REQUEST FOR COMPETITIVE SEALED PROPOSALS (RFP)

FOR

POLICE DEPARTMENT COMMUNICATIONS CENTER MOVE PROJECT

RFP # 2026-0023-013

Date Issued: August 24, 2026

Due Date: September 18,2026

Time Due: 2:00 PM CDT

Location: Upload to www.civcastusa.com

Hoefer Welker

HW STATEMENT OF RESPONSIBILITY 000001-1

Cedar Park Dispatch (Renovation) August 21, 2026

STATEMENT OF RESPONSIBILITY

HOEFER WELKER, LLC

I hereby certify that documents intended to be authenticated by my Seal are limited to the following:

SPECIFICATIONS:

Sections 024119, 057300, 064116, 079200, 081113, 081416, 084113, 084213, 085653, 087100, 088400, 092216, 092900, 093013, 095123, 096500, 096513, 096813, 096900, 097200, 099113, 099123, 101419, 101423.13, 105129, 122413, 123661.19.

DRAWINGS:

Sheets X-001, G-011, G-021, G-111, G-301, AD101, AD102, AD111, AD112, A-101, A-102, A-451, A-

601, AC101, AC102, AI101, AI102, AI601, AF101, AF102.

Other specifications, drawings, reports and documents or instruments relating to, or intended to be used for any part or parts of this project have been prepared and sealed by other design professionals.

By:

James Beers

Hoefer Welker, LLC

SEAL

HW STATEMENT OF RESPONSIBILITY 000001-2

I hereby certify that documents intended to be authenticated by my Seal are limited to the following:

Sections 260010, 260519, 260523, 260526, 260529, 260533, 260544, 260553, 260573, 260923, 262416, 262726, 262816, 263353, 265119.

DRAWINGS:

Sheets EG001, ED111, ED112, E-101, E-102, E-111, E-112, E-401, E-501, E-601, E-602, E-621, E-641.

Other specifications, drawings, reports and documents or instruments relating to, or intended to be used

Jacob Lengquist

8/20/2026

HW STATEMENT OF RESPONSIBILITY 000001-3

I hereby certify that documents intended to be authenticated by my Seal are limited to the following:

Sections 220500, 220523, 220529, 220700, 221116, 221119, 221316, 221319, 221413, 224000, 230500, 230529, 230551, 230553, 230593, 230700, 230923, 233113, 233300, 233600, 233713, 238132

DRAWINGS:

Sheets PG001, PD111, PD112, P-121, P-122, P-501, MG001, MD101, MD102, M-101, M-102, M-501, M-601

Other specifications, drawings, reports and documents or instruments relating to, or intended to be used

Elise Kirchhofer

TABLE OF CONTENTS 000003-1

TABLE OF CONTENTS

SECTION TITLE

DIVISION 0 – FRONT END

00000 CITY OF CEDAR PARK TITLE PAGE

00001-1 STATEMENT OF RESPONSIBILITY – HOEFER WELKER

00001-2 STATEMENT OF RESPONSIBILITY – HW – E

00001-3 STATEMENT OF RESPONSIBILITY – HW – M/P/FP

00002 TABLE OF CONTENTS

00100 ADVERTISEMENT FOR PROPOSALS

00200 INSTRUCTIONS TO PROPOSERS

00220 GEOTECHNICAL DATA

00300 PROPOSAL FORM

00300A FORM CIQ

00300B FORM 1295

00400 STATEMENT OF PROPOSERS EXPERIENCE

00500 CONTRACT AGREEMENT

00510 NOTICE OF AWARD

00520 NOTICE TO PROCEED

00610 PERFORMANCE BOND

00620 PAYMENT BOND

00630 MAINTENANCE BOND

00700 GENERAL CONDITIONS

00700A GENERAL CONDITIONS -EXHIBIT A– OWNER’S INSURANCE REQUIREMENTS

00700B CONDITIONAL WAIVER AND RELEASE ON PROGRESS PAYMENT

00900 ADDENDUM

DIVISION 1 – GENERAL REQUIREMENTS

01010 SUMMARY OF WORK

01019 EXISTING CONDITION INFORMATION

01030 ALTERNATES

01050 GRADES, LINES AND LEVELS

01095 REFERENCE STANDARDS AND DEFINITIONS

01096 STORM WATER POLLUTION PREVENTION PLAN

01200 PROJECT MEETINGS

01255 REQUEST FOR SUBSTITUTION FORM

01300 SUBMITTALS

01310 PROJECT MANAGEMENT AND COORDINATION

01380 CONSTRUCTION PHOTOGRAPHY & VIDEOS

01400 QUALITY REQUIREMENTS

01433 MOCKUPS

01500 TEMPORARY FACILITIES

01550 PUBLIC SAFETY AND CONVENIENCE

01600 PRODUCT REQUIREMENTS

01630 EXECUTION

01700 PROJECT CLOSEOUT

01700A PROJECT CLOSEOUT – EXHIBIT A – CONTRACTOR’S AFFIDAVIT OF FINAL

BILLS PAID

01700B PROJECT CLOSEOUT – EXHIBIT B – NON-USE OF ASBESTOS AFFIDAVIT

TABLE OF CONTENTS 000003-2

01790 DEMONSTRATION AND TRAINING

DIVISION 2 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 5 – METALS

057300 DECORATIVE METAL RAILINGS

DIVISION 6 – WOOD, PLASTICS AND COMPOSITES

064116 PLASTIC LAMINATE CLAD ARCHITECTURAL CABINETS

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

079200 JOINT SEALANTS

DIVISION 8 – OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

084113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS

084213 WIND AND IMPACT SECURITY ALUMINUM SYSTEMS

085653 WIND AND IMPACT SECURITY WINDOWS

087100 DOOR HARDWARE

088400 PLASTIC GLAZING

DIVISION 9 – FINISHES

092216 NON-STRUCTURAL METAL FRAMING

092900 GYPSUM BOARD

093013 CERAMIC TILING

095123 ACOUSTICAL TILE CEILINGS

096500 RESILIENT FLOORING

096513 RESILIENT BASE AND ACCESSORIES

096813 TILE CARPETING

096900 ACCESS FLOOING

097200 WALL COVERINGS

099113 EXTERIOR PAINTING

099123 INTERIOR PAINTING

DIVISION 10 – SPECIALTIES

101419 DIMENSIONAL LETTER SIGNAGE

101423.13 ROOM IDENTIFICATION SIGNAGE

105129 PHENOLIC LOCKERS

DIVISION 12 – FURNISHINGS

122413 ROLLER WINDOW SHADES

123661.19 QUARTZ AGGLOMERATE COUNTERTOPS

DIVISION 22 – PLUMBING

220500 BASIC PLUMBING MATERIALS AND METHODS REQUIREMENTS

220523 GENERAL DUTY VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220700 PLUMBING PIPE AND EQUIPMENT INSULATION

221116 DOMESTIC WATER PIPING

TABLE OF CONTENTS 000003-3

221119 DOMESTIC WATER PIPING SPECIALTIES

221316 SANITARY WASTE AND VENT PIPING

221319 SANITARY WASTE PIPING SPECIALTIES

221413 STORM AND CONDENSATE DRAIN PIPING

224000 PLUMBING FIXTURES

DIVISION 23 – HVAC

230500 BASIC MECHANICAL MATERIALS AND METHODS REQUIREMENTS

230529 HANGERS AND SUPPORTS FOR HVAC PIPING, DUCTWORK, AND

EQUIPMENT

230551 VIBRATION CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230700 HVAC INSULATION

230923 DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233600 AIR TERMINAL UNITS

233713 AIR DIFFUSERS, REGISTERS, AND GRILLES

238132 MINI-SPLIT SYSTEMS

DIVISION 26 – ELECTRICAL

260010 SUPPLEMENTAL REQUIREMENTS FOR ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260523 CONTROL VOLTAGE ELECTRICAL POWER CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

260544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260573 ELECTRICAL SYSTEM STUDIES

260923 LIGHTING CONTROL DEVICES

262416 PANELBOARDS

262726 WIRING DEVICES

262816 ENCLOSED SWITCHES AND FUSED SWITCHES

263353 STATIC UNINTERUPTIBLE POWER SUPPLY

265119 LED INTERIOR LIGHTING

DIVISION 27 – COMMUNICATIONS

270500 COMMON WORK FOR COMMUNICATIONS SYSTEMS

270526 TECHNOLOGY GROUNDING SYSTEMS

270528 PATHWAYS FOR COMMUNICATION PATHWAYS

271000 STRUCTURED CABLING SYSTEMS

271501 CONDUCTORS AND CABLES FOR ELECTRONIC SECURITY

274116 INTEGRATED AUDIO VIDEO SYSTEMS AND EQUIPMENT

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

281000 ACCESS CONTROL SYSTEM

282000 VIDEO SURVEILLANCE SYSTEM

CITY OF CEDAR PARK

BID SET – 08/21/2026

PD Communications Center Move Project

RFP #: 2026-0023-013

ADVERTISEMENT FOR PROPOSALS

00100 - 1

The CITY OF CEDAR PARK (OWNER) will receive COMPETITIVE SEALED PROPOSALS for the

Police Department Communications Center Move Project until 2:00 PM local time on

September 18, 2026.

Proposals must be submitted to the City of Cedar Park via Civcastusa.com by 2:00 P.M. CT on September 18, 2026. Each Proposal must be properly identified with the subject title and Proposer’s company name. One (1) PDF copy of the Proposal shall be submitted in electronic format on Civcastusa.com.

The PROPOSALS will be publicly opened and read aloud on September 18, 2026 at 2:00

PM local time. PROPOSALS received after this time will not be accepted. Proposers wishing to attend this public opening can join online only via the link to the Teams

Meeting which will be provided as a separate document on the Civcast posting.

PROPOSALS are invited for the items and scope of work as follows:

The objective of this project is to remodel portions of the Police Department’s first floor to serve as the new Public Safety Communication Center (PSCC) and to decommission and restore the original PSCC space. This multi-phased effort requires completion and full operational readiness of the new first-floor PSCC before work proceeds on the remaining areas identified in the drawings and specifications. PSCC operations must remain continuously powered and uninterrupted throughout construction.

Work includes extensive coordination and installation of complex low-voltage systems between the first and second floors; demolition of existing walls; construction of new walls; updated finishes; HVAC modifications and additions; new lighting; electrical and plumbing upgrades; and minor exterior and site improvements.

Instructions to Proposers, Proposal Forms, Specifications, and Contract Documents may be examined or obtained electronically beginning August 24, 2026 at www.civcastusa.com (Project Name = “Cedar Park PD Communications Center Move”).

Construction services for this project will be selected through competitive sealed proposals in accordance with Chapter 2269, of the Texas Government Code. The City will evaluate and rank the contractors based on the following selection criteria: 30%

Contractor Relevant Experience and References, 60% Cost Proposal and 10% proposed schedule. The City shall select the contractor that offers the best value as determined by the selection criteria and ranking evaluation. The estimated total construction budget for this project is $1,800,000.

00100 - 2

Each PROPOSAL must be accompanied by Proposal Security made payable to OWNER in an amount of five percent (5%) of PROPOSER's total amount Proposal and in the form of a certified or cashier's check or a Bond issued by a surety meeting the requirements of

Paragraph 6.01 of the General Conditions.

General contractors interested in proposing are invited to attend a mandatory on-site pre-proposal meeting for this project. This meeting will be the only time City Staff, or the design team, is available to meet with proposers to discuss the project and directly answer questions. The mandatory pre-proposal meeting will be held on Thursday, September 10, 2026 at 10:00 AM local time. The location of the mandatory pre-proposal meeting will be: 911 Quest Parkway, Cedar Park, TX 78613. Please use the Public Parking available west of the Police Department. Please enter at the Police Department main entrance ( doors on the left), where you will be directed to the project site.

During the pendency of this RFP, PROPOSER shall not contact any City staff except those designated herein this RFP or subsequent addendums or correspondence. Any questions or concerns should be submitted via Civcastusa.com . The last day to submit questions is

2:00 PM local time on Tuesday, September 15, 2026.

City of Cedar Park

Cedar Park, Texas

Section 00200 – Instructions to Proposers

INSTRUCTIONS TO PROPOSERS

1. Defined Terms

Terms used in these Instructions to Proposers are defined in Section 00700 - General

Conditions of the Construction Contract.

Certain additional terms used in these Instructions to Proposers have the meanings indicated below which are applicable to both the singular and plural thereof.

1.1. PROPOSER - one who submits a Proposal directly to OWNER as distinct from a sub-PROPOSER, who submits a Proposal to a PROPOSER.

1.2. Issuing Office - the office from which the Proposal Documents are to be issued and where the Proposal procedures are to be administered.

1.3. Successful PROPOSER - the PROPOSER to whom OWNER (on the basis of

OWNER's evaluation as hereinafter provided) makes an award.

2. Copies of Proposal Documents

2.1. Complete sets of the Proposal Documents may be obtained in accordance with the Advertisement for PROPOSALS.

2.2. Complete sets of Proposal Documents must be used in preparing

PROPOSALS; neither OWNER nor ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Proposal

Documents or otherwise associated with the Proposal Documents.

2.3. OWNER and ENGINEER, in making copies of Proposal Documents available on the above terms, do so only for the purpose of obtaining PROPOSALS for the

Work and do not confer a license or grant for any other use. PROPOSER may not make copies of the Proposal Documents. Ownership of the Proposal Documents shall remain with the OWNER.

3. Qualifications of PROPOSERS

To demonstrate qualifications to perform the Work, each PROPOSER must submit with

PROPOSAL, detailed written evidence such as previous experience, present commitments, any pending litigations related to construction contracts, and proof that the PROPOSER has the personnel, equipment, and material to execute the work required by the Contract Documents or any other such data as may be called for below.

PROPOSER is to provide a list of projects completed within the last 5 years, which are comparable to this project. Each PROPOSAL must contain evidence of PROPOSER'S qualification to do business in the area where the Project is located. Contractor must provide evidence of 5 years of successful experience of the named Project Manager or

Superintendent. Contractor must ensure company employee (Project Manager or

Superintendent) is available on-site during all construction activities.

4. Examination of Contract Documents and Site

4.1. It is the responsibility of each PROPOSER, before submitting a PROPOSAL:

4.1.1. To examine thoroughly the Contract Documents and other related data identified in the Proposal Documents (including "technical data" referred to below);

4.1.2. To visit the site to become familiar with and satisfy PROPOSER as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work;

4.1.3. To consider federal, state, and local Laws and Regulations that may affect cost, progress, performance, or furnishing of the Work;

4.1.4. To study and carefully correlate PROPOSER's knowledge and observations with the Contract Documents and such other related data;

and

4.1.5. To promptly notify ENGINEER and OWNER of all conflicts, errors, ambiguities or discrepancies which PROPOSER has discovered in or between the Contract Documents and such other related documents.

4.2. Reference is made to the General Conditions for identification of:

4.2.1. Those reports of explorations and tests of subsurface conditions at or contiguous to the site which have been utilized by ENGINEER in preparation of the Contract Documents. PROPOSER may rely upon the general accuracy of the "technical data" contained in such reports but not upon other data, interpretations, opinions, or information contained in such reports or otherwise relating to the subsurface conditions at the site, nor upon the completeness thereof for the purposes of Proposal or construction. OWNER AND ENGINEER EXPRESSLY DISCLAIM ANY AND

ALL WARRANTIES THAT THE INFORMATION, DATA, INTERPRETATIONS,

AND OPINIONS SHOWN, INDICATED, OR CONTAINED IN THE PLANS ARE

ACCURATE, CORRECT, COMPLETE, OR FIT FOR THEIR INTENDED

PURPOSES.

4.2.2. Those drawings of physical conditions in or relating to existing surface and subsurface structures (except Underground Facilities), which are at or contiguous to the site that have been utilized by ENGINEER in preparation of the Contract Documents. PROPOSER may rely upon the general accuracy of the "technical data" contained in such drawings but not upon other data, interpretations, opinions, or information shown or indicated in such PLANS or otherwise relating to such structures, nor upon the completeness thereof for the purposes of Proposal or construction. OWNER AND ENGINEER EXPRESSLY DISCLAIM ANY AND

ALL WARRANTIES THAT THE INFORMATION, DATA, INTERPRETATIONS,

AND OPINIONS SHOWN, INDICATED, OR CONTAINED IN THE DRAWINGS

ARE ACCURATE, CORRECT, COMPLETE, OR FIT FOR THEIR INTENDED

PURPOSES.

Copies of such reports and PLANS will be made available by OWNER to any

PROPOSER on request. Those reports and drawings are not part of the Contract

Documents, but the "technical data" contained therein upon which PROPOSER is entitled to rely as provided in Paragraph 5.03 of the General Conditions.

PROPOSER is responsible for any interpretation or conclusion drawn from any

"technical data" or any such data, interpretations, opinions, or information.

4.3. Information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the site is based on information and data furnished to OWNER and ENGINEER by owners of such

Underground Facilities or others, and OWNER and ENGINEER do not assume responsibility for the accuracy or completeness thereof. OWNER AND ENGINEER

EXPRESSLY DISCLAIM ANY AND ALL WARRANTIES THAT THE INFORMATION,

DATA, INTERPRETATIONS, AND OPINIONS SHOWN, INDICATED, OR CONTAINED

IN THE PLANS ARE ACCURATE, CORRECT, COMPLETE, OR FIT FOR THEIR

INTENDED PURPOSES.

4.4. Provisions concerning responsibilities for the adequacy of data furnished to prospective PROPOSERs with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Contract

Documents due to differing or unanticipated conditions appear in Paragraph

5.03 through 5.06 of the General Conditions.

4.5. Before submitting a PROPOSAL, each PROPOSER will be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise, which may affect cost, progress, performance, or furnishing of the Work, or which relate to any aspect of the means, methods, techniques, sequences, or procedures of construction to be employed by PROPOSER and safety precautions and programs incident thereto or which PROPOSER deems necessary to determine its

PROPOSAL for performing and furnishing the Work in accordance with the time, price, and other terms and conditions of the Contract Documents.

4.6. On request, OWNER will provide each PROPOSER access to the site to conduct such examinations, investigations, explorations, tests, and studies as each PROPOSER deems necessary for submission of a PROPOSAL. PROPOSER must fill all holes and clean up and restore the site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.7. Reference is made to the Contract Documents for the identification of the general nature of work to be performed at the site by OWNER (if applicable) or others (such as utilities and other prime contractors) that relates to the Work for which a PROPOSAL is to be submitted. On request, OWNER will provide to each

PROPOSER for examination, access to, or copies of, Contract Documents (other than portions thereof related to price) for such work.

4.8. The submission of a PROPOSAL will constitute an incontrovertible representation by PROPOSER that PROPOSER has complied with every requirement of this Article 4, that, without exception, the PROPOSAL is premised upon performing and furnishing the Work required by the Contract Documents, and applying the specific means, methods, techniques, sequences, or procedures of construction (if any) that may be shown or indicated or expressly required by the Contract Documents, the PROPOSER has given ENGINEER written notice of all conflicts, errors, ambiguities, and discrepancies that PROPOSER has discovered in the Contract Documents, and written resolutions thereof by

ENGINEER are acceptable to PROPOSER, that the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work, that the PROPOSER has no questions regarding the Work, that the PROPOSER has all information necessary to make a fully informed PROPOSAL, and that the PROPOSER has conducted all tests at the site it deems necessary.

4.9. The provisions of 4.1 through 4.8, inclusive of this Article, do not apply to

Asbestos, Polychlorinated biphenyls (PCBs), Petroleum, Hazardous Waste, or

Radioactive Material covered by Paragraph 5.06 of the General Conditions.

5. Availability of Lands for Work, etc.

The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by CONTRACTOR in performing the

Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Contract Documents.

6. Interpretations and Addenda

6.1. All questions about the meaning or intent of the Proposal Documents are to be directed to ENGINEER. Interpretations or clarifications considered necessary by ENGINEER in response to such questions will be issued by Addenda mailed, transmitted by facsimile machine, or delivered to all parties recorded by

ENGINEER as having received the Proposal Documents. Questions received less than seven days prior to the date for opening of PROPOSALS may not be answered. Only questions answered by formal written Addenda will be binding.

Oral and other interpretations or clarifications may not be relied upon and will not be binding upon OWNER or ENGINEER or legally effective.

6.2. Addenda may also be issued to modify the Proposal Documents as deemed advisable by OWNER or ENGINEER.

7. Proposal Security

7.1. Each PROPOSAL must be accompanied by Proposal Security made payable to

OWNER in an amount of five percent (5%) of PROPOSER's total amount Proposal and in the form of a certified or cashier's check or a Bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions.

7.2. The Proposal Security of Successful PROPOSER will be retained until such

PROPOSER has executed the Agreement, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the

Proposal Security will be returned. If the Successful PROPOSER fails to execute and deliver the Agreement and furnish the required contract security within ten

(10) days after the Notice of Award, OWNER may annul the Notice of Award, and the Proposal Security of that PROPOSER will be forfeited. The Proposal Security of other PROPOSERs whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of the seventh day after the Effective Date of the Agreement or the thirty-sixth day after the

PROPOSAL opening, whereupon Proposal Security furnished by such PROPOSERs will be returned. Proposal Security with PROPOSALS which are not competitive will be returned within fourteen (14) days after the PROPOSAL opening.

8. Contract Times

The Contract Times are set forth in the Agreement.

9. Liquidated Damages

Provisions for liquidated damages are set forth in the Agreement.

10. Substitute and "Or-Equal" Items

The Contract, if awarded, will be on the basis of materials and equipment described in the PLANS or specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the PLANS or specified in the

Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be considered by ENGINEER until after the Effective Date of the

Agreement. The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in Paragraphs 7.04 and 7.05 of the General

Conditions.

11. Subcontractors, Suppliers, and Others

11.1. If the General Conditions require the identity of certain Subcontractors, Suppliers, and other persons and organizations (including those who are to furnish the principal items of material and equipment) to be submitted to

OWNER in advance of a specified date prior to the Effective Date of the

Agreement, apparent Successful PROPOSER, and any other PROPOSER so requested, shall submit with the Proposal a list of all such Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, person, or organization if requested by OWNER. An OWNER or

ENGINEER who, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, other person, or organization may, before the

Notice of Award is given, request the apparent Successful PROPOSER to submit an acceptable substitute without an increase in Proposal Price.

If the apparent Successful PROPOSER declines to make any such substitution, OWNER may award the contract to the next lowest PROPOSER that proposes to use acceptable Subcontractors, Suppliers, and other persons and organizations.

Declining to make requested substitutions will not constitute grounds for sacrificing the Proposal Security of any PROPOSER. Any Subcontractor, Supplier, other person, or organization listed and to whom OWNER or ENGINEER does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER and ENGINEER subject to revocation of such acceptance after the Effective Date of the Agreement as provided in the General Conditions.

11.2. The apparent Successful PROPOSER, prior to the Notice of Award, shall identify in writing to OWNER those portions of the Work that such PROPOSER proposes to subcontract and after the Notice of Award may only subcontract other portions of the Work with OWNER's written consent.

11.3. No CONTRACTOR shall be required to employ any Subcontractor, Supplier, other person, or organization against whom CONTRACTOR has reasonable objection.

12. Proposal Form

12.1. The Proposal Form is included with the Proposal Documents; additional copies may be obtained from the Issuing Office(s) described in the Request for

Proposal.

12.2. All blanks on the Proposal Form must be completed by printing or typing in black ink.

12.3. PROPOSALS by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary of the corporation. The corporate address and state of incorporation must be shown below the signature. If Corporation does not have a seal, a copy of the Corporate

Resolution shall be attached.

12.4. PROPOSALS by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

12.5. All names must be typed or printed in black ink below the signature.

12.6. The PROPOSAL shall contain an acknowledgment of receipt of all Addenda

(the numbers of which must be filled in on the Proposal Form).

12.7. The street and/or post office box address and telephone and/or fax number for communications regarding the PROPOSAL must be shown.

12.8. When applicable, evidence of authority to conduct business as an out-of-state corporation in the state where the Work is to be performed shall be provided in accordance with Paragraph 3 above. State contractor license number, if any, must also be shown.

13. Submission of PROPOSALS

Each PROPOSAL shall be submitted at the time and place indicated in the Request for

Proposal and shall be marked with the Project title and name and address of PROPOSER and accompanied by the Proposal Security and other required documents.

14. Modification and Withdrawal of PROPOSALS

14.1. PROPOSALS may be modified or withdrawn by an appropriate document duly executed (in the manner that a PROPOSAL must be executed) and delivered to the place where PROPOSALS are to be submitted at any time prior to the opening of PROPOSALS.

14.2. If, within twenty-four (24) hours after PROPOSALS are opened, any

PROPOSER files a duly signed, written notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of its PROPOSAL, that

PROPOSER may withdraw its PROPOSAL and the Proposal Security will be returned. Thereafter, that PROPOSER will be disqualified from further Proposal on the Work to be provided under the Contract Documents.

15. Opening of PROPOSALS

PROPOSALS will be opened and read aloud publicly (unless obviously non-responsive) at the place where PROPOSALS are to be submitted. An abstract of the amounts of the base PROPOSALS and major alternates (if any) will be made available to PROPOSERs after the opening of PROPOSALS.

16. PROPOSALS to Remain Subject to Acceptance

All PROPOSALS will remain subject to acceptance for sixty (60) days after the day of the

PROPOSAL opening, but OWNER may, in its sole discretion, release any PROPOSAL and return the Proposal Security prior to that date.

17. Award of Contract

17.1. OWNER reserves the right to reject any or all PROPOSALS, including without limitation the right to reject any or all nonconforming, non-responsive, unbalanced, or conditional PROPOSALS and to reject the PROPOSAL of any

PROPOSER if OWNER believes that it would not be in the best interest of the

Project to make an award to that PROPOSER, whether because the PROPOSAL is not responsive or the PROPOSER is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by OWNER.

OWNER also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful

PROPOSER. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the price that is most advantageous to the City.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

17.2. In evaluating PROPOSALS, OWNER will consider the qualifications of

PROPOSERs, whether or not, the PROPOSALS comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Proposal Form or prior to the Notice of Award.

