2026.09.25-Routine Solicitation-TRIO Programs.doc

LEASE PROPOSAL FORM -NCSU TRIO Programs Office- 9.2026.doc

REQUEST FOR PROPOSALS: NC State University wishes to acquire by lease approximately +/-3,000 sq. ft. of office space in Raleigh, NC located within a 10-mile radius of main campus. Lease term of three (3) years with two (2) options to renew for one (1) year each. Looking for a turnkey delivery of space that includes a combination of private offices, open workstation space, 1 conference room (10 seats), reception area, break room, work/copy room, and storage. July 2027 commencement required. On-site parking is required.

NC State University may engage third party Tenant representation in this transaction. The NC State University standard space lease form is required. Please submit proposals via eVP portal using the attached proposal form.

NORTH CAROLINA STATE UNIVERSITY SHALL NOT BE RESPONSIBLE FOR ANY EXPENSES INCURRED BY THE PROPOSER IN THE PREPARATION OF THIS PROPOSAL. NC STATE RESERVES THE RIGHT TO REJECT ANY PROPOSAL FOR ANY REASON IT DEEMS WARRANTED.

FAXED PROPOSALS ARE NOT ACCEPTABLE.

PROPOSAL TO LEASE TO NORTH CAROLINA STATE UNIVERSITY

1. NAME OF LESSOR:

2. LESSOR’S AGENT:

INDICATE EACH LESSOR’S BUSINESS CLASSIFICATION AS APPLICABLE: ___A. PROPRIETORSHIP ______B. PARTNERSHIP ____C. CORPORATION _____D. GOVERNMENTAL ____E. NON-PROFIT ____F. *** (HUB) HISTORICALLY UNDERUTILIZED BUSINESSES ____G. OTHER:__________ TAX I.D. # __________________________

3. SPACE LOCATION:(including building name, floors involved & suite or room numbers unless entire floor)

STREET ADDRESS CITY COUNTY ZIP CODE

4. ATTACH FLOOR PLAN TO SCALE SHOWING THE SIZE AND LAYOUT OF SPACE OFFERED)

6. All proposals must be submitted on the basis of net square footage as defined on reverse side of this sheet.

A. DESIRED PROPOSAL

NET SQ. FT.

ANNUAL

RENTAL

ANNUAL RENT

PER SQ. FT.

UTILITIES

YES/NO

JANITOR. SERVICES

YES/NO

WATER / SEWER

YES/NO

REQUIRED

CLIENTELE

PARKING SPACES

OFFICE

WAREHOUSE

OTHER

TOTALS

Lessor will provide (___) employee parking spaces in above proposal at no additional charge to the State.

Comments:

ERRORS BY PROPOSERS IN CALCULATING NET SQUARE FOOTAGE SHALL REDUCE THE ANNUAL RENTAL WITHOUT CHANGING THE PROPOSED RATE PER SQUARE FOOT IN THE PROPOSAL

B. OPTIONAL ALTERNATE PROPOSAL NO. 1 (See Lease Specifications ITEMS VII AND XIII-B)

(FOR PROPOSALS NOT INCLUDINING UTILITIES AND/OR JANITORIAL SERVICES)

NET SQ. FT.

ANNUAL

RENTAL

ANNUAL RENT

PER SQ. FT.

UTILITIES

YES/NO

JANITORIAL SERVICES

YES/NO

WATER/SEWER

YES/NO

OFFICE

WAREHOUSE

OTHER

TOTALS

Lessor will provide (___) clientele parking spaces and (____) employee parking spaces

Comments:

7. LEASE TERM : ___________YEARS BEGINNING DATE:_____________________

8. RENEWAL OPTIONS, IF ANY: TERMS AND CONDITIONS:

NOTE: RATES THAT INCLUDE INDETERMINABLE PERCENTAGE INCREASES, SUCH AS UNCAPPED CPI INCREASES ETC., ARE NOT ACCEPTABLE DURING EITHER THE INITIAL TERM OR ANY RENEWAL PERIOD(S)

NC State supports the use of products and materials having recycled content in renovation and construction. The proposed building shall have facilities for handling materials to be recycled such as plastics, aluminum, waste paper and cardboard.

THE PROPOSED BUILDING SHALL BE COMPLETELY FREE OF ANY HAZARDOUS ASBESTOS OR HAZARDOUS LEAD PAINT THROUGHOUT NC STATE’S TENANCY.

AGENT: NC State Real Estate & Development

DEADLINE FOR RECEIVING PROPOSALS IS 4:00 PM DATE:

LESSOR:

9. ADDITIONAL INFORMATION (Including any deviations from furnished specifications)

10. Does this space comply with local and State Building safety and zoning codes specifically including OSHA provisions for the handicapped, and applicable sections of the State Building Code Volumes I-V?

EXPLAIN IF OTHER THAN “YES” IS CHECKED ABOVE:

11. This proposal is made in compliance with the specifications furnished by the Department of

___________________. I realize that NC State reserves the right to reject this proposal for any reason it deems warranted. This proposal is good until___________________________. I ACKNOWLEDGE AND FURTHER AFFIRM THAT I am aware of and familiar with the Americans with Disabilities Act of 1990 (42 United States Code, Section 12101 et seq.) and if the above firm is awarded the contract, it will comply with the provisions of said Act.

I am aware that annual per square foot rental rate(s) which include indeterminable percentage increase(s) such as uncapped Consumer Price Index increases etc., are not acceptable during either the initial term or any renewal period(s):

***(HUB) HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) CONSIST OF MINORITY, WOMEN AND DISABLED BUSINESS FIRMS THAT ARE AT LEAST FIFTY-ONE PERCENT OWNED AND OPERATED BY AN INDIVIDUAL(S) OF THE AFOREMENTIONED CATEGORIES. ALSO INCLUDED IN THIS CATEGORY ARE DISABLED BUSINESS ENTERPRISES AND NON-PROFIT WORK CENTERS FOR THE BLIND AND SEVERELY DISABLED.

Printed Name of Lessor

Signature of Lessor Date

NOTE: Net square footage is a term meaning the area to be leased for occupancy by NC State personnel and/or equipment. To determine net square footage:

1. Compute the inside area of the space by measuring from the normal inside finish of exterior walls or the roomside finish of fixed corridor and shaft walls, or the center of tenant separating partitions.

2. Deduct from the Inside area the following:

*a. Toilets and lounges

*b. Entrance and elevator lobbies

*c. Corridors

d. Stairwells

e. Elevators and escalator shafts

f. Building equipment and service areas

g. Stacks, shafts, and interior columns

h. Other space not usable for State purposes

*Deduct if space is not for exclusive use by NC State.

AGENT: NC State Real Estate & Development

DEADLINE FOR RECEIVING PROPOSALS IS 4:00 PM DATE: