SYRACUSE REGIONAL AIRPORT AUTHORITY

Roadway Resurfacing

Request for Proposals 2026-18

Issued: September 15th, 2026

Submission Deadline: September 22nd, 2026 no later than 4:00 pm eastern time.

Submission Format: Email PDF to bids@syrairport.org Proposals are only accepted electronically. Please print the word RFP Reference # 2026-18 on the cover page of the proposal and on the email subject line.

IMPORTANT NOTICE: A restricted period under the Procurement Lobbying Law is currently in effect for this Procurement and it will remain in effect until the Authority executes the contract. Proposers are prohibited from contact related to this procurement with any Syracuse Regional Airport Authority member, officer, staff or employee other than the designated contact person (if any) and/or the designated email address for contact. Please refer to Sections 2.2 and 2.3 below. All contacts/inquiries shall be made by email only to the following address:

bids@syrairport.org.

1. GENERAL INFORMATION

1.1. Background

The Syracuse Regional Airport Authority (the “Authority”) was created by the New York State Legislature on August 17, 2011 by Chapter 463 of the Laws of 2011. The Authority is the operator of the Syracuse Hancock International Airport in Syracuse, New York. The Authority is a New York State public benefit corporation established for the purpose of (i) stimulating economic growth, (ii) increasing trade and tourism, (iii) promoting safe and secure air travel in the region, (iv) providing citizens with efficient and economical air transportation options, and (v) to protect and enhance the natural resources and quality of the environment.

1.2. Intent and Purpose of this RFP

The Authority is seeking proposals from qualified contractors to perform roadway resurfacing work on Airport property. The work consists of a 2-inch True and Level mill and hot mix asphalt overlay, including surface preparation, tack coat, striping, and traffic management, as described herein.

The roadway serves as an active access route and experiences regular vehicular traffic. Over time, pavement conditions have deteriorated due to age, use, and environmental factors, necessitating corrective milling and resurfacing to restore roadway smoothness, drainage, and structural performance.

This RFP is intended to obtain competitive pricing for the required work within the defined project limits. The work areas, limits, and additional project details are identified in Exhibit A, which forms part of this RFP.

mailto:bids@syrairport.org

Syracuse Regional Airport Authority RFP #2026-18| Roadway Resurfacing

1.3 Key Dates in the RFP Schedule

It is anticipated that a Project award will be made in connection with this Request for Proposals (RFP) based on the following schedule:

09/15/2026 Issuance of Request for Proposals 09/22/2026 Question/Clarification Submission Deadline.

09/25/2026 Proposal Submission Deadline

Please note: The Authority reserves the right to change any of the dates stated in this RFP. If such change occurs, the Authority will notify all entities who received the RFP directly from the Authority and post the change(s) on the Syracuse Regional Airport Authority’s website, which is part of the Syracuse Hancock International Airport website (https://syrairport.org/sraa/bids-rfp-rfq/).

1.4 Pre-Bid Inspection

All areas covered by the RFP are publicly accessible areas at the Syracuse Hancock International Airport and bidders are encouraged to visit the locations to view and inspect current conditions.

1.5 Amendment or Termination of RFP

RFP Amendment, Cancellation/Postponement: The Authority reserves the right to amend, cancel or postpone this RFP at any time without penalty. The Authority reserves the right to terminate or cancel any contract awarded pursuant to this RFP, either pre or post execution, or any part of said contract, immediately upon notice mailed or delivered by the Authority to the selected proposer.

1.6 Unbalanced Proposals

The Authority reserves the right to reject any and all proposals at any time not deemed in the best interest of the Authority and to reject as informal such proposals, as in the Authority’s opinion, are incomplete, conditional, obscure, or which contain irregularities of any kind.

1.7 Questions or Requests for Information or Clarification

Any questions, requests for information or clarification regarding this RFP should be submitted via email, citing the relevant RFP page(s) and section(s), no later than date listed in Section 1.3 Key Dates to bids@syrairport.org.

Please indicate RFP 2026-18 in the subject line.

Questions will not be accepted other than by email, and any question received after the deadline may not be answered. The list of questions/requests for information or clarification and the official responses will be posted as an Addendum on the Syracuse Regional Airport Authority’s website, https://syrairport.org/sraa/bids-rfp-rfq/ .

The Authority is not responsible for a proposer’s failure to receive the list of questions/requests for information, amendments or clarifications and the official responses, due to the proposer’s failure to monitor the Authority’s website for addendums or other related information, and no allowance will be made for a proposer that submitted a proposal that is not in compliance with the RFP requirements due to the proposer’s aforementioned failure to review questions/requests for information or clarification/amendments and addenda, and the official responses to such inquires and/or changes.

1.8 Amendments and Addenda

In the event that it becomes necessary to revise this RFP, such revision will be by an addendum to this RFP. Any addendum to this RFP will become part of this RFP and part of any contract awarded as a result of this RFP.

https://syrairport.org/sraa/bids-rfp-rfq/

Further, if a proposer discovers any conflict, discrepancy, omission or other error in this RFP, the proposer shall immediately notify the Authority at bids@syrairport.org , of such error and request modification to the document to address such alleged error. The Authority shall make any RFP modifications necessary by addenda, provided that any such modifications would not materially benefit or disadvantage any one proposer over another. If a proposer fails, prior to the submission deadline, to notify the Authority of a known error or an error that reasonably should have been known or discovered by proposer, the proposer shall assume the risk of such failure to notify. If awarded the contract, the proposer shall not be entitled to additional compensation, change order or time allowance by reason of the error or its late correction.

The Authority is not responsible for a proposer’s failure to receive amendments or addenda pertaining to this RFP.

It is incumbent on proposers to routinely check for amendments and addenda at (https://syrairport.org/sraa/bids-rfp-rfq/ and no allowance will be made for a proposer’s failure to receive addenda. As of the date of issuance, there are no designated dates for release of addenda. However, proposers should check the Authority’s website frequently beginning at the time of RFP issuance through the deadline for submission of proposals. It is the sole responsibility of the proposer to be knowledgeable of all amendments, addenda, questions and answers related to this RFP.

1.9 Submission Requirements

Proposer’s proposal, including all required forms attached at Exhibits to this RFP, shall be submitted via email to bids@syrairport.org in response to this RFP. The submission shall be clearly labeled with the name of the proposer, date and must contain the required information for the proposer. Failure to do so may result in disqualification. Do not include the RFP in the submission. Proposals should be submitted in the following format:

Description of Company 1 page

Experience on similar scope & size projects (not SRAA) 2 pages

Approach for scope of work & coordination 2 pages

Proposed Project Schedule 1 pages

Project Management & Supervisory Staffing & experience 1 pages

Non-Collusive, Questionnaire, and Fee Schedule (forms attached to the RFP) 4 Pages

Proposers should also be willing and able to provide additional information that may be required. In addition, interviews may be requested at the discretion of any RFP review or ad hoc Committee appointed by the Authority.

All information and materials submitted to the Authority in response to this RFP will become the property of the Authority. Proposers shall not submit proprietary or confidential business information unless they believe such information is critical to their submittals or presentations. If any such information is included, it shall be clearly identified as such. The Authority shall endeavor to protect the identified information only to the extent allowed under applicable law.

By submitting a proposal to the Authority in response to this RFP, each proposer agrees and represents and warrants that the proposer: a) has all information necessary for the proposer to complete and submit a fully responsive proposal to the Authority; b) that if awarded the contract, that the proposer has all the necessary skills and resources to complete the contract for the amount stated in the proposal; and c) that the proposer is waiving any and all claims against the Authority and its members, officers, staff and employees relating to the submission of the proposer’s proposal to the Authority. Proposer will bear any, and all travel and other costs and expenses related to its attendance at the pre-mailto:bids@syrairport.org https://syrairport.org/sraa/bids-rfp-rfq/ https://syrairport.org/sraa/bids-rfp-rfq/ submittal meeting and facility tour (if any). Verbal responses provided by Authority representatives at such meeting/tour are informal and are not binding on the Authority.

2.0 Proposals and Qualifications Review

Upon receipt of proposals, the Authority’s shall internally review each proposal and make a recommendation to the Board of the Authority. Proposals will be reviewed on the basis of competency, experience and ability to perform the services required. Proposers should be willing and able to provide additional information that may be required by the Authority. The Syracuse Regional Airport Authority reserves the right to waive any formalities and to reject or negotiate any and all proposals for any reason.

2.1 Award

The Syracuse Regional Airport Authority may award the project(s), following the required approvals, if it determines such project(s) is/are in the best interest of the Syracuse Regional Airport Authority.

2.2 Restriction of Communications

Proposers are prohibited from contact related to this RFP with any Authority Board member, officer, staff, employee, elected officials or representative other than designated personnel from the date this RFP is issued until the contract(s) have been executed by the Authority. Violation of this provision is grounds for immediate disqualification. All inquiries concerning this RFP must be done via email at: bids@syrairport.org as outlined in section 1.7 Questions and Inquiries.