17.3. OWNER may consider the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the General

Conditions. OWNER also may consider the operating costs, maintenance requirements, performance data, and guarantees of major Items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

17.4. OWNER may conduct such investigations as OWNER deems necessary to assist in the evaluation of any PROPOSAL and to establish the responsibility, qualifications and financial ability of PROPOSERs, proposed Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to OWNER's satisfaction within the prescribed time.

17.5. The OWNER may rank the PROPOSERS and award the Contract on the basis of any combination of base Proposal items and additive alternative Proposal items consistent with the City of Cedar Park's available budget for the project. If the contract is to be awarded, it will be awarded, in accordance with Paragraph

1.3, to the highest ranked PROPOSER whose evaluation by OWNER indicates to

OWNER that the award will be the best value to the City.

17.6. If the contract is to be awarded, OWNER will give Successful PROPOSER a

Notice of Award within sixty (60) days after the day of the PROPOSAL opening.

18. Contract Security

Paragraph 6.01 of the General Conditions set forth OWNER's requirements as to maintenance, performance and payment Bonds. When the Successful PROPOSER delivers the executed Agreement to ENGINEER, the required Bonds must be delivered in accordance with Paragraph 2.01 of the General Conditions.

19. Signing of Agreement

When OWNER gives a Notice of Award to the Successful PROPOSER, it will be accompanied by the required number of unsigned counterparts of the Agreement with all other written Contract Documents attached. Within ten (10) days thereafter, CONTRACTOR shall sign and deliver the required number of counterparts of the

Agreement and attached documents to ENGINEER with the required Bonds.

20. Pre-Proposal Conference

A Pre-Proposal conference will be held for this project. ENGINEER will transmit to all prospective PROPOSERs of record such Addenda as ENGINEER considers necessary in response to questions that arise during the Proposal process. Oral statements and other interpretations or clarifications not contained in an Addenda may not be relied upon and will not be binding on OWNER or ENGINEER or legally effective.

21. Taxes

21.1. CONTRACTOR shall pay all applicable sales, consumer, use, and other similar taxes except as exempted.

21.2. Sales tax. CONTRACTOR shall obtain the necessary documentation so that any sales tax exemptions due to the nature of the Work performed by

CONTRACTOR or Subcontractors pursuant to this Agreement shall be applied to this Agreement, and these cost savings due to the Project's exempted status shall be passed on to OWNER. CONTRACTOR and each of its Subcontractors or sub-Subcontractors must obtain a Texas Limited Sales, Excise and Use Tax Permit for all materials required to be purchased in connection with the Project.

22. Retainage

Provisions concerning retainage are set forth in the Agreement.

END OF SECTION

GEOTECHNICAL DATA

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GEOTECHNICAL DATA

Depending on Project requirements, OWNER may have obtained geotechnical information, which may include laboratory test results, logs of borings, and recommendations from geotechnical consultants.

Any information obtained was solely for use by ENGINEER/ARCHITECT in design of project and is not part of Contract. If soil borings have been prepared, they will be included in this section or on plans.

Any geotechnical information included is for information only. OWNER does not guarantee accuracy or validity of soil investigation data, nor does OWNER assume any responsibility for CONTRACTOR interpretation or conclusions drawn from data.

The CONTRACTOR is to be familiar with the subsurface materials and conditions on the Project and knowledgeable of how they will affect the Work. Information about subsurface materials and conditions is available from the following:

a. Subcontractors familiar with local ground conditions;

b. Local consulting geologists and geotechnical engineers; and

c. Geotechnical information has not been obtained by the OWNER for this project.

The CONTRACTOR may make his own subsurface investigations with approval of the Owner.

End

Police Department Communications Center Move Project

PROPOSAL FORMS

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PROPOSAL FORM

1.0 General Conditions

1.1 This Request for Proposal (“RFP”) shall be available for viewing and download on the CivCast website

(www.civcastusa.com), available to interested individuals and entities (“Proposers”) from the Date Issued until the Due Date and Time.

1.1.1 Proposers are expected to examine all documents that make up this RFP. Proposers shall promptly notify the City of any omission, ambiguity, inconsistency, or error that they may discover upon examination of the RFP. The City assumes no responsibility for errors or misrepresentations that result from the use of incomplete proposals.

1.2 All responses to this RFP (“Proposals”) shall be submitted on the attached response forms of this RFP. Proposals must be received by the City of Cedar Park at or before 2:00 PM CDT on September 18, 2026. Each Proposal must be properly identified with the subject title and date and time due. Proposals shall be submitted via civcastusa.com

FAXED OR E-MAILED PROPOSALS AND/OR LATE SUBMISSIONS WILL NOT BE ACCEPTED.

1.3 All Proposals shall be addressed as shown below:

Request for Proposal on: City of Cedar PD Comm Center Move Project

Reference Number: RFP # 2026-0023-013

Due Date and Time: September 18, 2026 at 2:00 PM CDT

READ THIS RFP FULLY AND CAREFULLY. PROPOSALS SHALL BE COMPLETE UPON SUBMISSION, INCLUDING ALL

FORMS AND ATTACHMENTS REQUIRED HEREIN. FAILURE TO STRICTLY COMPLY WITH THESE STATED TERMS

OF SUBMISSION MAY RESULT IN REJECTION OF THE PROPOSAL.

