2026-14428.pdf

(S063 RPF On-call vs3.1 1/26)

REQUEST FOR PROPOSALS

On-Call Building Envelope and Fall Protection Consulting Services

Solicitation Number 2026-14428

September 3, 2026

Single Point of Contact: Brandon Alius (See Section 1.8)

Phone: 503-415-6116

E-mail: Brandon.alius@portofportland.com

Proposals Due: Not later than 3:00 PM, October 1, 2026

LATE PROPOSALS MAY NOT BE ACCEPTED

Pre-Proposal Meeting:

A pre-proposal meeting will be held for this solicitation at 1:00 PM, on Thursday, September 10, 2026, via Microsoft Teams Meeting. Attendance is optional. This meeting is intended to clarify the information provided in this Request for Proposals

(the “RFP”) and to provide an opportunity for interested parties to ask questions regarding the Port of Portland’s solicitation requirements and process.

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26)

TABLE OF CONTENTS

1 OVERVIEW 1

1.1 Introduction 1

1.2 Background 1

1.3 Services 1

1.4 Shared Prosperity Initiative 1

1.5 RFP Schedule 2

1.6 Sample Contract 2

1.7 Task Orders 2

1.8 Single Point of Contact 2

1.9 Minimum Requirements 2

1.10 Airport Security and Badging Requirements 2

1.11 Security Requirements at Other Premises 3

2 PROPOSAL PROCESS 3

2.1 General 3

2.2 Pre-Proposal Interpretation of Contract Documents 3

2.3 Public Disclosure of Proposals 4

2.4 Electronic Submission of Proposals 5

2.5 Protests 6

3 PROPOSAL STRUCTURE CONTENT AND EVALUATION CRITERIA 8

3.1 Preparation 8

3.2 Format 8

4 PROPOSAL CONTENT AND EVALUATION CRITERIA 8

4.1 Shared Prosperity Initiative - Weight 25 8

4.2 Qualifications of Provider – Weight 25 9

4.3 Project Team – Weight 20 10

4.4 Project Approach – Weight 15 10

4.5 Cost/Fees - Weight 15 11

5.5 Scope and Compensation Negotiations 12

5.6 Proposed Fees; Rates; Reimbursable Expenses 12

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26)

RFP SCHEDULES

1.3 Scope of Services

2.3.3 Certification of Trade Secre

2.4.2 Subcontractor Information Form

3.2.1 Proposal Form

4.5.1 Rates

EXHIBITS

1.6 Sample Contract

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 1 of 12

1 OVERVIEW

1.1 Introduction

The Port of Portland (Port) is soliciting proposals from experienced firms or teams of firms

(the Provider or Providers) capable of providing services to the Port on this RFP for On-

Call Building Envelope and Fall Protection Consulting Services. The Port intends to award one or more highly qualified Provider(s) a contract with a term of up to five years.

1.2 Background

The Port is in need of providers for building envelope and fall protection consulting services.

1.3 Services

See Exhibit 1.3 for the full scope of services.

1.4 Shared Prosperity Initiative

Shared Prosperity refers to the fair distribution of economic opportunities and benefits across all communities. It involves intentional effort to see that growth and success are broadly shared and contribute to long-term social and economic well-being.

1.4.1 Community Investment

a) The Port describes community investment as the dedication of time, resources and services to help build a region where local communities play a central role in shaping social and economic change. The Port’s commitment to shared prosperity includes valuing and supporting strong, meaningful partnerships with communities most impacted by the Port’s business.

b) To further this commitment, when evaluating proposals the Port will consider how the Provider has invested in and partnered with communities. Consideration will be given to those demonstrating, either directly or through partnerships with community groups, a successful track record of investing in local groups and/or initiatives that support the Port’s mission, vision and values.

1.4.2 Workforce Development

a) The Port is committed to advancing access to quality jobs through investments in workforce development. This includes encouraging efforts that improve workplaces, create job opportunities, support skill-building, and build career pathways.

b) The Port encourages Providers to consider strategies such as hiring local residents, supporting pre-apprenticeship and apprenticeship programs, and collaborating with workforce development partners.

1.4.3 Small Business Engagement

The Port encourages all Providers to find creative ways to invest in the growth and development of small, local and emerging businesses.

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 2 of 12

1.5 RFP Schedule

The following schedule is tentative and subject to change at the Port’s sole discretion:

• September 3, 2026 Issuance of RFP to prospective Providers

• September 10, 2026 Pre-proposal meeting with prospective Providers

• September 21, 2026 Questions and answers (Q&A) period ends

• October 1, 2026 3 p.m. deadline for receipt of proposals

• October 15, 2026 Selection of apparent successful Provider announced

• October 22, 2026 Award protest period ends

• November 1, 2026 Contract begins (approx.)

1.6 Sample Contract

Provided acceptable proposals are received, the Port intends to enter into one or more contracts based on this RFP. Such contract(s) shall be subject to the Port’s standard terms and conditions provided for review as Exhibit 1.6 Sample Contract and its associated Schedules.

1.7 Task Orders

Work will be issued to successful Providers as needed under written Task Orders. The amount of each Task Order will be based on the scope of services provided. Services will be assigned when required on a nonexclusive basis. The Port makes no guarantee of a certain minimum amount of work under any contract which may result from this RFP.

1.8 Single Point of Contact

Brandon Alius, Senior Procurement Specialist, is the solicitation manager for this RFP and is the Single Point of Contact (SPC) for Providers during the RFP process (refer to

Section 2.1.4 for information on questions). Contact with other Port employees, officials, or representatives regarding this RFP, including without limitation any attempt to influence a member of the evaluation team is prohibited. Such conduct by a Provider will be grounds for immediate rejection of its proposal.

1.9 Minimum Requirements

The successful provider shall have inspectors on staff who meet the OSHA/ANSI criteria for a Competent Person for Fall Protection, and are certified for installation and inspection of the Port's existing fall protection systems. Provide proof of meeting requirements in your proposal. These pages will not count towards the page count.

1.10 Airport Security and Badging Requirements

The successful Provider will be required to comply with all rules and regulations governing airport security, including but not limited to the security and badging requirements set forth in the PDX Rules (available at http://cdn.portofportland.com/pdfs/PDX_Rules.pdf), and regulations promulgated by the U.S. Transportation Security Administration (TSA) http://cdn.portofportland.com/pdfs/PDX_Rules.pdf

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 3 of 12 and the U.S. Federal Aviation Administration (FAA), as more fully described in the sample contract attached as Exhibit 1.6 and its associated Schedules. Providers are encouraged to obtain and thoroughly review the PDX Rules and other governing rules and regulations before submitting a proposal.

1.11 Security Requirements at Other Premises

The successful Provider will be required to comply with all applicable security requirements for all Port premises where services are performed, as more fully described in Exhibit 1.6 Sample Contract and its associated Schedules. Providers are encouraged to obtain and thoroughly review applicable security requirements before submitting a proposal.

2 PROPOSAL PROCESS

2.1 General

2.1.1 Evaluation

Proposals will be evaluated by a Port evaluation team. The evaluation will be in accordance with Section 3.2.2, Required Submissions and Evaluation Criteria, and may include requests by the team for additional information, oral discussions, site visits, and inquiries into the experience and responsibility of the Provider.

2.1.2 No Obligation to Award, Costs; Cancellation or Rejection

The issuance of this RFP, and the receipt and evaluation of proposals, does not obligate the Port to award a contract. The Port will not pay any costs incurred in responding to this RFP. The Port may cancel this RFP or reject any or all proposals in accordance with

ORS 279B.100.

2.1.3 Commencement of Work

The successful Provider may not commence work until receipt of a fully executed contract.

2.1.4 Questions

All questions relating to this RFP must be posed through the Port’s online bidding system at www.portofportland.com/Business/Vendors. Questions received fewer than eight (8) business days prior to the deadline for receipt of proposals may not be considered.

2.2 Pre-Proposal Interpretation of Contract Documents

2.2.1 Changes to RFP

a) The Port reserves the right to make changes to the RFP. Changes will be made by written addendum which will be issued to all prospective Providers listed for the RFP in the Port’s online bidding system.

b) Prospective Providers may request or suggest any change to the RFP by submitting a written request through the Port’s online bidding system. The request shall specify the RFP provision in question and contain an explanation for the requested

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 4 of 12 change. The request must be submitted at least five (5) business days prior to the deadline for receipt of proposals.

c) The evaluation team will evaluate all requests submitted but reserves the right to determine whether to accept the requested change.

2.2.2 Amend or Withdraw Proposal

A Provider may amend or withdraw its proposal any time prior to the time and date established for proposal submission.

2.3 Public Disclosure of Proposals

2.3.1 General Rules

a) Oregon’s Public Records Laws

Pursuant to Oregon’s public records laws (ORS 192.311 to 192.431), any information provided to the Port pursuant to this RFP is subject to public disclosure in response to a public records request.

b) Oregon Public Contracting Code Disclosure Limitations

Consistent with ORS 279B.060(6)(a), the Port:

does not make proposals open for public inspection until after the notice of intent to award a contract is issued, and at the Port’s election, may open proposals in a manner to avoid disclosing contents to competing Providers during the process of negotiation (except that the Port will make available the identity of all Providers after the proposals are opened).

2.3.2 Exemptions from Disclosure

a) Exemptions Generally

The general public disclosure requirement under Oregon’s public records laws is subject to a number of exemptions. The Port advises each Provider to reference Oregon’s public records laws and to consult with its own legal counsel regarding public records issues prior to submitting a proposal.

b) Trade Secrets

Consistent with ORS 279B.060(6)(b), after the Port issues notice of intent to award the

Port may withhold from disclosure certain, specific information within a proposal that is exempt from disclosure as “trade secrets” under ORS 192.345(2). Such information must be properly marked in accordance with Section 2.3.3b) below and remains subject to disclosure as described in Section 2.3.3b) below.

c) Information Submitted in Confidence

Unless expressly provided otherwise in this RFP or in a separate written communication from an authorized representative of the Port, the Port does not oblige itself to withhold from public disclosure any proposal information submitted “in confidence” as provided

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 5 of 12 under ORS 192.355(4) unless the information is otherwise exempt from disclosure under

Oregon law. The Port considers proposals submitted in response to this RFP to be submitted in confidence only until the Port completes its evaluation of all proposals and publicly announces the results.

2.3.3 Properly Marking Information Believed to be Exempt

a) Generally

If a Provider believes that any specific information within its proposal is exempt from disclosure under Oregon’s public records laws, the Provider must:

prominently mark all such specific information as exempt in its proposal, and submit a duplicate copy of its complete proposal, with only the specific information that the Provider believes is exempt redacted such that it is not legible to readers.

Marking the entire proposal as exempt from disclosure or marking lengthy passages as exempt in a “blanket” manner, is not acceptable and the Port may consider such proposals to be improperly marked (refer to Section 2.3.4 below regarding improperly marked proposals). When exempt information is mixed with nonexempt information, the nonexempt information must be disclosed. The Port reserves the right to determine, in its sole discretion, whether a proposal has been properly marked to assert exemptions from disclosure.

b) Trade Secrets

If a Provider believes that any specific information within its proposal is exempt from disclosure as a “trade secret” under ORS 192.345(2), then in addition to meeting the proposal marking and submission requirements set forth in Section 2.3.3a) above the

Provider must complete and submit with its proposal a Certification of Trade Secret in the form attached as Schedule 2.3.3.

2.3.4 Improperly Marked Proposals

The fact that a Provider marks information in its proposal as exempt from disclosure does not necessarily mean that the information is exempt. Upon the receipt of a public records request, the Port will make an independent determination regarding the applicability of exemptions that have been asserted in properly marked proposals. Providers are cautioned that improperly marked proposals are subject to disclosure in their entirety, without notice to the Provider. If a Provider fails to identify information in a proposal that the Provider believes is exempt from disclosure, the Provider waives any future claim that such information is exempt.

2.4 Electronic Submission of Proposals

2.4.1 Requirements

Each Provider’s submission in response to this RFP must include:

a) A single file that includes the complete proposal including a completed Schedule

3.2.1, Proposal Form

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 6 of 12

Example: File name format: RFP [Solicitation Number] Proposal [Business Name].pdf

b) A completed Schedule 2.5.2, Subcontractor Information Form, as a separate PDF file; and

Example: File name format: RFP [Solicitation Number] Subcontractor Information Form

[Business Name].pdf

c) If applicable pursuant to Section 2.3.3 above, include one file that contains a completed Schedule 2.3.3 Certification of Trade Secret form and a redacted copy of the complete proposal, as provided in such subsection.

2.4.2 Subcontractor Information Form

Proposals must include information regarding proposed subcontractors on Schedule

2.5.2, Subcontractor Information Form, to provide accurate records of all firms performing work under this contract.

2.4.3 Proposal Submission Method

Proposals must be submitted by electronic means by uploading Adobe Acrobat, Microsoft

Word, and/or Excel files to the Port’s online bidding system in one .zip file. Do not use spaces, dashes, or any punctuation other than periods (.) in the file name uploaded into the system.

2.4.4 Period of Irrevocability

Proposals will be offers that are irrevocable for a period of sixty (60) days after the time and date proposals are due. Proposals must contain the name, address, email, and telephone number of an individual or individuals with authority to bind the company during the period in which the proposal will be evaluated.

2.5 Protests

2.5.1 Protest Submission

A Provider or prospective Provider who wishes to object to or protest any aspect of this procurement as provided under ORS Chapter 279B, including but not limited to matters that are apparent on the face of the solicitation documents (such as the Scope of

Services, specifications, and Exhibit 1.6 Sample Contract and its associated Schedules) and the award of the contract must deliver a written protest to the Manager of Contracts and Procurement via email to: popcontracting@portofportland.com. A protest is delivered for the purposes of this paragraph when it is received by the Port’s Contracts and

Procurement Department staff.

2.5.2 Protest Content; Incomplete Protests; Port Investigation and Response

A protest will be deemed to include only the documents delivered timely pursuant to this paragraph. It must identify the prospective Provider’s name and contact information and be sent by an authorized representative of the Provider. It must contain all information required for protests under ORS Chapter 279B, clearly state all grounds for the protest mailto:popcontracting@portofportland.com

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 7 of 12 and the relief sought, and include all supporting evidence, in the form of physical evidence, documents, or affidavits. The Port reserves the right to decline to consider protests that do not include the required information. The Port may investigate as it deems appropriate in reviewing the protest and will issue a written decision in response to the protest.

2.5.3 Timeliness

a) Matters that are Apparent on the Face of the Solicitation Documents or that are Otherwise Known or Should Have Been Known

If the protest relates to matters that are apparent on the face of the solicitation documents or to matters that are otherwise known or should have been known to the protester, the protest must be delivered no fewer than five (5) business days prior to the deadline for the Port’s receipt of proposals.

b) Other Matters (including Contract Award)

If the protest relates to other matters, including but not limited to the award of the contract, it must be delivered as soon as possible, and in no event more than five (5) business days, after the protester knows or reasonably should have known of the award of the contract, the Port’s intent to award the contract, or other matters to which the protest is addressed. If the Port receives only one proposal, the Port may dispense with the intent to award protest period and proceed with negotiations and award.

c) Untimely Protests

The Port reserves the right to decline to review untimely protests.

2.5.4 Right to Protest Contract Award (Specifically)

In addition to meeting the other protest requirements set forth in this RFP, a Provider may only protest the award of the contract (or notice of intent to award the contract, whichever occurs first), if the Provider is adversely affected because the Provider would be eligible to be awarded the contract in the event the protest was successful and the reason for the protest is one of the reasons specified in ORS 279B.410(1)(b).