2.3 New York State Finance Law Sections 139-j and 139-k

Pursuant to State Finance Law §§ 139-j and 139-k (collectively, the “Statute”), certain restrictions are placed on contact with State agencies, including public entities such as the Authority, during the procurement process. The term “contact” is defined in the Statute as “any oral, written or electronic communication with a governmental entity under circumstances where a reasonable person would infer that the communication was intended to influence the governmental entities conduct or decision regarding the governmental procurement.” Upon receiving any contact, the Authority must inquire and record whether the person or organization that made the contact was the offeror (defined below), or was retained, employed or designated on behalf of the offeror to appear before or contact the Authority. The term “offeror" is defined in the Statute as “the individual or entity, or any employee, agent or consultant or person acting on behalf of such individual or entity, that contacts a governmental entity about a governmental procurement during the restricted period of such governmental procurement whether or not the caller has a financial interest in the outcome of the procurement; provided, however, that a governmental agency or its employees that communicates with the procuring agency regarding a governmental procurement in the exercise of its oversight duties shall not be considered an offeror.” The “restricted period” is defined in the Statute as “the period of time commencing with the earliest written notice, advertisement or solicitation of a request for proposal, invitation for bids, or solicitation of proposals, or any other method for soliciting a response from offerors intending to result in a procurement contract with a governmental entity and ending with the final contract award and approval by the governmental entity and, where applicable, the state comptroller.” Authority members, officers, staff and employees are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the offeror pursuant to the Statute. Certain findings of non-responsibility can result in rejection for contract award and, in the event of two findings within a four-year period; the offeror is debarred from submitting a proposal on or being awarded any procurement contract for a period of four years from the date of the second final determination. Any Proposer responding to this RFP must complete the Non-Collusive Proposal Certification attached hereto at Exhibit B and submit it to the Authority with its proposal. Questions regarding this form may be directed to the Designated Contact email for this solicitation and/or visit the following website for information:

https://online.ogs.ny.gov/legal/lobbyinglawfaq/

VIOLATIONS OF THE FOREGOING SECTIONS 2.2 and 2.3 SHALL BE STRICTLY ENFORCED AND MAY

RESULT IN DISQUALIFICATION OF THE PROPOSAL TO WHICH IT PERTAINS.

2.4 Exceptions

Any and all exceptions to this RFP must be clearly and completely indicated in proposals submitted. Please be advised that any exceptions to the requirements in this RFP may be cause for a proposer’s proposal to be disqualified.

2.5 Proposal Costs

The proposers’ costs for the proposers entire submittal effort shall be borne by the proposer. The Authority will not reimburse any proposer or other firm for any costs associated with its submittal effort.

2.6 Whistleblower Policy and Procedures

The selected Proposer will be required to comply with and perform its services under the contract in accordance with any and all Whistleblower Policy and Procedures adopted by the Authority and available on its website at:

Whistleblower-Policy-and-Procedures.pdf

2.7 M/WBE-SDVOB Program

As advised above, the Authority is a New York public benefit Corporation. As such it must comply with Articles 15-A and 17-B of the New York State Executive Law pertaining to Minority/Women Business Enterprises (M/WBE) and Service-Disabled Veteran Owned Businesses (SDVOB) respectively. These statutes require the Authority to promote contracting opportunities for M/WBE’s and SDVOB’s. In turn, proposers utilization of M/WBE’s and SDVOB’s is a factor in awarding projects and imposes obligations on a selected proposer to utilize M/WBE’s and SDVOB’s in performance of contracts with the Authority. By submitting a proposal, the Proposer represents that it has reviewed and familiarized itself with the New York State M/WBE and SDVOB regulations which are incorporated herein by this reference. Any conflicts between this solicitation and those regulations shall be resolved in favor of the regulations. Each proposer shall, in accordance with the regulations, make good faith efforts and, in a manner that can be established in documentary form, solicit active participation by certified M/WBE’s and SDVOB’s in connection with any contract resulting from this RFP. These regulations, and any contract to be entered into between the Authority and the successful proposer, will impose reporting obligations on the awarded contractor to periodically report various M/WBE and SDVOB information to the Authority. The various M/WBE-SDVOB forms and information which the Authority requires all proposers to complete and submit with each proposal can be found at https://syrairport.org/sraa/supplier-diversity-program/ .

