUSE REMOVAL CONTRACT 2026

Firm’s Name: _________________________________________________________________

Address: __________________________________________________________

Phone: __________________________ Fax: ________________________

1. The undersigned, having familiarized themselves with the local conditions affecting the cost of the work and with the Specifications, Advertisement for Bids, Instructions to Bidders, General Conditions, Bid Forms, Form of Contract for Refuse Removal Contract work thereto, as prepared for federal projects and on file in the office of the Housing of the City of New Britain hereby proposed to furnish all labor, materials, tools and equipment required for Refuse Removal Contract all in accordance with the Specifications for the following:

BASE BID:

___________________________________________________________Dollars and /100 cents

Lump sum for a 1-year term ( thru ) (Year _____)

_________________________________________________________Dollars and /100 cents

Lump sum for a 2nd-year term option (Year _________)

_________________________________________________________Dollars and _________/100 cents

Lump sum for a 3rd year term option (Year _________)

_________________________________________________________Dollars and _________/100 cents

Lump sum for a 4th year optional renewal term option (Year __________)

_________________________________________________________Dollars and _________/100 cents

Lump sum for a 5th year optional renewal term option (Year __________)

2. The undersigned agrees that if he is selected as Corporation, he will, within seven days, after presentation thereof by the awarding authority, execute a contract in accordance with the terms of this general bid.

3. The undersigned agrees to commence the work on a date to be specified in the contract and to complete such work within 365 consecutive calendar days.

4. In submitting this bid, it is understood that the right is reserved by the above mentioned Authority to reject any and all bids; and it is agreed that this bid may not be withdrawn for a period of ninety (90) days from the date of bid opening or until the next work day immediately following said period.

5. Security in the sum of Dollars and _______/100 cents ($ ) in the form of ____ a bid bond or ____ certified bank check is submitted herewith in accordance with the Specifications.

6. Attached hereto is an affidavit, in proof that the undersigned has not entered into any collusion with any person in respect to this proposal, or any other proposal, or the submitting of proposals for the above Project.

7. Addendum Receipt: The receipt of the Addendum to Drawings and Specifications is hereby acknowledged. Initial respective Addendums:

Addendum #1 _____ #2 ________ #3 ________

Bidding Contractor must sign and date below:

Signature: ______________________________________________

Title: _________________________________________________

Dated at _______________________________________ this _________ day of

_________________________ In the year __________________.

(SEAL)

ALL BID FORMS ARE TO BE SUBMITTED IN TRIPLICATE

DETAILED SPECIFICATION FOR REFUSE REMOVAL

Article A: Definitions:

Wherever used in the Contract Bidding Documents, the terms shall have the following meanings, which shall be applicable to both the singular and plural thereof.

1. Acceptable Containers:

Acceptable containers shall include, and be limited to four (4), six (6), or eight (8), cubic yard metal containers with appropriate ratchets made specifically for refuse storage with standard fittings for front end loading.

2. Residential Solid Waste:

a. Garbage, trash, rubbish, refuse and other solid waste normally collected from residential premises.

b. Burnable household furniture such as sofas, couches, chairs, tables, rugs and mattresses.

3. Agreed Upon Date:

A Notice to Proceed order will be issued for the starting date or such other date as may be agreed upon for the commencement of Refuse Collection Services.

4. Bid:

The offer the bidder submitted on the prescribed forms setting forth the prices for the work to be performed.

5. Bidder:

Any sole proprietorship, partnership, corporation, public or quasi-public entity submitting an offer to perform the work.

6. Bonds:

Bid Bond and Performance, Labor and Materials Payment Bonds shall be furnished by the Contractor and his surety on forms provided in accordance with the Contract Bidding Documents. These documents shall list the Housing Authority of the City of New Britain and the U.S. Department of Housing and Urban Development as additionally insured.

7. Calendar Day:

A calendar day is measured as a twenty-four (24) hour period; measured from midnight to the next midnight.

8. Housing Authority:

The Housing Authority of the City of New Britain will act as the agent for the Department of Housing and Urban Development, and shall be weighed as an equal party, As Their Interest May Appear (ATIMA).

9. Agent (s):

John T. Hamilton, Executive Director, or his designee shall serve as authorized representative of the Housing Authority of the City of New Britain and shall be assigned to monitor the implementation of the Contract and performance of services.

