2025_SHIP_Meeting_Conference_September_17-18,_2025.pdf
PDF 23 KB Posted
- Solicitation number
- 2000016892
- Issued by
- Dakota County, Minnesota
About this file
This is a Request for Bid (RFB) from the Minnesota Health Department for catering services for the 2025 SHIP Meeting Conference scheduled for September 17-18, 2025, at the Eagan Community Center. The solicitation seeks a contractor to provide catering services for an estimated 250 attendees, with the bid response period open from March 24, 2025, to April 1, 2025, at 3:00 PM Central Time. Bidders must be approved caterers with an existing valid service agreement with the Eagan Community Center and must submit their responses through the SWIFT Vendor Supplier Portal. Questions from prospective bidders must be submitted in writing by March 27, 2025, at 3:00 PM Central Time.
The state does not guarantee a minimum number of attendees or meals, and prices listed on the pricing pages will remain firm even if attendance falls below the estimated number. Bidders are required to submit several documents, including Attachment A: Responder Declarations, Attachment B: Responder Form(s), Attachment D: Additional Information, and Exhibit D: Price Schedule. The solicitation specifies that non-electronic and email responses will not be accepted, and bidders must be registered in the system to participate. The event currency is US Dollars, and no bids in other currencies will be accepted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D_Priceschedule_SHIP_2025_Catering.xlsx | XLSX spreadsheet | |
| Addendum_1_2000016892.pdf | ||
| Conference_SampleContract_2025_SHIP_Catering.pdf | ||
| Conference_Attachments_2025_SHIP_Catering.pdf | ||
| RFB_Conference_2025_SHIP_Catering.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID (RFB). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE AND BACKGROUND. The purpose of this Solicitation/Event is to receive responses and award a contract with a Contractor to provide 2025 SHIP Meeting Conference September 17-18, 2025. Only approved caterers within the Eagan Community Center can be considered for an award. Bidder must have an existing valid service agreement with the Eagan Community Center located at 1501 Central Pkwy, Eagan, MN.
The estimated number of attendees in 250. The State does not guarantee a minimum number of attendees, or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to Linda.Nelson@state.mn.us no later than March 27, 2025, at 3:00PM Central Time. All questions received by the cutoff date and time will be responded to via an addendum.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Assistance Help Desk at (651) 201-8100, option #1, and then option #1 again.
Submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Responder Form(s)
3. Attachment D: Additional Information
4. Exhibit D: Price Schedule
General Comments
- 1. Event Detail
2. RFB
3. Solicitation Attachments
4. Sample Contract and Exhibits
5. Exhibit D: Price Schedule
Event Details
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016892 Sell RFx 1 Event Round Version 1 1 Event Name 2025 SHIP Meeting Conference September 17-18, 2025 Start Time Finish Time 03/24/2025 10:00:00 04/01/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Line Details Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Exhibit D: Price Schedule
Question Response Upload the Event Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016892 Sell RFx 2 Event Round Version 1 1 Event Name 2025 SHIP Meeting Conference September 17-18, 2025 Start Time Finish Time 03/24/2025 10:00:00 04/01/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016892 Sell RFx 3 Event Round Version 1 1 Event Name 2025 SHIP Meeting Conference September 17-18, 2025 Start Time Finish Time 03/24/2025 10:00:00 04/01/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 03/31/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016892 Sell RFx 4 Event Round Version 1 1 Event Name 2025 SHIP Meeting Conference September 17-18, 2025 Start Time Finish Time 03/24/2025 10:00:00 04/01/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Health Department Contact: Nelson,Linda C Phone: 651/201-4639
Email: linda.nelson@state.mn.us
Event ID Format Type Page H1201-2000016892 Sell RFx 5 Event Round Version 1 1 Event Name 2025 SHIP Meeting Conference September 17-18, 2025 Start Time Finish Time 03/24/2025 10:00:00 04/01/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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