The Authority has not set any goals for this project but encourages utilization of M/WBE when possible.

2.8 Conditions, Terms and Limitations

This RFP is subject to the specific conditions, terms and limitations stated below:

1. The services to be performed shall conform to and be subject to the provisions of the New York Public Authorities Law, Generally Accepted Auditing Standards, Generally Accepted Accounting Principles, and Standards promulgated by the NYS Comptroller and Authorities Budget Office and all other applicable laws and regulations of all Federal and State agencies having jurisdiction.

https://online.ogs.ny.gov/legal/lobbyinglawfaq/ https://syrairport.org/wp-content/uploads/2023/02/Whistleblower-Policy-and-Procedures.pdf https://syrairport.org/sraa/supplier-diversity-program/

2. Valid licenses and registrations as required by the Authority and any State, and Federal agencies shall be obtained by the successful proposer prior to commencing work.

3. Final designation of a proposer will depend on satisfaction of all additional RFP documentation and review requirements of the Authority and will be subject to the subsequent approval by the Authority.

4. No transaction will be consummated if any selected proposer or principal of a selected proposer or any member of the proposer’s development team is in arrears or in default upon any debt, lease, contract or obligation regarding the Authority or Syracuse Hancock International Airport. The Authority reserves the right to reject any response to this RFP by any such proposer.

5. The Authority reserves the right to:

a. Negotiate with one or more proposers, and/or negotiate on terms other than those set forth herein.

b. At any time, waive compliance with, or change any of the terms and conditions of this RFP, to entertain modifications or additions to selected proposals.

6. This RFP does not represent any obligation or agreement whatsoever on the part of the Authority. Any such obligation or agreement may only be incurred or entered into by written agreement authorized by the Board of the Authority, approved as to form by the Authority’s counsel and executed by the Executive Director of the Authority.

7. Mere selection of a proposer will not create any rights on the proposer's part, including, without limitation, rights of enforcement, equity or reimbursement, until after all required government approvals are received and the insurance, agreement and all related documents are fully approved and executed.

8. This RFP and any agreement or other documents resulting therefrom is subject to Federal, State, or local law or regulation having jurisdiction over the subject matter thereof, as the same may be amended from time to time.

9. Title VI Solicitation Notice: The Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d-2000d-4) and its related Regulations, hereby notifies all proposers that it will affirmatively ensure that any contract entered into pursuant to this RFP, will provide disadvantaged business enterprises a full and fair opportunity to submit proposals in response to this RFP and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

2.9 EVALUATION PROCESS

2.9.1 General Information

Upon receipt of proposals, the Authority and/or any Ad Hoc Committee it shall appoint for reviewing proposals (“Committee”) will review each Proposal and may recommend a Proposer(s) to the Board of the Authority to be awarded a contract to provide the required services at the Airport.

Proposers should be willing and able to provide additional information that may be required by the Authority or its Committee. Also, interviews and office visits may be requested at the discretion of the Authority/Committee.

Upon review of proposals submitted by Proposers, the Authority/Committee may, at its discretion, submit to Proposers written questions and requests for clarification relating to their Proposals. Proposers will be provided the period of time in which the written responses to the Authority’s requests for clarification must be completed.

Other than to provide clarifying information as may be requested by the Authority, including the Committee, no Proposer will be allowed to alter its proposal or add information.

2.9.2 Submission Review

The Authority/Committee will examine all proposals that are received in a proper and timely manner to determine if they meet the proposal submission requirements, as described in this RFP. Proposals that are materially deficient in meeting the submission requirements or have omitted material documents, in the sole opinion of the Committee, may be rejected. Proposals failing to pass the Submission Review will be considered non-responsive and will not be evaluated any further.

2.9.3 Proposal Review Criteria

Proposals will be reviewed based on a variety of criteria, including but not limited to:

1. The experience and expertise of the Proposer and its principals and key employees assigned to the SRAA project.

2. The Proposer’s specific experience, of performance on projects similar in size, scope and design to this project.

3. The availability of adequate personnel to provide the requested services safely, timely, and efficiently.

4. The Proposer’s approach to the planning, organization, supervision, and management of the requested services at the Airport, including communications procedures, problem-solving approaches, costing and other level-of-service factors.

5. The Proposer’s proposed fee for the services requested herein with a breakdown of those fees as they relate to discrete tasks or phases of the work to be performed.

6. Commitment to consistently maintain the highest standards of performance and the expeditious resolution of problems and complaints.

