2026-04 - RFQ-AE Services for BRT Shelter Platforms (rlb)( 08-13-2026).pdf

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BIRMINGHAM-JEFFERSON COUNTY TRANSIT AUTHORITY

Request for Qualifications - RFQ No. 2026-04 A&E Services for Bus Rapid Transit (BRT) Shelter Platforms and Mobility

– Design, Bid, Build (DBB)

A&E Services for Bus Rapid Transit

(BRT) Shelter Platforms and Mobility

Design, Bid, Build (DBB)

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REQUEST FOR QUALIFICATIONS – RFQ No. 2026-04

DATE: August 13, 2026

TO: ALL PROSPECTIVE RESPONDENTS

SUBJECT: NOTICE REQUEST FOR QUALIFICATIONS - RFQ No. 2026-04 Architectural & Engineering Services for Bus Rapid Transit (BRT) Shelter Platforms and Mobility

– Design, Bid, Build (DBB)

Dear Prospective Respondents, The Birmingham-Jefferson County Transit Authority (BJCTA) invites qualified firms to submit proposals in response to Request for Qualifications - RFQ No. 2026-04.

A Pre-Proposal Conference will be held on Tuesday, August 25, 2026, at 10:00 AM (local time). The conference will be conducted virtually at Join Meeting.

Sealed proposals must be received no later than Tuesday, September 8, 2026, at 2:00 p.m. (local time). The complete RFQ package, including all instructions and submission requirements, is available for download through BJCTA’s PlanetBids portal. Firms not currently registered must complete free registration to access the solicitation documents.

All questions regarding this RFQ must be submitted in writing through the PlanetBids portal no later than 3:00 p.m. (local time) on Friday, August 28, 2026. Responses to timely submitted questions will be posted on PlanetBids.

For additional information, please contact us at: procurebids@bjcta.org

Please include Solicitation No. and Project Name: RFQ No. 2026-04 - Architectural & Engineering Services for Bus Rapid Transit (BRT) Shelter Platforms and Mobility – Design, Bid, Build (DBB)

BJCTA appreciates your interest and looks forward to receiving your proposal.

Sincerely, BIRMINGHAM-JEFFERSON COUNTY TRANSIT AUTHORITY

Rita L. Barren

Director of Procurement https://teams.microsoft.com/meet/234196042753604?p=JT4CI5nE6drgc2LvRi https://pbsystem.planetbids.com/portal/55902/portal-home https://pbsystem.planetbids.com/portal/55902/portal-home https://pbsystem.planetbids.com/portal/55902/portal-home mailto:procurebids@bjcta.org

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REQUEST FOR QUALIFICATIONS – RFQ No. 2026-04 A&E Services for Bus Rapid Transit (BRT) Shelter Platforms and Mobility

Design, Bid, Build (DBB)

PROPOSED SCHEDULE OF DATES

RFQ Issued Date: August 13, 2026

Pre-Proposal Meeting: Tuesday, August 25, 2026, at 10:00 AM (CST) Conducted virtually at Join Meeting

Deadline for Questions: Friday, August 28, 2026, at 3:00 PM (CST) Submit questions to PlanetBids

Response to Questions: Tuesday, September 1, 2026, at 5:00 PM (CST)

Proposal Due Date: Tuesday, September 8, 2026, at 2:00 PM (CST)

Proposal Bond: N/A

ALL DOCUMENTS MUST BE SUBMITTED AS FOLLOWS:

All Proposals must be submitted through BJCTA’s PlanetBids Vendor Portal no later than 2:00 PM (CST), Thursday, September 8, 2026. Project Name: “A&E Services for Bus Rapid Transit (BRT) Shelter Platforms and Mobility”

FULL PROPOSAL PACKAGES SHALL NOT BE MORE THAN FIFTY (50) PAGES.

(This includes Cover Page, Table of Contents, and Attachments)

Unless written authorization is provided by the BJCTA Procurement Department, no other official or employee may speak for the BJCTA regarding this solicitation until the award decisions are complete. Any Respondent seeking information, clarification, or interpretations from any other official or employee uses such information at their own risk, and BJCTA is not bound by such information. Following the submittal deadline, and until a contract is fully executed, Respondents shall continue to direct communications to only the BJCTA Procurement Department identified above.

COMPANY NAME: PHONE #:

ADDRESS: CITY/STATE/ZIPCODE:

CONTACT PERSON NAME: E-MAIL:

UNIQUE ENTITY ID (UEI) # (Required by SAM.GOV) https://teams.microsoft.com/meet/234196042753604?p=JT4CI5nE6drgc2LvRi

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CONFIRMATION OF RECEIPT

Please complete this form and return it to BJCTA Procurement Department within 5 days of the proposal deadline.

You may email the completed form to procurebids@bjcta.org.

This form is to verify that the Request for Qualifications (RFQ) issued by Birmingham Jefferson County Transit Authority (BJCTA) has been received. It is also to ensure that each Respondent has received a Request for Qualifications and is given the opportunity to respond. If an addendum is issued and posted on BJCTA’s PlanetBids Vendor Portal, the contact information provided on this form could also be used to distribute the information.

REQUEST FOR QUALIFICATIONS

Architectural & Engineering Services for Bus Rapid Transit (BRT) Shelter Platforms and Mobility – Design, Bid, Build (DBB) – RFQ No. 2026-04

COMPANY NAME: PHONE:

ADDRESS: CITY/ST/ZIP:

CONTACT PERSON: EMAIL:

(Check “Yes” or “No”)

Small Business Vendor? □ Yes □ No

All copies clear and free from obstruction? □ Yes □ No

Will RFQ (Cover Sheet) be attached to this confirmation page? □ Yes □ No

Will you be submitting a proposal for this service? □ Yes □ No

(IF “NO”, PLEASE PROVIDE A REASON IN THE COMMENTS SECTION)

COMMENTS:

CERTIFIED BY: DATE:

(Respondent)

PRINTED NAME: ____________________________________________

mailto:procurebids@bjcta.org

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Table of Contents

REQUEST FOR QUALIFICATIONS (RFQ) 2026-04

Architectural & Engineering Services for Bus Rapid Transit (BRT) Shelter Platforms and Mobility – Design, Bid, Build (DBB)

PROPOSED SCHEDULE OF DATES

CONFIRMATION OF RECEIPT

PART 1: INFORMATION AND INSTRUCTIONS TO RESPONDENTS

1.1 General and Background Information

1.2 Project Objectives

1.3 Scope Assessment

1.4 Bid Bond

1.5 Definitions

1.6 Minimum Qualifications

1.7 No Offer by BJCTA; Firm Offer by Respondent:

1.8 Pre-Proposal Conference

1.9 Electronic Proposals

1.10 Additional Documentation

1.11 Restrictions on Communication

1.12 Cone of Silence

1.13 Proposal Receipt and Confidentiality

1.14 Ownership of Proposals

1.15 Disclosure of Proposal Contents

1.16 Proposal Evaluation Criteria

1.17 Rejection of Proposals; Cancellation of RFQ; Waiver of Technicalities

1.18 Alabama Open Records Act

1.19 Protests

1.20 Nondiscrimination on the Basis of Sex

1.21 Nondiscrimination on the Basis of Age

1.22 Nondiscrimination on the Basis of Disability

1.23 Drug or Alcohol Abuse

1.24 Access to Services for People with Limited English Proficiency

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1.25 Other Nondiscrimination Laws

1.26 Remedies

1.27 RFQ Selection Process Timeline

PART 2: CONTENT OF PROPOSALS AND SUBMITTALS

2.1 General Content of Proposals

2.2 Definitions for Technical Evaluation

2.3 Technical Proposal

2.4 Price Proposal (N/A)

SCOPE OF WORK AND DELIVERABLES

1. GENERAL A/E SERVICES

2. DESIGN PHASES AND DELIVERABLES

3. BID AND AWARD PHASE

4. CONSTRUCTION ADMINISTRATION PHASE

5. PROJECT CLOSEOUT / SYSTEM STARTUP

6. PROJECT SCHEDULE

7. MINIMUM QUALIFICATIONS AND EXPERIENCE

PART 3: SPECIAL TERMS AND CONDITIONS

PART 4: PROPOSAL SUBMITTAL FORMS

PROPOSAL COVER SHEET

ATTACHMENT B

ATTACHMENT C

ATTACHMENT D

ATTACHMENT E

ATTACHMENT F

ATTACHMENT G

ATTACHMENT H

ATTACHMENT I

ATTACHMENT J

ATTACHMENT K

ATTACHMENT L

APPENDIX A – FEDERAL CLAUSES

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PART 1: INFORMATION AND INSTRUCTIONS TO RESPONDENTS

1.1 General and Background Information

The Birmingham-Jefferson County Transit Authority (BJCTA) is issuing this Request for Qualifications (RFQ) to qualified firms interested in providing Architectural & Engineering (A&E) Design Services for the development of two additional Bus Rapid Transit (BRT) Platforms and two Mobility Hubs (hereinafter referred to as the “Project”). This procurement will be conducted in accordance with FTA Circular 4220.1G and all applicable federal, state, and local regulations.

BJCTA serves as the primary provider of public transportation services within the Birmingham metropolitan region, operating fixed route, microtransit, Bus Rapid Transit (BRT), and paratransit services. BJCTA continues to invest in transportation infrastructure and mobility initiatives that improve regional connectivity, enhance quality of life, support economic development, and increase access to employment centers, educational institutions, healthcare facilities, and other essential community services.

The existing BRT corridor spans approximately ten (10) miles and serves as a major east-west transit connection between the Woodlawn and Five Points West communities while providing direct connectivity through downtown Birmingham and access to the Intermodal Station/BJCTA Central Station located on Morris Avenue and two stations, on the East and West. They has improved mobility, increased transit accessibility, and economic and community development throughout the service area.

As part of BJCTA’s continued investment in transit infrastructure and customer accessibility, BJCTA is seeking Consultant for the development of two (2) additional BRT Platforms within the downtown Birmingham corridor along 1st Avenue North. These additional platforms are intended to enhance the BRT corridor along with passenger accessibility, for more operational efficiency to further, strengthen rider connectivity, and support better locations for platforms in the downtown area.

In addition to the platforms, BJCTA is seeking the design of Mobility Hub Shelters along Carraway Boulevard (U.S. Highway 31), located between 15th Avenue North and 16th Avenue North adjacent to the Birmingham Coca-Cola Amphitheater development. The Mobility Hub component is intended to support multimodal transportation connections, improve pedestrian accessibility, enhance rider amenities, and accommodate increased activity associated with surrounding entertainment, commercial, and community developments.

BJCTA intends to use the results of this RFQ to evaluate and select the most qualified firm to negotiate a final contract and associated pricing for the required services. The selected company will be expected to complete all required services, including design, engineering, permitting coordination, cost estimating, and construction, administration support, within the established project budgets and schedules.