2.5.5 Appeal Rights

If a protester disagrees with the written decision issued by Port’s Manager of Contracts and Procurement, the protester may appeal in writing to the Port’s Executive Director.

The written appeal must clearly state the grounds on which the Provider believes the

Port’s protest decision should be overturned and must include all legal arguments and all evidence in support of the appeal, in the form of physical evidence, documents, or affidavits. The Executive Director will issue a written decision to the protest. The

Executive Director may decline to consider a late appeal.

2.5.6 Action after Denial of Protest and Appeal

The Port may proceed with the procurement after denial of the protest or denial of the appeal, including but not limited to contract award, execution, and performance.

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3 PROPOSAL STRUCTURE CONTENT AND EVALUATION CRITERIA

3.1 Preparation

Proposals should be prepared simply and economically, providing a straightforward, concise description of the Provider’s ability to satisfy the requirements of this RFP.

Responses to each section and subsection should be labeled to indicate the criterion being addressed. Submissions of technical literature, display charts, or other supplemental materials are the responsibility and within the discretion of the Provider.

The Port is not responsible for any expense incurred in the preparation of proposals.

3.1.1 Providers must provide complete information in their proposals. A proposal response to Section 3.2.2 shall be in a font size no smaller than 10 points and shall not exceed 20 electronic 8.5x11 pages, including pictures or diagrams. Pages should be numbered consecutively utilizing the provided Proposal Form as the first page. The following will not be considered in total pages submitted for the purposes of the page limit:

section separators, affidavits (if required), and the Proposal Form. If a Provider exceeds the page limit stated above in responding to Section 3.2.2, the Port will consider only the information stated in the pages within the limit and may decline to consider information in pages beyond the limit.

3.2 Format

Proposals shall conform to the following format:

3.2.1 Part I - Proposal Form

Providers must complete the Proposal Form, attached as Schedule 3.2.1, and include it as the first page of their proposal. This form does not count toward the page limitation.

3.2.2 Part II - Required Submissions and Evaluation Criteria

Providers must submit information that enables the Port’s evaluation team to evaluate proposals based upon the criteria shown below. If no criteria weighting is shown, then the criteria are listed in their relative order of importance. Although some of the criteria may be given more weight than others, each Provider is expected to provide the Port with a comprehensive proposal which allows the Port to do a complete evaluation against the criteria.

4 PROPOSAL CONTENT AND EVALUATION CRITERIA

Firms interested in being considered for this work must submit the following written information for review by the evaluation team.

4.1 Shared Prosperity Initiative - Weight 25

4.1.1 Community Investment

Provide an overview of how the Provider supports community investment efforts, including partnerships or support provided to local community-based organizations (e.g., non-profits, small business development groups, workforce programs, apprenticeships, Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 9 of 12 adult education programs, vocational training or other educational institutions) within the past 12 months. Describe the type and extent of your engagement – such as volunteer activities, financial contributions, technical assistance, or other forms of support – and explain how you measure success in these efforts.

4.1.2 Workforce Development

Provide an overview of your efforts to support, develop, and retain your workforce. This may include strategies related to fair compensation, health and wellness benefits (such as healthcare, childcare, transportation, mental health support, paid parental leave, retirement options, and lactation spaces), training and career advancement opportunities, as well as initiatives to promote employee engagement, safety, and wellbeing. If available, include examples of how your organization measures employee experience and workplace culture. Additionally, describe any partnerships with local organizations that support industry hiring or workforce development, such as vocational training apprenticeships, or adult education programs.

4.1.3 Small and Local Business Engagement

Provide an overview of your approach to subcontracting with small businesses and/or local businesses. Additionally, describe any efforts to mentor or support local emerging firms, including but not limited to participation in the Port’s Mentor-Protégé Program (as a mentor or protégé), technical assistance, or other capacity-building activities. For reference, a directory of Port Mentor-Protégé Program graduates and current protégés is available at: https://portofportland-mpp.com/directory/

4.2 Qualifications of Provider – Weight 25

4.2.1 Describe professional qualifications of the proposer’s project manager and key individuals assigned to the project team by the proposer and sub consultant(s).

Qualifications may include; professional engineering and or architectural license, relevant manufacturer and industry certifications.

4.2.2 Describe experience with; condition surveys of building envelope and fall protection systems; management plan for building envelope and fall protection; design services; construction inspection and administration services; certifying fall protection systems; installation and repair of fall protection systems; providing services on short notice.

4.2.3 Building envelope project experience should include five projects completed within the last five years that demonstrate scope of services requested in this RFP, located within Portland, project is Port facility or similar and proposer as lead consultant on project.

4.2.4 Fall projection project experience should include five projects completed within the last five years that demonstrate scope of services requested in this RFP, knowledge and familiarity with ANSI Z359 Fall Protection Code, projects located within Portland, and project is Port facility or similar.

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 10 of 12

4.2.5 The successful provider shall have inspectors on staff who meet the OSHA/ANSI criteria for a Competent Person for Fall Protection, and are certified for installation and inspection of the Port's existing fall protection systems.

4.3 Project Team – Weight 20

4.3.1 Identify all proposed sub consultant firms and outside support services. Describe working relationships with sub consultants. Provide an organization chart of the proposed project team including sub consultants and support services. Indicate the firm’s present workload of the project team, including identified sub consultants, for the specified contract performance period. Specifically address proposer’s ability to rapidly respond to emergency projects.

4.3.2 Identify key personnel and include resumes. State the availability of the project manager and key personnel. Include commitment from the senior management regarding staff availability for proposer and key sub consultants for projects that may be awarded during the first year of the contract. Indicate typical response time and work schedule for key personnel. Note location of proposer’s firm and any considerations for travel.

4.3.3 Identify which team member(s) are Qualified Person for Fall Protection and

Competent Person for Fall Protection meeting the ANSI Z359 requirements.

4.3.4 Identify which team member(s) will prepare construction cost estimates, and include their experience preparing estimates on publicly bid projects. Expand on techniques that will be used to ensure that such estimates will be within the range of construction bids for the work.

4.4 Project Approach – Weight 15

4.4.1 Provide an example work plan for all scope of services requested in this RFP.

Describe the proposer’s capacity to accomplish the work in a reasonable timeframe.

Describe how project approach will shorten building permit check-lists and reduce construction contract change orders.

4.4.2 Describe how inspections, certifications and re-certifications, and repairs for fall protection systems will be conducted. Identify responsible staff resources for each task or groups of tasks.

4.4.3 Describe the proposer’s capability to make annual inspections of specified fall protection systems.

4.4.4 State where and how the proposal deviates from the general requirements of the

RFP.

4.4.5 State any proposed deviations from the general requirements of the RFP. All proposed deviations must include a) a written rationale for each proposed deviation; and

b) express proposed revised language. Proposed deviations without inclusion of a) and

b) above will not be considered.

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Note: Proposals containing significant proposed deviations or exceptions, including deviations or exceptions to Exhibit 1.6 Sample Contract, will be evaluated accordingly and scoring may be impacted. The Port retains the sole discretion whether to accept proposed deviations or exceptions.

4.5 Cost/Fees - Weight 15

4.5.1 Provide a rate structure for services provided. Include hourly rates for structural engineers, administrative staff, certification inspector, and any other members of the project team.

4.5.2 Provide an estimate that includes the total number of approximate hours to complete the inspections, as well as the total estimated cost.

Note: Reimbursable expenses must be consistent with the Travel Expense

Reimbursement Guidelines attached to Exhibit 1.6 Sample Contract.

5 EVALUATION PROCEDURES

5.1 Competitive Range

An evaluation team will determine which proposals are within the competitive range in accordance with all evaluation criteria set forth in Section 4. Only those proposals determined to be within the competitive range will be considered for award.

5.2 Evaluation Team Members

5.2.1 A typical evaluation team consists of 3 or more individuals which will independently score each criteria except as indicated in Section 5.2.2 below, using the evaluation criteria set forth in Section 4.

5.2.2 A subset of evaluation team members having specific expertise may independently evaluate certain evaluation criteria Including, but not limited to Shared Prosperity, and

Cost/Fees.

5.2.3 If functions are performed by individual evaluation team members or by a group consisting of less than the full evaluation team, the evaluation team members performing the functions shall report to the full team a summary of the information gathered or conclusions reached.

5.2.4 A report of final evaluation results and any recommendation regarding award of a contract may be made to the Executive Director or the Executive Director’s designee without the participation of all evaluation team members, provided that a majority of evaluation team members participate.

5.3 Presentations, Demonstrations, Interviews

Selected Providers may be invited to participate in a presentation, demonstration, or interview stage of the evaluation process. Depending upon the specific situation, Providers may be requested to provide a topic-specific presentation, a product demonstration, or to respond in person to questions related specifically to their proposals

Solicitation Number 2026-14428 (S063 RPF On-call vs3.1 1/26) Page 12 of 12 and other pertinent matters with respect to the RFP. In such a case the information obtained shall become a factor in overall selection.

5.4 Best and Final Offers

The Port reserves the right to request best-and-final-offers from the highest ranked

Providers. In the event of such a request, submission requirements will be communicated to such Providers.

5.5 Scope and Compensation Negotiations

The Port will identify the highest-ranked Provider or Providers based on the evaluation criteria set forth above in Section 4 and using the procedures set forth above in Section

5. The Port and the highest-ranked Provider(s) will negotiate the compensation level, and if appropriate, the scope of services and performance schedule based on the scope of services. The compensation level paid must be reasonable and fair to the Port as determined solely by the Port. If the Port and the Provider are unable for any reason to negotiate a contract at a compensation level that is reasonable and fair to the Port, the

Port will, either orally or in writing, formally terminate negotiations with that highest-ranked

Provider. The Port may then negotiate with the next-highest ranked Provider. The negotiation process may continue in this manner through successive Providers until an agreement is reached or the Port terminates the selection process. If the Port intends to award more than one contract under this RFP and selects multiple candidates for such awards, the negotiation process described in this subsection will apply to each of the identified candidates.

5.6 Proposed Fees; Rates; Reimbursable Expenses

5.6.1 Rates shall not include fees or markups on subcontractor services or materials; all subcontractor services and materials shall be at actual cost. Any reimbursable expenses for this work must not conflict with the Travel Expense Reimbursement Guidelines attached to Exhibit 1.6 Sample Contract.