7. The recommendations and opinions of each Proposer’s previous customers or clients, including previous performance at the Authority if relevant. Previous experience at the Authority is not a requirement and does not provide any additional points in scoring.

8. Information provided in response to specific questions and requirements contained in the RFP and all attachments/exhibits.

9. Information provided at the interview (if required).

As stated above, the selection criteria include the fee the Proposer will charge the Authority for the services described in this RFP. The Proposer must certify in the proposal that its fee covers all services proposed and meets the requirements of this RFP. The total estimated contract value for the services provided will be derived from the successful proposer’s proposed fee.

The Committee will evaluate each proposal based on a “Best Value” concept. This means that the proposal(s) that optimize(s) quality, cost, and efficiency among responsive and responsible Proposers shall be selected for award.

The Authority and its review committee will determine which proposal(s) best satisfies its requirements. The Authority reserves all rights with respect to the award. All proposals deemed to be responsive to the requirements of this procurement will be evaluated. Proposals failing to meet the requirements of this RFP may be eliminated from consideration. Qualified staff/individuals will evaluate all submitted proposals. The Authority may request clarification of a proposal.

2.9.4 Reservation of Rights

The Authority reserves the right to:

i. withdraw or cancel the RFP at any time and at its sole discretion;

ii. reject any or all proposals received in response to this RFP;

iii. accept a proposal and any subsequent proposal for the contract from someone other than the lowest cost Proposer consistent with the criteria for the evaluation of proposals;

iv. make an award under the RFP in whole or in part;

v. disqualify any proposer whose conduct and/or proposal fails to conform to the requirements of the RFP;

vi. seek clarifications and revisions of proposals;

vii. use proposal information obtained through site visits, management interviews and the Authority’s investigation of a proposer’s qualifications, experience, ability or financial standing, and any material or information submitted by the proposer in response to the agency’s request for clarifying information in the course of evaluation and/or selection under the RFP;

viii. prior to the bid opening, amend the RFP specifications to correct errors or oversights, or to supply additional information, as it becomes available;

ix. prior to the bid opening, direct proposers to submit proposal modifications addressing subsequent RFP amendments;

x. change any of the scheduled dates;

xi. eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective proposers;

xii. waive any requirements that are not material;

xiii. negotiate with the successful proposer within the scope of the RFP in the best interests of the Authority;

xiv. conduct contract negotiations with the next responsible proposer, should the Authority be unsuccessful in negotiating with the selected proposer;

xv. utilize any and all ideas submitted in the proposals received;

xvi. unless otherwise specified in the solicitation, every submission is a firm offer and not revocable for a period of 60 days from the bid opening; and,

xvii. require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an offeror’s proposal and/or to determine an offeror’s compliance with the requirements of the solicitation.

xviii. waive or modify minor deviations in the proposals received after prior notification to the Proposers;

xix. request best and final offers; and

xx. Should the Authority be unsuccessful in negotiating a contract with a selected Proposer, the Authority may begin contract negotiations with the next highest-rated qualified Proposer. In addition, if it is subsequently determined by the Authority that the selected Proposer is non-responsible, the Authority may then invite the next highest rated, qualified Proposer(s) to enter negotiations for purposes of executing a contract. The Authority may do all of the foregoing without the need to recommence the RFP process.

The foregoing is a non-exhaustive list of the Authority’s rights and remedies, all of which are hereby expressly reserved whether or not specifically listed.

2.9.5 CONFLICTS OF INTEREST

Members, officers, staff, and employees of the Syracuse Regional Airport Authority may respond to this RFP only in accordance with the Authority’s Code of Ethics.

2.9.6 INSURANCE REQUIREMENTS

Prior to providing any labor or materials, the Contractor shall, at its sole cost and expense, 1) obtain the following insurance coverage with one or more insurers licensed to do business in the State of New York, naming as additional insureds the Syracuse Regional Airport Authority, the City of Syracuse and any other person or entity whom the proposer is required to defend, indemnify and hold harmless and/or for whom the Contractor is performing work, their tenants, mortgagees, officers, directors, agents, employees and partners; 2) provide to the Authority an insurance certificate and a copy of the policy or other satisfactory evidence of such coverage from the carrier, which coverage shall be maintained until completion and final acceptance of the work; and 3) require that all of its own subcontractors and lower tier contractors obtain and provide same coverage:

D.1 Insurance covering claims under workmen's compensation, disability benefit, and other similar employee benefit acts. Insurance also covering claims for damages because of bodily injury, occupational disease or sickness, or death of his employees with the following limits:

Worker's Compensation Employer's Liability: Statutory Bodily Injury by Accident (per Accident): $ 1,000,000 Bodily Injury by Disease (per Employee): $ 1,000,000 Bodily Injury by Disease (Policy Limit): $ 1,000,000

D.2 Commercial General Liability Insurance, which shall include a blanket contractual liability insuring the indemnification obligations of this Agreement, broad form property damage liability, and personal injury liability coverage extensions. Such policy shall not exclude X, C, U exposures. Commercial General Liability Policy shall include Products and Completed Operations Liability. Further, Products and Completed Operations Liability shall be maintained in full force and effect for a period of three (3) years following final completion of the Work. All coverage required under Commercial General Liability should be provided on an occurrence form with the following minimum limits: (Per Project Aggregate)

Bodily Injury and Property Damage (per occurrence) $2,000,000 Combined Single Limit.

Products / Completed Operations Aggregate $4,000,000 General Aggregate $4,000,000

The required limits may be satisfied by a combination of a primary policy and an excess or umbrella policy.

D.3 Umbrella form Excess liability coverage with limits of not less than total proposed bid price per occurrence, covering all work performed by the Subcontractor under this Contract.

D.4 Automobile Liability (Bodily Injury and Property Damage Liability) with limits of not less than $1,000,000 per occurrence that includes coverage for all owned, non-owned, and hired automobiles.

D.5 Contractors’ Equipment Coverage on an "All Risk" basis, covering physical damage to all tools and equipment, including motorized equipment used by the Contractor or subcontractors with limits at least high enough to provide for replacement of items critical to project efforts.

D.6 Such other kinds of insurance as may be required by the Authority or by the general contract documents, each such policy to be in the amount stipulated in the general contract documents unless a different amount is hereinafter designated or is otherwise prescribed in writing by the Authority.

D.7 If any operations performed within the scope of this project require the use of any aircraft or watercraft (owned or unowned), the Contractor shall maintain liability insurance satisfactory to the Authority.

D.8 If any operations performed within the scope of this project include design work, the Contractor shall maintain Professional Liability Insurance with a limit of not less than $1,000,000. Such insurance shall be satisfactory to the Authority.

D.9 If any operations performed within the scope of this project include work with hazardous materials, Proposer shall maintain Environmental Impairment Liability Insurance with a limit of not less than $1,000,000. Such insurance shall be satisfactory to the Authority.

D.10 The Authority and City of Syracuse shall be named "additional insured" on the General Liability, Automobile, Excess Liability policies, and, if applicable, any liability policies carried on watercraft.

General Liability Additional Insured status shall be specifically provided by Additional Insured Form CG2010(1185) or a combination of CG2010(Ed date) and CG2037(Ed Date), or CG2038(Ed Date) and CG2037(Ed Date), or equivalent manuscript wording, and shall apply on a primary and non-contributing basis before any other Insurance or self-Insurance, including any deductible, maintained by, or provided to, the aforementioned additional insureds, and shall remain in effect for the duration of the contract, including the Completed Operations Period. All policies shall be endorsed for Primary and Non-Contributory, Waive all Rights of Subrogation in favor of the Authority. Policies shall not be canceled, materially changed or non-renewed without thirty (30) days advance notice to the Authority.

2.9.7 CONTRACT PREPARATION/NEGOTIATION

After a proposer(s) is recommended by the Authority’s review committee, and if necessary approved by the Authority’s Board, an agreement incorporating the agreed upon compensation and scope of services and other relevant terms will be drafted by the Authority’s counsel and submitted to the successful proposer.

As both a recipient of Federal Grant monies, and the fact that the Authority is a New York State Public Benefit Corporation, it is required to include certain clauses in all of its contracts. A list of those clauses is annexed hereto at Exhibit “E”. These clauses will be required to be incorporated into the final contract with the successful proposer.

Exhibit A

SCOPE OF WORK

Base Scope:

2-Inch True and Level Mill and Overlay – Roadway Resurfacing

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to perform a 2-inch True and Level (T&L) mill and overlay of the designated roadway, in accordance with applicable NYSDOT standards and local authority requirements.

The limits and location of the work are identified in Exhibit A1.

1. General

• Work limits, locations, and extents are shown in Exhibit A1 – Work Area.

• All work shall comply with OSHA, NYSDOT specifications, MUTCD, and applicable local regulations.

• Contractor shall coordinate operations to minimize impacts to traffic and adjacent properties.