10. Complaints:

A Complaint shall be defined as any communication concerning the failure to fully provide services as required.

11. Contract:

The written Contract between the Authority and the Contractor covering the work to be performed including the Contractor's Bid and the other contract Documents.

12. Contract Documents:

Contract Documents shall include the entirety of this package sealed and signed first and last page, and, but not limited to the Contract; the Invitation to Bid; the Project Narrative; the General conditions, Bid Terms and Instructions; the Specific Instructions to Bidders; the Detailed Specifications; the Contractor's Bid; the Appendices; and any Addenda or changes to the foregoing documents issued by the Authority prior to the opening of bids or agreed in writing by the parties hereto.

13. Contract Term:

The Contract Term shall be for a period of three (3) years, with two twelve-month renewable term options up to a maximum term of 5 years for this Contract.

14. Contractor:

The sole proprietorship, partnership, corporation or public or quasi-public entity with whom the Authority has executed the Contract.

15. Damage Complaint:

A damage complaint shall be defined as a communication concerning damage to personal or real property and shall be repaired within 72 hours.

16. Department of Environmental Protection Rules & Regulations:

The portion of the Regulations of Connecticut State Agencies entitled Section 22a-209 inclusive, as amended and all compliances of such State agencies that pertain and govern the collection and disposition of refuse collections.

17. Holiday:

A holiday is defined as any federal and/or state recognized occasion when state and/or federal employees are not required to work and the Housing Authority Administrative Offices are not open for business (See Appendix B: Schedule of Holidays for New Britain Housing Authority holiday observances).

18. Liquidated Damages:

An assessment levied against the Contractor to defray the costs incurred by the Authority due to the failure of the Contractor to fulfill the terms of the Contract.

19. Modification:

a. A change in the work

b. A written clarification or interpretation issued by the Authority.

A modification may be issued only after execution of the Contract.

20. Month -to- Month Option

At the end of the contract period, it will be the option of the Authority to allow the Contract to continue on a month -to- month basis until the contractor is given a 30-day notice to end monthly continuance of the Contract. This month-to-month option may be implemented by the Authority on an emergency basis only and shall not exceed a three-month period without the express consent of the Authority’s Board of Commissioners.

21. Notice of Award:

The written notice by the Authority to the apparent successful Bidder stating that upon compliance with the precedent conditions to be fulfilled by him within the time specified, the Contractor will execute and deliver the Contract to the Authority within seven (7) days of such notification.

22. Residential Recyclable Materials:

Newspaper, corrugated cardboard, glass and metal food containers, leaves and other materials which may be designated by the City as recyclable. Recyclable materials shall remain the property of the City of New Britain.

23. Residential Refuse Collection:

Residential Refuse Collection shall mean the collection, transportation and discharge of Acceptable Solid Waste to the designated transfer station, landfill or dump from Authority premises when placed by the occupants of the Authority’s premises in dumpsters.

24. Scrap:

Scrap metal shall mean metal items including but not limited to refrigerators, freezers, stoves, washers, dryers (all with doors removed), air conditioners, hot water heaters, lawn mowers, snow blowers, metal furniture, metal gutters and pipe, and other miscellaneous metal items. The Authority retains the right to sell these items.

25. Total Contract Consideration:

The total consideration is payable to the Contractor under the Contract Documents for the term of the Contract.

26. Unacceptable Waste:

Unacceptable waste shall include any material excluded from disposal under the contract including the following:

tar resin or similar waste;

27. Work:

Work is defined as any and all obligations, duties and responsibilities of the Contractor necessary for the successful implementation of the Contract.

28. Work Day:

Work Day shall mean any day during which the Contractor is required to provide services. This will be limited to Monday through Friday, between the hours of 8:00 A.M. and 4:00 P.M. unless otherwise permitted by the Authority.

29. Successful bidder will be required to make appropriate repairs to containers on wheels owned by the Authority including but not limited to repairing and/or replacing wheels and welding steel plates on containers as necessary within 72 hours of notification.

Article B: Special Requirements:

1. Permits, Laws, and Regulations:

a. The Contractor will secure any permits required to perform the services under this Contract.

b. The Contractor shall give all notices and comply with all federal, State, and local laws, ordinances, rules, regulations, and requirements (including, without limitation, Connecticut General Statutes, Section 14-269a regarding weight of refuse vehicles, Section 14-271 regarding securing loads, and Section 22a-207 et seq., as amended, applicable to the services described in the Contract Documents and with the Hauler Rules established by the Bristol Resource Recovery Operating Committee.