EXHIBIT 1.3

General Scope of Services

1. BUILDING ENVELOPE INSPECTION AND DESIGN SERVICES

The Port is requesting consulting services for the following items as needed:

1.1. Condition Surveys of Selected Building Envelope:

1.1.1. Roofing System: Review all available as-constructed drawings and documents for roof configuration, construction, and materials, including initial construction and any later re-roofs. Subsequently, conduct a thorough visual field survey. The survey shall include: the identification of the existing roof system (i.e. BUR, metal, single ply, etc., including UL fire rating); identification and condition of existing roof insulation and R value; core samples of existing BUR systems to determine weight, construction quality, degree and extent of moisture penetration, number of plies, deck condition, asbestos content, etc.;

defects, i.e. alligatoring, cracking, slippage, rust, tears, blisters, ridges, fishmouths, punctures, delamination, flashing or sheet metal problems;

identify design flaws; perform spot checks for moisture with capacitance, nuclear, infrared, or Delmhorst probes; and determine structural soundness of roof deck and support structures by investigating the presence and extent of rot and corrosion. Water tight patching of core samples and asbestos testing coordination will be required when necessary. Prepare a comprehensive written evaluation report including: a roof plan exhibit of each roof showing all significant features (ponding areas, bad decking, placement of drains and HVAC equipment, damaged roofing and/or flashing, etc.) and photographs of all significant defects; existing condition of the roof in question, brief history, age, projected remaining lifetime, area in square feet, approximate re- roof cost and timeframe, suggested repairs and costs to implement them, and projected annual maintenance expenses; and recommendations for alternate roofing systems for any given building application when the existing system needs replacing. The roof plan exhibit shall be prepared per the Port CAD or Port BIM standards.

1.1.2. Exterior Walls and Cladding: Review all available as-constructed drawings and documents for exterior walls and cladding configuration, construction, and materials, including initial construction and any later renovations.

Subsequently, conduct a thorough visual field survey. The survey shall include: identification and condition of the existing wall and cladding systems;

identify design flaws; perform spot checks for moisture with capacitance, nuclear, infrared, or Delmhorst probes; investigate the presence of leaks and determine the cause; investigate the presence and extent of rot and corrosion;

Prepare a comprehensive written evaluation report including exhibits and photographs of all significant defects; existing condition of the exterior walls and cladding, brief history, age, projected remaining lifetime, suggested

Solicitation Number 2026-14428 - Exhibit 1.3 General Scope of Services Page 1 of 4 repairs and costs to implement them, and projected annual maintenance expenses; and recommendations for alternate exterior wall and cladding systems when the existing system is identified to need replacing. The exhibits shall be prepared per the Port CAD or Port BIM standards when applicable.

1.1.3. Windows, Doors, and Skylights: Review all available as-constructed drawings and documents for windows, doors and skylights configuration, construction, and materials, including initial construction and any later renovations. Subsequently, conduct a thorough visual field survey. The survey shall include: identification and condition of the existing windows, doors, and skylight systems; identify design flaws; perform spot checks for moisture with capacitance, nuclear, infrared, or Delmhorst probes; investigate the presence of leaks and determine the cause; investigate the presence and extent of rot and corrosion; Prepare a comprehensive written evaluation report including exhibits and photographs of all significant defects; existing condition of the windows, doors, and skylights, brief history, age, projected remaining lifetime, suggested repairs and costs to implement them, and projected annual maintenance expenses; and recommendations for alternate systems when the existing system is identified to need replacing. The exhibits shall be prepared per the Port CAD or Port BIM standards when applicable.

1.2. Management Plan: Based on survey results, provide a 20-year management plan for all designated building envelopes. The primary goal of this plan is to develop a cost-effective long-term program for maintaining the building envelope, while attempting to equalize annual expenditures over the 20-year term. The plan shall contain a prioritized schedule with accompanying cost estimates for all routine maintenance, repair, rehabilitation, and replacement. Include in the plan a regular maintenance inspection schedule and check off list for each roof.

1.3. Design Services: Prepare complete plans and specifications for the repair, rehabilitation, and/or replacement of building envelopes or designated scopes of the building envelope. Drawings and specifications shall be prepared in accordance with Port design standards. Provide subconsultant services, if required, for architectural, structural, mechanical, and electrical aspects of the design. Plans shall be stamped by an Architect or Engineer as required by ORS. Projects exempt from this requirement are limited to buildings less than 4,000sf and under 20ft in height, and projects where the structural elements are not involved. Prepare initial, 50%, and final construction cost estimates.

Cost estimate shall be prepared using the Port cost estimating template. Provide support as needed during the advertising and bidding phase of the project, including attendance at design staff meetings, pre-bid meetings, the creation and incorporation of design addenda, etc. Prepare as-bid and record drawings. Provide assistance to the Port to develop or update Port design standards, specifications, and details for building envelope related applications.

1.4. Construction Inspection and Administration Services: Support the Port’s on-site construction inspectors by attending pre-construction and regularly scheduled construction meetings. Review and approve/disapprove contractor submittals and shop drawings. Perform regular field inspections of the project site, particularly at critical points in the construction process (to be determined with each project, i.e. deck inspection prior

Solicitation Number 2026-14428 - Exhibit 1.3 General Scope of Services Page 2 of 4 to roof application, roof application, construction of parapets and crickets, installation of drains and roof penetrations, etc.) and provide written inspection reports, accompanied by photographs. Assist with final inspection and punch list generation.