1.2 Project Objectives

The selected consultant shall provide all professional Architectural & Engineering (A&E) services necessary to support the planning, design, permitting, bidding, and construction administration of the additional BRT Shelters/Platforms and Mobility Hubs identified within this RFQ. Services shall include, but not be limited to, site evaluations, engineering analysis, architectural design, cost estimating, preparation of construction plans and specifications, permitting coordination, and bid support services necessary for successful project delivery.

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The selected consultant will be responsible for delivering innovative, cost-effective, sustainable, and code-compliant design solutions that support BJCTA’s operational needs and long-term transportation vision.

The Project design shall prioritize operational continuity and minimize disruptions to transit services, surrounding roadways, businesses, and the public throughout all phases of implementation.

The Project objectives include, but are not limited to, the following:

• Enhance multimodal connectivity and accessibility for transit riders, pedestrians, cyclists, staff, and the general public.

• Improve passenger amenities, safety, operational efficiency, and overall customer experience at BRT platform and mobility hub locations.

• Incorporate sustainable and energy-efficient design practices, durable materials, and environmentally responsible site development strategies where feasible.

• Ensure compliance with all applicable local, state, and federal requirements, including FTA procurement requirements, ADA accessibility standards, and life safety codes.

• Support BJCTA’s long-term vision for safe, efficient, accessible, and community-oriented transit infrastructure.

• Maintain operational continuity of transit services and adjacent public roadways during construction through appropriate phasing, maintenance of traffic plans, and coordination strategies.

1.3 Scope Assessment

The purpose of this Request for Qualifications (RFQ) is two-fold, for the procurement of comprehensive architectural and engineering (A&E) professional services for development of

Two (2) new proposed BRT Shelters/Platforms with the layout.

Two (2) new Mobility Hubs at designated BJCTA locations

The selected Vendor shall provide all professional services necessary to advance the Project using the design for the existing platforms with upgrades as necessary and for the preliminary design to construct new mobility hubs. The scope shall include all design approvals, construction and construction administration support, including coordination with BJCTA staff, applicable regulatory agencies, utility providers, and other project stakeholders as required.

1.4 Bid Bond

A Bid Bond is required for this solicitation.

1.5 Definitions

The following terms shall have the following meanings when used throughout this Request for Qualifications (“RFQ"):

Respondent: Each Firm or aggregation of Firms (which may include a joint venture partnership, limited liability company or limited liability partnership) submitting a proposal in response to this RFQ with the intent of performing the services as the prime consultant.

Firm(s) or Consultant : An entity that has obtained, or will obtain prior to contract execution, all licenses and registrations required by the State of Alabama to perform the services described herein and is authorized to conduct business in the State of Alabama.

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Proposal(s): A written response to this RFQ prepared by a Respondent and submitted to BJCTA’s Office of Procurement.

1.6 Minimum Qualifications

To participate in this procurement, Respondent must satisfy the minimum qualifications required by this RFQ. Where the Respondent is a partnership, joint venture arrangement, limited liability company, limited liability partnership or other multiple entity organization, the entity that holds a majority ownership interest in the Respondent (i.e., over 50% ownership) must meet the minimum requirements set forth in this RFQ as per the evaluation criteria. Additionally, prior to execution of the Contract, the successful Respondent will be required to demonstrate that it is duly authorized to conduct business in the State of Alabama.

No Respondent or entity comprising Respondent may submit more than one proposal under the same or different names or as part of multiple organizations. BJCTA reserves the right to disqualify any Respondent or entity comprising Respondent that submits more than one proposal in response to this solicitation. NOTE: This restriction set forth in this paragraph is not applicable to subconsultants.

By submitting a proposal in response to this RFQ, Respondent represents and warrants to BJCTA that Respondent has or will acquire all of the licenses, certifications, permits, bonding capacity and insurance.

By submitting a proposal concerning this procurement, Respondent acknowledges that it is familiar with all laws applicable to this procurement, including, but not limited to, all of BJCTA’s policies and procedures (as the same may change from time to time), all of which is incorporated into this RFQ by this reference.

1.7 No Offer by BJCTA; Firm Offer by Respondent:

This procurement does not constitute an offer by BJCTA to enter into an agreement and cannot be accepted by any Respondent to form an agreement. This procurement is only an invitation for offers from interested Respondents and no offer or proposal shall bind BJCTA. However, Respondent’s offer is a firm offer to BJCTA for a period of 120 calendar days from the Proposal Deadline and may not be withdrawn during such time period.

1.8 Pre-Proposal Conference

A pre-proposal conference is scheduled for Tuesday, August 25, 2026, at 10:00 AM (local time) virtually only.

Each Respondent is responsible for being fully informed regarding all existing and expected conditions and matters that may affect the cost or the performance of the Services. Any failure to fully investigate the requirements of this RFQ shall not relieve any Respondent from the responsibility to properly estimate the difficulty or cost of successfully performing the Services being sought under this RFQ.

1.9 Electronic Proposals

All proposals must be submitted electronically through BJCTA’s designated e-procurement system, PlanetBids, on or before the date and time specified in this solicitation.

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BJCTA shall not be responsible for proposals that are not received in the PlanetBids system by the stated deadline due to technical difficulties, internet connectivity issues, user error, incomplete uploads, file corruption, or any other cause. Respondents are solely responsible for ensuring that their proposal is fully uploaded, submitted, and acknowledged by the PlanetBids system prior to the deadline. Late submissions will not be accepted and will be deemed non-responsive.

