2026 Pipefitting Contract revised 2.docx

Pipefitting Repair and Maintenance Jake Wolf Memorial Fish Hatchery 25410 Fish Hatchery Rd Topeka, Il 61567 309-968-7531

GOAL:

The Illinois Department of Natural Resources requires services that include labor, materials, and equipment to perform industrial pipefitting maintenance and repairs at Jake Wolf Fish Hatchery in Topeka, Illinois on an as needed basis for a three year period.

SUPPLIES AND/OR SERVICES REQUIRED:

The bidder must have the expertise and ability to perform maintenance and repairs on the hatchery’s industrial water conveyance and distribution systems. These systems include, but are not limited to: well discharge piping from ten production wells; high- and low-pressure water lines; raceway supply and drain piping; headboxes and standpipes; pressure tanks; isolation and control valves; check valves; gate valves; butterfly valves; actuated valves; air release valves; hydrants; chemical injection lines; PVC, HDPE, ductile iron, and steel piping; flanged and threaded fittings; expansion joints; gaskets; couplings; pipe supports and hangers; and related structural and mechanical appurtenances. Work may involve both above-ground and buried piping located at the hatchery and at remote well sites located one to two miles from the main facility.

Vendor shall have a minimum of three (3) years’ experience in industrial or commercial pipefitting and water distribution system maintenance and repair. Vendor should provide documentation of experience with the bid.

Vendor shall possess licensure required by OSHA 10 and 30 certified rigging, cranes, and material handling. And certified welding for stainless steel and ductile iron.

Vendor shall ensure all work is performed in accordance with current trade practices and completed in compliance with all applicable federal, state, city, and county codes.

Vendor is not allowed to utilize subcontractors for this contract.

Vendor shall notify Hatchery personnel if, during the progress of work, a problem arises that warrants assistance from other trades. The Department maintains contracts with other trades familiar with Hatchery facilities to ensure quality and cost efficiency.

Vendor shall perform all work during normal working hours, Monday through Friday (8:00 a.m. to 4:00 p.m.), unless contacted for an after-hours emergency call-out. Services shall begin at check-in to the Hatchery. There shall be no portal-to-portal charges except for emergency services.

Vendor shall service the facility on a 24-hour, 7-days-per-week basis if requested.

Prevailing wages must be paid to all workers.

Parts and other materials are to be billed at the vendor's cost plus no more than a 15% mark up.

Vendor shall meet with the Hatchery Manager or designee prior to starting any project. If a project is deemed anything other than general maintenance or minor repair by both parties, a written estimate from the Vendor is required prior to commencement of work.

Vendor shall provide necessary contact information (office phone, cell phone, and emergency contact numbers) so the Department may initiate contact during normal working hours and outside business hours for emergency notification.

Scheduled maintenance requires 24-hour advance notification, at which time an appointment will be arranged.

Response time to an emergency call shall be no more than two (2) hours. Response time begins upon receipt of the call from the Hatchery. It shall be the Vendor’s responsibility to promptly notify the Hatchery if, for any reason, the Vendor cannot meet the response time requirement. If emergency response exceeds two (2) hours, the Hatchery reserves the right to contact another Vendor. The Vendor shall be allowed to charge up to two (2) labor hours for actual travel time when work performed is of an emergency nature.

Vendor shall be familiar with large-scale water conveyance and piping systems and shall maintain an adequate inventory of standard repair parts, fittings, valves, gaskets, and accessories necessary to perform timely repairs.

Vendor shall report the existence of any defective piping, valves, tanks, fittings, or related components requiring repair or replacement. This information shall be provided to the Hatchery Manager or designee and shall include the location of the defective item and its impact on Hatchery operations.

Vendor shall be responsible for coordinating work with utility companies, contractors, and government agencies to prevent interference between activities.

Vendor shall administer and enforce any existing or future warranties provided by manufacturers or suppliers. All work shall be performed in a manner that maintains warranties in full force and effect. If equipment repair or replacement is covered by a warranty that includes parts, equipment, and labor, the Vendor shall not be entitled to additional reimbursement from the Department. All warranties in existence at the date of expiration, termination, or cancellation of this contract shall survive for the duration required to comply with the warranty terms.

The Department reserves the right to purchase parts from an alternate source, in which case the cost for such parts shall not be billed by the Vendor.

All materials provided by the Vendor shall be new, unless otherwise stipulated, and compliant with applicable manufacturer's specifications. Replacement parts and other materials may be billed at Vendor's cost plus a maximum 15 percent markup. The Vendor shall provide copies of material suppliers' invoices to verify costs

Travel time shall not be paid to the vendor with the exception of emergency travel as indicate in section above.

The contract term for this bid shall be three (3) years.

Prevailing Wage Rates

Apprenticeship-in-Training When applicable, the contractor must be a participant in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

Illinois Office

New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

Steel Products Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

PRICING

METHOD AND RATE OF COMPENSATION: The State will compensate Vendor for the 3 year term as follows:

□ Hourly: Normal Working Hours 8:00 a.m. – 4:00 p.m. M-F $ per hour Schedule Maintence Hours 8:00 a.m. – 4:00 p.m. M-F $ per hour

Replacement parts and other materials are to be sold at the vendors cost, plus 15% mark-up.

No Subcontractors allowed.