1.5. Miscellaneous: Other related work may include, but not be limited to, providing responses to leaks or failures on short notice, forensic evaluations of leaking or failed building envelope systems.

2. FALL PROTECTION INSPECTION, CERTIFICATION AND DESIGN SERVICES

The Port is requesting consulting services for the following items as needed:

2.1. Condition Surveys of Selected Fall Protection Systems: Review all available as-constructed drawings pertaining to the fall protection system and conduct a thorough inspection of the fall protection system. The survey shall include the identification of the existing fall protection system; condition of existing system; identification of systems or components of systems that do not conform to the current edition of OR-OSHA rules and ANSI/ASME Z359 Fall Protection Code. This survey is to be conducted yearly for all fall protection systems. Recommendations for remediation of non-conforming systems and recommended maintenance of existing systems shall be included in the Condition Survey.

Written reports shall be signed by an individual meeting the ANSI Z359.2 criteria for a Qualified Person for Fall Protection. Examples of systems and hardware to be inspected include, but are not limited to fall arrest tie backs, anchors and davits, ladder climbing systems, guardrail, Capital Safety fall arrest and ladder safety systems, Pro-Bell cable systems, Uniline and Tractel horizontal lifeline systems, Dbl Sala systems, and portable barriers. Locations include Portland International Airport (PDX), Hillsboro Airport (HIO), Troutdale Airport (TTD), and Marine Terminals 4, 5, and 6. See table below for a sample of existing Port facilities.

Location Fall Protection System

HIO Beacon Tower LadSaf Vertical Ladder Climbing Safety System Single Point D-Ring Anchor

Marine Terminal 4 RoofSafe Single-Point Tip-Over Anchor

Marine Terminal 6 Horizontal lifeline

CB-18 Single-Point Anchor

PDX ARFF Single Point Anchor Post with SRL Horizontal lifeline

PDX Beacon Tower LadSaf Vertical Ladder Climbing Safety System Single Point D-Ring Anchor

PDX Terminal, Parking Garages, HQ, RCC, and QTA

RoofSafe Horizontal Lifeline

RoofSafe Single-Point Tie-Off

Solicitation Number 2026-14428 - Exhibit 1.3 General Scope of Services Page 3 of 4

Tractel Horizontal Lifeline Uni8 Horizontal Lifeline

LadSaf Vertical Ladder Climbing Safety System

Single-point D-ring

Single-point anchor point

Single-point tie-off stanchion

PDX Deicing Building and Tanks

Single Point Eye-Bolt Anchor

Single Point D-Ring Anchor

PDX Building 7303 RoofSafe Horizontal Lifeline

2.2. Certification of Selected Fall Protection Systems: Provide certification, or re-certification, of selected fall protection systems.

2.3. Design Services: In coordination with building envelope design services, prepare complete plans and specifications for the repair, rehabilitation, and/or replacement of designated fall protection systems. Drawings and specifications shall be prepared in accordance with Port design standards. Provide subconsultant services, if required, for structural aspects of the design. Plans shall be stamped by an Engineer as required by ORS. Projects exempt from this requirement are limited to projects where the structural elements are not involved. Prepare initial, 50%, and final construction cost estimates.

Provide support as needed during the advertising and bidding phase of the project, including attendance at design staff meetings, pre-bid meetings, the creation and incorporation of design addenda, etc. Prepare as-bid and record drawings. Provide assistance to the Port to develop or update Port design standards, specifications, and details for fall protection systems.

2.4. Miscellaneous: Other related work may include, but not be limited to, providing responses to fall protection system deficiencies on short notice, forensic valuations of failed systems.

Solicitation Number 2026-14428 - Exhibit 1.3 General Scope of Services Page 4 of 4

SCHEDULE 2.3.3

CERTIFICATION OF TRADE SECRET

(***Only Submit this form if specific proposal information is marked as exempt from disclosure as trade secrets***)

Port of Portland Solicitation Name:

Port of Portland Solicitation Number:

Provider Name:

Authorized Representative: Name (print): ________________ _

Title:

E-mail:

The authorized representative named above certifies as follows:

1. I am an authorized representative of the Provider, and the Provider has approved of my submittal of this certification.

2. I understand that the proposal is a public record subject to disclosure in its entirety under Oregon's public records laws (192.311 through 192.431) except where specifically exempt from disclosure, as described in more detail in the RFP.

3. I have read and am familiar with ORS 192.345(2), which conditionally exempts "trade secrets" from public disclosure.1

4. I have read and am familiar with the proposal and I believe in good faith that all information specifically marked as "exempt from disclosure" in the proposal constitutes trade secrets, unless a different exemption is claimed.

5. I am aware that, pursuant to this RFP, improperly marked proposals are subject to disclosure in their entirety without any independent review by the Port and without notice to the proposer.