1.10 Additional Documentation

Each Respondent, if successful, acknowledges and agrees to submit such additional documentation (e.g., insurance/bonds, etc.) promptly after an award pursuant to any notice provided by BJCTA and as required by the terms of this RFQ and the Contract.

1.11 Restrictions on Communication

Respondents are prohibited from communicating with the Board of Directors of BJCTA and BJCTA staff regarding the RFQ or Proposals from the time the RFQ has been released until the time the contract has been awarded. These restrictions extend to "thank you" letters, phone calls, emails and any contact that results in direct or indirect discussion of the RFQ and/or Proposal submitted by Respondents. Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s proposal from consideration. Exceptions to the restrictions on communication with BJCTA employees include:

Respondents may submit written questions concerning this RFQ to the Procurement Office via PlanetBids, until the close of business on Friday, August 28, 2026. Responses will be posted in the form of an Addendum to the RFQ on BJCTA’s PlanetBids portal to all who registered on the Respondents list. Respondents may provide responses to questions asked of them by the staff contact person after responses are received and opened. During interviews, if there are any, verbal questions, and explanations will be permitted. BJCTA reserves the right to contact any Respondent to negotiate if such is deemed desirable by BJCTA.

It is the responsibility of each Respondent to obtain a copy of all responses and/or any addenda issued for this procurement by monitoring BJCTA’s PlanetBids Vendor Portal. No Respondent may rely on any verbal response to any question concerning this procurement. All Respondents (and any representative thereof) are strictly prohibited from contacting any BJCTA employees (or third-party representatives or consultants of BJCTA) on any matter having to do with this procurement. All communications by any Respondent must be made with BJCTA’s contact person or any other BJCTA employees or representatives designated by the Director of Procurement.

1.12 Cone of Silence

To ensure a proper and fair evaluation, the BJCTA has established a Cone of Silence applicable to the Competitive Solicitation, including RFIs, RFQs, RFQs, and ITBs. The cone of silence is designed to protect the integrity of the procurement process by shielding it from undue influences. The cone of silence will be imposed on the Competitive Solicitation beginning on the date of the posting on BJCTA ’s website and ending with an award or decision prescribed in the BJCTA ’s Procurement Policy.

The cone of silence prohibits any communication regarding a specific RFI, RFQ, RFQ, or ITB between:

a. A potential Respondent, including its representative(s) (which includes vendors, service providers, Respondents, lobbyists, and consultants), and BJCTA staff or BJCTA consultants engaged to assist the BJCTA on a specific RFQ, RFQ, or ITB, except for communications with the BJCTA ’s procurement agent

11 | P a g e or other supporting procurement staff responsible for administering the procurement, provided the communication is strictly limited to procedural matters of the Competitive Solicitation.

b. A potential Respondent including its representative(s) (which includes vendors, service providers, Respondents, lobbyists, and consultants), and a Board member.

c. A potential Respondent including its representative(s) (which includes vendors, service providers, Respondents, lobbyists, and consultants.

d. Unless specifically provided otherwise in the applicable solicitation document, in addition to the exceptions set forth above, the cone of silence does not apply to:

e. Oral communications at the pre-proposal or pre-proposal conference.

f. Oral communication during any duly noticed Board meeting.

g. Communications relating to protests made in accordance with this Procurement Policy.

Notice of the cone of silence requirements will be included in all Competitive Solicitation documents. The notice will include the name and email of the BJCTA ’s procurement agent to whom communications regarding procedural matters of the Competitive Solicitation can be made. The notice will also include a statement that any violation of the Cone of Silence by a Respondent and their representative(s) may void its response as well as any resulting contract awarded to them. Please contact: Rita Barren, Director of Procurement at rbarren@bjcta.org regarding procedural matters

1.13 Proposal Receipt and Confidentiality

Proposals will be received electronically via BJCTA’s PlanetBids system until the date and time specified in this solicitation.

Proposals will not be publicly opened. The contents of all proposals shall be kept confidential to the extent permitted by applicable law until an award recommendation is issued or a Notice of Intent to Award is published. At that time, proposal information may be subject to disclosure in accordance with the Alabama Open Records Act, except for proprietary or confidential information properly identified by the Proposer.

All proposals will be evaluated based solely on the evaluation criteria set forth in this RFQ.

1.14 Ownership of Proposals

Each proposal submitted to BJCTA will become the property of BJCTA, without compensation to a Respondent, for BJCTA’s use, at BJCTA’s sole discretion. BJCTA is not liable to pay any cost incurred in the preparation of a Qualification or Proposal. BJCTA reserves the right to cancel the RFQ or issue a subsequent RFQ at any time during the solicitation process.

1.15 Disclosure of Proposal Contents

All proposal information, including detailed cost information, will be held in confidence during the evaluation process and prior to the time a notice of intent to award is issued. Thereafter, proposals will become public information.

1.16 Proposal Evaluation Criteria

The following criteria will be used to evaluate and rank proposals submitted by responsible and responsive Proposers for the purpose of determining the competitive range, if applicable, and for making a contract award.

BJCTA will first review all proposals for responsiveness to the requirements of this RFQ. Only those mailto:rbarren@bjcta.org

12 | P a g e proposals deemed responsive will be evaluated and scored based on the criteria set forth below. Any exceptions, conditions, or reservations to the requirements of this RFQ must be clearly identified in the proposal. Such exceptions may be considered during the evaluation process and may affect the Proposer’s overall score or determination of responsiveness.

A. Experience and Qualifications

• Demonstrated qualifications and experience providing Architectural & Engineering design services, and construction for transit facilities of similar size and complexity, including FTA-funded projects, with a proven understanding of federal requirements, project delivery, and transit infrastructure standards.

