2026 Matapeake Beach and Clubhouse Mobile Concession Instruction and Submission Form.pdf

Queen Anne’s County Parks and Recreation

Matapeake Beach and Clubhouse Mobile Concession Permit

Bid Submission Instructions and Form

The Queen Anne’s County Department of Parks and Recreation is requesting proposals for exclusive rights to sell mobile concessions outside Matapeake Beach and Clubhouse. The permit season would be from May 8, 2026 until September 28, 2026 at Matapeake Beach and Clubhouse, located at 2010 Sonny Schulz Blvd.

Stevensville, MD 21666. Mandatory hours required to sell are weekends from 10am to 5pm. Weekdays are at the discretion of the vendor. For additional information please see the Guidelines on the next page.

Bids will be accepted until 2:00pm on November 20, 2025, at 1945 4-H Park Road, Centreville MD, at which time they will be publicly opened and read. The minimum bid amount is $750.00 and submissions will only be accepted on the bid proposal form provided below. We are looking for family friendly food pricing and menu items.

An optional virtual Pre-Bid meeting will be held on November 13, 2025, at 2:00pm. To request access to the meeting please email qacrecreation@qac.org. The meeting will discuss rules to adhere to and help answer any questions you might have.

This Bid Submission Form must be completed in its entirety and submitted along with Certificate of Insurance and QAC Health Dept Food License. Please enclose all three documents in a sealed envelope labeled Matapeake

Beach Mobile Concession Bid by the deadline above. The permit will be issued to highest bidder who has submitted all required forms. The award may be subject to the County Commissioners approval. The awarded bidder must pay in full via cash or credit card within 20 days of notification.

Bid Amount

I, _______of _________________________________________ , (Print name) (Print company name) with an address of ___________________________________ submit (Print address of Company) a total bid in the amount of $ entitling me to exclusive rights to sell mobile concessions outside

Matapeake Beach and Clubhouse from May 8, 2026 until September 28, 2026. I understand that I must comply with all conditions, rules, and regulations set forth by the Department of Parks and Recreation.

Documents to be attached

❑ Certificate of Insurance (COI) ❑ QAC Health Dept. Food License

Acknowledgement

Signed: Date:

(Authorized Representative)

Applicant Name:

Applicant Address:

Applicant Phone #: (cell) (home)

Applicant E-mail Address:

Queen Anne’s County Health Dept License #:

mailto:qacrecreation@qac.org

Queen Anne’s County Parks and Recreation

Matapeake Beach and Clubhouse Mobile Concession Permit

Guidelines

Parking Location and Hours for Food Truck

• On the weekends the food truck will be parked directly inside the gate at Matapeake Clubhouse. Must arrive at 10am or other predetermined time and leave no earlier than 5pm due to heavy foot traffic. The food truck may not leave before 5pm. (This also applies to Holidays: Labor Day, Memorial Day and 4th of July).

• During the week the food truck will be parked in front of the fence in the parking lot. Hours permitted to sell are sunrise to sunset.

• Possible blackout dates could arise.

General Guidelines

• No electric or water will be provided.

• Food Truck Vendor is responsible for trash within a 50-foot radius of food truck.

• Food Truck Vendor must remove all trash off the premise.

• No alcohol is allowed to be sold.

• A permit issued by QAC Parks and Recreation must be visible at all times.

• A QAC Health Department Food License is required to sell food and must be visible at all times.

• Estimated weekend foot traffic is around 500 people.

• A monthly schedule is to be provided at the beginning of every month to QAC Parks and Recreation via email to qacrecreation@qac.org.

• Food Truck Vendor is responsible for all their own advertising.

Award of Bid

• The highest bidder will be selected by QAC Parks and Recreation as the winning bidder. The winning bidder may be presented for Commissioners approval at the next County Commissioners meeting.

• Payment in full must be made within 20 days of being notified as awarded bidder.

• If the bid amount is a tie, the tie breakers are:

o Local Vendor Preference o Variety of menu items o Availability

• If winning bidder cancels their agreement with QAC Parks and Recreation at any time, there will be no refund of amount paid. Amount paid will not be prorated.

mailto:qacrecreation@qac.org