2. Milling – True and Level (Including Minor Repairs)

• Perform True and Level cold milling to correct pavement irregularities, rutting, and deformation, with an average milling depth of 2 inches, on Col. Eileen Collins Blvd (Inbound) and Constellation Way South, within the limits shown in Exhibit A1.

• Milling depth shall vary as necessary to achieve a uniform longitudinal and transverse profile and to maintain proper drainage and cross slope.

• Full-width milling shall be performed unless otherwise directed.

• Provide smooth transitions at the limits of work, driveways, and intersections.

• True and Level milling shall include minor localized pavement repairs necessary to achieve a uniform and stable milled surface, including removal and replacement of unsuitable or failed pavement material encountered during milling, as directed by the Owner.

• Localized repairs shall be rebuilt to match the surrounding milled grade prior to placement of new asphalt.

• Extensive or deep structural repairs beyond the existing asphalt section are not included unless specifically authorized by the Owner.

• Remove and legally dispose of all milled material unless otherwise directed.

3. Surface Preparation and Tack Coat

• Clean all milled surfaces of dust, debris, and loose material prior to paving.

• Apply asphalt emulsion tack coat uniformly to all surfaces receiving new asphalt in accordance with NYSDOT specifications.

4. Asphalt Overlay

• Place 2 inches (compacted thickness) of NYSDOT-approved 12.5mm MP401 MM516 hot mix asphalt within the work limits shown in Exhibit A1.

• Achieve a smooth, uniform riding surface and proper compaction.

• Construct longitudinal and transverse joints to industry standards.

• Match grades smoothly at driveways, intersections, and pavement transitions.

• Perform joint filler seam seal

5. Traffic Management / Maintenance of Traffic

• Provide all traffic control measures required for the work, including signage, cones, barrels, flaggers, and lane closures.

• Maintain access for emergency vehicles and adjacent properties at all times unless otherwise approved.

• Traffic control shall conform to MUTCD and local authority requirements.

• Contractor shall coordinate work with the SRAA personnel to minimize operational impacts.

6. Striping and Pavement Markings

• Replace all pavement markings removed or disturbed by the work within the limits shown in Exhibit A1.

• Striping shall match existing layout unless otherwise directed.

• Water-based Paint Materials and application shall meet NYSDOT standards.

7. Cleanup and Final Condition

• Remove all construction debris from the roadway and adjacent areas.

• Leave the site in a clean, safe, and serviceable condition.

• Correct defects identified prior to final acceptance.

Time of Completion: The target start date for work to commence is October 1st, 2026. Completion date is October 31st 2026.

Failure to Execute Contract Failure of a Bidder to comply with any of the requirements of the Proposal, failure to execute the Contract within ten (10) calendar days from the date mailed, as specified, or failure to furnish Contract bonds as required shall be just cause for the annulment of the award. In the event of such annulment of the award, the amount of Proposal or bid security shall become the property of the Owner, not as a penalty but as fixed and agreed liquidated damages. Award may then be made to the next best qualified Bidder, or the work re- advertised, or otherwise handled as the Owner may elect.

Proposal Requests/Change Orders Change orders must be reviewed and approved prior to work performed. All change orders must be signed by the Authority’s project manager and CFO. If change order is considered substantial by the CFO, the change order may be forwarded to the Executive Director for review. The Authority will not be liable for any costs associated with work performed without authorization.

Bidders Qualifications: Proposer must have experience performing as a prime contractor on similar size and scope projects. Any individual, partnership, or corporation which has been disqualified by the State of New York from acting as prime contractor or subcontractor on State projects shall likewise be disqualified from acting as the prime contractor or subcontractor on this project.

Subcontracts: The Proposer is specifically advised that any person, firm, or other party to whom it proposes to award a subcontract under this Contract:

• Must be acceptable to the Authority. Previous performance and actions of the proposed subcontractor may be considered by the Authority, and

• To extent possible, provide a list of proposed subcontractors in the proposal and

Obligations of the Bidder At the time of the bid submission, each Proposer will be expected to have inspected the site(s). The failure or omission of any Proposer to examine any form, instrument or document shall in no way relieve any Bidder from any obligation in respect to the Proposal.

All Bidders are specifically instructed to visit the site(s) of the work, to ascertain personally the extent and character of the work to be performed and to familiarize themselves with conditions at the site(s).

Payment for the Work Partial payments will be made at least once per month based on work performed to date.