• Comprehensive overview of firm credentials, organizational structure, key principals, sub-consultants, at least eight (8) to ten (10) years in business, and any unique capabilities that position the team to successfully deliver the project, including disclosure of relevant litigation or claims history.

• Experienced multidisciplinary staff with expertise in transit, facility planning, design, project management, and construction administration, supported by detailed resumes outlining professional registrations, certifications, project assignments, and relevant project experience.

• Proven client work history supported by references from at least three comparable projects, for design and construction using the contracts type for a Design-Bid-Build preferably involving FTA funding, demonstrating successful project execution, quality service delivery, stakeholder coordination, and positive client outcomes.

B. Technical Approach and Methodology

• Demonstrated understanding of the project requirements through a comprehensive design approach that integrates innovative, cost-effective solutions, transit facility best practices, and identification of potential project risks and constraints.

• Proven experience in project management. The lead project manager must have at least five (5) to eight (8) years of experience in overseeing construction projects for transit passenger facilities of similar size, scope, and complexity projects ensuring efficient coordination, schedule management, and successful project delivery.

• A list of the project team with experience demonstrating each understands the detailed methodology outlining all tasks, subtasks, activities, and deliverables required to complete the Scope of Services, including design services, construction development, stakeholder coordination, permitting support, and construction phase services.

• Established quality control and quality assurance procedures that ensure technical accuracy, compliance with applicable standards, constructability, and consistency throughout all phases of design and project execution. Provide a sample of a previously submitted quality plan used on a previous project of similar size and scope.

C. Project Management and Schedule

• Demonstrated ability to develop and maintain a realistic project schedule with clearly defined milestones, deliverables, and critical path activities to support timely project completion.

• Comprehensive project management approach that includes organizational structure, communication protocols, stakeholder engagement, and coordination processes throughout all phases of design and construction administration.

• Proven capability to manage project deadlines, monitor progress, mitigate risks, and effectively

13 | P a g e coordinate with BJCTA, regulatory agencies, utilities, consultants, and project stakeholders.

D. Past Performance and References

• Successful performance on at least three (3) comparable transit and public infrastructure projects of similar size, scope, and complexity, including projects utilizing FTA funding and compliance requirements.

• Demonstrated history of delivering high-quality professional services, maintaining strong client relationships, and achieving positive client satisfaction outcomes.

• Proven ability to implement process improvements, innovative solutions, and best practices that enhance project delivery, operational efficiency, and overall project performance.

Criteria Weight

A. Qualifications and Experience 35%

B. Technical Approach and Methodology 25%

C. Project Management and Schedule 20%

D. Past Performance and References 20%

Total 100%

1.17 Rejection of Proposals; Cancellation of RFQ; Waiver of Technicalities BJCTA reserves the right to reject any proposal or all proposals or to waive any technical defect in a proposal before or after proposal submission. BJCTA also reserves the right to cancel this RFQ at any time for any reason or no reason. Additionally, BJCTA may, by addendum, modify any provision or part of this RFQ at any time prior to the proposal due date and time. The Respondent shall not rely on oral clarifications to the RFQ unless they are confirmed, in writing, by BJCTA in an issued addendum. BJCTA also reserves the right to award based upon Respondent’s original submission without discussion.

1.18 Alabama Open Records Act

The Consultant acknowledges that the Recipient is subject to the Alabama Open Records Act, Ala.

Code § 36-12-40 et seq., which requires disclosure of public records upon request, unless exempted by law. The Consultant agrees to maintain the confidentiality of sensitive information as permitted under federal law and regulations, including any proprietary or trade secret information, and to cooperate with the Recipient in responding to any public records requests. In the event that a request is made for records provided by the Consultant, the Recipient will notify the Consultant and allow reasonable time to seek a protective order or other legal remedy before releasing any information deemed confidential or proprietary. Nothing in this clause shall be construed to prohibit the Recipient from complying with the Alabama Open Records Act or any other applicable state or federal laws.

1.19 Protests

Any protest or objection to this RFQ or the solicitation process related to this RFQ must be submitted, in a timely manner, in accordance with the Protest Procedures set forth on BJCTA’s website at https://maxtransit.org/protest-of-procurement/.

1.20 Nondiscrimination on the Basis of Sex

The Recipient agrees to comply with Federal prohibitions against discrimination on the basis of sex, https://maxtransit.org/protest-of-procurement/

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(2) U.S. DOT regulations, “Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 C.F.R. part 25, and (3) Federal transit law, specifically 49 U.S.C. § 5332, as stated in section A.

1.21 Nondiscrimination on the Basis of Age

The Recipient agrees to comply with Federal prohibitions against discrimination on the basis of age, including: (1) The Age Discrimination in Employment Act (ADEA), 29 U.S.C. §§ 621 – 634, which prohibits discrimination on the basis of age, (2) U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, which implements the ADEA, (3) The Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., which prohibits discrimination against individuals on the basis of age in the administration of programs or activities receiving Federal funds, (4) U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, which implements the Age Discrimination Act of 1975, and (5) Federal transit law, specifically 49 U.S.C. § 5332, as stated in Section A.