Signature of Authorized Representative ____________ Date ___ _

For ease of reference, ORS 192.345(2) states as follows: "Trade secrets," as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information which is not patented, which is known only to certain individuals within an organization and which is used in a business it conducts, having actual or potential commercial value, and which gives its user an opportunity to obtain a business advantage over competitors who do not know or use it." (2017)

Solicitation Number 2026-14428-Schedule 2.3.3 Certification of Trade Secret Page 1 of 1

SCHEDULE 3.2.1

•} Port of Portland

PROPOSAL FORM

On-Call Roofing and Fall Protection Consulting Services

Solicitation Number 2026-14428

The Provider named below submits this proposal in response to the Port's Request for

Proposals (RFP) for the contract named above.

The Provider warrants that the Provider has carefully reviewed the RFP and that this proposal represents the Provider's full response to the requirements described in the

RFP. The Provider further warrants that if this proposal is accepted, the Provider will contract with the Port, agrees to all terms and conditions found in the attached sample contract, and will provide all necessary labor, materials, equipment, and other means required to complete the work in accordance with the requirements of the RFP and contract documents.

The Provider further warrants that the Provider has not and will not discriminate, in violation of ORS 279A.110, or any other local, state or federal law, against any minority, women service-disabled veteran or emerging small business enterprise or other protected individuals, in the development or presentation of this proposal, or in obtaining any required subcontract.

The Provider attests in connection with this solicitation that, as provided under ORS

2798.110(2), Provider has complied with the tax laws of the State of Oregon or a political subdivision of the State of Oregon, including ORS 305.620 and chapters 316, 317 and

318.

The Provider hereby acknowledges the requirement to carry or indicates the ability to obtain the insurance required in the Sample Contract, attached to the RFP. Indicate in the affirmative by initialing here:

The Provider hereby acknowledges receipt of Addendum Nos. _,_,_,_,_ to this RFP.

Solicitation Number 2026-14428 - Schedule 3.2.1 Proposal Form Page 1 of 2

SCHEDULE 4.5.1

Rates

Solicitation Number 2026-14428 - Schedule 4.5.1 Rates Page 1 of 1

Contract Number SAMPLE (C036 Contract Personal Services On-call vs3.1 1/26) Page 1 of 26

CONTRACT NO. SAMPLE

This number must appear on all invoices

SAMPLE CONTRACT EXHIBIT 1.6

PERSONAL SERVICES CONTRACT

On-Call Building Envelope and Fall Protection Consulting Services

Parties: Port of Portland ("Port") P.O. Box 3529 Portland, Oregon 97208

[Autofill] ("Provider") [Autofill] [Autofill]

RECITALS

A. The Port issued Solicitation No. 2026-14428 (the "Solicitation"), inviting proposals from experienced Providers for On-Call Building Envelope and Fall Protection Consulting Services (the "Services").

B. Provider submitted a written response to the Solicitation.

C. The Port evaluated all submitted responses to the Solicitation and selected Provider as a provider for the Services.

D. The award of this Personal Services Contract (the “Contract”) is based on this evaluation.

Contract Number SAMPLE (C036 Contract Personal Services On-call vs3.1 1/26) Page 2 of 26

E. Table of Contents

1 TERM

2 SERVICES

3 COMPENSATION

4 INVOICING; RELATED SUBMISSIONS

5 PAYMENT; NO WAIVER

6 NO MINIMUM AMOUNT OF WORK GUARANTEED

7 PROVIDER IS INDEPENDENT CONTRACTOR

8 CONTRACT ADMINISTRATORS AND PROJECT MANAGERS; NOTICES

9 KEY PERSONNEL

10 NO ASSIGNMENT

11 SUBCONTRACTING

12 SHARED PROSPERITY

13 CONFIDENTIALITY

14 INTELLECTUAL PROPERTY, OWNERSHIP OF WORK, ELECTRONIC VERSION

15 RECORDS

16 INSURANCE

17 INDEMNIFICATION; DAMAGE TO PORT PROPERTY

18 CONFLICT OF INTEREST

19 BREACH OF CONTRACT

20 TERMINATION FOR CONVENIENCE

21 SECURITY REQUIREMENTS

22 PUBLIC CONTRACTING CODE

23 CIVIL RIGHTS

24 MISCELLANEOUS PROVISIONS

Contract Schedules 2.2.1a) Task Order Worksheet

3.1 Rates

3.4 Expense Reimbursement Guidelines

4.2.1 Sample Invoice

12.3 Subcontractor Information & Certification

16.5.1 Sample Insurance Certificates

18.3 Conflict of Interest – Waivers

Contract Exhibits

2.1 Services

Contract Number SAMPLE (C036 Contract Personal Services On-call vs3.1 1/26) Page 3 of 26

AGREEMENT

1 TERM

The term of this Personal Services Contract (the "Contract") shall commence on October 20, 2026 or the date that this Contract is fully executed by both parties, whichever is later, and shall expire on October 19, 2031, unless sooner terminated under the provisions of this Contract. Expiration of the Contract term does not excuse Provider's duty to provide all Services relating to work initiated prior to the expiration date, and the completion of those Services shall be subject to the terms of this Contract.

2 SERVICES

2.1 Generally

The general nature, scope, and performance specifications of the Services for Provider’s performance under this Contract are set forth on the attached Schedule 2.1. Specific Services and deliverables shall be set forth in discrete individual written Task Orders signed by an authorized representative of the Port.

2.2 Task Orders

Detailed statements of Services, including without limitation tasks, deliverables, and the required time of performance thereof, will be set forth by written discrete individual Task Orders.