2026-10 Guide Rail Installation and Repair.pdf

Town of Wethersfield 505 Silas Deane Highway

Wethersfield, Connecticut 06109

Michael J. O’Neil Finance Director

Town of Wethersfield, Connecticut On-Call Guiderail Installation and Repair Contract Bid No. 2026-10

INVITATION TO BID

ON-CALL GUIDE RAIL INSTALLATION AND REPAIR CONTRACT

March 30, 2026

The Town of Wethersfield will be accepting bid proposals for the ON-CALL GUIDE RAIL INSTALLATION AND REPAIR CONTRACT project to be submitted at the following location:

Finance Department, Second Floor Wethersfield Town Hall

Proposal specification packages must be downloaded at www.wethersfieldct.gov under the Departments/Finance/Current Open Bids & Bid Results link, on or after March 30, 2026.

Sealed bid proposals must be submitted as two hard copies, and one electronic copy (via flash drive), on designated forms and in designated envelopes clearly marked with the bid title and opening date. Bids will be received by the Town of Wethersfield, Finance Department, 2nd Floor, Wethersfield Town Hall, 505 Silas Deane Highway, Wethersfield, CT 06109, until 2:00 p.m. on April 21, 2026, at which time they will be publicly opened and read aloud. Bids received after the date and time specified will not be accepted.

The Town of Wethersfield, after review of all factors, including the terms and conditions, qualifications and price, reserves the right to accept or reject any and all bids, or any part thereof, or waive defects in the same, or accept any proposal or combination of proposals deemed to be in the best interest of the Town.

All bid documents must be completely filled out when submitted. Bids must be firm for a period of NINETY (90) CALENDAR DAYS following the bid opening date. Bid withdrawal may be made only with the consent of the Town of Wethersfield.

Michael O’Neil Finance Director Town of Wethersfield http://www.wethersfieldct.gov/

TABLE OF CONTENTS A-1

INSTRUCTIONS TO BIDDERS ................................................................................................................. B-1 to B-11

BID FORMS ................................................................................................................................................. C-1 to C-12

CONTRACT AWARD FORMS ................................................................................................................... D-1 to D-5

APPENDIX I ............................................................. INSURANCE AND INDEMNIFICATION REQUIREMENTS

APPENDIX II .................................................................. ORDINANCE PROVIDING FOR LOCAL PREFERENCE

APPENDIX III ............................................................................. AFFIDAVIT PURSUANT TO THE ORDINANCE

PROVIDING FOR LOCAL PREFERENCE

APPENDIX IV .............................................................. MUNICIPAL CODE - CHAPTER 105 - NOISE CONTROL

APPENDIX V ........................................................ MUNICIPAL CODE - CHAPTER 153 - TREES AND SHRUBS

APPENDIX VI ................. MUNICIPAL CODE – CHAPTER 139 – STREETS AND SIDEWALKS (ARTICLE III)

APPENDIX VII ..................................................................................................................... SPECIAL PROVISIONS

APPENDIX VIII.............................................................................................................. CONSTRUCTION DETAILS

APPENDIX IX .................. TOWN OF WETHERSFIELD TRAFFIC CONTROL REQUIREMENTS BY STREET

INSTRUCTIONS TO BIDDERS B-1

Bid No. 2026-10

INTENT

The intent of this contract is for the Town of Wethersfield to retain a contractor to complete on-call guide rail installation and repair services on an as-needed basis at various locations throughout Town. The location and extent of work will be identified by the Town throughout the duration of the contract. This contract is for a period of approximately two (2) years; however, the Town may opt to extend the contract into future years with approval of the contractor. The Town reserves the right to award work to additional bidders if needed based on the responsiveness and availability of the low bidder to complete the work in a timely manner. The Town anticipates the following work will be completed as part of this contract may include, but is not limited to:

• Installation of new guide rail, and repair and replacement of damaged guide rail systems along Town roads and at Town facilities

• Installation and replacement of guide rail end anchorages and terminal sections

• Removal and disposal of damaged or obsolete guide rail systems

• Emergency response for guide rail damaged by vehicle impacts or storm events

• Incidental improvements, including post replacement, hardware replacement, and site restoration

The Contractor shall be available on an as-needed, on-call basis and must be capable of responding to emergency situations requiring guide rail repair within seven (7) calendar days of notification. For non-emergency work, the Contractor must be prepared to begin work within twenty-one (21) calendar days of receiving a work order from the Town.

All work completed as part of this contract shall be in accordance with the enclosed Town of Wethersfield ordinances and the State of Connecticut, Department of Transportation (ConnDOT), Standard Specifications for Roads, Bridge Facilities and Incidental Construction, Form 819 dated 2024, and all Supplemental Specifications, as amended (hereafter referred to as "Form 819"), and the ConnDOT Highway Standard Sheets for guide rail systems (HW-910 and HW-918 series).

The Contractor must furnish all labor, equipment, tools, materials, fittings, maintenance and protection of traffic, traffic control devices, signs, and barricades necessary to perform the requested work. All guide rail materials shall be new and comply with applicable ConnDOT and AASHTO standards.

The Contractor must be prepared by having adequate labor, materials, and equipment available to start and complete work within the periods of time specified herein. Prior to commencing any work, the Contractor shall contact Call Before You Dig (CBYD) and comply with all utility notification requirements.

The following instructions and specifications shall be observed by all Bidders.

I. GENERAL PROVISIONS

1. Place of Bid Opening

Town Hall, Finance Department located on the second floor at 505 Silas Deane Highway, Wethersfield, Connecticut.

2. Time of Bid Opening

April 21, 2026 at 2:00 p.m. If no award has been made, bids may be withdrawn ninety (90) calendar days after bid opening.

INSTRUCTIONS TO BIDDERS B-2

Bid No. 2026-10

3. Bid Return Envelope Please mark your envelope with the bid title and opening date to prevent a sealed bid from being opened prior to the opening date. Any bid not so marked and opened by the Town prior to date specified shall be rejected. The following forms shall be submitted:

A. All Bid Forms on Pages C-1 through C-12 B. Fair Employment Practice Qualifications for Bidders C. Bid Bond or Certified Check as Bid Security D. Non-Collusive Affidavit E. Affidavit for Local Preference (Appendix III, submit only if applicable)

4. Basis of Award This contract shall be awarded to the lowest responsible and qualified Bidder. Qualifications shall include the ability of the Contractor to complete all work within the stated time frame and history of performance on previous projects.

5. Notice of Intent to Award

Notice of acceptance of a bid and intent to award a contract will be provided to the successful bidder by the Town of Wethersfield (hereafter referred to as Town or Owner) by mail to bidder's address or email provided in the Bid. If, within FOURTEEN (14) CALENDAR DAYS after receipt of this notice, the successful bidder shall fail or refuse to deliver properly executed performance and labor, and material bonds, Bidder's Bid and acceptance, at the option of the Owner, shall become null and void. Bidder shall forfeit to Owner, as liquidated damages for such failure or refusal, the Bid Bond or certified check accompanying this Bid and Owner may proceed to accept another of the Bids.

Contractor shall start work under this contract and shall continue to completion with all practical personnel, equipment and schedule regularity.

6. Award of Contract

It is the Town’s intent to award this Contract to the lowest responsible and qualified bidder possessing the skill, ability and integrity necessary to faithfully perform the work.

This Invitation to Bid, hereinafter referred to as “BID”, together with all attachments including, but not limited to, the Legal and Procedural Documents, Bidder Instructions, Bid Forms, Contract Forms, Provisions, Insurance Requirements, General Conditions, Technical Specifications, Contract Drawings, Appendices, Exhibits and Addenda issued before execution of the Contract, and any Change Orders mutually agreed to by the Owner and Contractor, shall constitute the basis of the Contract.

The Town reserves the right, for any reason or for no reason, to reject any Bid or all Bids, to negotiate with any or all Bidders, to waive any informalities, irregularities or omissions in any bids received or to afford any Bidder an opportunity to remedy any informality or irregularity if in the opinion of the Town it is in the best interest of the Town to do so.

Once a Contract is executed, the Contractor agrees to begin work for the project within FOURTEEN

(14) CALENDAR DAYS of receiving a written Notice to Proceed from the Town and agrees to complete all assigned work for the project within the stipulated time to completion (see Item 11 below).

7. Bid Security

A bid bond or certified check equal to 5% of the bid is required to be submitted with the Bid. Bid Security will be returned to all except the successful bidder upon award.

INSTRUCTIONS TO BIDDERS B-3

Bid No. 2026-10

8. Performance/Labor & Material Bonds The successful bidder shall submit acceptable performance and labor, and material bonds in accordance with these General Provisions, each in an amount equal to 100% of amount bid that is issued by a surety company authorized to do business in the State of Connecticut, indemnifying the Town of Wethersfield against any loss or expense in repairing, remedying or correcting the work performed by the licensee if the same is defective or not in accordance with the ordinance of the Town of Wethersfield. If necessary, these bonds may be renewed annually and will be released upon expiration of the guarantee period, which is one (1) year after the date of written acceptance of work.

The Contractor is responsible for providing increased bond amounts for each TWENTY FIVE PERCENT (25%) increase in the total contract value as a cumulative result of change orders.

In accordance with Town Ordinance Section 139-18, upon expiration of the one (1) year guarantee period, the contractor shall provide the Town with a surety bond for an amount equal to $10,000, which shall be maintained for one (1) additional year.

Note: Bonds following the requirements contained herein must be submitted to the Town prior to execution of the Contract.

9. Scope of Work Change

Owner reserves the right to change the project scope for any reason before or after the bid is awarded without penalty to the Owner. The quantities listed on the Bid Form are estimates for bidding purposes only. The Owner may reduce or increase any or all quantities shown on the Bid Form or eliminate items of work entirely as may be in the best interest of the Town without penalty.

Contractors are advised to evenly distribute costs for overhead, project administration and contract items without direct payment in case the Town adjusts quantities or eliminates bid items in their entirety. There shall be no adjustment to bid unit and lump sum prices due to changes in the scope of work as defined herein.

10. Price, Discounts, Payment

Prices bid shall not include any taxes, Local, State or Federal, as the Town is not liable. In addition to the prices bid, each bidder may quote binding discounts which will be considered in making the award.

It is the practice of the Town to review and if applicable, provide comments on submitted invoices within FOURTEEN (14) CALENDAR DAYS of receipt, and to pay valid invoices within THIRTY

(30) CALENDAR DAYS after receipt of complete and acceptable invoices.

11. Time of Completion for Construction

The Contractor shall be available on an as-needed, on-call basis and must be capable of responding to emergency situations requiring guide rail repair within seven (7) calendar days of notification. For non-emergency work, the Contractor must be prepared to begin work within twenty-one (21) calendar days of receiving a work order from the Town.

The Contractor shall schedule crews required to complete all work within the time periods specified herein. Once disturbance has begun, work shall continue uninterrupted to final completion and no excavated areas shall be left for a period of more than 48-hours.

12. Contract Term

The contract will expire on DECEMBER 31, 2027, unless amended by Change Orders.

INSTRUCTIONS TO BIDDERS B-4

Bid No. 2026-10

13. Delays Delays in completing work shall be authorized only by the Town Engineer and shall be in writing.

Delays due to the contractor's inability to complete the work for reasons other than weather, shall not be considered authorized.

The Town reserves the right to award work to additional bidders if needed based on the responsiveness and availability of the low bidder to complete the work in accordance with contract requirements.

14. Prevailing Wage Rates

This project does not impose the requirements of the State of Connecticut.

15. Liquidated Damages

For this project, a sum of TWO HUNDRED AND FIFTY DOLLARS ($250.00) is agreed to by all Bidders as liquidated damages, and shall be paid by the Contractor to the Town for each and every calendar day in which this Contract is not completed after the period of time stipulated herein for such completion, and such costs shall be fixed with regard to this provision. The Contractor also agrees to pay these liquidated damages for each and every calendar day extending beyond TEN (10) CONSECUTIVE CALNEDAR DAYS sites are vacated without work occurring and without authorization from the Town.

16. Assignment of Contract

Contractor shall not sublet, sell, transfer, assign or otherwise dispose of contract or any portion thereon or of his right, title or interest therein, of his obligations thereunder, without receiving written consent from the Town.

17. Acceptance of Subcontractor

Submission of names of Subcontractors in the Bid Proposal shall be deemed as constituting acceptance by Contractor, if awarded the Contract, the bids of all such subcontractors. Any alteration therein after award of Contract shall be subject to the approval of the Town.

18. Basis of Payment

Payment for this work will be based on unit prices listed in the Bid Form multiplied by actual quantity of work completed and accepted, except as noted herein, and shall include all equipment, materials, labor, and tools incidental to the completion of this work.

19. Method of Measurement

The work required will be measured for separate payment based on the units for each item listed in the Bid Form. The contractor shall review all quantities with the Town Engineer or his designee prior to submitting invoices for payment. Invoices shall include a list all contract items, quantities associated with the invoice period or project, and associated contract unit prices in spreadsheet format. Such format shall be discussed with and agreed to by the Town Engineer upon execution of a contract.

Upon request, material slips for installation of concrete, bituminous concrete pavement, processed aggregate base, crushed stone and similar items shall be provided to the Town within forty-eight (48) hours.

20. Payments for Extra Work

Written notice of claims for payments for extra work shall be submitted by the Contractor within TEN (10) CALENDAR DAYS after receipt of instructions from the Owner, as approved by the Town

INSTRUCTIONS TO BIDDERS B-5

Bid No. 2026-10

Engineer, to proceed with extra work, and also before any work is commenced except in an emergency endangering life or property. No claim shall be valid unless so made. In all cases, the Contractor’s itemized estimate sheet showing all labor and material shall be submitted to the Town Engineer for review and approval. Extra work required by the Owner shall specify any extension of contract time and one of the following methods of payment;

A. Unit prices, or a combination of unit prices, which formed basis of original contract.

B. A lump sum based on Contractor's estimate accepted by Owner and approved by the Town

Engineer.

C. Actual cost plus 15% for overhead and profit.

21. Payment Requests, Retainage and Guarantee Period

Contractor may submit a request for payment once each month for completed work, and for materials delivered and installed on site after the completion of work. Each request for payment shall be computed based on quantities of work completed and accepted by the Town for each Contract item multiplied by the unit price bid listed in a detailed breakdown less FIVE PERCENT (5%) to be retained until expiration of the guarantee period, which shall be one (1) year from the date of written acceptance of work.

22. Insurance Requirements

The contractor shall procure and maintain at its own expense, the insurance detailed in Appendix I - Town’s Insurance and Indemnification Requirements.

Note: Insurance Certificates in accordance with the requirements contained herein must be submitted to the Town before execution of the Contract.

23. Non-Collusive Affidavit

Bidders must sign and submit the attached Non-Collusive Affidavit form with their bid.

24. Local Bidder Preference

See Appendix II for the Town Ordinance Providing for Local Preference and Appendix III for the associated Affidavit Form.

25. Equal Opportunity - Affirmative Action

The successful contractor shall comply in all aspects with the Equal Employment Opportunity Act.

Each contractor with fifteen (15) or more employees shall be required to have an Affirmative Action Plan which declares that the contractor does not discriminate on the basis of race, color, religion, sex, national origin or age, and which specifies goals: and target dates to assure the implementation of equal employment. Each contractor with fewer than fifteen (15) employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate on the basis of race, color, religion, sex, national origin or age.

All bidders must fill out the "Fair Employment Practices for Qualifications of Bidders'' form provided herein. Findings of non-compliance with applicable State and Federal equal opportunity laws and regulations are sufficient reasons for revocation or cancellation of this contract.

26. Termination of Contract The Town shall have the right to terminate this Contract with SEVEN (7) CALENDAR DAYS written notice due to the Contractor’s failure to comply with applicable Town ordinances, rules and regulations, failure to remedy any defective work upon order of the Town Engineer or his designee, or for refusal, failure or neglect to respond and perform work in accordance with his/her BID and the Contract Documents.

INSTRUCTIONS TO BIDDERS B-6

Bid No. 2026-10

II. ADDITIONAL REQUIREMENTS

1. Questions Relating to Bid Solicitation

Any request from prospective bidders for interpretation of meaning of contract drawings, specifications or other contract documents must be made in writing to the Town of Wethersfield Finance Department via email at purchasing@wethersfieldct.gov.

Requests must be received at least SEVEN (7) CALENDAR DAYS prior to date fixed for opening of Proposals to be given consideration. Interpretations will be made in the form of written Addenda to Contract Documents, which Addenda shall become a part of Contract. Not later than four (4) calendar days prior to date fixed for opening of Proposals, Addenda will be emailed to all persons who obtained Contract Documents posted on the Town’s website and provide an email address to purchasing@wethersfieldct.gov. Failure of any bidder to receive any such Addenda shall not relieve bidder from any obligation under his Proposal as submitted.

2. Examination of Site and Contract Documents

The Town will not hold a pre-bid meeting for this project. At the date listed for opening of Bids, it will be presumed that each Bidder has read and become thoroughly familiar with all Bid Documents, including Plans, Specifications and Addenda.

3. Inspection of Work

All materials, equipment and work shall be subject to inspection by the Town Engineer or designee (referred to as “Engineer” herein) at all times throughout the duration of the project. Contractor shall adhere strictly to the requirements set forth in the drawings, specifications, and contract documents regarding material quality, workmanship, and diligent execution of work.

All references to Commissioner, Department, Engineer, State, and State of Connecticut anywhere within Form 819 or within the Supplemental Specifications or Special Provisions shall be interpreted to mean the Town of Wethersfield or a duly authorized agent of the Town. Any question or ambiguity regarding any definitions shall be brought to the immediate attention of the Engineer.

The Engineer shall have unrestricted access to all areas of the work site at all times. The Contractor is responsible for providing all necessary information, documentation, and reasonable assistance to facilitate thorough and efficient inspections, which includes but is not limited to:

• Material certifications, cut sheets, test results and construction schedules

• Providing safe access to inspection locations

• Notifying the Engineer at least 24 hours in advance of the start of construction

All deficiencies noted during inspections must be addressed promptly by the Contractor. Failure to comply with inspection standards or rectify issues may result in suspension of work or withholding of payments until deficiencies are resolved to the satisfaction of the Engineer.

Materials furnished under this Contract shall be approved by the Engineer prior to purchase, fabrication, delivery and installation, and are subject to such inspections. Unapproved, defective or otherwise insufficient materials shall be removed and replaced at the discretion of the Engineer.

4. Disposal of Materials

Surplus materials from all construction activities are the responsibility of the Contractor and shall be properly disposed of in accordance with all local, state and federal regulations.

mailto:purchasing@wethersfieldct.gov mailto:purchasing@wethersfieldct.gov

INSTRUCTIONS TO BIDDERS B-7

5. Traffic Control

All traffic control procedures such as signs, barricades, drums, cones, flagmen and uniformed flag persons, shall be approved by the Town of Wethersfield Police Department and shall meet the requirements of the "Manual on Uniform Traffic Control Devices" (MUTCD), current edition, as amended. All traffic control devices shall be supplied, installed and maintained by the Contractor.

During construction, any hazards left overnight shall be identified with lighted barricades.

All traffic control measures employed shall be in accordance with the plan titled “Town of Wethersfield Traffic Control Requirements by Street”, current edition, as amended, which located in Appendix IX.

The Wethersfield Police Department will have jurisdiction throughout the project area. The Contractor is responsible for scheduling uniformed police officers with the Police Department and certified flagpersons for all work completed under this Contract, and the Contractor be responsible for the cost of any late cancellations. Refer to the Maintenance and Protection of Traffic specification for additional information.

The Contractor will also be responsible for the cost of uniformed police officers and certified flagpersons used along roads where they are not required by the Town.

The Town will pay for the cost of uniformed police officers directly; however, the Contractor will be responsible for the cost of any late cancellations.

6. Provisions for Travel and Prosecution of Work Work shall be conducted to allow for passage of at least one lane of traffic at all times unless approved otherwise by the Police Department or Town Engineer. Hours of operation are limited to 7:00 a.m. to 4:00 p.m. on weekdays. Work will only be allowed on weekends and holidays when Town Hall is closed when approved by the Town Engineer. Upon completion of each day's work, all excavations within roads shall be paved with a temporary or permanent repair unless approved otherwise by the Engineer. All roads shall also be open to two-way traffic at the end of each work day.

Work under this contract shall be conducted to ensure there is NO discharge of sediment, debris or pollutants onto adjacent properties, or into drainage systems, wetlands, watercourses and other water bodies.

7. Safety

All work shall comply with all pertinent OSHA 29 CFR regulations, including but not limited to those pertaining to personal protective equipment (PPE), trenching and excavation, fall protection, confined space entry and traffic control. OSHA-compliant reflective vests, hardhats, steel-toed boots, and any task-specific PPE (e.g., gloves, eye protection, etc.) shall be worn at all times and inspected daily to ensure effectiveness by all contractor’s and subcontractor’s employees.

Contractors are advised of the revised construction industry standard (29 CFR 1926.95(c)) effective January 13, 2025, that explicitly requires employers in the construction industry to make sure that PPE properly fits each individual worker.

The contractor shall install and maintain safety measures such as signs, drums and cones at all times when a hazard or hazards exist in or around the work area. The Town reserves the right to conduct safety audits of the worksite at any time. The contractor shall immediately implement additional

INSTRUCTIONS TO BIDDERS B-8

Bid No. 2026-10 safety measures when directed by the Engineer or other Town representatives, or by other State, Federal, or Local authorities at no additional cost to the Town.

If at any time, the Town of Wethersfield must install or provide labor, equipment, or materials, in order to eliminate a public safety hazard due to ongoing, incomplete or completed work related to this contract, the Contractor shall be billed by the Town for such services (including administrative fees and 100% of the cost of police for traffic control as defined above).

8. Utilities

The Contractor shall contact the respective utility companies including "CALL BEFORE YOU DIG" at 811 or 1-800-922-4455 and must be especially careful not to disturb or break existing manholes, catch basins, pipes, valve boxes, castings, utilities or services. The Contractor is solely responsible for any monetary charges made by utility companies for disconnection and reconnection, repair or replacement of damaged utilities, castings, and for any damage to his or her own equipment.

9. Permits and Licenses All local permits and licenses necessary for prosecution of work, including General Excavation Permits, shall be secured by Contractor. The Town will waive the fees associated with local permits and licenses required for this project.

No person, firm or corporation shall engage in the business of working in the Town of Wethersfield public right-of-way or Town-owned property without being licensed by the Town, which includes all subcontractors working for the Contractor. A license to engage in said business shall be issued only after the owner, or an employee of said business designated by the owner, presents evidence of competence in performing such work in accordance with municipal and state standards and specifications.

The application for a license shall be made by the owner of said business to the Town on a form furnished by the Town. All licenses shall expire on December 31st of each year. No license shall be issued or renewed unless the licensee has filed a surety bond (or performance bond) with the Town worth at least TEN THOUSAND DOLLARS ($10,000) that is issued by a surety company authorized to do business in the State of Connecticut, indemnifying the Town of Wethersfield against any loss or expense in repairing, remedying or correcting the work performed by the licensee if the same is defective or not in accordance with the ordinance of the Town of Wethersfield. Such bond shall remain effective as described herein.

The Town is authorized, upon five (5) calendar days written notice, to revoke or suspend any license for failure to comply with the applicable ordinances or its rules and regulations, or failure to remedy any defective work upon order of the Town Engineer.

The Town, shall and may from time to time, amend rules and regulations, governing the issuance, revocation and suspension of licensees and the inspection, approval and rejection of all work performed by licensees.

The Town will obtain “Encroachment Permits” from the State of Connecticut Department of Transportation prior to the contractor commencing construction within any state right-of-way and shall be responsible for all associated fees and requirements.

10. Contract Funds

It is anticipated that funding of this contract will be provided through the Engineering Department’s operating budget and the Town Capital Improvement Program as authorized by the Wethersfield

INSTRUCTIONS TO BIDDERS B-9

Bid No. 2026-10

Town Council. Should funds prove insufficient for work associated with this Contract, the Town will implement alternate funding sources and/or reductions in scope.

11. Material Submittals

The contractor shall submit shop drawings, working drawings and product data in accordance with the Material Submittal Requirements in the technical specifications and Section 1.05.02 of Form 819.

Even if not explicitly listed in the technical specifications provided herein, this information must be submitted to the Town Engineer for review and approval for all materials associated with the completion of work prior to purchase, fabrication, delivery and installation at the work site.

12. Construction Scheduling

The Contractor shall notify the Engineering Department at 860-721-2850 or engineering@wethersfieldct.gov a minimum of twenty-four (24) hours prior to start of construction at specific locations and also one (1) hour prior to placement of processed aggregate base material and pouring of concrete so the Town can inspect for proper excavation depths for installation of base material and concrete forms, respectively.

13. Layout of Work Unless noted otherwise in the Contract Documents, the Town of Wethersfield Engineering

Department will be responsible for providing limited field layout and staking required for construction. The Contractor shall provide the Engineering Department a minimum of forty-eight

(48) hours advanced notice for all survey requests, and shall maintain and protect all survey stakes and critical controls for the Engineer to verify the accuracy of the work during construction. The Contractor will be charged $150.00 per hour for any re-staking required due to the Contractor’s negligence in protecting the original stakes.

14. Protection of Work

The Contractor shall protect all work to prevent damage from falling objects, vandalism, pedestrians, bicycles, vehicle traffic, etc. There will be no direct payment for this work. Any damage occurring prior to the Town’s acceptance of work shall be repaired or replaced at the Contractor’s expense.

15. Private Features within Right-of-Way and Town Property

The Contractor is responsible for removal and storage of all signs, newspaper boxes, fences, paver block, stone and other types of driveways and walks, stone/block walls and similar, non-standard, privately-owned features located within the public right-of-way and Town property that may be impacted during construction. The Contractor shall remove and store these items on the associated property where directed by the Engineer upon discussion with the property owner. When encountered or in conflict with proposed work, Contractor shall temporarily excavate and leave underground water irrigation system components on the ground surface outside of the construction limits. Unless noted otherwise, there will be no direct payment for the removal and storage of these types of features and the associated cost shall be included in the general cost of the Contract.

Except for unmarked underground facilities (such as water irrigation system components), the Contractor shall take all necessary precautions to protect privately-owned features visible at the surface and will be responsible for repairing any damage caused by their work at no additional cost to the Town. The Contractor will not be responsible for reinstalling underground facilities and other privately-owned features located within the public right-of-way; however, Contractor may contract directly with the property owner to replace them if they choose.

16. Utility Features within the Right-of-Way and Town Property

INSTRUCTIONS TO BIDDERS B-10

Bid No. 2026-10

The Contractor is responsible for the care and protection of utilities located within the public right-of-way and Town property in close proximity to construction. These items include, but are not limited to, utility and street light poles, fire hydrants, water services, sanitary sewer laterals, handholes, utility cabinets and similar features. Except for unmarked underground utilities, the Contractor will be responsible for repairing any damage caused by their work at no additional cost to the Town.

Unmarked utilities will be repaired by the respective utility company.

In the event of damage to utilities, the Contractor shall immediately notify the Engineer and the relevant utility owner. The Contractor is responsible for coordinating with Connecticut Natural Gas (CNG) and The Metropolitan District Commission (MDC) for the reset and adjustment of valve and curb boxes, and any other work, prior to final paving. Existing utility valve box frames and covers must be adjusted to match the final surface.

Associated utility contact information is as follows:

MDC Command Center 860-278-7850 x3600 Dispatcher@themdc.com

CNG

Mitchell Mahnar 860-727-3141 mmahner@uinet.com

17. Tree Protection and Removal

Contractor shall be solely responsible for the care and protection of trees in the vicinity of the work areas and related procedures shall be in accordance with information provided in Appendix V.

Unless denoted on the Bid Form, there will be no direct payment for this work and the cost shall be included in the unit prices listed in the Bid Form for other work items OR general cost of the contract.

Any trimming and limited clearing of brush and small diameter trees (up to 6” diameter) required for construction will not be paid for separately and shall be included in the general cost of the contract.

The Contractor shall notify the Engineer of any large trees requiring removal prior to construction, such work shall be completed by Town staff or a contractor.

18. Dust Control

The Contractor shall be responsible for all means and methods of dust control including use of water, calcium chloride and regular street sweeping at such times as directed by the Engineer. There will be no direct payment for this work and the cost shall be included in the contract item prices listed in the Bid Form for the various items of work.

19. Temporary Storage Areas

The Contractor is responsible for identifying temporary equipment and material storage areas for the project that provide safe access and egress for construction vehicles accessing public roads, and for providing appropriate erosion controls and restoration as directed by the Engineer. The Contractor shall only store construction equipment or materials within the public right-of-way at locations approved by the Engineer.

20. Erosion and Sedimentation Controls

All erosion and sedimentation control devices shall be installed in accordance with the “2024 Connecticut Guidelines for Soil Erosion and Sediment Control” or latest revision as shown on the mailto:Dispatcher@themdc.com mailto:mmahner@uinet.com

INSTRUCTIONS TO BIDDERS B-11

Bid No. 2026-10

Plans or as directed by the Engineer prior to any construction activity, and shall be maintained until all work is complete and disturbed areas are thoroughly stabilized to the satisfaction of the Town.

21. Pre-Construction Meeting The Contractor’s foreman, subcontractors, surveyor and other responsible personnel who will be onsite and directly involved in construction shall attend a pre-construction meeting when one is required and scheduled by the Town

22. Noise Control/Hours of Operation

The Contractor shall conduct all operations in accordance with the Town Ordinance for Noise Control provided in Appendix IV.

23. Construction Procedures

The contractor shall complete all work in accordance with the special provisions provided in Appendix VII and the construction details provided in provided in Appendix VIII.

The Contractor’s foreman responsible for all crews working in Town must continually meet with the Engineer or his designee prior to commencement of work to review the individual sites in the field, provide Call-Before-You-Dig mark-outs and discuss the limits and scope of work.

A task list identifying all work will be provided to the contractor and updated by the Town as required throughout the contract duration.

Work areas shall be left in a safe condition at the end of each work day to the satisfaction of the Town.

Contractor is advised that the Town reserves the right to assign tasks associated with items in this contract to other contractors or Town staff at any time.

24. Coordination with Other Contractors The contractor is made aware that other contractors, Town staff or utility crews may be working in the vicinity as part of the annual paving program or other projects. It is expected that coordination with this contractor regarding construction schedule, access, storage areas and logistics at the site will be required.

The cost of any required coordination is included in the general cost of the contract and coordination is not just cause for extensions to the time of completion for work assignments unless approved by the Town Engineer.

25. Demobilization and Project Close-Out

The Town will pay a mobilization fee; however, the cost of the contractor’s demobilization of vehicles and equipment, and coordination with the Town for close-out of the project will not be paid for separately and shall be included in the general cost of the contract.

BID FORMS C-1

Bid No. 2026-10

Bid Opening: April 21, 2026 at 2:00 p.m.

Finance Department Town Hall

Bidder/Company Name: ______________________________________________

Bidder/Company Address: ______________________________________________

Having carefully examined the Invitation to Bid including the Contract Plans, Specifications, Details, Appendices and Exhibits for the furnishing of all materials, equipment, tools, labor and incidentals necessary to complete the Work known as “ON-CALL GUIDE RAIL INSTALLATION AND REPAIR CONTRACT”, as well as having satisfied himself/herself as to conditions affecting the proposed Work and all Addenda issued by the Town prior to the date of opening of Bids, the undersigned proposes to complete all Work on the Contract Drawings and as described in the Contract Specifications, for the lump sum and unit prices for the Work, in place, for the following items and quantities.

Bidder acknowledges receipt of the following addenda:

No._______, dated______________________, 20____

In accordance with the Town of Wethersfield’s specifications and details, the undersigned agrees to supply the following:

CTDOT

ITEM No. ITEM AND DESCRIPTION UNIT

ESTIMATED

QUANTITY UNIT PRICE TOTAL COST

0910021 R-B END ANCHORAGE –

TYPE I

EA 4 $ _____________ $ _______________

0910052A GUARD RAIL TIMBER

SYSTEM

LF 20 $ _____________ $ _______________

0910053A GUARD RAIL STEEL POSTED

TIMBER RAIL

LF 20 $ _____________ $ _______________

0910058A GUARD RAIL TIMBER RAIL

TERMINATION

EA 1 $ _____________ $ _______________

0910170 GUARD RAIL R-B 350 STEEL

SYSTEM

LF 100 $ _____________ $ _______________

0910301 METAL BEAM RAIL (R-B

MASH HALF POST SPACING)

LF 100 $ _____________ $ _______________

Derrick Gregor Confirm Item Nos & reorder for sequential numbering

Derrick Gregor Revise descriptions to match DOT items

Derrick Gregor Revise quantities to match cost est

BID FORMS C-2

Bid No. 2026-10

CTDOT

ITEM No. ITEM AND DESCRIPTION UNIT

ESTIMATED

QUANTITY UNIT PRICE TOTAL COST

0910302 METAL BEAM RAIL (R-B

MASH QUARTER POST

SPACING)

LF 100 $ _____________ $ _______________

0910310 METAL BEAM RAIL (MD-B

MASH)

LF 100 $ _____________ $ _______________

0910405 CONVERT METAL BEAM RAIL

(TYPE MD-I) TO (TYPE MD-I

SYSTEM 2)

LF 50 $ _____________ $ _______________

0911923 R-B TERMINAL SECTION

EA 2 $ _____________ $ _______________

0911924 R-B END ANCHORAGE - TYPE

II

EA 2 $ _____________ $ _______________

0912503 REMOVE METAL BEAM RAIL

(REMOVAL OF DAMAGED

GUIDE RAIL)

LF 100 $ _____________ $ _______________

0912518 REMOVE AND RESET METAL

BEAM RAIL

LF 100 $ _____________ $ _______________

0918000 GUARD RAIL 3 STRANDED

CABLE RAILING

LF 20 $ _____________ $ _______________

0975003 DISPATCH / MOBILIZATION EA 2 $ _____________ $ _______________

0219003 SEDIMENTATION CONTROL

FILTER FABRIC FENCE

SYSTEM

LF 50 $ _____________ $ _______________

0950019A TURF ESTABLISHMENT -

LAWN

SF 1,000 $ _____________ $ _______________

0971001 MAINTENANCE AND

PROTECTION OF TRAFFIC

DAY 5 $ _____________ $ _______________

TOTAL AMOUNT OF BID $ ________________________

Note:

These are indeterminate quantities for bidding purposes that are only approximate and are solely for the purpose of facilitating the comparison of Bids

Notes:

1. The Town will not be bound by any listed quantities and will only pay for actual work performed as directed by the Town. The Town reserves the right to change the project scope for any reason before or after the bid is awarded without penalty, may reduce or increase any or all quantities shown on the

BID FORMS C-3

Bid No. 2026-10

Bid Form, or eliminate items of work entirely as may be in the best interest of the Town without penalty.

2. Bidders are advised to evenly distribute costs for overhead, project administration and contract items without direct payment in case the Town adjusts quantities or eliminates bid items in their entirety. There shall be no adjustment to bid unit and lump sum prices due to changes in the scope of work as defined herein.

3. Bidders are advised that the assumed quantities listed in the Bid Form for the duration of the contract have been estimated as accurately as possible. If the Town determines that unit prices for individual contract items appear to be intentionally set significantly higher or lower than reasonable standard industry costs for similar work, creating an unbalanced bid, the Town may reject the entire Bid or negotiate new prices for the identified items with the Contractor prior to award of the Contract. Therefore, bidders are strongly discouraged from submitting an unbalanced bid.

4. Refer to the Measurement and Payment section in the technical specifications for each bid item for additional information. Only items listed above and the Measurement and Payment sections are included in the Contract, specifications for other items are only provided in the event they are required and added to the Contract at a future date by Change Orders.

5. Payment will be based on unit prices listed in the Bid Form submitted by the Contractor multiplied by the actual quantity of work completed and accepted. In the event the total cost listed for a contract item is not equal to the quantity shown multiplied by the bid unit price, the bid unit price listed will govern.

BID FORMS C-4

Bid No. 2026-10

The undersigned has examined the entire Invitation to Bid and all attachments, is familiar with the conditions and Work associated with this solicitation for bids, is aware that the Town reserves the right to reject any and all bids, and is submitting this bid without collusion with any other person, individual or corporation.

Company Name

Company Street Address Company Phone

City State Zip Company Fax

Printed Name of Authorized Representative Title of Authorized Representative

Signature of Authorized Representative Date

Signature of Witness Date

Email Address of Authorized Representative (Required)

BID FORMS C-5

QUALIFICATIONS OF BIDDER

The undersigned offers the following information as evidence of his qualifications to perform the work as bid upon according to all the requirements of the Contract Documents, including Plans and Specifications.

(Please print or type the following information)

Project Name: ON-CALL GUIDE RAIL INSTALLATION AND REPAIR CONTRACT

Bidder’s Name:

Bidder’s Address:

1. How many years has Bidder been engaged in the contracting business under present firm name?

1a. Former firm names (if applicable). List all previous names.

2. The names and addresses of all persons interested in the bid (if made by a partnership or corporation) as Principals, are as follows (attach supplementary list if necessary):

3. The Bidder is requested to state in Table 1 on the following page a minimum of three (3) projects of similar nature to the project described herein, that the Bidder has completed, with name, address, and telephone number of a reference for each project.

BID FORMS C-6

TABLE 1

Project Name and Description

Project Duration

Total Project

Cost

Value of Work

Performed by Bidder’s

Company

Project Reference Name, Address and

Phone No.

From

To

BID FORMS C-7

Bid No. 2026-10

4. List projects presently under contract by the Bidder, dollar value of the contract, percent completed and estimated time to completion:

5. Has the Bidder ever failed to complete work awarded? If so, state where and why:

6. If the Bidder has worked under the direction of a Consulting Engineer, list recent projects with name, address and telephone number of the Consultant:

7. Does the Bidder plan to sublet any part of this work? If so, provide the company name, address, phone number, contact person and list of at least three (3) references for each subcontractor.

BID FORMS C-8

Bid No. 2026-10

8. List all equipment the Bidder owns that will be made available and utilized (as needed) for this project:

9. List equipment the Bidder plans to rent or purchase for this project:

10. List name, address, and telephone number for the following:

Surety: _____________________________________________________________________________

Bank: _____________________________________________________________________________

Major Material Supplier:________________________________________________________________

11. List Key Personnel to be employed for this project and what work they will perform (documentation regarding applicable experience for each employee may be requested by the Town):

BID FORMS C-9

12. Additional Remarks for Consideration:

By: _____________________________________

Signature

Printed Name

Title

(SEAL)

BID FORMS C-10

Bid No. 2026-10

FAIR EMPLOYMENT PRACTICES FOR QUALIFICATIONS OF BIDDERS

TOWN OF WETHERSFIELD, CONNECTICUT

THIS QUESTIONNAIRE ON FAIR EMPLOYMENT PRACTICES FOR THE QUALIFICATIONS OF BIDDERS IS PART OF THIS BID DOCUMENT AND MUST BE RETURNED WITH YOUR BID. FAILURE TO COMPLETE THIS FORM MAY BE SUFFICIENT CAUSE FOR REJECTION OF YOUR BID. IT WILL BE NECESSARY TO SUBMIT THIS FORM ON AN ANNUAL BASIS IN ORDER FOR THE TOWN TO MAINTAIN AND UP-TO-DATE FILE ON YOUR PROGRESS IN EQUAL OPPORTUNITY EMPLOYMENT. AS REQUIRED BY FEDERAL AND STATE LAWS AND REGULATIONS, THE TOWN

MAY REQUEST ADDITIONAL EQUAL EMPLOYMENT OPPORTUNITY INFORMATION FROM YOU.

“FAIR” OR “EQUAL EMPLOYMENT” MEANS THE PRACTICE OF NOT DISCRIMINATING AMONG PERSONS ON THE

BASIS OF RACE, COLOR, SEX, NATIONAL ORIGIN OR AGE.

THIS QUESTIONNAIRE WILL BE EVALUATED BY THE PURCHASING AGENT AND HIS RECOMMENDATIONS WILL BE A FACTOR IN DETERMINING WHETHER YOUR FIRM IS TO BE RETAINED ON THE TOWN’S BID LIST.

PLEASE ANSWER ALL THE FOLLOWING QUESTIONS:

SECTION NAME OF FIRM ______________________________________________________

A ADDRESS____________________________________________________________

TELEPHONE NUMBER ________________________________________________

NATURE OF BUSINESS________________________________________________

NUMBER OF FULL TIME EMPLOYEES___________________________________

PERSON FILLING OUT FORM___________________________________________

TITLE________________________________________________________________

SECTION DO YOU HAVE A WRITTEN EQUAL EMPLOYMENT POLICY? YES___NO___

B IF YES, PLEASE ATTACH COPY

IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___

SECTION DO YOU HAVE A WRITTEN AFFIRMATIVE ACTION POLICY? YES___NO___

C IF YES, PLEASE ATTACH COPY

IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___

SECTION

D

DO YOU UTILIZE AFFIRMATIVE ACTION IN EMPLOYMENT

PRACTICES, SUCH AS ADVERTISING ALL POSITIONS WITH

THE EQUAL OPPORTUNITY CLAUSE, MAKING SPECIAL

EFFORTS TO RECRUIT MINORITY AND FEMALE JOB

APPLICANTS AND REVIEWING JOB-TESTING PROCECURES

TO ENSURE THAT NO DISCRIMINATORY BIASES EXIST? YES___NO___

SECTION

E

PLEASE FILL OUT THE DATA REQUESTED IN THE

FOLLOWING TABLE FOR ALL FULL-TIME EMPLOYEES OF

YOUR ORGANIZATION. THE STATISTICS USED MUST BE NO

OLDER THAN 3 MONTHS FROM THE TIME THIS BID IS

SUBMITTED. YES___NO___

BID FORMS C-11

Bid No. 2026-10

EMPLOYMENT STATUS AS OF___________________________________________

MALE FEMALE

W H

IT

E

(N O

N

H

IS

PA

N

IC

B

LA

C K

(N

PA

N

IC

H

IS

PA

IC

A

SI

A N

/P A

C

IF

LA

N

ER

M

ER

IC

IN

IA

T

T A

L M

A L

W

IT

E

(N

PA

N

IC

B

LA

C K

(N

PA

N

IC

H

IS

PA

SI

A N

/P A

C

IF

LA

N

ER

ER

IC

IN

IA

T

T

FE

A

OFFICERS/

MANAGERS

PROFESSIONALS

TECHNICIANS

SALES WORKERS

OFFICE/

CLERICAL

CRAFTSMEN

(SKILLED)

OPERATORS

(SEMI-SKILLED)

LABORERS

(UNSKILLED)

SERVICE

WORKERS

SECTION NAME OF OFFICER OF FIRM_____________________________________________

F SIGNATURE OF OFFICER________________________________________________

DATE__________________________________________________________________

BID FORMS C-12

NON-COLLUSIVE AFFIDAVIT OF PROPOSER

The undersigned proposer, having fully informed…