1.22 Nondiscrimination on the Basis of Disability

The Recipient agrees to comply with the following Federal prohibitions pertaining to discrimination against seniors or individuals with disabilities: (1) Federal laws, including: (a) Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which prohibits discrimination on the basis of disability in the administration of federally funded programs or activities, (b) The Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. § 12101 et seq., which requires that accessible facilities and services be made available to individuals with disabilities, 1 General. Titles I, II, and III of the ADA apply to FTA Recipients, but 2 Indian Tribes. While Titles II and III of the ADA apply to Indian Tribes, Title I of the ADA exempts Indian Tribes from the definition of “employer,” (c) The Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., which requires that buildings and public accommodations be accessible to individuals with disabilities, (d) Federal transit law, specifically 49 U.S.C. § 5332, which now includes disability as a prohibited basis for discrimination, and (e) Other applicable laws and amendments pertaining to access for elderly individuals or individuals with disabilities, (2) Federal regulations, including: (a) U.S. DOT regulations, “Transportation Services for Individuals with Disabilities (ADA),” 49 C.F.R. part 37, (b) U.S. DOT regulations, “Nondiscrimination on the Basis of Disability in Programs and Activities Receiving or Benefiting from Federal Financial Assistance,” 49 C.F.R. part 27, (c) U.S. DOT regulations, “Transportation for Individuals with Disabilities: Passenger Vessels,” 49 C.F.R. part 39,

(d) Joint U.S. Architectural and Transportation Barriers Compliance Board (U.S. ATBCB) and U.S.

DOT regulations, “Americans With Disabilities (ADA) Accessibility Specifications for Transportation Vehicles,” 36 C.F.R. part 1192 and 49 C.F.R. part 38, (e) U.S. DOJ regulations, “Nondiscrimination on the Basis of Disability in State and Local Government Services,” 28 C.F.R. part 35, (f) U.S. DOJ regulations, “Nondiscrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities,” 28 C.F.R. part 36, (g) U.S. EEOC, “Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act,” 29 C.F.R. part 1630, (h) U.S. Federal Communications Commission regulations, “Telecommunications Relay Services and Related Customer Premises Equipment for Persons with Disabilities,” 47 C.F.R. part 64, Subpart F, (i) U.S.

ATBCB regulations, “Electronic and Information Technology Accessibility Standards,” 36 C.F.R. part 1194, and (j) FTA regulations, “Transportation for Elderly and Handicapped Persons,” 49 C.F.R. part

609, and (3) Other applicable Federal civil rights and nondiscrimination guidance.

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1.23 Drug or Alcohol Abuse

Confidentiality and Other Civil Rights Protections. The Recipient agrees to comply with the confidentiality and civil rights protections of: (1) The Drug Abuse Office and Treatment Act of 1972, as amended, 21 U.S.C. § 1101 et seq., (2) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended, 42 U.S.C. § 4541 et seq., and (3) The Public Health Service Act, as amended, 42 U.S.C. §§ 290dd – 290dd-2.

1.24 Access to Services for People with Limited English Proficiency Except as the Federal Government determines otherwise in writing, the Recipient agrees to promote accessibility of public transportation services to people whose understanding of English is limited by following: 1) Executive Order No. 13166, “Improving Access to Services for Persons with Limited English Proficiency,” August 11, 2000, 42 U.S.C. § 2000d-1 note, and (2) U.S. DOT Notice, “DOT Policy Guidance Concerning Recipients’ Responsibilities to Limited English Proficiency (LEP) Persons,” 70 Fed. Reg. 74087, December 14, 2005.

1.25 Other Nondiscrimination Laws

Except as the Federal Government determines otherwise in writing, the Recipient agrees to: (1) Comply with other applicable Federal nondiscrimination laws and regulations, and (2) Follow Federal guidance prohibiting discrimination.

1.26 Remedies

Remedies for failure to comply with applicable Federal Civil Rights laws and Federal regulations may been forced as provided in those Federal laws or Federal regulations.

1.27 RFQ Selection Process Timeline

The proposed schedule for submittal reviews and notification is as follows:

RFQ No. 2026-04 - Scheduled of Events Date

RFQ Issued - Advertised Via PlanetBids Portal & News Thursday, August 13, 2026

Pre-Proposal Conference (Virtually)* Tuesday, August 25, 2026, at 10:00 AM

Deadline to Receive Written Questions/Inquiries Friday, August 28, 2026, at 3:00 PM

Deadline to Answer Written Questions/Inquiries Tuesday, September 1, 2026, at 5:00 PM

Proposal Deadline Via PlanetBids Portal Tuesday, September 8, 2026, at 2:00 PM

Anticipated Date for Award - Board Approval Thursday, October 15, 2026

*Pre-Proposal Conference conference will be conducted virtually at Join Meeting:

https://pbsystem.planetbids.com/portal/55902/portal-home https://teams.microsoft.com/meet/234196042753604?p=JT4CI5nE6drgc2LvRi

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PART 2: CONTENT OF PROPOSALS AND SUBMITTALS

2.1 General Content of Proposals

A Respondent must submit a complete proposal in response to this RFQ in the format specified in this RFQ.

2.2 Definitions for Technical Evaluation

Clarifications: Communications with a Respondent for the sole purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the proposal. Unlike discussions, clarifications do not give the Respondent an opportunity to revise or modify its proposal, except to the extent that correction of apparent clerical mistakes results in revisions.

Discussions: Oral or written communications including negotiations between the BJCTA and a Respondent (other than clarifications) that involves information essential for determining the acceptability of the proposal or to cure identified defects in the proposal.

Deficiencies: Defects in the proposal which preclude acceptance. Involves any part of the Respondent’s proposal which would not satisfy the BJCTA’s minimum requirements established in the solicitation.