2. Safety and Protection:

The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work and shall comply with “NSWMA Manual of Recommended Safety Practices”. He shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees and equipment on the job and other persons or property that may be affected thereby. The Authority and the Contractor shall comply with all applicable federal, state and local safety requirements.

b. Additional work performed by the Contractor without written authorization by the Director of Operations will not enable an increase in the Contract Price.

c. It is the Contractor’s responsibility to notify his surety company of any changes affecting the general scope of the work or change in the Contract Price and the amount of the applicable Bonds or deposits shall be adjusted accordingly. The Contractor shall furnish proof of such adjustment to the Authority.

4. Housing Authority’s Right to Terminate:

a. Where the Contractor’s services have been so terminated by the Authority, said Termination shall not affect any rights of the Authority against the Contractor then existing or which may thereafter accrue. Any retention or payment of monies by the Authority due the Contractor will not release the Contractor from liability.

5. Employees of the Contractor:

The Contractor shall assign a qualified person to be in charge of their operations for the Authority and shall give the name of that individual to the Authority. Each employee shall, at all times carry a valid operator’s license for the type of vehicle he is driving.

The Authority may request the dismissal of any employee of the Contractor who violates any provision hereof, or who is wanton, negligent, or discourteous in the performance of his duties or acts in violation of the rules and regulations of the Authority.

The contractor shall provide training to its employees in compliance with OSHA and DOT requirements.

6. Invoicing and Payments:

Invoicing shall be on a monthly basis. All invoices shall be sent to the attention of the Finance Department. Once an invoice has been received and approved for payment, the Authority shall make the monthly invoice payment to the Contractor, within 30 days. Any adjustments made upwardly or downwardly, shall be documented separately on the monthly invoice.

7. Access to Contractor’s Records:

The Authority shall have access at all times to all of the Contractor’s records in draft, informal or formal states including all personnel records to audit the validity of all transactions with the Authority, disposal sites and any other entities which may have involvement with the Contract (s) pursuant to this solicitation.

8. Insurance:

The Contractor shall procure insurance coverage against claims for injuries to persons or damages to property which may arise from, or in connection with performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The insurance coverage shall remain in full force for the duration of the Contract term including any and all extensions. The cost of such insurance shall be paid by the Contractor.

For the purpose of this clause: the term “Contractor” shall also include their respective agents, representatives, employees or subcontractors; and the term “Authority” shall include their respective officers agents, officials, employees, volunteers, boards and commissions, and Department of Housing and Urban Development.

a. Minimum Scope and Limits of Insurance:

The Contractor shall carry the insurance coverage as indicated in the following schedule:

1. Worker’s Compensation and Employer’s Liability Insurance: Broad Form Comprehensive General Liability: $1,000,000.00 combined single limit per occurrence for bodily injury, personal injury, property damage, contractual liability and products/completed operations.

2. Comprehensive General Liability with Non-Owned and Hired Auto Endorsement and Broad Form CGL Enforcement and Owners and Contractors protective:

Automobile Liability: $1,000,000.00 combined single limit per occurrence for bodily injury and property damage to cover owned automobiles, automobiles under long-term lease, hired automobiles, employer’s non-ownership liability, medical payments and uninsured motorists.

3. Commercial Auto Liability Coverage (Owned Vehicle) Umbrella Liability: $2,000,000.00 per occurrence Environmental Impairment Liability: $1,000,000.00 per occurrence.

The Authority shall be named as additional insured for all required insurance coverage and the Department of Housing and Urban Development, ATIMA (as their interest may appear) in the required certificate of insurance forms.

Should any of the above-described policies be modified, not renewed or canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the Authority.

1. Liability (General, Automobile) Coverage:

a. The Authority and its respective officers, agents, officials, employees, volunteers, boards, commissions, and the Department of Housing and Urban Development are to be named as additional insureds as respects to liability arising out of activities performed by or in behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor; or automobiles owned, lease, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Housing Authority.

b. The Contractor’s insurance coverage shall be primary insurance as respects to the Authority. Any insurance maintained by the Authority shall be excess of the Contractor’s insurance and shall not contribute with it.

c. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the Authority.

d. Coverage shall state that the Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the…