1.4 During the pendency of this RFP, Proposer shall not contact any City staff except those designated herein this

RFP or subsequent addendums or correspondence. Any questions or concerns should be submitted via the

Civcast website after the PRE-PROPOSAL meeting and at least three (3) business days prior to the Due Date (on or before September 15, 2026).

1.5 MANDATORY PRE-PROPOSAL MEETING: A mandatory Pre-Proposal Meeting will be conducted at 10:00 am CDT on September 10,2026 at the project site, located at 911 Quest Parkway, Cedar Park, TX 78613. All interested parties (General Contractors) planning to submit a Proposal are required to attend this conference. Please use the Public Parking available west of the Police Department. Please enter at the Police Department main entrance

( doors on the left), where you will be directed to the project site.

1.6 Receipt of an addendum to a Proposal must be acknowledged by signing and returning the addendum with the

Proposal. Addenda information will be posted on the CivCast website as specified in Section 1.1.

1.7 All information required of the proposer, unless otherwise specified, must be completed on the forms provided by the City. Failure to manually sign the Proposer Qualifications (Section 00400) will disqualify Proposer. Persons signing the Proposal shall have the authority to sign the Proposal on Proposer’s behalf and shall be an officer or person authorized to bind the entity they represent to this proposal.

1.8 Each and every deviation from the terms, conditions, specifications, or performance requirements of this RFP shall be listed on the Deviation Form (Article 6.0 of this RFP) upon submission of your Proposal. Listing of deviations is an integral and required part of your Proposal. Any deviations not listed on the Deviation Form

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(Article 6.0 of this RFP) upon submission of your Proposal will not become part of the contract awarded by the

City pursuant to this RFP.

1.9 Proposals will be opened at 2:00 PM CDT on September 18, 2026. Proposals cannot be altered or amended after the deadline.

1.10 The City, in its sole discretion, may negotiate changes to any submitted Proposal, including price, after submitted

Proposals have been opened, in accordance with the Government Code.

1.11 The City reserves the right to accept and/or reject any and all submitted Proposals or any part thereof, waive immaterial errors, and award the contract in the best interest of the City.

1.12 The City shall be the sole interpreter of the terms, conditions, specifications, and performance requirements of this RFP.

1.13 In case of a discrepancy between the unit price and the extended total for an item, the figure that is most advantageous to the City will apply.

1.14 It is not the policy of the City to award a contract on the basis of price alone. The City reserves the right to award the contract to the Proposer offering the best value, and not necessarily to the Proposer offering the lowest price. A Proposal may be evaluated and selected on the basis of reputation, experience, past performance, skill, financial capacity, product quality and features, delivery schedule, quality installation, compatibility with existing equipment, and product service warranty. The City reserves the right to request additional information from

Proposers, as needed, in order to evaluate the Proposals in accordance with the selection criteria and determine the Proposer offering the best value.

1.15. If, at any time, the successful Proposer fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this RFP, or any contract awarded and entered pursuant thereto, the City reserves the right to:

1.15.1. Purchase City of Cedar Park Police Department Communications Center Move Project materials/labor on the open market and charge Proposer the difference between its contract price and new contractor’s price;

1.15.2. Deduct charges from successful Proposer’s invoice at the time it is due; or

1.15.3. Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Proposer, and select another Proposal and award a contract to its Proposer pursuant to the terms thereof.

1.16 At the City’s sole discretion and convenience, the City may terminate any awarded contract without regard to cause, without prior notice, and without penalty, and pay for authorized services provided to the date of termination.

1.17 If it is determined that any benefit to secure favorable treatment was offered, elicited, or provided by Proposer or Proposer’s employee, affiliate, representative, partner, subcontractor, or agent, to any officer or employee of the City, Proposer will be disqualified from consideration and/or the awarded contract will be terminated.

1.18 All goods, raw materials, and products provided pursuant to the awarded contract must be new and not used, shop worn, or reconditioned.

1.19 All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

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1.20 Once a Proposal has been selected, items or processes may be substituted only by furnishing an equal or superior quality and/or grade product or process than originally specified at no additional cost to the City. Any such substitution shall be pre-approved by the City, and the acceptance of any such substitution shall be in the City’s sole discretion.

1.21 Any contract awarded pursuant to this RFP is not assignable.

1.22 The City is tax exempt under Tax code, Subtitle E. SALES, EXCISE, AND USE TAXES, CHAPTER 151, section

151.309.

1.23 Invoices for partial payment must be approved in advance by the Project Manager.

1.24 Proposer shall include a Material Safety Data Sheet (MSDS), if applicable.

1.25 Undisputed payments will be submitted to Proposer within thirty (30) days from receipt of original invoice.

1.26 Any contract awarded pursuant to this RFP shall be governed by the Uniform Commercial Code. Wherever the

“Uniform Commercial Code” is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas effective and in force on the date of any such agreement between the City and Proposer.