Including failures to meet specifications, submit information, or questionable technical or management approaches. Items disclosed during discussions are review in two categories: material-basis for rejection because further discussions would be meaningless; curable – may be corrected by clarifications or discussions and brought into the competitive range.

Weakness: Includes ambiguities, lack of complete descriptions, errors in interpretation, and inadequate information, all of which are considered curable in discussions. An excessive number of clarifications may constitute a weakness.

Strengths: Elements of the proposal that exceed the minimum requirements of the solicitation and provide an identified benefit to BJCTA.

2.3 Technical Proposal

The Technical Proposal shall contain all information, documentation, and submittals required by this RFQ or offered by the Respondent in support of its proposal. The proposal must be complete, organized, and presented in the sequence outlined below.

a. Title Page The title page shall include the following information:

• RFQ number and title

• Respondent’s legal name and address

• Name, title, telephone number, and email address of the authorized contact person(s)

• Date of proposal submission

b. Table of Contents

Provide a clear and detailed Table of Contents that identifies each section and corresponding page number. The Table of Contents must align with the format and requirements of this RFQ.

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c. Transmittal Letter Include a signed Transmittal Letter on the Respondent’s letterhead that:

• Confirms the Respondent’s understanding of the work to be performed

• States the Respondent’s commitment to perform the work within the specified timeframe

• Highlights and demonstrate why the Respondent is best qualified to perform the work

d. Executive Summary

Provide an overview of the Respondent’s qualifications and a high-level description of the proposed approach or solution. At a minimum, the Executive Summary shall include:

• The complete legal name of the Respondent and each entity comprising the Respondent, if applicable

• The domicile (state of organization) and brief history of each entity

• The Respondent’s legal structure (e.g., corporation, partnership, LLC, joint venture)

• Name, title, address, phone number, and email of the primary contact

e. Response to Requirements The Respondent must provide a detailed narrative describing how the proposed services will meet BJCTA’s requirements and project objectives. The response should demonstrate a clear understanding of the scope of work, methodology, and strategies for achieving BJCTA’s goals.

f. Organizational Structure and Key Personnel The Respondent shall provide the following:

1. Organizational Chart: Illustrating the Respondent’s management structure and reporting relationships.

2. Resumes: For all key personnel identified in the organizational chart, including:

o Name and title o Professional background and relevant experience o Education and certifications o Current and past employment

3. Legal Form: Identify the legal form and domicile of the Respondent. If the Respondent is a partnership, joint venture, or affiliation, include organizational documents and a brief description of the rights and obligations of each participant.

4. Authority Statement: Identify the level of authority vested in each key individual to make decisions on behalf of the Respondent.

5. Authorized Contact: Provide the name, address, phone number, and email of the person authorized communicate on behalf of the Respondent.

6. Disclosure of Disputes: List any outstanding disputes or business relationships involving the Respondent and the following entities (if applicable):

o BJCTA o USDOT / Federal Transit Administration o Alabama Department of Transportation o City of Birmingham, Jefferson County, and surrounding municipalities listed in the RFQ o Also, disclose any other disputes that may impact the Respondent’s ability to perform under this Contract.

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g. Client References and Client List Respondents must provide:

1. Client References: At least three (3) written client reference letters or statements for similar demolition or construction projects, including project name, client name, and contact information.

2. Client List: A list of all the clients Respondent has worked with in the past five (5) years.

Note: By submitting a proposal, the Respondent authorizes BJCTA to contact any reference or client provided.

h. Experience and Qualifications

To allow BJCTA to evaluate the Respondent’s capabilities, provide the following information for the Respondent and, if applicable, each member of a joint venture or partnership:

• Client Projects: List of recent demolition projects completed within the last five (5) years.

• Scope of Services: Summary of services provided for each project.

• Project Schedule: Start and completion dates, including significant milestones. a simplified excel Gantt Chart is acceptable for this project.

• Team Composition: Roles and qualifications of key personnel involved.

• References: Contact information for client references familiar with the Respondent’s performance.

Note: For partnerships, joint ventures, or newly formed entities, minimum qualifications must be met by the entity or individuals owning and controlling a majority equity interest (51%).

i. Financial Information

BJCTA must evaluate the Respondent’s financial capacity to perform this project. Respondents shall submit:

1. Audited Financial Statements for the past three (3) years (e.g., 2022, 2023, 2024), including:

o Balance Sheet o Income Statement o Statement of Cash Flows or Changes in Financial Position o If current year audits are unavailable, submit unaudited summary statements for the current year.

2. References:

o Contact information for two (2) commercial banking references.

o (Optional: two institutional partners, if required.)

3. Contingent Liabilities: Disclose any significant contingent liabilities, guaranteed loans, or other obligations that may impact the Respondent’s financial stability.

4. Confidentiality:

Any financial statements deemed proprietary should be clearly marked as Confidential – Proprietary Information. Failure to provide the required financial information may result in the proposal being deemed non-responsive.

2.4 Price Proposal (N/A)

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EXHIBIT A

SCOPE OF WORK AND DELIVERABLES

Architectural & Engineering (A/E) Services

Bus Rapid Transit (BRT) Shelter Platforms and Mobility Improvements Design-Bid-Build (DBB)

The selected Architectural and Engineering Consultant (“Consultant” or “Vendor”) shall provide the full range of professional services necessary for the planning, design, permitting, bidding, construction administration, and closeout of the Bus Rapid Transit (BRT) Shelter Platforms and Mobility Improvements Project.

The Consultant shall furnish all labor, personnel, supervision, equipment, materials, technical expertise, coordination, and related professional services necessary to complete the Project in accordance with applicable federal, state, and local requirements.