Proposer agrees to submit monthly payment applications by the 10th day following end of the calendar month for work performed during the calendar month to ap@syrairport.org . Payment applications will include all supporting documentation for work performed. Payment applications must be on a SRAA approved application and certification document an AIA G702 form.

Disqualification of Bidders A bidder shall be considered disqualified for any of the following:

A. Submitting more than one Proposal from the same partnership, firm, or corporation under the same or different name.

B. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified as bidders for any future work of the Owner until such participating bidder has been reinstated by the Owner as a qualified bidder.

C. Failure to comply with any pre-qualification regulations of the Owner, if such regulations are cited, or otherwise included, in the Proposal as a requirement for bidding.

D. Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in force (with the Owner) at the time the Owner issues the Proposal to a prospective bidder.

E. Contractor default under previous contracts with the Owner.

F. Unsatisfactory work on previous contracts with the Owner.

G. Unbalanced Proposals in which the prices for some items are out of proportion to the prices for other items.

H. Failure to submit a unit price for each item of work for which a bid price is required by the Proposal.

I. Lack of competency as revealed by the financial statement, experience, or plant and equipment statements submitted.

J. Lack of responsibility as shown by past work judged from the standpoint of workmanship and progress.

K. Uncompleted work which, in judgment of the Owner, might hinder or prevent the prompt completion of additional work if awarded.

Contractor Qualifications Contractor confirms they have not been disqualified by the State of New York or the FAA from acting as prime contractor or subcontractor on State/Federal projects shall likewise have not been disqualified from acting as the prime contractor or subcontractor on this project.

Sales Tax Exemption The Authority is exempt from the State of New York sales tax. Also, sales made to contractors, subcontractors or repairmen of materials, supplies or services which are to be incorporated into the mailto:ap@syrairport.org completed work as part of this project are exempt from the sales tax. It shall be the contractor’s responsibility to comply with all State regulations in regard to this exemption.

Contractor’s Use of Site

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Limits on Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

a. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to the Authority, Authority's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

Work Restrictions

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Shall be reviewed during to weekly project meeting to ensure compliance with

Airport/Airline operation schedules.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Authority or others unless permitted under the following conditions and then only after arranging for D. Temporary utility services according to requirements indicated:

1. Notify Authority not less than two days in advance of proposed utility interruptions.

Substitutions

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to Contractor or Authority.

B. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form that is part of web-based Project management software, CSI Form 13.1A, or comparable form as acceptable to the Architect.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

i. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

ii. Product data including drawings and descriptions of products and fabrication and installation procedures.

iii. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

iv. Impact on Contractors construction schedule

v. Cost information, including proposal of change, if any.

Materials Ownership

A. Unless otherwise indicated, demolition waste becomes property of Contractor.

B. Historic items, relics, antiques, and similar objects including, but not limited to, cornerstones and their contents, commemorative plaques and tablets, and other items of interest or value to Authority that may be uncovered during demolition remain the property of the Authority.

1. Carefully salvage in a manner to prevent damage and promptly return to the Authority.

Requests for Information

A. Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall contact the SRAA Project Manager for clarification and response.

B. SRAA will issue a written response to the Contractor to memorialize any modifications to scope of work.

Exhibit A1

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox © 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox © 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

© 2026 Microsoft Corporation © Maxar ©CNES (2026) Distribution Airbus DS © 2026 TMAP MOBILITY Earthstar Geographics SIO © Mapbox

BUSINESS

LOOP

PURPLE LOT

Exhibit A-1 Roadway Resurfacing

RFP#2026-18

Syracuse Hancock International Airport 1000 Col. Eileen Collins Blvd. | Syracuse, NY | 13202 www.syrairport.org

SHEET SCALE

9/15/2026

COL. EILEEN COLLINS BLVD.

DEC

OMMISS

IONED

RUNWAY

LE

E��

SCOPE OF WORK

EMPLOYEE

LOTCELL

PHONE

LOT

AIR CARGO ROAD

AIR CARGO ROAD

COL. EILEEN COLLINS BLVD.

Exhibit B

SYRACUSE REGIONAL AIRPORT AUTHORITY

NON-COLLUSIVE PROPOSAL CERTIFICATION

By submission of this proposal, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1. The prices in this proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Respondent, or with any competitor.

2. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Respondent and will not knowingly be disclosed by the Respondent prior to opening, directly or indirectly, to any other respondent or to any competitor; and

3. No attempt has been made or will be made by the Respondent to induce any other person, partnership or corporation to submit or not to submit a proposal for purpose of restricting competition.

I hereby affirm under the penalties of perjury that the…