1.27 Any proposal and its contents is subject to the Texas Public Information Act. Proposers who include information in a Proposal that is legally protected as a trade secret or confidential information must clearly indicate the specific protected information by highlighting that information and marking it “Trade Secret” or “Confidential” at the appropriate place. The City will not be responsible for any public disclosure of the trade secret or confidential information. An awarded Proposal in its entirety is not confidential. If a request is made under the

Texas Public Information Act to inspect information designated as trade secret or confidential in a Proposal, Proposer shall, upon notification by the City, immediately furnish sufficient written reasoning as to why the information should be protected from disclosure in a timely manner to the Texas Attorney General for final determination at the address below:

Office of the Attorney General

Open Records Division

P.O. Box 12548

Austin, TX 78711

Fax (512) 494-8017

1.28 The obligations of the parties under a contract awarded through this RFP are primarily performable in Williamson

County, Texas. Exclusive venue shall be Williamson County, Texas, and any contract awarded under this RFP shall be governed by the laws of the State of Texas.

1.29 The City may, at its option, offset any amounts due and payable under a contract awarded under this RFP against any debt (including taxes) lawfully due to the City from the successful Proposer, regardless of whether the amount due arises pursuant to the terms of the contract or otherwise, and regardless of whether or not the debt due to the City has been reduced to judgment by a court.

1.29 No member of the City Council or any City employee shall have any financial interest in the profits of any contract, service or other work performed by the Proposer(s) or personally profit directly or indirectly from any contract, purchase, sale or service between the City and any person or company.

1.30 The awarded contract is subject to the appropriation of funds by the City Council in the City’s budget adopted for any fiscal year for the specific purpose of making payments pursuant to the awarded contract or that fiscal

00300 - 4 year. The obligation of the City pursuant to the awarded contract in any fiscal year for which the awarded contract is in effect shall constitute the current expense of the City for that fiscal year only and shall not constitute an indebtedness of the City of any monies other than those lawfully appropriated in any fiscal year.

In the event of non-appropriation of funds in any fiscal year to make payments pursuant to the awarded contract, the awarded contract may be terminated.

2.0 Special Conditions

2.1 Scope of Work.

2.1.1 Proposer shall provide contractor services for construction of the City of Cedar Police Department

Communications Center Move project as per the plans and specifications, as provided with this RFP.

2.1.2 The estimated budget for Police Department Communication Center Move Project is $1,800,00.00.

2.1.3 The successful Proposer shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this RFP.

2.1.4 The Proposer and all associated personnel will be required to get a background check and pass

Criminal Justice Information Service (CJIS) training pursuant to Section 00700.2.08.

2.2 Proposal Selection Criteria:

Award of the Contract resulting from this solicitation shall be under the selection process described herein. A committee appointed by Owner will evaluate Proposals submitted in response to this solicitation. The three (3) divisions of selection criteria (“Divisions”) are as follows

A. Contractor Relevant Experience and References– 30%

B. Cost Proposal – 60%

C. Proposed Schedule – 10%

Each of the Divisions has been assigned an appropriate weight by the Owner, as set forth below.

Following an analysis and evaluation of the Proposals, ranking of the Proposers will be made based upon the selection criteria. In the event of a tie in the rankings, Owner shall break the tie based upon

Owner’s determination of which Proposal will provide the best value to Owner. Subjective judgment on the part of the Owner is implicit in the criteria selection process. The selection process permits placing technical considerations above total price. Therefore, the Owner reserves the right to award to other than the entity with the lowest proposed price. Once the Proposers have been ranked, the Owner will begin contract negotiations with the first ranked Proposer. If the Owner is unable to come to terms with the first ranked Proposer, discussions will be terminated and the Owner will proceed to the next ranked Proposer and repeat the process until a contract agreement is reached or all Proposals are rejected. Once a contract agreement is reached with the Proposer, approval from the City of Cedar

Park City Council is required to authorize the City Manager to execute the construction contract.

After opening and ranking, an award may be made on the basis of the initially submitted proposal, without discussion, clarification or modification, or the Owner may discuss with the selected Proposer, offers for cost adjustment and other elements of the Proposal. Any Proposal may be considered unacceptable if the committee determines it fails to provide adequate technical or pricing information in the Proposals as specified in these Instructions to Proposers.

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Selection Criteria

A. Contractor Relevant Experience and References – 30%

1. Experience as a general contractor with specific experience in facilities construction projects of the same or similar type, size, nature and class as the Project being proposed. Consideration will be given to the number of years of experience which a

Proposer has.

2. Representative projects (dollar value and/or scope/size) must be submitted as references to include the project name, architect or engineer, and cost of the project.

Provide valid contact information for the project owner and the architect or engineer.

Consideration will only be given to projects which are occupied or substantially complete.

3. References provided in Item 5.0 of this document. References may be checked from customers other than those listed.

B. Cost Proposal – 60%

1. The Owner will consider the total contract cost as part of its evaluation. The Owner shall have the right to accept alternates in any order or combination unless otherwise specifically provided in the Proposal Documents.

2. The Proposer submitting the lowest proposed amount shall receive the highest number of points in the category, and the Proposer submitting the highest proposed amount shall receive the lowest number of points awarded in this category. Delivery schedule can affect this ranking.

C. Proposed Schedule – 10%

1. Time is of essence to the Owner. Amount of time for construction, proposed by each

Proposer, will influence the number of points awarded in this category.

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3.0 Proposal Form

THIS PROPOSAL IS SUBMITTED TO:

City of Cedar Park

Attention: Jessica Kintz, Senior Engineer

450 Cypress Creek Road, Bldg 1

Cedar Park, TX 78613

3.1 The undersigned PROPOSER proposes and agrees, if this PROPOSAL is accepted, to enter into an agreement with

OWNER in the form included in the Contract Documents to perform and furnish all…