1. GENERAL A/E SERVICES

The Consultant shall provide, at a minimum, the following services:

A. Technical and Design Services

• Geotechnical investigations and recommendations

• Civil engineering and utility design

• Landscape architecture design

• Architectural design

• Bus platform design

• Structural engineering and foundations

• Signage and wayfinding design

• Fixtures, Furnishings, and Equipment (FF&E) design

• Fire protection and life safety analysis

• Accessibility compliance with DOJ 2010 ADA Standards

• Mechanical, Electrical, Plumbing (MEP), and fire protection systems

• Voice/data communications, audio/visual, and security systems design

B. Construction Documents

Prepare complete bid-ready construction documents, including:

• Engineering and architectural drawings

• Technical specifications

• Site work and utility plans

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• Materials, finishes, fixtures, and equipment schedules

• Structural details and reinforcement plans

C. Meetings and Coordination

• Lead bi-weekly design coordination meetings

• Prepare and distribute meeting minutes

• Coordinate all design disciplines for consistency and constructability

• Conduct a minimum of six (6) project coordination meetings

• Conduct one (1) formal presentation to BJCTA

D. Permitting and Regulatory Coordination

Prepare and obtain all required permits, including but not limited to:

• Building permits

• Land disturbance permits

• Stormwater permits

• Utility permits

E. Quality Assurance / Quality Control (QA/QC)

Implement a comprehensive QA/QC process to ensure coordination and compliance among all disciplines.

F. Energy and Code Compliance

Ensure all plans comply with:

• Applicable local, state, and federal codes

• Mandatory energy efficiency standards

• ADA accessibility requirements

2. DESIGN PHASES AND DELIVERABLES

PHASE 1 — PROGRAMMING & SCHEMATIC DESIGN (30%)

Scope of Services

The Consultant shall:

• Review previously gathered project information

• Coordinate with BJCTA to finalize programming decisions

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• Prepare conceptual site plans

• Develop preliminary construction schedules and opinions of probable cost

• Conduct preliminary code analysis

Deliverables

• 30% schematic design drawings

• Basis of Design Report

• Preliminary code review

• Preliminary cost estimate

• Design standards documentation

• Coordination documentation with agencies

• Meeting minutes and progress reports

• Preliminary renderings (1 primary rendering with up to 3 revisions)

• Geotechnical updates (if applicable)

Drawings Shall Include:

• Site plans

• Civil plans

• Survey information

• Structural concepts

• Architectural layouts

• Elevations and sections

• Electrical lighting concepts

PHASE 2 — DESIGN DEVELOPMENT (60%)

Scope of Services

The Consultant shall:

• Refine the selected design alternative

• Participate in Value Engineering (VE) sessions

• Update project schedule and cost estimates

• Coordinate agency reviews

Deliverables

• 60% design development drawings

• 60% technical specifications (CSI format)

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• Updated probable construction cost

• ADA compliance documentation

• Major systems/equipment requirements

• Progress reports and meeting minutes

• Public information meeting coordination (if required)

• Geotechnical updates (if applicable)

PHASE 3 — CONSTRUCTION DOCUMENTS (90%–100%)

Scope of Services

The Consultant shall:

• Finalize all construction documents

• Finalize technical specifications

• Submit plans for permitting review

• Update construction schedules and cost estimates

Deliverables

• 100% complete construction drawings

• 100% complete CSI specifications

• Final code compliance drawings

• Final probable construction cost estimate

• Construction phasing schedule

• Complete design calculations

• Agency coordination documentation

• Final bid-ready package for advertisement

3. BID AND AWARD PHASE

Scope of Services

The Consultant shall:

• Prepare bid documents and bid tabulation forms

• Coordinate with BJCTA and Construction Program Manager

• Conduct pre-bid conference and site walkthrough

• Prepare meeting minutes and attendee records

• Respond to Requests for Information (RFIs)

• Prepare addenda as required

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• Review bids and supporting documentation

• Assist with permit acquisition

Deliverables

• Bid-ready construction documents

• Technical specifications

• Utility permits

• Pre-bid meeting minutes

• Bid addenda

• Bid analysis of the two lowest bidders

• Award recommendation memorandum

• Bid tabulation documentation

4. CONSTRUCTION ADMINISTRATION PHASE

A. General Services

The Consultant shall:

• Review shop drawings and material submittals

• Review consultant pay applications

• Respond to RFIs

• Clarify design intent

• Review and evaluate proposed changes

• Notify BJCTA of potential cost impacts

B. Construction Observation

The Consultant shall:

• Conduct bi-weekly construction observation visits

• Participate in construction progress meetings

• Prepare field observation reports

• Provide discipline-specific inspections as needed

• Assist with roofing, structural, MEP, in-wall, above-ceiling, and final inspections

Observation Reports Shall Include:

• Work completed

• Weather conditions

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• Workforce observations

• Project issues and decisions

• Construction photographs

C. Change Order Review

The Consultant shall:

• Review and analyze consultant change requests

• Provide recommendations to BJCTA

• Assist in negotiations

• Prepare supporting change order documentation

D. Shop Drawing and Submittal Review

The Consultant shall:

• Review shop drawings within ten (10) working days

• Verify compliance with construction documents

E. Monthly Progress Reporting

Monthly reports shall include:

• Construction progress summary

• Updated schedule

• Budget status

• RFI logs

• Submittal logs

• Test reports

• Meeting minutes

• Construction photographs

Construction Administration Deliverables

• Shop drawing reviews

• RFI responses

•…